Bullet Points for February Committee Meetings

Transcription

1 A&P Bullet Points for February Committee Meetings Informed Committee that funding for staff salary increases had been restored at the recommendation of the Finance Committee; Heard an update from the Pastor on various activities/initiatives that are in process; Discussed the schedule and assignments for Staff Performance Reviews, which will be conducted in March; Received an update on the Staffing Study that is part of the overall For Such a Time as This strategic planning initiative; Discussed Committee goals for 2015 which will include updating the Employee Manual, implementing the Staffing Plan once it is approved by the Session, insuring that staff goals are aligned with the goals from the Strategic Plan, researching opportunities to promote employee wellness, participation in the 403b plan and possibly adding employee paid voluntary insurance. Christian Education No response Community Missions Meeting on Wed. Feb. 4 th Normal meeting time - 1 st Wednesday of the month in Parlor 13 members present + Rev. Alexander Minutes from 1/14/15 meeting approved Budget for 2015 totaling $141,000 foe 36 different ministries unanimously approved Red Cross Blood Drive on 2/02/15 collected 65 pints exceeding goal of 55 Reviewed plan to pledge $15,000 from our Habitat House account toward a Interfaith Build initiative to start on 3/38/15 in Huntersville Committee agreed to pay for dinner for students coming to stay with us from Northern Ohio University on 3/04 working with Habitat & staying in C.H. Need to recruit new volunteer for Camp Experience coordinator Discussed how committee can support Davidson Career Transition Group Discussed succession plans to replace Richie King & Priscilla Perkins Next meeting Wed. 3/04, place & time to be determined Submitted by Chair Gordon Clark Finance Committee February 26, 2015 February 8, an Information Meeting was held to share Year End Financials and 2015 Budget 2015 Budget Summary will be posted on our website A study has begun, examining ten years of financial results, to be presented to Session Global Missions Committee met on 2/4 Rebecca Clark and Ann Brindisi to attend the Kenya Network event in Atlanta 2/26-28 Nicaragua trip planning is underway with 19 travelers. The trip is June

2 Special Offering for One Great Hour of Sharing will be taken on 3/29 (Palm Sunday) Global Endowment Funds of $2,580 will be distributed as follows: $500 - Access to Success, a Davidson based non-profit focused on serving underprivileged children in Nigeria and $2,080 - Nicaragua Partnership for youth workshops. DCPC Global Missions is invited to attend the CEPAD Partnership Encounter in Managua, Nicaragua October This is a time for us to join with other partnerships in fellowship and planning for the future. We typically send 2 members to the Encounter which occurs every 2 years. Discussed creating a Global Missions emphasis in September and October of this year culminating on World Communion Sunday (10/3). More planning will be undertaken at next months meeting. Membership Ministry February 4, 2015 Update on renovations to narthex (including work on name tag cabinets) Finalizing plans for New Member Classes this month Need for additional callers and greeters and how we might recruit Property Committee Reviewed the Capital Improvement Project and noted that last details for the Narthex included new door mats and polishing brash plates on the doors. Discussed art work for the Narthex. Suggested a long range maintenance plan for the church buildings. Learned that the boiler controls must be integrated with the logic controls. Heard in a report that Session passed the property committee motion to sell the church van and use rental vans as needed. Both a rental van policy and a guideline for selling church property policy will be created and in place. Agreed to start repair on the flat roof of the church. Agreed to renovate the pre-school bathroom sharing costs with the pre- school. Considered ways to move broken pews to back of the sanctuary. Planning Committee Will not have a report. Stewardship Committee Notes Met Thursday, February 12, at 4 pm, in the church library Four people are, so far, on the committee: Tom Clayton, John Kuykendall, and co-chairs Charlie Massey and Jennie Clifton. Discussion centered around: challenging people to pledge, setting a theme for the year, finding ways for stewardship to be a year-round emphasis. Charlie and Jennie hope they will be approved as co-chairs by the Session. Worship 1. Youth Service March 15, 2015 a. Recommendation that only one service be held at 11:00 in the Sanctuary. i. Recommendation was discussed and approved by the committee. 2. Communion.

3 a. Recommendation was made that a member of the committee reach out to Communion servers to remind servers that only an ordained deacon or elder can serve communion. 1. After noting our appreciation of all who are willing serve communion the recommendation was approved that a member 3. Lingle Chapel a. Committee reviewed Marty Metzger s proposal to look for additional ways to open the Chapel for community worship that focuses on inclusiveness, tolerance, variety, and as a place for a personal reflection with God. i. The recommendation was discussed and the committee approved asking Marty to move forward with drafting a proposal and bring it back to the committee for presentation and discussion. 4. Easter Services a. Recommendation was made that communion not be served on Easter Sunday. i. The recommendation was discussed and due to the number of persons attending Easter Sunday service and limited number of communion servers, the recommendation was approved by the committee. The committee also discussed assignments and responsibilities for the services to be held Easter Week. Youth Date: 2/3/15 Attendees: Diane Beatty, Catherine Bragg, Eric Davis, Chip Fesperman, Payton McCall, Diana Merrifield, Becky Montgomery, Tina Piephoff, Harriett Regen, Christina Tarry Ski Trip Follow-Up Harriett Regen 42 youth & 7 adults Learnings: o o Need deposits and payments prior to commitment to ski resort Consideration was given to a Church commitment to bus and ski resort head count to reduce stress on volunteer coordinators Souper Bowl of Caring Receipts of over $1400 Funds collected will go to the presbytery s 10-cents a Meal Program Good opportunity for youth minute for mission and congregation visibility Youth Ministry Architects Catherine Bragg will chair the Renovation Team Members are: Tina Piephoff, Becky Montgomery, Eric Davis, Catherine Bragg chair Catherine requested prayer for this committee and their efforts Cell Phone Policy Reinforcing cell-phone policy as explained in the cell-phone covenant at this Sunday s Youth Group Youth leaders are reminded that they have authority to ask for youth phones as appropriate Valentine s Dinner Invitations are out Youth will be encouraged to invite older family members or specials friends to the event remind on Sunday at Youth Group

4 Photos to Peyton McCall if you have them or bring Sunday night for table decorations/conversation starters Roxology is preparing music Youth Sunday Lib working with youth on sermons Approved to request session approval to use Minute for Mission for Youth funding Adult advisors Charles and Michelle Houck are volunteering to assist Sonia. Youth Choir & Roxology A need was expressed for David Brinson to work with Spencer for a smooth Roxology transistion after graduation Youth Choir has about 8 middle schoolers in attendance (few males if at all). Those that attend are having fun and have been asked to provide music choices. Administration Discussed a variety of job descriptions that are needed. Several examples were discussed. Job descriptions that are under development are: o Interim Youth Director o Renovation Team Roles plus other key Youth jobs that are needed 3 Youth interns have been hired DC students that will be a big help and engagers (Below was taken from the Board of Deacons meeting on February 11, 2015) Campus Ministry Committee met Jan. 27 Welcomed new committee members and Deacon Davis Discussed Adopt-a-Student program Planning to send care packages to DPC college students at the end of this month Graduation brunch planned for May. Meeting Feb. 27 Assembled 72 care packages to be sent to DCPC member college students Adopt-a-Student Program: Minute for Mission will be April 12. Anticipate planning an ice cream social event for families and students when the weather is warmer. Cookie Study Break is May 7. Graduation Brunch is May 16 at the Alumni House. Seniors, who have been involved at DCPC, and their families will be invited. Congregational Care February 5, 2015 The meeting was opened with devotional and prayer led by Bonita Beeken. Pastoral Concerns-Lib presented a list of members who are in the hospital/rehab as well as those who have upcoming surgeries. Discussed members who may benefit from meal support. Intercessory Prayer-Jean informed the group that there are a large number of people attending Intercessory Prayer in the parlor. Meal Support-Susan reported that several meals were provided to Pidge and Bob Osborn in January. They have now moved to the Pines and meals are no longer needed. Stella Stroud was also provided with a meal in January. Holly Moton will be the new leader for Meeal Support in Women s Wellness The new leader for women s wellness is Kathi Stanley. Majorie plans to speak with Kathi and keeping folks informed and publicize what is going on with Women s Wellness.

5 Funerals and Memorial Lisa Muse has not report. Team One will be up for the next funeral reception. Bereavement Support The Bereavement Support group will be having a meeting on February 15 th at 3:00 to look at planning. Sharon Sells, Dawn Sanderson and Elizabeth Mills will be contacted to ask if they would like to be a part of the conversation. Bonita will also ask Stephanie of any new congregational members have expressed interest in joining the group. Visitation- Kaye Yarborough is no longer leading theis ministry group. An new member will be asked to replace her role. Prayer Shawls Many, many shawls are available and may be signed out in the notebook. Transportation No clients for the month of January. New Baby No report for January. Stephen Ministers Nine members will be commissioned on February 22. There will be a lunch after the service in the Congregational House wit set up at 11:30. New Meeting time The Congregational Care Committee meeting will meet on the third Sunday of each month at 2:00. Fellowship The FC rescheduled their last meeting originally set for 1/28 due to a conflict on the part of the chair and met on 2/4. We will be adding several new members to the committee. They are Deacons Kim Beard and Suzanne Worley, new DCPC member Vanessa Breese, and Melissa Fawcett. We determined dates for some of the continuing activities we will host during the winter, spring, and early summer. (see below) Lemonade on the Lawn starts Mother s Day 5/10 and ends 10/25. Will hold cookie drive in April. WNL ongoing through 4/29 Spring Picnic 5/31 We proposed but have not finalized dates for a spring Dinner with Friends and a summer softball game as we await approval from church staff. We will continue to discuss more ideas for Common Grounds Café topics as well as other possible plans at our next meeting on 2/25. Pines Connection No report for this month. Lynn Andrus may be the new committee chair since Marion Thomas has completed her role.