Louisiana Baptist Youth Encampment 2017
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1 Louisiana Baptist Youth Encampment 2017 Circle of the Chosen Ministry Rev. Calvin W. Woods, Jr., Director Rev. Joseph Garner, Curriculum Daralyn Joy Walters, Camp President An Auxiliary of the Louisiana Missionary Baptist State Convention Dr. C. S. Gordon, Jr., President Rev. Edward Alexander, General Secretary Sunday, July 23, 2017, Fellowship Night Held at Dillard University, 2601 Gentilly Boulevard New Orleans, Louisiana Theme: Proclaiming God s Peace - Philippians 4:6-7 Monday, July 24, 2017, Talent Night Tuesday, July 25, 2017, Drama DRAMA: Proclaiming Peace Wednesday, July 26, 2017 The Musical, Dance & Mime Presentations Classes, Preaching, Teaching, & Fellowship Daily Registration, Rooms, Food and Beverages $ Deadline: Please confirm your attendance by contacting me via cwwoods@bellsouth.net or Cell: (504) , Fax (504) Church: (504) by June 15, Please mail or submit your registration by July 1, 2017 to LBYE P. O. Box 52286, NOLA Websites: Louisianamissionarybaptiststateconvention.com Mail all checks to: LBYE P. O. Box 52286, NOLA 70152
2 Louisiana Baptist Youth Encampment Circle of the Chosen Youth Ministry P. O. Box 52286, New Orleans, Louisiana Rev. Calvin W. Woods, Jr., Director (504) June 1, 2017 Dear Youth Leaders, Officers, & Campers: Thank you for a job well done this year. Your pastor and church invested in you and now they are able to see the works of the Holy Spirit in your lives. This year our camp will be held in the wonderful city of New Orleans, Louisiana on the campus of Dillard University. Our theme for 2017 is Proclaiming God s Peace, Philippians 4:6-7 and our dates are July 23-27, We will have campers coming from New Orleans, Kenner, Marrero, LaPlace, Monroe, Shreveport, Leesville, Lake Charles, Shreveport, Opelousas, New Iberia, Houma, Baton Rouge, Baker, White Castle and other cities in order to experience the power of God. We will provide classes, breakout sessions, and other fun activities that will build up your youth and their directors. The registration fee is $ dollars and that will cover your meals, housing, classes, and other expenses. Your campers will be able to participate in our drama, dance, mime, and choir presentations. We will use these areas of our competition such as Bible Knowledge, Precision Drill teams, Liturgical Dance, Mime, Poetry, Music (Vocals, Choirs, & Instrumentals), Puppets, Cheerleading, Skits, and Basketball to motivate your youth to minister in their local church and community. Our strategy after camp is to have one youth crusade in each region s area code. The 504 Youth Crusade, The 985 Youth Crusade, The 318 Youth Crusade, The 337 Youth Crusade and The 225 Youth Crusade. We hope and pray that you will be a part of these events. Our goal is to challenge you to reach the lost, equip the saints, support missions, support our convention, and strive to be role models in your local churches, schools, families, & communities. We are looking forward to seeing you at camp. Enclosed you will find the registration information for Youth Encampment. If you have any questions, please call us. Please submit your registration by July 1, Thank you in advance. Sincerely, Rev. Calvin W. Woods, Jr., Louisiana Baptist Youth Encampment Director
3 FINAL INSTRUCTIONS FOR THE GATHERING OF THE CHOSEN Sunday, July 23 through Thursday, July 27,2017 Dillard University, 2601 Gentilly Blvd. New Orleans, LA BUILDINGS Registration: Albert Dent Hall-The Gym Female Dorm: Camphor Hall (Check In: Dent Hall- Gym) Male Dorm: Hartzell Hall (Check In: Dent Hall - Gym) Meals: Kearny Dining Hall Classrooms: Dent Hall & Kearny Hall General Assembly: Dent Hall Registration for PRE-REGISTERED CAMPERS Registration will begin at 3:00 p.m. on Sunday, July 23, 2017 in the lobby of Albert Dent Hall/GYM. You are considered pre-registered IF: Your church does not owe any fees (Not listed as owing on the outstanding balance list). All information for adult leaders has been supplied. All information for youth has been supplied (Not listed on the outstanding list). All of your above has been done and there are no changes, additions, or drops. If you are pre-registered, your name will be on the pre-registered list. Your ADULT CIRCLE LEADER and your YOUTH PRESIDENT should come to the table and pick up your: T-SHIRTS & PACKETS. You will turn in your signed HEALTH FORMS as you pick up your materials. Remember health forms must be signed by parents or a guardian, not a youth leader. The ACTIVITIES of the LBYE can be ordered for the prices below: Musical, Drama, Dance, etc. DVD s ($20.00). Registration for INCOMPLETE REGISTERED CAMPERS If your church registration is NOT COMPLETE DO NOT GO TO THE DORMITORY. Your registration is incomplete if: You have an outstanding balance, you are dropping, adding, or otherwise changing your registration, if you have unresolved dispute of charges, and there is missing information in your data such as birthdays, addresses, etc.
4 SUNDAY NIGHT, JULY 23, CHURCH T-SHIRT NIGHT Registration starts at 3:00 p.m. in the lobby of Albert Dent Hall. The night service will start at 7:30 p.m. REHEARSALS Rehearsals will take place for those participating in the Drama, Liturgical Dance, and Musical on Sunday night in Dent Hall. See each Director s notice at the registration desk. Night Service: Welcome to New Orleans Worship Program & Social at 7:30 P.M. MONDAY, JULY 24, CAMP T-SHIRT DAY REGION 1, 2, & 3 WHAT A FELLOWSHIP: TALENT NIGHT DAY: Classes in the morning and the basketball fellowship at 2:45 P.M. NIGHT: ALL CHURCHES WHO PARTICIPATED IN THE COMPETITION WILL PRESENT A TALENT ON THIS NIGHT. TUESDAY NIGHT, JULY 25 DRAMA There will be special drama presentation on this night. See Mrs. Martha Gary for all rehearsals and a copy of the play will be sent to your director. MUSICAL, MIME, & LITURGICAL DANCE (7:30 P.M.) WEDNESDAY, JULY 26 There will be a special closing presentation on Wednesday night. For all rehearsals please check with the music director for the choir. Choir Attire: GIRLS: White Dresses. BOYS: Black Pants, White Shirt, Black Tie. See Ms. Seletta McClinton for the dance. Attire for Dance: Bring your dancing outfits and a black shirt. Check with Sirone Hawkins for the Mime rehearsals. CHECK OUT IS FROM 6:00 A.M. 10:00 A.M DRESS CODE During the encampment, remember the dress code: THURSDAY, JULY 27, 2017 MALES: No earrings or rings in non-traditional places (noses, eyes, etc.) No sagging pants or pants without belts. No tank tops or mesh type tops. Shirt tails must be worn in at all times other than rehearsals or sports activities.
5 FEMALES: Dresses must be knee length. Splits cannot come above the knees. No spandex pants, halters, sleeveless or clinging dresses. Pants are permitted in the day, however, those who choose to wear pants such as jeans or slacks must adhere to the male dress code (shirt tails in and belts). Flip Flops are out and so are tops too short to cover the mid-drift. NO SHORT PANTS (even on the first day). The general rule is simple: IF YOU ARE IN DOUBT D.W.I. (DRESS WITH INTEGRITY). WHAT TO WEAR DAILY Daily: CASUAL WEAR. Girls can wear pants or slacks. Sunday Night: Casual Wear (Practice for Drama and Liturgical Dance) Monday Night: Causal and Church Wear Tuesday Wednesday Nights: Casual and Church Wear MUSICIANS ARE ASKED TO BRING THEIR INSTRUMENTS Please bring your instruments. The directors will give you directions. CLASSES AND CHRISTIAN EDUCATION (DENT HALL & KEARNY HALL) Rev. Joseph Garner, Director of Curriculum, and his staff are eager and ready to teach you three powerful lessons that will focus on The Peace of God: Proclaiming God s Peace, Philippians 4:6-7. We will offer classes for all ages from and sponsorville. USHERS MINISTRY Campers who desire to be a part of the Ushers Ministry at camp, please see Mrs. Melba Ouber. Please bring some black and white for the final night. MEETING ROOMS TEACHERS, MIME, DRAMA, LITURGICAL DANCE, AND CHOIR WILL MEET IN DENT HALL IN DIFFERENT CLASSROOMS. ELECTION OF GENERAL CAMP AND SPONSORVILLE OFFICERS Persons seeking election to general camp office must file their nominating petition containing the names of their regional coordinator, youth leader, four camp officers, and five campers. This must be done 12 Noon on Tuesday of camp. The forms can be picked up at the registration table. Persons, whether youth or sponsor, seeking general camp office must have already served at least one year as a regional or general camp officer before being eligible for any state positions. A person who served as temporary appointee last year is not automatically an officer this year.
6 DO NOT BRING SECULAR MUSIC OR DVD S TO CAMP! Campers are reminded not to bring any secular music or videos to camp! Please be warned, those who will have their materials confiscated. They will not be returned! No Bone Crushers, No Usher, No Nelly, do you get the picture??? After hours rehearsals will be held in Kearny and Dent Halls for the Choir, Drama, Mime, & Dance. WHAT TO BRING TO CAMP A Prayerful Attitude, Respect for Authority and Camp Rules Bible, Paper and Pen, Worship clothing for 4 nights, Casual clothing for 4 days, Lysol/Disinfectant, Sheets/blankets for a Twin Bed, Pillow, Paper towels, Trash bags, Shower shoes/flip flops, Towels/washcloth, Soap in plastic case/shampoo, Tooth brush/tooth paste, Deodorant, Comb/brush, Feminine products, Shower bag, and Personal medications.
7 Louisiana Baptist Youth Encampment Circle of the Chosen Youth Ministry P. O. Box 52286, New Orleans, Louisiana Rev. Calvin W. Woods, Jr., Director (504) Church Membership Fee ($30.00) We, Baptist Church located Address City State Zip Pastor (Name, Address, Phone, & Youth Leader (Name, Phone, & ) Youth President/ Circle Leader (Name, Address, Phone, & ) Church Application Fee Amount enclosed $ Date: Sent by
8 Louisiana Baptist Youth Encampment Circle of the Chosen Ministry P. O. Box New Orleans, LA Rev. Calvin W. Woods, Jr., Director ( Church (504) Fax (504) Website: LouisianaBYE.com REGISTRATION FORM Church s Name, Address, Number, & Contact Person/Youth Leader s Name, Number, & Leader s Social Security Number Have you ever been charged or convicted of a crime? If you have, please explain. We must perform a background check on all youth leaders for the safety of our youth. I authorize the LBYE to conduct a reasonable background check? Yes No How many will be attending the LBYE at Dillard University (New Orleans, La) on July 23-27, 2017? Total # of males and rooms (two persons per room). Total # of females and rooms (two persons per room). Our total cost based on $ per camper and sponsor(s) is $. How many T-shirts will you need? Sizes: Small Med. Lg. Extra Lg. 2X 3X 4X 5X 6X (Please add $3.00 for shirts 2x and up) Please fill out your campers & sponsors information on the back of this form. Mail all checks to: LBYE P. O. Box 52286, NOLA Cell phone (504) or Fax (504) cwwoods@bellsouth.net
9 Louisiana Baptist Youth Encampment Registration Form Church & Address: Contact Person & Name (Camper or Sponsor/Adult) Date of Birth Male/Female T-Shirt Size Rooms Total # of Persons Rooms T-Shirts Amount $ The deadline to send in your letter of intent to register for the youth encampment is July 1, 2017.
10 LOUISIANA BAPTIST YOUTH ENCAMPMENT HEALTH AND CONSENT FORM THE CIRCLE OF THE CHOSEN MINISTRY This form must be completed by each youth attending Youth Encampment Last Name First Middle Address City Zip Code Sex: Male Female Birthday Telephone: Home ( ) Cell ( ) Church Name Church Address Your MEDICAL INFORMATION Insurance Company Insurance Policy # If no insurance, check here What medicines are you allergic to? Are you a diabetic? Do you have seizures? Any other medical problems we should be aware of What medical needs might require special attention during the youth encampment? Emergency Contact Person(s): Name How Related? Telephone: Home ( ) Cell ( ) (front)
11 PARENT S/GUARDIAN S CONSENT The Leaders of the Louisiana Baptist Youth Encampment (LBYE) ministry of the Louisiana Baptist State Convention (LBSC) have my consent to authorize emergency medical care for my child/young adult in the event of an accident or sickness. I further hereby release, discharge, and hold harmless the LBYE and the LBSC, including all of its officers and members, from any damages, claims, causes of action, or injury incurred by my child in connection with youth encampment. Parent or Legal Guardian s Name (Please Print) (Signature) Date Important Notice: All completed Health and Consent Forms, including parent/guardian signature must be turned in at the registration table upon check in. NO EXCEPTIONS! (back)
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