Prince Hall Grand Chapter, Order of Eastern Star Grand Youth Chapter Jurisdiction of Georgia

Transcription

1 Prince Hall Grand Chapter, Order of Eastern Star Grand Youth Chapter Sister Lynnette S. Hymes Grand Worthy Matron Sister Mary A. James Grand Youth Directress Honorable Bruce A. James, 33 Most Worshipful Grand Master Miss Kobe Wilson Grand Youth President December 23, 2015 Brother Sam McDonald Grand Worthy Patron Sister Sherri Davis Grand Assistant Youth Directress "Train up a child in the way he should go and when he is old, he will not depart from it" ~ Proverbs 22:6 To: Sister Lynnette S. Hymes, Grand Worthy Matron, Brother Sam McDonald, Grand Worthy Patron, The Honorable Bruce A. James, Most Worshipful Grand Master, Past Grand Worthy Matrons, Past Grand Worthy Patrons, Grand Chapter Officers, Grand Youth Chapter Officers, District Youth Coordinators, Youth Directors and Sisters Greetings and Happy New Year: I trust your holidays were joyous and surrounded by family and friends while reflecting on the reason for the season. We should all praise and thank our Heavenly Father for allowing us to see another year. Every day we're given comes with an opportunity to make it the best one yet. That is my New Year wish for you will be your best; blessed with good health and God's favor! The Annual Grand Youth Session will be held in Augusta on April 22-23, Heartfelt thanks to Sister Patrice Campbell, DWM and Augusta District No. 2 for agreeing to host the 40 th Session. They, along with the Grand Youth Chapter are working extremely hard to ensure it's a success. Detailed information pertaining to the session is enclosed. Please carefully review all forms and note the deadline dates. A number of events are planned and as always finding ways to minimize Saturday's agenda is a priority; you're encouraged to participate as a District to best utilize the time. Your safety and travel time is also a top priority. All activities will be held at the T. W. Josey High School. Although the locations are only six miles apart due to traffic travel time from the hotel to the School is about fourteen minutes. In addition, Sister Annette Sneed, Security Chairperson along with Brothers from Augusta District No. 2 will be visible providing security and directions at both the host hotel and meeting location.

2 December 23, 2015 Page 2 of 4 Registration: Advance registration is as follows: Youth: $15.00 (no onsite registration for Youth) and Adults: $ ALL persons planning to attend the session must register - no exceptions; No Badge, No Admittance! The registration form is enclosed. Please adhere to the deadline. Hotel: Holiday Inn - Gordon Highway will serve as the host hotel. Rooms are blocked under the name Prince Hall Grand Youth Chapter. To receive the special rate reservations must be made by April 1 st. All rooms are $89.00 plus tax to include a free full hot breakfast bar. For further details refer to the enclosed document and website. Due to the many events happening in Augusta that weekend affordable housing (under $100.00) is extremely scarce so I urge you to reserve your rooms ASAP. Once the blocked rooms are exhausted they're willing to add more rooms if available. Attire: Directors, it is your responsibility to ensure the youth are dressed appropriately for all events. While in Masonic attire there should be no black slips, sleeveless dresses or sandals with thong between the toes; appropriate hosiery or socks are to be worn by all females when in Masonic attire. Wilma S. Wallace King & Queen Extravaganza: The King & Queen Contest will be held Friday evening at 7:00 p.m.; detailed information is enclosed. Attire: Female contestants and the 2015 Queen white gown or long white dress. Male contestants are to wear dark suits. All other youth are invited to dress in appropriate church attire or wear the 40 th GY Session t-shirt with appropriate bottom - No Denim or Shorts! Sisters: May wear one of the Star-Point colors. Brothers: Masonic attire. Note: You do not have to be present on Friday night to participate in the contest as the winners will be presented on Saturday morning. Belle S. Clark Reading Program: Youth are encouraged to participate in the reading competition. School Accelerated Reading Reports are accepted however if a book is read more than once it will only be recognized as one entry. Credit is given to those books read and mastered with a passing grade as indicated on the AR Report. If an oral report is given to the Directors the designated form must be completed with the appropriate signatures. Magazine and newspaper articles don't count as a 'book' and will not be considered. Trophies will be awarded to 1 st, 2 nd and 3 rd place participants in each of the categories (Young Readers, Elementary, Middle and High School.) Please refer to the Belle S. Clark Reading forms for additional information. Awards will be presented on Friday evening. Louise Harris Scrapbook & Poster Competition: This is your opportunity to highlight your Chapter s accomplishments by submitting a scrapbook and/or poster. All submittals (pictures, articles, programs, etc.) must reflect activities from April 1, 2015 through March 31, Awards will be presented to 1 st, 2 nd and 3 rd places for both categories. Scrapbooks and posters will be accepted Friday evening and no later than 8:00 a.m. Saturday morning. Parental Consent, Medical Authorization, Transportation and Code of Ethics forms: These forms (one of each per child/family) must accompany the Youth Director and a copy provided at the Registration table. No exceptions.

3 December 23, 2015 Page 3 of 4 Talent Extravaganza: Performances will be during the King & Queen Contest on Friday evening and the Public Program on Saturday. The first six (6) Districts/Chapters to respond will be selected to perform. The deadline is March 15, Complete the talent form and submit as directed. Writing Contest: In order to give this activity the time it deserves it was moved to the program on Friday evening. All are encouraged to participate in this activity. Please read the information sheet carefully as there are changes this year. Souvenir Journal: Deadline to submit ads for the souvenir journal is March 31, 2016; see attachment for details. To offset expenses each Chapter and District is asked to support this project. ONLY those Chapters submitting an Ad will receive a copy of the journal; all others will have to purchase it. Delegates: Each active (financial) Youth Chapter is allowed three (3) voting Delegates; they will have special seating at the business session. Chapters who are delinquent in your endowments will not be seated. If you have questions about your financial status, please contact Sister Mary A. James at (912) or PHGYC.GA@gmail.com. The deadline to submit your delegate list is April 1, Chapter of the Year: Chapters are encouraged to submit information for the "Chapter of the Year" award; material should be presented in some form of organization in a binder/folder or bound. Please forward any questions to Sister Mary A. James. Detailed instructions are enclosed. Committees: It is our desire for the youth to play an integral part in their Grand Youth Session. A number of committees will be created and youth assigned accordingly. Forward the names of two youth who are willing to serve on a committee and actively work during the session along with your arrival date (Friday or Saturday) to Sister James by April 1st. Information may be sent via . Directors, your assistance is also needed to oversee the various committees. If you re interested in serving in any capacity kindly let me know. Endowments: Endowment forms with fees are to be sent to Sister Mary A. James, Grand Youth Directress. Endowment fees are $1.00 per youth per quarter or $4.00 for the year. The current form is included for your use. Should you desire an electronic copy please notify me and it will be sent to you via . Membership Applications: The revised application is included for your use. Please note certain signatures and the Parent Chapter's seal are required on the ORIGINAL application. Any incomplete or old versions of the application will be returned without issuance of the Endowment Certificate. In addition, keep in mind that membership applications must also be sent to Sister James along with a $1.00 fee for each within ten days after initiation. Chapter Information Sheet & Roster: Previous requests for Chapter Information were not met resulting in the proper persons not receiving communications and my inability to update the Grand Youth Chapter's records. All are asked to submit information ASAP. Calendar: Directors, please submit your 2016 calendar to me by April 1 st.

4 December 23, 2015 Page 4 of 4 Supply Order Form: Enclosed is the official order form for ordering supplies. If you'd like to pre-order supplies for delivery during the Grand Youth Session, complete and return the form with payment. Demit (Transfer of Membership): A transfer of membership is the same as a Demit in the Parent Chapter and must receive prior approval. A number of Chapters are still transferring members to other Youth Chapters without prior approval of the Grand Worthy Matron or Grand Youth Directress - this must cease. In order to demit for moving purposes, etc. please contact me (Sister Mary A. James) via detailed written request; is acceptable. We must ensure the member is financially up to date and all records to include the Endowment are officially transferred from one Youth Chapter to the other. District Youth Coordinators do not have the authority to approve transfers. Grand Youth Events: If you're interested in hosting the Grand Youth Session or the Marilyn Moore Grand Youth Officer's Retreat please contact me for details. Youth Logo: Sisters, be reminded that the O.E.S. logo (Star) is not authorized for youth apparel unless it is an event sanctioned by the Grand Youth Chapter. You are to use the Youth logo; an open Bible with five ribbons representing the star-point colors. If you do not have the logo please me for it. Youth Chapters: It is our desire that all Districts be represented with youth chapters. Worthy Matrons, if your chapter does not have a youth chapter and you're interested in organizing one please contact me. Additionally, for those youth chapters who are no longer active please contact me for assistance to reactivate. It is our responsibility to provide guidance to the youth... together we can make a difference! Criminal History Reports: On August 2, 2015 a letter was disseminated requesting ALL Sisters, Brothers and Parents working with the youth to submit a certified criminal history report to me by August 29 th as outlined in the Most Worshipful Grand Master's proclamation As of today a large number of you are not in compliance and will no longer be able to work with the Youth Chapter. Those who has not submitted a report is asked to do so immediately. Sisters, although information pertaining to the financial affairs of the Youth Chapter has been disseminated and discussed during all Grand Youth Directress Workshops and communicated for many years it appears that some still aren't in compliance. Worthy Matrons, it is your responsibility to insure the Youth Chapter is abiding by the rules and regulations as set forth by the Grand Chapter. Sister Lynnette S. Hymes, Grand Worthy Matron and I Thank you for your love, support and dedication to the youth. Please know that we are always available to assist you. Should you have any questions or concerns kindly do not hesitate to contact us. May the Lord continue to watch over and protect you. We look forward to seeing all of you in April. Fraternally, Sister Mary A. James Grand Youth Directress

5 PRINCE HALL GRAND CHAPTER, O*E*S GRAND YOUTH CHAPTER Mail By: March 15, 2016 Sister Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, GA th Grand Youth Session Registration April 22 23, 2016 DISTRICT: DISTRICT NO: CHAPTER: NUMBER: YOUTH DIRECTRESS: PHONE: Address: NAME YOUTH $15.00 ADULT $20.00 TOTAL TOTAL REGISTERED: TOTAL REGISTRATION FEE: $ Late Fee: (After March 16 th ) Youth: $20.00 Adults: $25.00 NO ON-SITE REGISTRATION FOR YOUTH

6 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter 40 TH GRAND YOUTH SESSION LODGING Holiday Inn (HOST) 2155 Gordon Highway Augusta, GA Rooms are blocked under: Prince Hall Grand Youth Chapter (706) All Rooms: $89.00 Free Full Hot Breakfast Rates are also available on Thursday if needed. Rate Guarantee Deadline: April 1, 2016 NOTE: I urge you to make reservations as soon as possible as there are a number of softball/baseball tournaments and other events happening that weekend which made lodging extremely scarce. Should you experience a problem while trying to reserve a room please contact me Sister Mary A. James: Home: Cell:

7 Prince Hall Grand Chapter, Order of the Eastern Star Prince Hall Grand Youth Chapter 40 th Grand Youth Session SOUVENIR JOURNAL CONTRACT APPLICANT INFORMATION Chapter Name: Date: Point of Contact: Street Address: Phone: City: State: ZIP Code: AD INFORMATION Full Page (with or without photo) $35.00 Outside Back Cover (Color) $75.00 Half Page (with or without photo) $25.00 Inside Back Cover (Color) $60.00 Quarter Page $15.00 Business Card $10.00 Submit Material to: Sister Candice O. Freeman 131 Palmer Court Evans, Georgia (843) Deadline: March 31, 2016 Make Checks/Money Orders Payable to: Augusta District #2 O.E.S. Note: 1. Pictures will be returned during the 40 th Grand Youth Session 2. ONLY those Chapters who place or secure Ads will receive a copy of the journal 3. Payment for ed Ads must be received before they re included in the souvenir journal. 4. This Committee reserves the right to edit all ads as deemed necessary or appropriate. Committee Use Only Date Received: Size: Amount: Check/Money Order:

8 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter Lynnette S. Hymes, Grand Worthy Matron Sam McDonald, Grand Worthy Patron Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, Georgia (H) (912) * (C) (912) Fax: (912) PHGYC.GA@gmail.com or MaryAJ0419@yahoo.com TO: SUBJECT: All Youth Directors Wilma S. Wallace Grand Youth King & Queen Extravaganza Dear Lord, make me aware of the many opportunities about me to serve Christ and my fellowman. If any man serves me, him will my Father honor. John 12:26 Greetings! The Wilma S. Wallace Grand Youth King & Queen Extravaganza will take place on Friday, April 22 nd at the T. W. Josey High School. Please refer to the cover letter for the attire. Attached is the résumé form for your King and Queen. To ensure correct data is presented, please type or print legibly the information. Directors, though your contestants have had many accomplishments, kindly submit the information requested on the form. Please, only submit the attached form. Should you submit an additional write-up, only the data specifically requested will be read at the contest. Please note, only those receipts received or postmarked by April 4 th, 2016 will be accepted for competition. Although your contestants will be allowed to participate, any receipts received after the deadline will be considered a donation to the Grand Youth Chapter's Scholarship Fund. Only Chapter Checks, Cashier s Checks and/or Money Orders will be accepted. Please make checks payable to Prince Hall Grand Youth Chapter. Should you have any questions do not hesitate to contact me. Good luck to your contestants. Mail your Chapter checks/cashier s checks/money orders and résumé form to: Sister Mary A. James, GYD 101 Wild Grape Drive St. Marys, GA

9 Wilma S. Wallace Grand Youth Chapter King & Queen Extravaganza District: No. KING Name: Age: Youth Chapter: No. School: Grade: Parents: Church: Hobbies/Accomplishments: QUEEN Name: Age: Youth Chapter: No. School: Grade: Parents: Church: Hobbies/Accomplishments: Chapter Checks/Cashier s Checks/Money Orders made payable to PH Grand Youth Chapter. Deadline: Envelopes must be postmarked by April 4, Mail checks/money orders and résumé to: Sister Mary A. James, GYD 101 Wild Grape Drive St. Marys, GA

10 PRINCE HALL GRAND CHAPTER, Order of the Eastern Star GRAND YOUTH CHAPTER BELLE S. CLARK READING PROGRAM TITLE PAGE Chapter Name: No: District No: Name of Youth: Age: Grade: Number of Books Read: Name & Address of School: City: Zip: County: Guidelines: 1. All forms must be submitted on or before March 15 th. No forms will be accepted at the Grand Youth Session. Only record the books read and mastered from April 2015 March Oral Reports - The title page must be submitted along with the Reading Response Log with a brief summary of the book. Official Accelerated Reading reports (school or library) will also be accepted. 3. Directors or Assistants must complete the Reply section of the reading log stating that the youth have given an oral report. 4. Directors must sign and date each Reading Response Log. 5. Oral book reports maybe given at your Youth Chapter s meeting or presented individually to the Director or Assistant. 6. Categories for the reading program are as follows: Category I: Young Readers Ages 3-5 years old Category II: Elementary Ages 6-10 years old Category III: Middle School Ages years old Category IV: High School Ages 14 and above 7. Trophies will be awarded 1 st, 2 nd, and 3 rd Places in each category. To receive a trophy, eligible participants must have read fifteen (15) or more books. Forms are to be mailed/ ed to: Sister Mary A. James, GYD 101 Wild Grape Drive St. Marys, GA (912) (912) PHGYC.GA@gmail.com

11 Prince Hall Grand Chapter, O*E*S GRAND YOUTH CHAPTER Reading Response Log Name Title Author Illustrator Brief Summary Directors: 1. Date: 2. Date: 3. Date: Anything can happen when you open a book.

12 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter 2016 ORATORICAL CONTEST APPLICATION FORM Date: Name: Telephone: Date of Birth: Gender: Male Female Youth Chapter: No. Director: District Name of School: Grade as of April 22, 2016: Participating Category: Elementary School Middle School High School Topic: Labeling Others - How it affects the way you treat people. Is labeling ever a positive thing? Can it have a good or bad influence on you? Contestant Agreement: I have read the rules of the contest, and I will be bound by all of the requirements. Signature: Date: Parent or Guardian Permission: I give permission for my child to participate in this contest. Signature: Date:

13 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter 2016 ORATORICAL CONTEST Rules of the Contest Contestants must be a member of a subordinate Chapter of the Prince Hall Grand Youth Chapter and enrolled in Elementary, Middle or High School. One contestant per category per District. (i.e. Only 3 contestants per District ~ (1) Elementary (1) Middle School and (1) High School). Applications must be postmarked by March 15 th. Contestants are to be dressed in Masonic attire. Contestants will be given 5 minutes to address their selected topic. Each contestant shall prepare his or her own speech on the selected topic. Contestants must state the official topic before beginning their speech for the timekeeper to record the exact time of the speech. Contestants must demonstrate knowledge of the topic to validate perspective. Thoughts must be organized and in a cohesive fluid manner. Perspective supported with relevant reasons and/or examples. No props allowed. ALL SPEECHES MUST BE MEMORIZED! Scoring Contestants will receive a score of up to 100 in the following categories as outlined in the attached Rubrics: Content: Grasp of subject and/or evidence of research Voice: Enunciation, volume, clarity Vocabulary: Choice and command of language, appropriate English usage Effectiveness of Speaker: Sincerity, ability to engage listeners. Poise: Body posture, eye contact Form and Style: Soundness of reasoning, clarity of outline and organization of ideas *Exact scoring sheets included for review. Prizes 1 st, 2 nd, and 3 rd Place winners (Bronze/Silver/Platinum levels) of each category will be awarded prizes of value. Everyone making it to the State competition is a winner. Any questions and/or concerns may be addressed to Sister Mary A. James, GYD. Completed applications must be postmarked by March 15 th and mailed to: Sister Mary A. James Home: Cell: Grand Youth Directress 101 Wild Grape Drive St. Marys, GA 31558

14 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter 2016 GRAND YOUTH CHAPTER WRITING CONTEST APPLICATION Date: Name: Date of Birth: Gender: Male Female Youth Chapter: No. Director: District No. Name of School: Grade as of April 1, 2016: The focus is Persuasive Writing. You are required to take a position on the topic then defend that point of view. All are reminded to be accurate, specific, propose different types of supporting details and when possible, be entertaining. Essays are to be written by the contestant without help from friends, parents or other adults. Topic: What qualities should the President of the United States (POTUS) Elect display to be considered for the highest position in the USA? Contestant Agreement: I have read the rules of the contest, and I will be bound by all of the requirements. Signature: Date: Parent or Guardian Permission: I give permission for my child to participate in this contest. Signature: Date:

15 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter 2016 GRAND YOUTH CHAPTER WRITING CONTEST Rules of the Contest Contestant must be a member of the Prince Hall Grand Youth Chapter and enrolled in Elementary, Middle or High School. Contestant must submit a 350-word written essay; typewritten. DO NOT write your name on the essay it will be recorded from the application. Each contestant shall write his or her own essay. Contestant must be in attendance at the 40 th Grand Youth Session. Winning essays will be awarded during the Session. Three essays will be chosen; per category (Elementary, Middle and High School). Application and essay must be received (not postmarked) by April 3, Scoring Essay will be judged on: Content: Must reflect grasp of subject; have substance and thought with clarity Vocabulary: Correct use of grammar, spelling and punctuation Effectiveness: Sincerity and clear understanding of topic Form and Style: Soundness of reasoning, clarity of outline and organization of ideas Length: Limited to 350 words Prizes 1 st, 2 nd, and 3 rd Place winners will be awarded a prize; all others will be given a certificate. Any questions and/or concerns may be addressed to Sister Mary A. James, GYD Home: or via PHGYC.GA@gmail.com Completed application and essay must be mailed to: Sister Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, GA ***CONTESTANTS *** DO NOT record your name on the essay it will be taken from the enclosed application. Deadline: April 3, 2016 Essays not received by deadline will be deemed ineligible.

16 PRINCE HALL GRAND CHAPTER, Order of the Eastern Star GRAND YOUTH CHAPTER Talent Extravaganza 2016 District or Chapter Number Director: Phone: ( ) Individual or Group Talent Religious or Black History Briefly Describe the Talent: Rules of Talent Competition: You must pre register talent by March 15, ONLY Religious or Black History related performances. Performance must not exceed 4 minutes. The Talent: Singing Poetry Praise Dance Drama Instrumental Other Equipment Needed Microphone Piano Other Keyboard CD Player Bring your own music Deadline: March 15, 2016 Mail To: Sister Mary A. James 101 Wild Grape Drive St. Marys, GA PHGYC.GA@gmail.com

17 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter CHAPTER OF THE YEAR April 2015 March 2016 Name and No. of Youth Chapter: District: Meetings Held (Day and Time): Director's Name: Telephone No. Address The following items must be submitted: 1. Membership Roster (Name/Address/Telephone/ /Parent's Names) 2. List of Officers (Name & Title) 3. Chapter's Calendar Is your Chapter financially active (Endowments paid through 1 st Quarter 2016)? Yes No Have you initiated new members since April 1, 2015? Yes No If so, how many Did your Chapter participate in the following Grand Youth Chapter activities? Belle S. Clark Reading Program Yes No Talent Extravaganza Yes No Wilma S. Wallace King and Queen Contest Yes No Louise Harris Scrapbook / Poster Contest Yes No Oratorical Contest or Writing Contest Yes No Community Service Charity Project Yes No Grand Youth Officers Yes No If so, include information on your Roster (Name & Title) Supporting documentation must be provided for the following: 1. What has your Youth Chapter done for its members? 2. What has your Youth Chapter done for the community? 3. Did you participate in joint activities with your Parent Chapter? The District? 4. Did you attend the 39 th Grand Youth Session in Forsyth last year? Deadline April 1, 2016 ~ Submit to: Sister Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, GA

18 PRINCE HALL GRAND CHAPTER, Order of the Eastern Star GRAND YOUTH CHAPTER LOUISE & POSTER CONTEST RULES Contents must reflect activities of the Youth Chapter for the period of April 2015 through March Scrapbook The scrapbook must not exceed 18 x 20. A three-ring binder is recommended. Your Chapter Name and Number must be displayed on the cover. A Table of Contents page must be included. Youth Chapter Officers page (your Chapter). Photographs must be identified with captions of the events and date. Activities and or events must be listed in chronological order. You may use newspaper clippings, programs or any material that will validate your activities. Final note ~ BE CREATIVE. Points: 1. Cover (Creativity) Community Involvement Organization and Explanation of materials Neatness Point value ~ maximum of 100 Awards: 1st, 2nd, & 3rd Place Posters The poster must be a tri-fold board and identified with the Chapter s Name, Number and location. Photographs must be identified with captions of the events. Activities and events must be displayed chronologically. Original or reproduced material is acceptable. Be very creative. Points: 1. Cover (Creativity) Community Involvement Organization and Explanation of materials Neatness Point value ~ maximum of 100 Awards: 1st, 2nd, & 3rd Place

19 Ronald McDonald House Charities of Augusta In 1984, the Ronald McDonald House of Augusta opened its doors and its heart to care for families with seriously ill children hospitalized at nearby Children's Hospital of Georgia and other local treatment facilities. The House now offers twenty three (23) bedrooms to families each night, serving over 600 families each year providing a much needed retreat for families after spending long hours with their critically ill children and help ease some of their financial burdens. In 2005, RMHC Augusta partnered with local McDonald's Owner/Operators to offer scholarships to local high school seniors to continue on with higher education. Each year, twenty (20) seniors each receive a $1,000 scholarship to help with college expenses. WISH LIST ~ AUGUSTA, GEORGIA Family Items: Baby Items (Wipes, etc.) Wal-Mart gift cards Disposable Baby Diapers, all sizes Forever Postage Stamps Feminine Products 9x12 Envelopes Household and Kitchen Items Laundry Detergent (HE only) Dish / Dishwasher Detergent All Purpose Surface Cleaner Disposable Insulated Cups Hand Soap Large Storage Containers (Gladware or similar) Disinfectant Wipes Trash Bags (12 gallon, 13 gallon and 55 gallon) Bulbs - 40 / 60 Watts Aluminum Foil Towels, Wash Cloths, etc. Paper Towels Pillow Cases and Protectors (White) Ziploc Storage Bags (Snack & Gallon) Mattress Pads - Queen Food Baking Goods Juice - bottled Baked Goods Sugar and Creamer Entertainment Video Games for Play Station 2, Wii/X-Box 360 DVD's (G-Rated) All items must be new as they cannot accept used items. Your donations are greatly appreciated.

20 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter Grand Youth Officer Application 1. Complete and submit the application by the April 1 st deadline. Application must be neat and legible. 2. Submit two (2) letters of recommendations. One from a school representative (Principal, Teacher or Counselor) and the other may be from your Pastor, Sunday School Teacher or the Advisor of a civic organization that you are a member of. Both letters must be on letterhead. 3. Applicant must be an active member of the Prince Hall Grand Youth Chapter for a minimum of three (3) years and have attended two (2) Grand Youth Sessions within the past three (3) years. 4. Applicant must write a one-page (typewritten) letter stating why he/she would like to serve as a Grand Youth Officer and his/her qualifications. 5. Applicant must be present for an interview during the Grand Youth Session (on Friday afternoon); he/she must give a two-minute verbal presentation outlining his/her qualifications and desires for the position. 6. Include a recent photograph. Position you are applying for: (Check one) Grand Youth President Grand Youth Conductress Grand Youth Assistant Conductress Grand Youth Treasurer Grand Youth Vice President Grand Youth Recordress Grand Youth Assistant Recordress Grand Youth Chaplain Grand Youth Guardians (2) Grand Youth Sentinels (2) Grand Youth Marshals (4) Grand Youth Marshal Alternates (4)

21 Name: Address City Zip Phone (H): (C): Age Chapter Name and Number District Number Year Joined Grade School What extracurricular activities do you participate in at school? Do you currently hold a position in your Chapter? If so list. Do you currently hold a position in the Grand Youth Chapter? If so which activities did you participate in? If none, why? What positions have you held in your Chapter? Are you a member of other civic, social organizations or clubs? If so list them Return complete application by April 1 st to: Sister Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, GA H: or C: PHGYC.GA@gmail.com

22 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter 40 th GRAND YOUTH SESSION LOCATION & DIRECTIONS Friday, April 22 nd and Saturday, April 23 rd T. W. Josey High School Gymnasium th Street Augusta, Ga From the Holiday Inn (Host Hotel) miles ~ 14 minutes 1. From the Hotel's parking lot head west on US 278W/US 78W toward Noland Con 2. Turn left on Noland Con 3. Turn left onto Milledgeville Road 4. Use any lane to turn left to stay on Milledgeville Road 5. Continue on to Martin Luther King Blvd 6. Turn slight left onto 15 th Street ~ the School is on the left side Dress Code Friday: Saturday: All are attired Contestants: Attired Youth: 'Church-wear' or 40 th GYS T-shirts and bottom (no jeans) Sisters: Star-point colors Brothers: Attired

23 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter MEMBERSHIP RECOGNITION (GRADUATES) The graduating class of 2016 will be issued Membership Recognition Cards and/or Certificates during the Grand Youth Session. The card will recognize our female members with three (3) or more years of service. Females desiring membership into an adult O.E.S. Chapter in the Jurisdiction of Georgia may present this membership card at anytime as a bloodline applicant. Although it will not guarantee admittance in an O.E.S. Chapter we certainly encourage all females to apply in Georgia. Young men will be recognized with a Certificate. Directors, please complete the information below and forward it to Sister Mary A. James no later than March 15th. Any names submitted after the deadline will be issued their membership card/certificate at a later date. Should you have any questions do not hesitate to contact Sister Lynnette S. Hymes, GWM or Sister Mary A. James. Thanking you in advance for your immediate attention to this project. Name: Youth Chapter: No.: District: Date Joined: Director: Telephone No.:

24 Prince Hall Grand Chapter, Order of Eastern Star Grand Youth Chapter 40 th GRAND YOUTH SESSION CHECKLIST April 22 nd - 23 rd, 2016 Augusta, GA EVENT DEADLINE COMPLETED ( ) Info Sheet/Roster/Calendar/History Registration Oratorical Contest Belle S. Clark Reading Program Talent Extravaganza Membership Recognition Souvenir Journal Ad Grand Youth Officer Application Chapter of the Year Committees & Delegates List T-shirt Order Lodging Arrangements Writing Contest King & Queen Contest Parental Consent Forms Louise Harris Scrapbook/Poster Community Service Project ASAP March 15 th March 15 th March 15 th March 15 th March 15 th March 31 st April 1 st April 1 st April 1 st April 1 st April 1 st April 3 rd April 4 th April 22 nd April 23 rd April 23 rd Please feel free to contact me with any questions you may have. Sister Mary A. James, GYD 101 Wild Grape Drive St. Marys, GA Home: Cell: PHGYC.GA@gmail.com MaryAJ0419@yahoo.com

25 PRINCE HALL GRAND CHAPTER, O*E*S GRAND YOUTH CHAPTER Parental Consent Form Youth Chapter Number City Zip This is to certify that my son/daughter, has my permission to attend the Grand Youth Session on April 22-23, 2016 in Augusta, Georgia. It is my understanding that the trip/activities are under the auspices of the Prince Hall Grand Chapter, Order of Eastern Star. I hereby release the Prince Hall Grand Chapter, Grand Chapter Officers, Grand Youth Directresses, District Youth Coordinators, Constituent Youth Directors, and Assistants from liability and waive any and all claims against this organization, individually and collectively, for injuries or medical expenses which might be incurred in activities or travel to and from or after reaching the destination. By execution of this consent form, you consent to your child s participation under the terms above. Signature of Parent/Legal Guardian Date Signature of Chapter Worthy Matron Date Parent/Guardian Telephone Number Signature of Youth Director/Assistant Date ACKNOWLEDGEMENT The State of Georgia County of On this day of 20 before me, the undersigned notary public personally appeared, Known to me to be the person (s) whose name is subscribed to the within instrument and acknowledged that he/she executed the same for the purposes therein contained. L.S Notary Public Expiration Date Original Must Travel With Youth

26 PRINCE HALL GRAND CHAPTER, O*E*S GRAND YOUTH CHAPTER Medical Treatment Authorization Form The undersigned parent / legal guardian hereby authorizes the Prince Hall Grand Chapter Youth Directors / Assistants of (Youth Chapter) Number as agent/s to authorize care for. (Youth Name) This authorization is given if in the opinion of any licensed physician, surgeon of a hospital determines it is necessary for said Youth to receive treatment in an emergency situation. Any physician, surgeon or hospital is authorized to rely upon this authorization for treatment by the undersigned. This will remain valid and in full force from, 20 through, 20. The name of my child s physician is. He/She may be contacted at. Printed Name of Parent/Legal Guardian Signature of Parent/Legal Guardian Date ACKNOWLEDGEMENT The State of Georgia County of On this day of 20 before me, the undersigned notary public personally appeared, Known to me to be the person (s) whose name is subscribed to the within instrument and acknowledged that he/she executed the same for the purposes therein contained. L.S Notary Public Expiration Date Original Must Travel With Youth

27 PRINCE HALL GRAND CHAPTER, Order of Eastern Star GRAND YOUTH CHAPTER Transportation Form Please be advised that the Prince Hall Grand Chapter, Order of Eastern Star Grand Youth Chapter Directress, District Youth Coordinators, Constituent Youth Directors and Assistants accept no responsibility for injuries, loss or damages that maybe sustained by your child/children, while participating in this program (Name) I,, give my permission / consent for the (Parent / Legal Guardian) Prince Hall Grand Chapter, Order of Eastern Star to transport my child/children by public or personal vehicle to (Event) to be held in, GA (City / Town) Departure from at (Location) (Time) Return Arrival Date /Time (Approximate) Location Signature of Parent or Legal Guardian Date Contact Phone Numbers: Home Phone: Cell: Emergency: Alternate:

28 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter MEMBERSHIP APPLICATION District No. New Chapter Reorganized, Georgia New Member Date:, 20 Chapter No. Youth Chapter No. To the Worthy Matron, Officers, and Members: The petitioner, (Applicant s Name Printed) of Address City Zip Date of Birth Age Telephone Number ( ) Requests the privileges of the Youth Chapter, promising if the prayer of the petition is granted, pledges his/her honor to and will in all respects, conform to the legal requirements of the Chapter and be subject to the rules and regulations of the Grand Chapter of Georgia. My beneficiary is: Relationship (Print Name) Signature (Parent or Guardian) Recommended by Fee enclosed $ The above petition meets the approval of the Examining Committee and we recommend the applicant for membership. SEAL (Worthy Matron) (Director) (Asst. Dir./Secretary) Date Initiated:, 20 This application and required fee is to be forwarded to Sister Mary A. James, Grand Youth Directress for processing. Revised: 11/03/2013 MAJ

29 PRINCE HALL GRAND CHAPTER, Order of the Eastern Star GRAND YOUTH CHAPTER YOUTH CHAPTER INFORMATION SHEET Name & No. of Youth Chapter: Date Organized/Reorganized: Name & No. of Parent Chapter: District Name & No.: When do you meet? Where do you meet? Time of meeting: How many active members? Worthy Matron: Street Address: City and Zip: Telephone Number: Address: Youth Director: Street Address: City and Zip: Telephone Number: Address: Assistant Director: Street Address: City and Zip: Telephone Number: Address:

30 Prince Hall Grand Chapter, Order of the Eastern Star Grand Youth Chapter GRAND YOUTH CHAPTER ORDER FORM ITEM: AMOUNT: QUANTITY TOTAL : Constitution and By-Laws $5.00 each Charter (Replacement) $5.00 each Member Badges $10.00 each Ritual $3.00 each Burial Ceremony $2.00 each Total Due: $ *Fees are subject to change. Chapter: No. Director: Address: Georgia, Phone: ( ) Cell: ( ) Sister Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, GA Home: PHGYC.GA@gmail.com MaryAJ0419@yahoo.com

31 Please Mail To: Sister Mary A. James Grand Youth Directress 101 Wild Grape Drive St. Marys, GA BLANK FOR QUARTERLY DUES March, June, September, and December PRINCE HALL GRAND CHAPTER, O.E.S. GRAND YOUTH CHAPTER Endowment must be paid for ALL active members. Chapter No. W.M. The following members send dues for the GA Director Quarter of,20 GA Total: $. Telephone No. ( ) 1. ($ ) 26. ($ ) 2. ($ ) 27. ($ ) 3. ($ ) 28. ($ ) 4. ($ ) 29. ($ ) 5. ($ ) 30. ($ ) 6. ($ ) 31. ($ ) 7. ($ ) 32. ($ ) 8. ($ ) 33. ($ ) 9. ($ ) 34. ($ ) 10. ($ ) 35. ($ ) 11. ($ ) 36. ($ ) 12. ($ ) 37. ($ ) 13. ($ ) 38. ($ ) 14. ($ ) 39. ($ ) 15. ($ ) 40. ($ ) 16. ($ ) DROPPED DATE 17. ($ ) ($ ) ($ ) ($ ) ($ ) ($ ) ($ ) ($ ) ($ ) 9. REV: 10/05/2015 MAJ