Please return Forms by November 2, 2015 to Fr. Jason Vansuch, St. George Orthodox Church, 2 Nottingham Terrace Buffalo, NY 14216

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1 The Diocese of New York and New Jersey Second Diocesan Girls Retreat November , 2015 St. Basil s Academy, 79 Saint Basil Road, Garrison, NY For more information, questions, or inquiries, please contact: Priest Jason Vansuch at (716) /jvansuch@hotmail.com or Priest James Worthington (315) /adelphotheos@gmail.com Participant information Name: Address: City or Town: State/Province: Zip/Postal Code: Age and Date of Birth: Parish: Diocese: _ Home Phone: Parent s Cell: Student s Parent s Primary Physician Name: Address: City/State/Zip: Phone: Allergies and pre-existing conditions: Health Insurance Carrier Name: _ Group Number: Policy Number: Phone: _ (use back if necessary) Guardian Permission/Release I am the parent or legal guardian of the participant named above. I hereby release the Orthodox Church in America, and Diocese of New York and New Jersey, their agents and employees from any and all liability for all personal injuries known or unknown that the youth named above may incur due to reasons unrelated but not limited to negligence by participating in activities conducted, sponsored, or associated with the event stated above. In the event of an emergency I, or my spouse, may be reached at the following telephone numbers: 1 st #: 2 nd #: Also, in the event that I cannot be reached in the case of emergency, I do hereby authorize a physician selected by the coordinator of this event to administer emergency treatment including medications, diagnostic tests, surgery, or other medical intervention deemed necessary by the physician. I, the undersigned, have read this release and understand all its terms. I execute it voluntarily on behalf of myself and the participant named above and with full knowledge of the significance to bind all persons. In witness whereof, I have signed this release on the date indicated below. Name (please print clearly): Relationship: Signature: Date: Person to release my child to at the conclusion of event: I am the person who is authorized to pick up this participant (signature): Please return Forms by November 2, 2015 to Fr. Jason Vansuch, St. George Orthodox Church, 2 Nottingham Terrace Buffalo, NY 14216

2 The Diocese of New York and New Jersey Orthodox Church in America 2015 Diocesan Girls Retreat Saint Basil s Academy, 79 Saint Basil Road, Garrison, New York Field Trip Permission Slip and Waiver Form Permission is given for my child,, to participate in the following activity: The Diocesan Girls Retreat on November , It is agreed and understood that will act as a chaperone for my child and that, if necessary, other affiliates of the church may also be called upon to act as chaperones for this activity. As part of my permission for this activity/field trip, I also understand, acknowledge, and agree that in having my child participate in the above stated activity, I am agreeing to hold the Diocese of New York and New Jersey, the Archbishop, along with any and all participating churches and missions, along with any of their agents, servants, and/or assigns, including any and all chaperones associated with the event, harmless for any and all injuries arising out of my child s participation in said activity. In the event that my child is in an accident of any kind while attending the above-described activity and requires medical treatment and/or hospitalization, I hereby give my consent for medical treatment or care of my child and in this regard also agree to hold the Diocese of New York and New Jersey, the Archbishop, and any participating churches and missions, along with any of their agents, servants, and/or assigns, including any and all chaperones associated with the event, harmless for any and all injuries arising out of any medical care provided to my child. I also understand that if my child uses, carries, or purchases alcohol or drugs while participating in the above described activity, he shall, with notification to me, be immediately sent home at his own expense or my expense. I have full knowledge that other violations of proper conduct and behavior may be subject to the same procedure mentioned above or to other disciplinary action. Parent Signature Date: Address Telephone Alternative Contact: Name and relationship: Address Telephone Please check here if you would like to be called before treatment is given: Yes No Insurance Information: Carrier _ Group Number Contract Number Comments

3 THE DIOCESE OF NEW YORK and NEW JERSEY SECOND DIOCESAN GIRLS RETREAT 2015 Serving Out of Love Dear Reverend Fathers: GLORY TO JESUS CHRIST! GLORY FOREVER! Greetings to all of you, your families, and the faithful of your parishes. As we begin this new Liturgical Year, with the blessing of His Eminence Archbishop MICHAEL, we are preparing for the Second Annual Diocesan Girls Retreat which will be held at Saint Basil's Academy, 79 Saint Basil Road, Garrison NY, from November 13-15, 2015 for young women in grades The main focus of this Second Annual Diocesan Girls Retreat is to bring the young women of our Diocese together in prayer, Christian fellowship, education, and lots of fun! Under the guidance and direction of Archbishop Michael, the participants will learn the importance and role of women in the life of the Church by way of Serving Out of Love with sessions taught by Mother Christophora, the Abbess of The Orthodox Monastery of the Transfiguration in Ellwood City, PA. Participants will also learn about the life and ministry of Blessed Matushka Olga of Alaska, and enjoy fellowship, education, and spiritual enrichment with one another. Please refer to the enclosed materials which contain the schedule of events for the Retreat, as well as other important information and required forms that must be completed for each participant. As this is a Diocesan sponsored event, His Eminence will be joining us for part of the weekend at which time the participants of our diocese will be able to spend some time with His Eminence in prayer and in fellowship. A special feature at this year s retreat is that all participants will have an opportunity to participate in two unique activities: 1. Prosphora Baking Lesson 2. Donating to Dutchess Outreach (a mission located in Poughkeepsie NY) o Please see attached list of items that are needed Since we are looking to have as many of our young women present for this event as possible, we will also need chaperones. If you know of any mothers or women of your parishes who are accompanying the participants and are able to offer their time as a chaperone, we would greatly appreciate it. We especially need chaperones on Saturday Evening! Please contact Fr. Jason as soon as possible so that we can begin to make arrangements. In preparing for this event, the second of its kind for the young women of our Diocese, please find enclosed with this letter a registration and permission form for your children. If you would please fill out, sign and return the forms to us no later than NOVEMBER 2, we would greatly appreciate it. If you have any questions about the retreat, or if you are eager to personally participate in this labor of love alongside Archbishop Michael, then please do not hesitate to contact one of us. We thank you for your cooperation, and we look forward to hearing from you. May GOD continue to bless and guide you, your families, and the faithful of your parishes! With Love in Christ, Rev. Jason Vansuch Rev. James Worthington Chairperson Vice-Chairperson The Department of Youth Ministry The Department of Youth Ministry Diocese of NY&NJ Diocese of NY&NJ (716) (home phone) (315) (cell phone) (609) (cell phone) adelphotheos@gmail.com

4 THE 2015 DIOCESAN GIRLS RETREAT OUTREACH MINISTRY PROJECT The Dutchess Outreach mission located in Poughkeepsie, NY is comprised of people who come together to provide support for the needy in their community. Through their efforts, they strive to meet the basic needs of low-income individuals when no other resources are available to them and assist them in becoming self-sufficient. They promote community awareness of hunger and other social problems and urge improvement in the response to human needs. As part of our ministry as Orthodox Christians in serving God and His People, we are going to participate in collecting and donating personal hygiene products/items to Dutchess Outreach. What a blessed way for us to begin the Nativity Fast! With that in mind, we are asking each participant to bring with them a bag of any of the following items that you are able to donate: Shampoo Soap Deodorant Hair brushes Feminine hygiene items Toothbrushes Toothpaste Diapers Baby wipes Socks, especially for children Gloves, hats and scarves Thank you for your generosity and support. May GOD continue to bless and guide all of you!

5 Diocese of New York and New Jersey Orthodox Church in America 2015 Diocesan Girls Retreat Saint Basil Academy, Garrison, New York Photo Release Waiver I,, Parent/Guardian of, hereby authorize and consent to the use of his/her visual image by the Orthodox Church in America (OCA), the Diocese of New York & New Jersey, and the OCA s Diocese of New York & New Jersey Annual Girls Retreat for appropriate purposes, including but not limited to: still photography, videotape, electronic and print publications, and websites. I give this consent with no claim for payment. Signature of Parent/Guardian Date Name of Parent/Guardian (printed legibly):

6 THE 2015 DIOCESE OF NEW YORK and NEW JERSEY GIRLS RETREAT COMMEMORATION LIST FAMILY NAME For the Health of Thy Servants For the Departed Servants of God

7 *Please hand in your commemoration sheet to Fr. Jason by Saturday Night* The Diocese of New York and New Jersey 2015 Diocesan Girls Retreat St. Basil Academy, 79 Saint Basil Road, Garrison, New York November 13-15, 2015 Friday, November 13, :30 PM Arrival of Participants until late evening. Participants will acclimate themselves to their quarters. 7:00 PM Pizza/Refreshments will be served. Icebreaker activities to follow. 9:00 PM Evening Prayers/Confessions/Opening Address by His Eminence Archbishop MICHAEL. 10:30 PM Lights out. Saturday, November 14, :00 AM Choir Rehearsal 8:30 AM Third and Sixth Hours 9:00 AM Divine Liturgy 11:00 AM Brunch 11:30 AM First Session Group A (Grades 7-9): Library with Nuns from Holy Transfiguration Monastery Group B (Grades 10-12): Chapel with Mother Christophora 12:30 PM Prosphora Baking Lesson 1:30 PM Second Session Group A (Grades 7-9): Chapel with Mother Christophora Group B (Grades 10-12): Library with Nuns from Holy Transfiguration Monastery

8 3:00 PM Mid-day snack available in the Main Building Dining Room 3:30 PM Basketball, swimming, free time (Chaperones will be needed at the pool, on the basketball court and at the dorms) *His Eminence Archbishop MICHAEL will be present with us for Vespers and Evening Session* 5:00 PM Vespers/Confessions 6:00 PM Dinner 7:00 PM Game Night in the Main Building/free time! 7:00 PM Participants who are not staying overnight will start to be picked up 9:00 PM Evening Session with Archbishop Michael, Mother Christophora, and Nuns from Holy Transfiguration Monastery (Q&A Session) 10:30 PM Little Compline 11:30 PM Lights Out Sunday, November 15, :30 AM Choir Rehearsal 9:00 AM Proskomedia Lesson 9:30 AM Divine Liturgy 11:15 AM Brunch. Remaining participants should be picked up after Brunch *Fr. Jason Vansuch will remain at St. Basil s until the last participant has been picked up*

9 {For Press Release on Diocesan Website} The Second Annual Diocesan Girls Retreat for young women in grades 7-12 will take place at St. Basil s Academy in Garrison, New York from November 13-15, Saint Basil's Academy has beautiful grounds offering dormitory style rooms, a beautiful chapel, an indoor basketball court, and an Olympic-size indoor swimming pool which will be available for use. It will be a three day retreat. Under the guidance and direction of His Eminence, Archbishop MICHAEL, the participants will learn the importance and role of women in the life of the Church by way of Serving Out of Love with sessions taught by Mother Christophora, Abbess of the Orthodox Monastery of the Transfiguration in Ellwood City, PA. Participants will also learn about the life and ministry of Blessed Matushka Olga of Alaska, with plenty of time to enjoy fellowship, education, and spiritual enrichment with one another. A special feature at the retreat is that all participants have an opportunity to participate in two unique projects: 1. Prosphora Baking Lesson 2. Donating to Dutchess Outreach (a mission located in Poughkeepsie NY) o Please see attached list of items that are needed Those participants who are interested in attending the retreat should contact their parish priest for information and registration forms. Clergy of the Diocese of New York and New Jersey should report the number of participants that will attend the retreat to Priest Jason Vansuch as soon as possible. Adult supervision will also be sought to accompany the participants. There are no accommodations for men to participate in this event. There will be no charge to participate in the event. Participants can start arriving at 5:30pm on Friday, November 13 to register. All participants should bring their own toiletries. Bedding will be supplied by the Academy. Proper clothes should be brought for the liturgical services. Shorts or sweats and bathing suits should be brought for the basketball and swimming events. Warm clothes should be brought as we will be traveling outdoors from venue to venue. One to two chaperones will be needed for every six/seven participants. If there are adult participants they will also serve as chaperones. Participants who are not staying over Saturday night may be picked up on Saturday, November 14 after Vespers. If they are staying until Sunday, November 15, they can be picked up after the Divine Liturgy and the morning meal. Fr. Jason Vansuch will remain until the last participant is picked up. We will inform you if additional chaperones are needed after we receive all of the participant information. A permission slip must be filled out for each participant. Permission Slips and Waiver Forms are attached along with a schedule of the services and events for the retreat. Please forward the permission slips along with the waiver forms to Priest Jason Vansuch no later than NOVEMBER 2.