Dauphin Island Baptist Church Resort Ministry Center GUEST HANDBOOK Season

Transcription

1 Dauphin Island Baptist Church Resort Ministry Center GUEST HANDBOOK Season Dauphin Island Baptist Church Resort Ministry Center P.O. Box 156 Dauphin Island, Alabama Direct Line: Facebook: facebook.com/dibaptistrmc Web: dibaptist.org/resortministry Go and make disciples of all the nations, baptizing them in the name of the Father and the Son and the Holy Spirit. Teach these new disciples to obey all the commands I have given you. (Matthew 28:19-20)

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3 THE CENTER THE FACILITY The Dauphin Island Baptist Church Resort Ministry Center is located on Dauphin Island along the beautiful Gulf Coast, just 33 miles from Mobile, Alabama. Our facility is a two-story building that provides meeting, lodging and cooking facilities for up to ninety persons. The main hall serves as a dining / meeting hall with tables and chairs that you can arrange to your satisfaction. Our rooms house up to twelve persons per room in bunk style sleeping arrangements. Each room has a full bathroom facility with a shower facility provided on the south end of the building. Our facility provides three fully functioning kitchens for our guests to prepare their meals. We have a volleyball sand pit and other on site recreational opportunities. FEATURES SUMMER MISSION PROGRAM (LATE MAY THROUGH AUGUST) During the summer months, the Resort Ministry Center is exclusively devoted to the support of Christian mission work in the surrounding Alabama, Mississippi and Florida area. We invite Youth and College groups throughout the United States to be a part of our Mission program. SECURING A RESERVATION Please Call or our Offices to see which weeks are available. In order to secure a Reservation at our facility, we need to receive the following materials by fax, or mail: 1. A completed Summer Program Registration form 2. A completed Attendance Declaration Form 3. ½ of your group s total lodging fee (per person charge - See Rate Schedule below). YourLodging Fee is Non Refundable after March 1st. 4. $500 Security Deposit (will be returned after your stay assuming no damages) The other half of your Group s Lodging Fee is Due March 1. This amount is non-refundable. RATE SCHEDULE (MAY-AUGUST) Please see our web page at: MINUMUM AGE REQUIREMENTS Every four children under the age of twelve must be accompanied by a chaperone. In the event you wish to bring an underage child, permission must be obtained from the Resort Ministry Coordinator. We charge full price for each person in your group regardless of age. TRANSPORTATION Mission groups provide their own transportation to mission sites and activities that do not take place on the Dauphin Island Baptist Church Campus. PROGRAM CHECK IN / CHECKOUT Group check in for the summer is at 5:00 p. m. on Saturday and Check out is by 9:00 a. m. the following Saturday. If other arrangements need to be made, contact the Resort Ministry Coordinator. 2

4 MISSION SITES Mission of Hope (Substance abuse recovery facility for men) Salvation Army (Serve meals, present musical or drama program, work at thrift store) Bay Area Food Bank (Help organize bulk food that is distributed to those in need) Home of Grace (Substance abuse recovery facility for women) Churches in the Mobile County area Dauphin Island Baptist Church (Hosts a variety of projects, children and youth day camps, and evangelism projects). CONFERENCES, RETREATS AND MISSIONS (SEPTEMBER THROUGH EARLY MAY) September through May we invite your group to come and be blessed by the wonders of God s creation here on Dauphin Island. With our cool and seasonably pleasant weather, you will find your stay with us a delightful experience. You may stay with us several days or a week, the choice is up to you! Whether you plan a conference, retreat or mission effort our facilities are perfectly suited to your needs. SECURING A RESERVATION Please Call or our Offices to see which weeks are available. In order to secure a Reservation at our facility during the Fall - Spring Season, please Call or our Offices to see which weeks are available. Our RMC Coordinator is Lee Schansberg: / lschansberg@gmail.com. To secure your reservation, we need to receive the following materials by mail: 1. One of the Following: For a Retreat or Conference, we need to receive a completed Registration for Retreat Form (see page 9 of this RMC Handbook) 2. ½ of your group s anticipated total lodging fee (per person charge - please see the Rate Schedule at: 3. $200 Security deposit. Please mail your deposits promptly. In the event of a group s cancellation, security deposits become non-refundable forty five days before your scheduled arrival date. RATE SCHEDULE (SEPTEMBER - MAY) Please see our web page at: ATTENDANCE DECLARATION Your groups must provide a declaration of the full number of persons who will be in your group. Your group must provide your Attendance Declaration form forty-five days before your visit. After these dates, you are responsible for the costs associated with the number of reservations you have made. 3

5 MINUMUM AGE REQUIREMENTS Every four children under the age of twelve must be accompanied by a chaperone. In the event you wish to bring an underage child, permission must be obtained from the Resort Ministry Coordinator. We charge full price for each person in your group regardless of age. GUIDELINES FOR YOUR VISIT SAFTEY POLICIES Smoking cigarettes or possessing alcoholic beverages or illegal substances is not allowed on the property. Anyone caught smoking on the property will be expelled from the Resort Ministry Center without recourse. The possession of fireworks or firecrackers is prohibited by law on Dauphin Island. UPKEEP AND GENERAL REGULATIONS We first ask that your group consider their labor in the Lord here as an extension of our own work. Make it part of your mission to leave this building in better condition than you found it. All cooking is to be done in the kitchen, except for outdoor grilling. Trash receptacles on the property (indoors and outdoors) are to be emptied daily. No Food or Drinks in the Upstairs Rooms! Eat all meals either in the Main Hall or outside. There is a Fifty dollar ($50.00) deduction per violation from your security deposit for any such occurrence. For the sake of our neighbors, we ask that you be inside after 11:00 PM. Confine your group s presence to the Main Hall or upstairs rooms. In your activity after 11:00 PM, be considerate of the other guests. Keep the grounds around the Ministry building free of trash. MEALS Each group is responsible for the provision and preparation of their meals. DRESS CODE We ask that group members dress in a way that reflects Christian values. - General Dress: Men and women are asked to wear shirts and pants / shorts (women, of course, may wear dresses!) at all times when on the property. This includes while playing sports and when walking between the shower room and your room. - T-Shirts: No T-Shirts with unacceptable logos or graphics. - Swimsuits: Be sure that the swimsuits you bring are modest and appropriate. - Mission Site Dress Code: Many of our Mission sites have strict dress codes. This is because in many cases you will be doing mission work among people from cultures more conservative than ours. In general, our Mission sites require that the members of the visiting group dress modestly. They expect long pants (jeans, slacks, etc) for men. For women they expect that dresses or long pants (jeans, slacks, etc) be worn. No shorts may be worn. Both Men and Women must wear attire that covers their stomachs. 4

6 INSURANCE REQUIREMENTS We require that your group carry liability insurance for off-site activities. If your church does not have liability insurance, it can be purchased from the North American Mission Board. Be sure to fill out the INSURANCE DECLARATION FORM at the end of this booklet. MEDICAL CONCERNS Each person who comes to the Resort Ministry Center must fill out a MEDICAL RELEASE FORM as provided at the end of this booklet. Permission is granted to photocopy these forms. Group leaders must be sure that all the parents / guardians of all Minors attending our Resort Ministry Center have filled out a PERMISSION FOR TREATMENT FORM as provided the end of this booklet. GENERAL CHECKOUT Check in and check out is arranged by the Resort Ministry Coordinator. Contact the RMC Coordinator to arrange for your arrival and departure. Complete the following duties before checking out: 1. Remove all garbage and paper articles from rooms, kitchens and the Main Hall. Place all trash and garbage in the dumpster. 2. Pick up outside debris and trash. Empty outside trashcans upon your departure. 3. Clear out refrigerators and freezers of all items. 4. Remove all trash from shower rooms, bathrooms and the downstairs bathroom. Make sure that the shower rooms and bathrooms are free of water on the floor. 5. Remember: Make it part of your mission to leave this building in better condition than you found it. WHAT TO BRING The Resort Ministry Center provides toilet paper for the restrooms and liners for the trash / garbage cans. The Resort Ministry Center also provides a coin operated washer and two coin operated dryers. You need to bring: - Food and beverages for your group. - Paper products such as plates, cups, utensils, napkins, paper towels for your kitchen, etc. - Bed linens (Sheets, blankets, pillows). - Personal Toiletries. - Towels for baths and for kitchen use. - All soaps. - All the supplies you will need for your mission assignments. EMERGENCY NUMBERS Direct Line to the Resort Ministry Center s Main Hall: Pastor Chris Schansberg: Lee Schansberg, RMC Coordinator: Dauphin Island Baptist Church Office:

7 FORMS FOR YOUR VISIT Dauphin Island Baptist Resort Ministry P. O. Box 156 Dauphin Island, AL SPRING BREAK PROGRAM REGISTRATION REQUEST Church or Group Name: Address: Church or Group Phone Number: Fax: Contact person: Phone number: Dates you are requesting: (First Choice) (Second Choice) Please Make Certain To Send Any Required Security Deposits and Lodging Fees Necessary To Secure Your Reservation With This Form Mission Leader s Signature Date: SPRING BREAK PROGRAM REGISTRATION REQUEST 6

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9 Dauphin Island Baptist Resort Ministry P. O. Box 156 Dauphin Island, AL SUMMER PROGRAM REGISTRATION REQUEST Church Name: Church address: Church Phone Number: Fax: Contact person: Phone number: Dates you are requesting: (First Choice) (Second Choice) Please Make Certain To Send Any Required Security Deposits and Lodging Fees Necessary To Secure Your Reservation With This Form Mission Leader s Signature Date: SUMMER PROGRAM REGISTRATION REQUEST 8

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11 Dauphin Island Baptist Resort Ministry P. O. Box 156 Dauphin Island, AL REGISTRATION FOR RETREAT Church Name: Church address: Church Phone Number: Fax: Contact person: Phone number: Dates you are requesting: Please Make Certain To Send Any Required Security Deposits and Lodging Fees Necessary To Secure Your Reservation With This Form Mission Leader s Signature Date: REGISTRATION FOR RETREAT 10

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13 Mail this Form to: DAUPHIN ISLAND BAPTIST CHURCH Resort Ministry Center P.O. Box 156, Dauphin Island, Alabama FAX: ATTENDANCE DECLARATION FORM (reproduce as needed) Name of Your Church / Organization: Dates of Your Stay: To Number of persons who will attend: For purposes of room assignments (Number of males in your group) (Number of females in your group) Note any special considerations persons in your group may have ATTENDANCE DECLARATION FORM 12

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15 Mail this Form to: DAUPHIN ISLAND BAPTIST CHURCH Resort Ministry Center P.O. Box 156, Dauphin Island, Alabama FAX: INSURANCE DECLARATION (reproduce as needed) Your Name (please print): (Your position) Your Church / Organization s name (please print): The Company name of your Insurance Provider: Your Insurance Provider s Address and Phone Number: As the authorized representative of my church / organization, I do certify that our church / organization does in fact have insurance with the above-mentioned Insurance Company that covers our group in case of injury during our trip, while staying on the property of at Dauphin Island Baptist Church or while engaged in Mission activity. Further, I certify that our church / organization will indemnify Dauphin Island Baptist Church from all expense and / or liability for injury and medical treatment for any of members of our group. Dated this (day) (month) (day), (year). SIGNATURE Sworn to and subscribed before me on Dated this (day) (month) (day), (year). Notary My Commission Expires INSURANCE DECLARATION FORM 14

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17 FORMS FOR YOUR VISIT Mail this Form to: DAUPHIN ISLAND BAPTIST CHURCH Resort Ministry Center P.O. Box 156, Dauphin Island, Alabama FAX: PERMISSION FOR TREATMENT (reproduce as needed) Minor s Name (please print): Group Leader s Name (please print): Your Name (please print): (group leader s title): (Your relationship to the minor) My permission is granted for the above-mentioned group leader to obtain medical treatment for the above-mentioned minor. I / We, the undersigned, do hereby release, and forever discharge Dauphin Island Baptist Church from any and all claims, demands, actions or cause of action, past, present, or future arising out of any damage or injury while participating in the event. Dated this (day) (month) (day), (year). SIGNATURE OF PARENT/GUARDIAN Sworn to and subscribed before me on Notary My Commission Expires 13

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19 Mail this Form to: DAUPHIN ISLAND BAPTIST CHURCH Resort Ministry Center P.O. Box 156, Dauphin Island, Alabama FAX: MEDICAL INFORMATION FORM Page 1 of 2 (reproduce as needed) PATIENT INFORMATION: Name Sex Marital Status Address City State Zip Telephone # SSN# (optional) Date of Birth State of Birth NEXT OF KIN: Name Relationship Address City State Zip Home Phone Work Phone IN CASE OF EMERGENCY: Phone Number In Case of Emergency - Home Phone Number In Case of Emergency - Work Family Physician Phone Family Insurance Co. ID# Group# Primary Name of Policy Holder Relationship MEDICAL HISTORY: Check the appropriate blanks: IMMUNIZATIONS: Tetanus PolioBooster Measles Mumps Other 15

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21 Mail this Form to: DAUPHIN ISLAND BAPTIST CHURCH Resort Ministry Center P.O. Box 156, Dauphin Island, Alabama FAX: MEDICAL INFORMATION FORM Page 2 of 2 (reproduce as needed) PATIENT INFORMATION: Name ILLNESSES: Asthma Sinusitis Bronchitis Kidney Trouble Heart Trouble Blood Disorder Diabetes Dizziness Stomach Upset Hay Fever Broken Bones (List) Other (List) ALLERGIES: (List Types) Food Insect stings/bites Poison Sumac, Oak, or Ivy PREVIOUS OPERATION OR SERIOUS ILLNESS: ANY CURRENT MEDICATIONS (List): SPECIAL DIET: CHILDHOOD DISEASES: Chicken Pox Measles Mumps Whooping Cough Other 17