St. Anthony on the Lake Common Leadership Meeting Minutes March 12, 2018

Transcription

1 St. Anthny n the Lake Cmmn Leadership Meeting Minutes March 12, 2018 The Cmmn Leadership evening pened with Vespers at 6:30 PM. The meeting began at 6:50 with Standing Cmmittee and Pastral Cuncil members in attendance. Father Tny welcmed the grup. He began by acknwledging the utstanding effrts related t the parish s Lenten Missin fferings and Cnfirmatin Retreat. He nted that he has received verwhelmingly psitive feedback. Father Tny expressed his gratitude t the Missin and the Retreat Planning Teams. Father Tny prvided an update n Jubilee planning. The Picnic Cmmittee met recently and the fcus f the Jubilee will be gratitude and celebratin. The picnic event will be catered by Zilli s s as t nt place s much f the preparatin, serving and clean-up tasks n parishiners. There will be tw bands and a raffle. Stay tuned fr further develpments! Father Tny nted that we cntinue t wrk n develpment f ur Parish Cvenant. We are n track t sign and celebrate ur new cvenant n the weekend f June ninth and tenth. We will bless and install the cvenant int a physical marker, ur cvenant rck n June 30th, the day f ur parish s ne hundredth anniversary. Father Tny prvided the fllwing additinal updates: -We re cntinuing ur wrk n the Parish Directry. -Landscaping at the frnt f the parish is being updated. -Ben B. Kathie A and Father Tny depart n April furth fr the first three day gathering fr the Vibrant Faith Initiative in Baltimre. -The nminatin prcess fr new Pastral Cuncil and Standing Cmmittee members will begin sn. -Father Tny will give an update at all masses this weekend n the Grw in Yur Heart Campaign. There will als be a bulletin insert -Fr. Tny will participate in a fundraiser at Cardinal Stritch University, Drinking with the Saints Please cnsider supprting this event. Father Tny asked the grup t cntinue t pray fr dear clleague and friend Jane McLaughlin. Bb Bluhm made an annuncement n behalf f the Building & Grunds Cmmittee. He described that we have 270 yards f berms that require upkeep. The Building and Grunds Cmmittee is asking families t adpt 40 ft sectins. The link t signup fr landscaping help is April 28th frm 8AM till nn is Spring Clean Up day. Bb nted that we need help t make a great first impressin f the parish with beautiful grunds.

2 Je Schreder thanked Laurie and the Prayer and Wrship Team fr the beautiful Vespers service. He dismissed the grup with a reminder t return t the church at 8:20 fr summaries and Clsing Prayer. The Standing Cmmittees minutes fr 3/12 are as fllws: PRAYER & WORSHIP COMMITTEE MINUTES Present Absent Brian Felsmann Laurie Plkus Barb Hansen Jim Guidinger Teresa Karlek Esmey Ksier Pat Mahney Tny Wendrf Patricia Ashley Paul Daniel Jeff Ellingtn Linda Janecke Warren Ksier Sctt Kunkel Dave Lechtenberg Je Nutt Je Schreder Kate Spitz Jamee Stanley Peggy Ziegler Minutes frm February 2018 Apprved. Altar Server Update Laurie Plkus had a cnversatin with Sctt Kunkel regarding the status f server recruitment. Tw hundred twenty-ne invitatins in pstcard frm were sent t 5 th 8 th grade students. Training sessins are scheduled fr March 16 at 2:30 p.m. and March 18 at nn. Adults are als welcme. Servers are scheduled fr the Triduum. Laurie is investigating a scheduling applicatin fr ministry use replacing Sign Up Genius. Successin Planning Tny Wendrf reminded the cmmittee that there are three Parish Cuncil psitins up fr electin this year. The cmmittee is encuraged t nminate frm the cmmittee r ther parish members. Brian Felsmann said there was a psitin pen fr Chairpersn f the Prayer and Wrship Cmmittee fr anyne wh is interested. Anyne wh has questins abut the chairpersn s duties shuld cntact Brian. Brian plans t remain n the cmmittee representing the Eucharistic Adratin ministry. Planning fr Hly Week/Easter Laurie reprted that the Hly Week wrship aide is ready. It was a hrrible experience with many breakdwns f the cpy machine. She is explring the pssibility f having an utside printer (LPI) print the wrship aides in the future. Servers are scheduled. Barb Knepper will put ut sign up sheets fr ther ministries. Palm Sunday Liturgies start in the gathering space. Oil bearers n Hly Thursday will be the catechumens. Representatives frm ur Partners in Mercy will participate in the feet washing. There are enugh micrphnes fr the Gd Friday Passin Readers. On March 11, new Eucharistic Cups were blessed at the 10:45 a.m. Mass. We are grateful t Tm and Carline Gerger fr the dnatin f these beautiful new cups, given in memry f their sn Nick. Old vessels that aren t t badly bent r dented will be kept in the wrking sacristy fr when there is need fr additinal Extrardinary Ministers f the Eucharist. Year-End Reprt t Parish Cuncil Brian and Laurie presented the year-end reprt t the Parish Cuncil n February 26. There were n cmplaints. Brian will send ut the finished cpy f the reprt t cmmittee members. There was a discussin abut the need fr a Funeral Crdinatr a g-t persn n the day f a funeral. Ministry Reprts: Eucharistic Adratin Barb Knepper will publish the adratin schedule fr Hly Week in the bulletin. Extrardinary Ministers f the Eucharist Sme teams are having a grup prayer befre Mass.

3 Lectrs Teresa Karlek needs cpies f the Passin reading fr Gd Friday, s that the lectrs can practice ahead f time. Laurie cmmented that if need be a hymnal culd be used. Upcming need fr lectrs: Cnfirmatin (readings are nt selected yet); First Cmmunin (regular lectr); Assumptin (tw readings). Any Additinal Business Discussin f creating a list f suggested items that culd be dnated. Next Meeting April 9, 6:30 p.m. in church. Next Agenda Items Discernment Prcess in June. Lead Cmmn Leadership prayer n June 11. Submitted by Barb Hansen SCHOOL COMMITTEE MINUTES Attendees: Kate Mitts, Ellen Knippel, Fl Prsper, Melanie Sbtka, Jacki Wendrf, Jen Packee, Terri Ogden, Laurie Utter, Sherry Kahn, Jennifer Guthrie. 1- Ellen read Missin Statement 2-Principal Update- Ellen stated that 3rd quarter is wrapping up in a cuple weeks. On Wed 3/14 the students/teachers will be participating in a 17minute prayer-in (instead f walk-ut) and pray fr ur cmmunity. On Thurs 3/15 we will be participating in ur first Yu Be The Chemist cmpetitin- 7 & 8th graders answer chemistry questin against ther kids. Jake Miller (8gr) is representing ur schl at the State Gegraphy Bee finals at the end f March. 3- Parish Update- Terri mentined that the Parish Missin was well attended & successful. Parish is als lking fr additinal alter servers & is hlding new training sessins. A mailer went ut t all middle schl kids. 4- Cmmunicatin Update-Melanie stated that ur newsletter is at abut 67% readership, dwn a bit frm last year. 5- Membership & Participatin-Fl is next preparing fr Teacher Appreciatin Week in May. Has ideas. 6- Marketing- Jen P stated that they are cnsidering a Middle Schl reach ut, but nthing finalized. Als, we have a wait list fr 3k & 4K fr next year. 7- Plicy- Ellen asked that Jacki add cntracted staff t admittance Plicy. Als, discussed adding in a separate 3k dress plicy since they dn t wear unifrms & they just wear randm clthing. It was agreed upn that ur unifrm plicy is nt always adhered t & nt always enfrced. Ellen t lk at dress cde Plicy again. 8-Survey Update- Kate reprted that the survey is cmplete & will be sent ut as a hard cpy with 3rd quarter reprt cards. Incentives t return cmpleted survey include dress dwn passes fr students & being entered in drawing fr $100 SCRIP gift card.

4 9-Athletics- Kate reprted that we have 5 penings in Athletics fr next year. Suggested reaching ut t grades 1-7 via rm mms & asking 1 parent frm every class t rep n athletics t ensure we have the prgram cvered. 10-Miscellaneus- Lin King auditins are Mn 3/19 after schl. Schl Cmmittee has 2 penings fr next year (Chair & Secretary). Current members are encuraged t ask thse they feel wuld be a gd fit t think abut jining. Submitted by Laurie Utter LIFELONG FAITH FORMATION COMMITTEE MINUTES Cmmittee Members Present Brain Milam, Mary Maddcks, Jenny Knke, Patricia Meehan (PC visitr), Laura Smyczek, Ann Fns, Kathie Amidei, Debbie Kusch, Julie Gyette, Jenifer Hilander, Sarita D Suza, Bb Bluhm (PC visitr), Justin Staebler, Rbin Hicks, Jack Blankenheim, Bb Lth Reflectin Jack lead us in a reflectin frm scripture n Gd s wisdm. Vlunteers t lead upcming reflectins are: April 9-Brian; May 14-Mark; June 11-Rbin. The minutes were apprved with the nted change that the LFF Cmmittee s presentatin t the parish cuncil has been rescheduled fr June 25 th at 6:00 p.m. Additinally, LFF will lead the cmmn leadership pening and clsing prayer in May. We will shape ur prayer arund ur blessed mther, Mary, as May is the mnth f Mary. Please Jennifer jshilander@charter.net with yur prayer ideas, music suggestins, and inspiratins. Active Business Cntinued Dialgue fr Pastral Cuncil Reprt (June 25 th ) Cmmittee members came prepared t share their perceptins f the accmplishments, prblems/challenges, and gals ver the past year. Sme additins t accmplishments nt previusly nted included: church bags fr the children t use during Mass; faith wrks has added mre and different service pprtunities; preschl centers at La Petite; and prviding enrichment fr yuth during the Missin which was lead fr the first time by a wman. One nted challenge is the preparatin fr the Gala and the Missin in the same year. We reviewed gals in a brainstrming type sessin with regard t the types f faith develpment pprtunities n ur wish lists. We learned that many f these things are already in place r fferings with a similar purpse exist. Fr thers, we have the structure in place but wuld need additinal staff r facilitatrs t realize. Sme tpics discussed were hlding an alpha grup fr high schl senirs and their utside-f-parish friends; t cultivate mre invlvement f ur parish s faithful men as facilitatrs and vlunteers in frmatin pprtunities fr all yuth, and particularly t serve as examples fr ther bys, teens, and yung men; place mre emphasis n service (nt tied t service hurs) in faith frmatin activities amng the parish yuth, facilitating pprtunities fr teens t seek their unique sense f purpse with their faith at the center f this evlving prcess. An actin item fr cmmittee members is t their ntes re: accmplishments, prblems/challenges, and gals t Ann befre April 9th. The faith frmatin staff,

5 with their intimate and cmprehensive knwledge f existing prgrams and nging effrts will draft ur cmmittee s reprt with these suggestins in mind. Gala Fundraiser The detailed financial reprt is in prcess, awaiting an utstanding piece f infrmatin and will be presented in April. Reprts Pastral Cuncil Summarized in Fr. Tny s pening cmmn leadership remarks. FF Prgram Reprt sme highlights Parish Missin: The children s prgramming fr the missin was psitively reviewed! Kids wanted t cme back multiple evenings. The last family prgram f the year will be next weekend. The labyrinth will be set up beginning n Wednesday ( ) and remain available thrugh Gd Friday. First Cmmunin Preparatin has begun. Bible camp planning has begun. Our first planning meeting will be at 6:45p.m. n Wednesday, Sticky Faith: A fur-week Thursday mrning series will be pen t all beginning Athletics Track is beginning. Significant leadership help is needed n the athletic cmmittee fr the cming year. Upcming Dates: Next meeting: April 9th at 6:30 p.m. Reprt t the Pastral Cuncil: June 25th Our cmmittee is scheduled t lead cmmn leadership pening prayer n May 14 th. Submitted by Jenifer Hilander STEWARDSHIP COMMITTEE MINUTES In Attendance: Mendy L., Ben B., Natalie K., Mary Claire T., Bill B., Julie C., Charltte C., Jhn S., Father Tny Everyday Stewardship Reflectin: Fr I knw the plans I have fr yu, declares the LORD, plans fr whleness and nt fr evil, t give yu a future full f hpe. Jer 29:11

6 Parish/Dicesan Updates: Parish Missin send feedback t Ben and Father Tny Parish Cvenant Will be presented t Cabinet n Wednesday 5 part hmily series during late Easter/leading up t the 9 th /10 th f June There will be a frmal prcess f signing the cvenant & placing in time capsule t g in rck in frnt f church Fllw Up n Debt Reductin Banner in gathering space Changing infrmatin in bulletin mre transparency Segmented ut letters 4 segments Annuncement ffered by members f the debt retirement team Decided we will nt d an extensin f the debit eliminatin at the Annual Stewardship time Letter will indicate we will likely be lking fr a ne year extensin early 2019 Cmmittee members agreed t minr amendments t the February Meeting Minutes in rder t ffer mre clarity n the Capital Campaign & Debt Reductin histry (see attached). MissinInsite Tl fr using data t understand yur cmmunity better in rder t respnd t the needs f yur cmmunity better Dicese is ffering parishes this tl at n cst Stewardship Renewals: Cmmittee t cnsider new appraches t annual renewal Currently 3 Separate Renewals: Sacrificial Giving, Prayer, Ministries Have been running this mdel fr the past 4 years

7 What has changed? Cmmittee Missin/Visin is much clearer The way we understand what is ging n- metrics Develpment f the Cvenant Current Renewal Sequence: Nvember: Sacrificial Giving Renewal Beginning f Lent: Stewardship f Prayer Renewal Pentecst: Stewardship f Ministries Renewal Ptential Innvatins: Cmprehensive Renewal (all 3 elements at nce)? Tie ne r mre renewals t Parish Cvenant? Recnfigure the timing f ur Renewals? Feedback: Spend sme time thinking abut these elements fr next mnths meeting Hw can we measure retentin? Prayer renewal wrks well with the cvenant slides t cmmittee Hw d the 5 tpic series cnnect t the cvenant? Cnnecting all three may clean up the messaging wrth discussing further Updates frm Wrking Grups Planned Giving: Green light t mve frward Purpseful Planning Pilt Grup 6 cuples this summer Jenny Nlte wh is the expert n Planned Giving; we will be hiring her t help

8 New Parishiner Welcme/Engagement: Lking at the fllwing: Hw t we amplify ur welcme? Register? Flder? Language f Stewardship? What d we d when peple walk in the dr? Hw d we cmmunicate with them effectively? Hw d we invite them int mre engagement? Next Steps: priritize Unlck Yur Gifts: Did nt mve frward with a Lenten prgram Lking at new launch date Hsted facilitatr training t braden Stewardship Frmatin fr Children & Yuth: May timing t get teachers/staff tgether Wrking with Kathie A. t get a date n the calendar Stewardship Examples/Engagement in Actin: Julie, Ed, MaryClaire, Ben in first meeting; Ed & Ben met additinally Identified tasks/next steps Next Steps: Next Meeting Agenda Items Discernment cming in June Amendment t February Minutes: Fundraising: Results f Feasibility Study anticipated prject t be dne in 3 phases fr a ttal estimated cst f $10 millin Hwever, prject cmpleted in ne phase fr a ttal f $6.4 millin

9 Initial campaign raised almst $3 millin Secnd campaign (hped fr debt eliminatin) fell shrt f gal $1.3 millin in debt right nw 1.5 years int the debt eliminatin campaign Currently paying $54k in interest per year Ntes frm Fred: $6.4 millin prject $1 millin savings (reserves) was used Raised $3 millin in pledges Brrwed $2.4 millin Debt currently stands at $1.3 millin Current pledges yet t be fulfilled ttal $250k Human Cncerns Cmmittee Minutes March 12, 2018 HUMAN CONCERNS COMMITTEE MINUTES Present: Susan Dwd, Clare Dundn, Janet Edwards, Dave Grunwaldt, Debbie Klimk, Kathy Libert, Kathy Waters, Jann Weidmann Guests: Deacn Dennis Petrie, Je Schreder, Tny Wendrf Apprval f meeting minutes: February meeting minutes apprved. Annual Reprt: If yu versee a ministry, please send highlights frm past year t Debbie befre April meeting s she can put tgether Annual Reprt t present in May. Cmmn Grund: Out f the tw listening sessins that were held (May 2017 Parish; Nvember 2017 Family Prgram) there were 3 main tpics f cncern that will be fcused n 1) drug abuse epidemic 2) scial media 3) building supprt netwrks. Fr the first tpic f cncern, there will be a panel discussin n dealing with the drug abuse epidemic n Sunday April 29 th after 9am mass; will run frm 10:30am t Nn. Parishiners encuraged t submit questins in advance. Presentatin is being c-spnsred by Cmmn Grund and Family Prgram.

10 Cmmn Grund is celebrating its 10 th anniversary n Sunday April 29 th at Italian Cmmunity Center frm 3:30-5pm. Wuld like t have 20 representatives frm St. Anthny in attendance. Let Dennis Petrie knw by April 14 th if yu can attend and we will car pl dwntwn. Pewaukee Interfaith Dementia Initiative: There is a cmmittee handling cmmunicatin and advertising. Will require RSVP fr attendance. Presentatins will be held in Fellwship Hall n Thursday May 17th; check in frm 3 t 3:30pm. Three speakers 1) Pewaukee fficer wh handled cmbative persn at bank with dementia 2) Medical prfessinal 3) Frmer Gvernr Marty Schreiber (4:45-5:30pm). Vendrs / agencies will als be available. Anticipate will be dne by 6:30pm. Cmmittee members can assist with check-in and greeting attendees. Once have estimated number f attendees, prvide rm layut t Debbie t assist with lgistics / rm setup. Hly Thursday Ft Washing & Receptin: Tm Bhman is wrking n getting representatives frm Partners in Mercy rganizatins t attend. There will be a shrt receptin in Fellwship Hall after Mass (1/2 hur). Debbie is verseeing fd and setup fr receptin. Wuld like Cmmittee members t cme t receptin. Ptential New Members fr Cmmittee: Wuld like t have ne new persn cme t each cmmittee meeting t determine if they are interested in jining. St. Hyacinth Fd Pantry: Numbers dwn in February typically what has been seen histrically. Anticipate numbers t increase again in March. Wrking n getting laptp. Still wrking n security camera setup. N mre incidents have been reprted. Earth Ministry: Wrking n Earth Day display; need t let Debbie knw what is being planned by end f March. Sign-up Genius setup fr garden and already have 18 weeks with at least ne persn signed up. Will cntact Laura Smyczek t have her let Family Prgram members knw abut pprtunity. Family Prmise: Mike Previte wrking n prmtinal vide abut Family Prmise Partners in Mercy: Next year (Fall 2018 t Spring 2019) will highlight St. Vincent de Paul, Santissim Sacrament and Cmmn Grund. Fall 2018: review Partners in Mercy; wuld like t d this annually r biennially. At April meeting review criteria t use Janet will include criteria used t select Partners in Mercy in Culd invite Tm Bhman t June meeting t walk thrugh the prcess. Funds in Reserve: At April meeting determine where t disburse remaining funds in budget. $2550 [$2800 minus $250 sent t St. Hyacinths t purchase security camera]. Miscellaneus: Jann W. wuld like t btain apprval fr meeting space t hld bk club n scial justice. Will put tgether prpsal and send t Debbie t present t cabinet fr apprval. Bk club wuld be prmted t parish. Submitted by Janet Edwards The Cmmn Leadership grup recnvened in the church fr Standing Cmmittee updates.

11 The meeting cncluded at 8:40 PM with a clsing sng f prayer. Respectfully submitted, Patty Meehan-Swan, Pastral Cuncil Secretary Next Cmmn Leadership Meeting: Mnday, April 9th at 6:30 PM Human Cncerns leads Opening and Clsing Prayers