Sou heast Region Youth Conference of the YOUNG PEOPLE S DEPARTMENT Auxiliary to the Woman s Department National Baptist Convention, USA, Inc.

Transcription

1 Sou heast Region Youth Conference of the YOUNG PEOPLE S DEPARTMENT Auxiliary to the Woman s Department National Baptist Convention, USA, Inc. Officers Dr. Julius R. Scruggs Dr. Marian Hockenhull Dr. Hugh Dell Gatewood Convention President Young People s Department Director Woman s President Karen McKinney Holley, Director INDIVIDUAL REGISTRATION FEE: $50.00 (Due by July 1 st, 2014) Everyone must register. The conference is supported by registration fees. Registration fee includes admission and participation in Conference activities, program and kit. Only individuals registered and badged may attend Conference events. Badges must be worn at all times. Payment must accompany registration form and must be in the form of a cashier s check or money order. No personal checks will be accepted. A registration form must be completed and returned along with the registration fee. A Liability Release Form must be completed by each delegate. You must submit a signed Conference Liability Release Form for each delegate in order to receive a kit (including badge and program). ALL REGISTRATION FEES MUST BE POSTMARKED BY JULY 1 st, THERE IS NO ON-SITE REGISTRATION. If you must register after the deadline, you must obtain permission from the National Director, Dr. Marian Hockenhull, (phone); (fax) Rose Pageant/Scholarship Banquet and Prayer Brunch tickets Purchase by July 1 st. Rose Pageant Entries must be submitted with the registration form and all fees submitted by July 1 st.. CONFERENCE HOUSING: Marriott TownePlace Suites Charlotte Arrowood 7805 Forest Point Blvd., Charlotte, NC (704) or $84 - Studio Suite / $134 - Two-Bedroom Suite When making reservations Mention Group Code "NBCSERYC" CONFERENCE SCHEDULE: Pick up of conference materials will open Thursday, July 31 st, at 10:00 a.m. The Conference will close on Saturday, August 2 nd, at 12:00 Noon. CHAPERONS: It is requested that you have one adult per every four children/youth. Please see that your young people are in assemblies and sessions at the programmed times. There should be no walking during assemblies. Please have your young people take care of their needs prior to coming into the sessions. DRESS CODE: Morning Classes, Workshop and Forums: You are encouraged to dress comfortably and decently. Thursday Evening: Church attire. Friday Evening (Rose Pageant/Honor s Banquet): After-Five or Church Attire

2 No! Nos! Girls: No halter tops; shorts; mini skirts/dresses; tights or stretch pants; skirts/dresses with splits above the knee; baby tees, blouses with secular messages (such as sexy, hot girl, etc.) and rap t-shirts. Boys: No baggy pants; pants hanging off the buttock; muscle shirt; bandanas or scarf tied around the head; gangster rap t-shirts or such paraphernalia.. CONFERENCE IDENTIFICATION: Conference identification must be worn at all times. THINGS TO REMEMBER: NO WALKING WHILE IN ASSEMBLIES. Bring a souvenir from your State to swap with a person from a different State during the Souvenir Swap at the opening celebration service on Thursday morning. Bible, note pad, pen; travel documents; registration confirmation slip, medication, medical insurance documents; Liability Release form; personal identification; important telephone numbers and addresses. No secular CDs or music should be brought to the Conference. Dress and present yourself as children of God at all times. OPTIONAL ACTIVITIES: Rose Pageant/Scholarship Banquet and Prayer Brunch tickets must be purchased in advance. Send payment with your registration form. Prices are subject to change after deadline. ARTS AND CRAFTS COMPETITIONS 2014 ACTIVITIES The Arts and Crafts Competitions give youth an opportunity to express their talent through drawings, sketches, paintings, woodwork, ceramics, needlepoint, and any creative artistic ideas. The exhibit will also allow youth to demonstrate their knowledge of God, The Bible, and their spiritual make-up. Through these activities, God will be glorified as our youth express the wonderful talents with which the Lord has blessed them. Conference Materials Design Youth will be invited to submit art work depicting the theme of this year s Conference to be used for Conference materials programs, signs, etc. Rules 1. Any youth planning to attend the Conference can submit a design depicting the theme Solidarity With the Savior Through Our Witness and theme scriptures: 1John 4:23-24; Acts 1:8; 1 Corinthians 3:9-11; Philippians 2: The design must be submitted via to ypdsoutheast@yahoo.com no later than 10:00 p.m. on Saturday, May 31 st, A panel of judges will review the submissions and select the winning entry by Saturday, May 10 th. 4. The winner will be recognized during the Rose Pageant/Honors Banquet. On-Site Display Competition Rules 1. Each State Convention can submit one exhibit for each age category 2. Exhibit must be completed, from start to finish, by the youth. Directors and counselors must verify that the exhibit was completed by the youth. 3. Exhibit must be based on the theme Solidarity with the Savior in Our Witness and theme scriptures: 1 John 4:23-24; Acts 1:8; 1 Corinthians 3:9-11; Philippians 2: A drawing, painting, sketch, etc. must be no smaller than 9X12 and no larger than 24X36. You must provide your own easel or other display method. 5. All exhibits must be set up by 2:00 p.m. on Friday. Judging will be done on Friday night. Names of

3 participants will not be placed on exhibit until after judging. Awards will be presented to winners on Saturday morning. 6. Exhibits must be taken down on Saturday morning by 10:00 a.m. Age Categories Juniors: Ages 9-11 Intermediate: Ages Senior: Ages College: Ages Judging Criteria 20 Theme Interpretation 20 Creativity (Original ideas) 20 Time Element (How much time was involved in completing project) 20 Craftsmanship (Skill involved) 20 Neatness (Very neat and not messy work) 100 Total Points Awards 1 st, 2 nd, and 3 rd Place prizes will be presented in each age category. All participants will receive a Certificate of Participation. BANQUET The Rose Pageant/Honor s Banquet will be held on Friday evening. The cost is $15.00, which must be included with your registration. BIBLE DRILL Session I Book Drill Ages 5-9 In this session, the books of the Bible will be called. The participant must locate the book, place his or her index finger on the book s name, and step forward within 10-seconds. Once called upon, the participant must be able to state the book he or she located. Administering of Points 5 pts to all participants who locate the book and step forward within the 10-second allotment 5 pts to the first participant who locates the book and steps forward within the 10-second allotment (additional pts) 5 pts for the correct response 1) Locating the book 2) Index finger on the book s name 3) Stating of book Session II Scripture Drill Ages In this session, Scriptures of the Bible will be called. The participant must locate the exact Scripture (book, chapter, verse). He or she has to place an index finger on the Scripture and step forward within 10 seconds. Once called upon, the participant must be able to read the verse and state the Scripture reference. Administering of Points 5 pts to all participants who locate the scripture and step forward within the 10-second allotment 5 pts to the first participant who locates the scripture and steps forward within the 10-second allotment (additional points) 5 pts for the correct response 1) Locating the scripture 2) Index finger on the exact scripture 3) Reading of Bible verse 4) Stating the scripture reference

4 Participant must follow the Drill Command: Attention stand straight, eyes on caller and Bible at side. Present Bible Bible at waistline with Genesis downward. The Call the call is stated twice. Start begin searching and step forward when call is located. BIBLE OLYMPICS Ages In this session, questions related to the theme will be asked and points awarded for the first person who gives the correct answer. Bible Olympics Rules: 1. Two 15-minute time periods will be given for questions and answer: Qualifying round and championship round. 2. All questions will be placed in a drawing box and drawn at random. 3. Qualifying round: a. Each correct answer is worth 10 points b. A deduction of 5 points if question is answered incorrectly. c. Players will have 30-seconds to respond to questions. 4. Each player will be asked a different question. 5. At the end of the 15-minute qualifying round the judges will tally the scores. 6. The three top scorers will enter the Championship Round before the entire Conference. BIBLE TEXT BOWL Ages 12 and above - Must have a cell phone with texting capabilities In this session, questions related to the theme will be asked and points awarded for the first person who texts the correct answer. Bible Text Bowl Rules: 1. Two 15-question Qualifying Rounds will be held. The two top scorers of the Qualifying Rounds will enter the Championship Round. 2. All questions will be selected at random. 3. Qualifying Round: a. The first correct answer to be received by text will be awarded10 points. b. 5 points will be deducted if a question is answered incorrectly. c. Entrants will have 30 seconds to respond to questions. 4. At the end of each 15-question qualifying round, the scores will be tallied. 5. The four top scorers will enter the Championship Round before the entire Conference. BOOK AWARD Young people who read, write and submit a summary and reaction to at least two books will receive a special acknowledgment during the Rose Pageant/Honors Banquet. Contact Director McKinney Holley for a book list. CHRISTIAN ARTS The Christian Arts Team will present thematic presentations each day. Young people will learn: Drama (presenting a combination of dramatic presentations involving stage and theatrical techniques); Music (with voice control); Dance (including proper attire and movements); Mime (involving mime presentation, body position and body freezes techniques); and, Sign language (including understanding deaf culture and basic signs) CHRISTIAN EDUCATION CLASSES Christian Education classes will be held Thursday and Friday afternoons and Saturday morning. Students are to go directly to class. Class assignment sheet will be located in your packets and posted in the meeting area.

5 CONFERENCE CHOIR The first rehearsal will be held Thursday afternoon, July 31 st. Rehearsal schedules will be posted in the meeting area. Ages up to 12 (Children s Choir).Ages 13 and above (Youth/Young Adult Choir). DAILY FOCUS CHALLENGE Daily theme emphasis to challenge and encourage young people on their Christian journey. DANCE (LITURGICAL) /DRILL/MIME/STEP COMPETITION - during worship service on the designated day for the state Teams will be judged on the interpretation of the theme, steps/choreography, coordination, originality, timing, precision or gracefulness, and uniforms. CHRISTIAN DRESS! WATCH YOUR STEPS! Any sexually suggestive or other inappropriate moves will be stopped at once. Five (5) minutes of performance time. (Time will be strictly enforced; please practice within the time frame, so the judges do not have to ask anyone to leave the stage for going over-time. Thank you.) DRAMA - STATE THEMATIC Each State Convention should present a thematic drama selection depicting the 2014 theme: Solidarity with the Savior in Our Witness and theme scriptures: 1 John 4:23-24; Acts 1:8; 1 Corinthians 3:9-11; Philippians 2:5-8. You will have eight (8) minutes performance time, and two (2) minutes set-up time. That is a total of ten (10) minutes for each State or State Convention. The Conference timekeeper s call will be final. This will permit all participants to have adequate time for their presentations. At the end of ten (10) minutes, the presentation will be stopped. Awards will be given in the following categories: Interpretation and Application of the Scriptures, Drama and Costumes. (Time will be strictly enforced. Please practice within the time frame. We do not want to ask anyone to leave the stage for going over-time. Thank you.) ELECTION 2014 is an election year. Candidates for office (see the addendum for a list of offices and associated duties) must be endorsed by the State Director or his or her designee. Candidates will present a 3-minute platform speech, to include qualifications for office, plans to move the Southeast Region forward, and how he or she upholds the theme, " Solidarity with the Savior in Our Witness" 1 John 4:23-24; Acts 1:8; 1 Corinthians 3:9-11; Philippians 2:5-8. State Directors will designate 15 delegates per state to vote. FITNESS AND WELLNESS Morning Gospel Fitness Walk and Prayer FORUMS: CHILDREN S CORNER, GIRL TALK, BOY TALK, YOUNG MEN, YOUNG WOMEN, ADULT A resource person will be available to facilitate an exchange on a timely topic. THE GREAT DEBATE Topics: Christians should/should not play role-playing games such as the Diablo series, World of Warcraft series, Dungeons & Dragons series etc. or Christians should/should not listen to music or support artists like Nicki Minaj and Juicy J that promotes movements such as twerking or Christians should/should not participate in beauty pageants/modeling contests where physical attributes are the sole criteria for selecting winners

6 The Great Debate is designed to encourage youth to use analytical and oratorical skills to address controversial issues in an orderly manner using reasoned argumentation. It requires them to sharpen their thinking, concentration, and presentation skills as they base their arguments on research and to be able to present their beliefs in a persuasive manner. More importantly, youth will be able to demonstrate their knowledge, understanding, and belief in the Word of God as it applied to issues of our day. Rules 1. Each team must consist of two debaters, one affirmative (Yes) and one negative (No). 2. Elimination rounds will be conducted on Thursday afternoon, and the top three winning teams will participate in the Great Debate before the entire Conference. 3. Total time for each debater is two-minutes. One minute to present your position and one minute for rebuttal (argument). 4. Each debater will give their one-minute presentation first (alternately one yes debater and one no debater). Each debater will then give a one-minute rebuttal, alternately. 5. There should be no name-calling or other inappropriate remarks. 6. Debaters should take notes during the presentations of their opponents so that they can present their rebuttals in an organized way. Each debater should rebut only the debater opposite him/her. Age Categories Junior Ages Senior College Judging Criteria Persuasiveness 20 Points Biblical Support 20 Points Delivery 20 Points Presentation (Articulation/Volume) 20 Points Time 10 Points Rebuttal 10 Points Total 100 Points Individual Winners Each debater is judged based on the above criteria. The 1 st, 2 nd, 3 rd place individual winners will be the debaters with the highest tally of points. MISSION AND EVANGELISM Evangelism Participants not actively serving at the mission site will receive evangelism training in age-appropriate workshops. MISSION CIRCLES of the YPD. SunRays (1-4 male/female), Sunshine Band (5-8 male/female), Red Circle (9-17 female), Crusaders (9-17 male), Young Women s Auxiliary (unmarried 18-35), Young Matrons Auxiliary (married 18-35), and Young Men s Auxiliary (18-35). Mission-In-Action/Evangelism All Conference delegates are encouraged to bring canned goods to participate in mission-in-action as we partner with Second Harvest Food Bank of Metrolina (SHFBM) which strives to eliminate hunger. Second Harvest partners with almost 600 agencies to serve the population that lives in poverty, including almost 209,000 children and senior citizens. Delegates will assist in loading the Second Harvest Truck and participate in the Poverty Simulation Program. Those who are not actively serving at the mission site will be involved in evangelistic training. Mission Donation Dana Walker-Alexander Pennies from Heaven

7 We are asking all young people and leaders to cash their pennies into bills and send their donations in with registration. A trophy will be given to the State Convention reporting the largest donation. Funds will be used for both Home and Foreign Mission Donations. PARADE OF STATES State Directors or their designees will be in charge of preparing their State for the opening celebration Parade of States. Each state s representatives will enter the sanctuary bearing the state flag. Others in the state should cheer their representatives on. PHOTOGRAPHERS and NEWS REPORTERS Young people who enjoy writing and taking pictures and videos are encouraged to work on this committee. Please bring your pen, paper, camera and/or camcorder. Persons on this committee will be assigned to cover Conference events and produce the Conference newsletter. POETRY READING We encourage young people to write. Writings should be based on the Conference theme and scripture. Young people will have an opportunity to read or perform their works during the Rose Pageant/Scholarship Banquet or Closing Prayer Brunch. Readings should not exceed two minutes. RITES OF PASSAGE This is a very intense program in which young men and young women are oriented to their relationships, duties and responsibilities to God, their families, communities and others; their cooperative efforts to work, provide, achieve, excel, organize, produce and rise as a people. Their rich heritage, history, strength, ability, faith, power and potentiality under God are emphasized. This is a two-year program. Upon completion of two years of training, these young people will be presented to the Conference. The age of participation is ROSE PAGEANT Rosebuds (Ages 6-9) Rose Petals (Ages 10-13) Roses (Ages 14-18) The SERYC Rose Pageant is based on John 15:1-17 (especially verses 4-5). The flower is the most beautiful and colorful part of the plant. It is the part that reproduces and bears fruit, but it cannot exist without a root and a stem (vine). The branches, leaves and flowers come from the root and stem (vine). Jesus tells us that He is The Vine. As branches, we have life and produce spiritual fruit only when we are rooted in Him. The Rose Pageant is different from the debutante s pageant in its emphasis that God makes, nourishes and develops flowers and young people. All Roses and their escorts are to pre-register and submit their fees on their registration form. Roses must keep in mind that this is a Christian activity and to govern themselves accordingly. Preparation for this group will begin on Thursday afternoon. The young ladies will present a talent, Christian fashion presentation, a brief testimony, and answer a question relevant to their service and experience. (Escorts are welcome to model fashion with their Rose during the Christian fashion presentation.) The Roses will choose the following from among themselves: The Roses of Love, Joy, Peace, Patience (Longsuffering), Gentleness, Goodness, Faith, Humility, Self-control (Temperance), Grace and Friendship. Each State Convention contestant must enter with $50 for Rosebuds, $75 for Rose Petals, and $100 for Roses. Each State Convention may enter a maximum of three young ladies in each age category. Attire: Roses - Long WHITE gowns with gloves are required. Escorts -Dark suit (Tuxedo preferred but not required). SCHOLARSHIP BOOK AWARDS Scholarship Book Awards are presented to one young person from each State Convention. Names are to be submitted by the State Director or designee upon arrival on Thursday, July 31 st. SIGN LANGUAGE

8 Young people interested in learning basic sign language are encouraged to attend classes beginning on Thursday, July 31 st. SPORTS OLYMPICS Basketball Intermediate (11-14) ~ Senior (15-18) ~ Young Adult (19-25) all-male, all-female, or coed teams are welcome to participate. Each State Convention may enter the tournament. Dodgeball Children (4-8) ~ Junior (9-12) ~ Intermediate (13-17) ~ all-male, all-female, or coed teams are welcome to participate. Each State Convention may enter the tournament. Softball Junior (9-12) ~ Intermediate (13-18) ~ Young Adult (19-25) all-male, all-female, or coed teams are welcome to participate. Each State Convention may enter the tournament. Volleyball Intermediate (11-14) ~ Senior (15-18) ~ Young Adult (19-25) all-male, all-female, or coed teams are welcome to participate. Each State Convention may enter the tournament. STATE CHOIR PRAISE EXPLOSION - Performance will be during a designated worship service. Choirs will display their gifts with singing along with other methods of praise. Convention Choir or representative. Two selections per State STATE SOUVENIR SWAP Conference participants are asked to bring a souvenir from their State to include in the Conference backpack (such as pins, T-shirts, buttons, pens, pencils, stickers, etc.) TALENT SHOWCASE Individuals, choirs, liturgical dance groups, drill teams, step teams, mimes, spoken word artists, or other performing artists are encouraged to participate. Registration (form in Addendum) deadline is July 1 st. TESTIMONY Inspirational, motivating, encouraging and moving testimonies given by Young People throughout the Conference Worship Services and during the Prayer Brunch. USHERS Ushers will serve during each worship service and at the Rose Pageant/Honors Banquet and the Closing Prayer Brunch. Training will take place during the Thursday afternoon breakout sessions. WORKSHOPS Youth-Related Workshops, Rites of Passage, Evangelism Training, Officers Training, Rose Pageant Preparation, and a Director s Workshop will be offered. MOTTO: G.E.M. - Glorify God, Exalt Christ, Magnify the Holy Spirit

9 ADDENDUM The Sou heast Region Youth Conference OFFICER S DUTIES President - top ranking SERYC officer; serves as chief liaison between the young people and the Southeast Region Young People s Director transmitting ideas and plans for approval or disapproval for year-round and Southeast Region Youth Conference activities; stays abreast of NBCUSA, Inc., ministries, policies, and events and communicates same to SERYC; maintains regular communication with officers and presides at meetings of the officers and staff; appoints committees as needed and serves as an ex-officio member; attends Annual Session and Mid-Winter Board meeting of NBCUSA, Inc. whenever possible; age 18 or over 1 st Vice President - second ranking SERYC officer; responsible for carrying duties of the President if he/she is unable to do so; has specific duties for outreach and publicity to inform returning and potential SERYC participants of plans and programming; age 15 or over 2 nd Vice President - third ranking SERYC officer; assists 1 st Vice President in outreach and promotion of SERYC; age 14 and under Secretary - responsible for maintaining an accurate record of all meetings and activities of the SERYC; correspondence, generally by ; maintains an accurate roster of SERYC participating churches, associations, and individuals, including addresses (postal and ); provides notices of meetings and events; age 18 or over Assistant Secretary - performs duties of secretary in her absence or inability to do so; has specific responsibility for maintaining and updating documents used during the Conference; age 17 and under Chaplain opens and closes meetings and other activities with prayer and scripture or designates someone to do so; oversees praise and worship period during SERYC Conference; age 18 or over Assistant Chaplain performs duties of chaplain in his/her absence or inability to do so; age 17 and under Historian maintains accurate record of SERYC Conference events; has oversight of newsletter; no age requirement Network Coordinator - regularly monitors youth and Southeast region portions of website ( website), Facebook page, etc. recommending updates to President and Southeast Region Young People s Director; must have facility with electronic means of communication; age 16 and above Immediate Past President provides advice and counsel and serves on committees as requested by the President. All candidates for office must have the approval of the State Young People s Director or his or her designee.

10 Liability Release Form Release of All Claims In consideration of being accepted by for participation (Church/District/State Convention Name) in the Southeastern Region Youth Conference 2014, I, being 21 years of age or older, do for myself or on behalf of my child-participant if said child is not 21 years of age or older, do hereby release, forever discharge and agree to hold harmless, and the Southeast Region (Church/District/State Convention Name) Youth Conference (SERYC) of the National Baptist Convention, USA, Inc. and the officers, directors, counselors and youth workers thereof from any and all liability, claims or demands for personal injury, sickness or death, as well as property damage and expenses, of any nature whatsoever which may be incurred by the undersigned and the child-participant that occur while said child is participating in the above described conference and/or trip activities. Furthermore, I, or on behalf of my child-participant if under the age of 21 years, hereby assume all risk of personal injury, sickness, death, damage and expense as a result of participation in recreation and work activities involved therein. Further, authorization and permission is hereby given to said Church, District, State Convention and the Southeast Region Youth Conference of the National Baptist Convention to furnish any necessary transportation, food and lodging for this participant. The undersigned further hereby agree to hold harmless and indemnity said Church, District, State Convention and SERYC of the National Baptist Convention, USA, Inc., its directors, employees and agents, for any liability sustained by said Church, District, State Convention or SERYC of the National Baptist Convention, USA, Inc. as the result of the negligent, willful or intentional acts of said participant, including expenses incurred attendant thereto. (If the participant has not attained the age of 21 years): We (I) are the parents(s) or legal guardian(s) of this participant, and hereby grant our (my) permission for him (her) to participate fully in said trip and conference, and hereby give our (my) permission to take said participant to a doctor or hospital and hereby authorize medical treatment, including but not in limitation to emergency surgery or medical treatment, and assume the responsibility of all medical bills, if any. Further, should it be necessary for the participant to return home due to medical reasons, disciplinary action or otherwise, we (I) hereby assume all transportation costs. (Type or print name of participant) (Participant need only sign if 21 years of age or older. If under 21, both parents must sign unless parents are not married, separated or divorced, in which case, the custodial parent must sign.) Parent (s) telephone Father Date Pastor s telephone Hospital Insurance Yes No Mother Date Insurance Company: Emergency Phone Numbers Legal Guardian Date Trip Participant I have read the foregoing and understand the rules of conduct for participants and will abide by them as well as the directions of the leadership of the trip and Conference. Participant Signature Date

11 Date: / / Submitted By: Southeast Region Youth Confernce 2014 Talent Showcase Registration Form Deadline for entries is Tuesday, July 1, 2014 Church Information: Talent Show Case Applicant Information: Church: Address: Telephone: Telephone: ( ) - Pastor: City/State/Zip: Fax: ( ) - Group Acts Information: Choirs are limited to 1-2 Selections. Circle One: Choir Selection/Liturgical Dance/Mime/Drill Team/Step Team/Other: How many people are in your group? Will you be using a Tape or CD? YES or NO Group Name: Contact Name: Telephone: ( ) - Comments: Solo Acts Information: Must be registered for conference. Circle One: Selection/Liturgical Dance/Mime/Other: Will you be using a Tape or CD? YES or NO Name: Telephone: ( ) Comments: Mail or Deliver applications to: SILVER MOUNT BAPTIST CHURCH 501 W. Arrowood Road, Charlotte, NC Phone: Attn: Dr. Birdie M. Owens, Minister of Music