St. David s Episcopal Church & School 2016 Vestry Annual Report

Transcription

1 2016 Vestry Annual Report As a Vestry, we thank God for the opportunity to serve here at St. David s. We are continually struck by the passion and creativity of this amazing community. Thanks to God and to you, we had the courage to step out on the water in In addition to the day-to-day business of the Vestry, here are some of the many ways that we moved towards our goals: Parish Hall Visioning Early in the year, our parish hall committee led by Jerry Hayes and Mike Gibson welcomed Vestry, staff, ministry leaders and any interested parishioners to a presentation titled Building on Purpose. The information presented laid out a strategy for how to plan for and eventually fund and build our parish hall. We have laid out a three year strategic plan that moves us closer to our dream of a Parish Hall. To that end, the work with ministry leaders to determine needs has begun. We have also started church visits to further refine our vision. Stay tuned for more on that. If you would like to be part of that discussion, please Wardens@sdlife.org. Marketing our Covenant Community Our Marketing committee, led by Janie Jones enjoyed another successful year promoting the activities and mission of our community to those in the surrounding area. We want to thank the seven committee members who met regularly throughout the year to explore ways to creatively market our parish to the Ashburn/Leesburg/Sterling/Broadlands area. Some of the 2016 highlights were: The committee redesigned the new St. David s car magnets and distributed them to the congregation. We enhanced our partnership with our neighbor Whole Foods with three events during the year. Utilized Facebook, Ashburn/Leesburg Patch and Nextdoor.com to promote twenty-seven articles/events. Made 373 additional Facebook posts to promote our message. We also designed and displayed banners and yard signs in the area to promote services and specific large events, such as: o Bring a Friend To Church Sundays (May and September) o Movie Under The Stars (Partnered with Whole Foods) o Carols, Candles and Candy Canes community sing-a-long (Partnered with Whole Foods) o Blessing of the Animals promotion on campus by Domestic Outreach o Ashburn Cares promotion to aid Loudoun Hunger Relief o Social Media Sunday Our three year strategic plan is available for your review. We invite you to join us as we reach out to the surrounding area to let people know about the many blessings God provides through St. David s. Year Round Stewardship: Time, Talent, Thankfulness & Treasure We continued "year round stewardship" led by Sharon Easley and Nancy Whiting with equal focus on Time, Talent, and Treasure. To that, we introduced Thankfulness and added time for reflecting on Thankfulness during the summer months. Stewardship at St. David s is about relationships - with each other, with our community and with God and how we use our gifts of time, talent, thankfulness and treasure to do His work. It has been our pleasure to work with many of 1

2 2016 Vestry Annual Report you this year as you shared your heartfelt testimonials. As a community, we are growing together in trust, faith and commitment, remembering that everything we have comes from God. Some of the year s highlights are: Added virtual meeting options (Skype) for Stewardship committee, beginning in February 2016 We attended a Diocesan Stewardship Workshop in June We ran a successful Leap of Faith Campaign which resulted in the additional funding necessary to hire the new assistant priest position for 6 months (funds have been transferred to 2017) We conducted the 2017 Financial Stewardship Campaign: o Defined an aspirational budget based on where we believe God is calling St. David s in 2017 o Launched Stewardship with a brunch on October 2 nd welcoming all Vestry member and church leaders to model our commitment to this place o Focused on the spiritual aspects of financial stewardship o Distributed over 400 Financial Stewardship Packets (handed out or mailed) o Sent pre and post s to congregation regarding 2017 financial campaign and what to expect Commitment Sunday was October 23 rd. We wish to thank the more than 160 families that make up the pledging community here at St. David s. As you know, this information is the basis for our 2017 budget. Thanks to you and to all who give of their Time, Talent & Treasure here at St. David s, we look forward to another great year together. The Stewardship Co-chairs would like to extend a special thank you to the staff for their support of the 2016 stewardship activities: To Liz Mesecher for her assistance with communications To Karen Knox and her team for getting the database cleaned up, financial stewardship packet preparation and distribution To Maureen Carey-Back for her thoughtful prayers of the people supporting the current stewardship theme To our Rector for her encouragement, teaching and thought-provoking sermons on honoring God s gifts to us Aspirational Budget As you know, we passed a faithful budget for This budget dared to believe that God would provide the resources we needed to carry out His mission in The entire Vestry worked very hard to bridge the gap we had. With your help, we exceeded all of our hopes. Our staff was diligent about being good stewards of our 2016 budget allocations and spent carefully and below budget. Finally, we did not bring on the new priest as planned due to not meeting the right candidate. As Jerry Mamrol, our Finance Committee Chair, will explain in the Finance Update, for these reasons and thanks to your faith, we ended the year with a large budget surplus. We believe with your help and God's Grace there is nothing we can t do. Thank you. 2

3 2016 Church Operating Results Revenues Budget Actuals Over/(Under) Pledge Offerings 651, ,737 23,351 Unpledged Gifts 60,000 60, Cash Offerings 23,000 18,615 (4,385) Special Offerings 22,000 21,427 (573) Restricted Offerings 10,000 48,454 38,454 Investment Income Fees & Other Income 3,000 14, ,360 (2,717) 4,960 Total Revenues $783,786 $843,051 $59,265 Expenditures Budget Actuals Variance External Expense 17,700 17,130 (570) Personnel Expense 473, ,428 (24,873) Liturgical Worship Expense 11,260 14,705 3,445 Ministry Expenses 21,000 10,247 (10,753) Property Expenses 258, ,574 15,957 Utilities 50,150 33,442 (16,708) General & Administrative 34,025 35,034 1,009 Total Expenditures $866,053 $833,560 $(32,493) Net Income $(82,267) $9,491* $91,758 *$9,491 Net Income Minus $36,737 Leap of Faith Contributions (Reserved for 2017) = 2016 Net Shortfall of $27,246

4 Reserves & Obligations Balance Payoff Refinanced Mortgage $951,661 9 years 7.74% 4.5%!! $30K/yr Savings Church Capital Fund Loan Balance Payoff $239, ,000 7 years!!

5 2017 Pledge Campaign Results $730K Change from 2016 Every man shall give as he is able, according to the blessing of the Lord your God that he has given you Deuteronomy 16:17 52 Increased 23 Decreased 60 Unchanged

6 2017 Operating Budget Revenues Budget Change from 2016 Budget Notes Pledge Offerings 679,355 27,969 Pledges as of 14 Jan Unpledged Gifts 60, Cash Offerings 19,500 (3,500) Special Offerings 22, Restricted Offerings 5,000 (5,000) Investment Income 300 (2,700) New Acc tg Method Fees & Other Income 19,400 5,000 Total Revenues $783,786 $21,769 Expenditures External Expense 17, Personnel Expense 546,367 73,066 Asst Priest, Sexton, Health Care Ins. Liturgical Worship Expense 10,680 (580) Ministry Expenses 14,895 (6,105) Property Expenses 258,617 (23,957) Reduced Repair Reserve Contribution Utilities 40,000 (10,150) Conversion to Natural Gas General & Administrative 30,556 (3,469) Total Expenditures $894,858 $28,805 Net Income $(89,303) Met thru $37K Leap of Faith & $52K Cash Draw Down

7 2016 Trustee Annual Report In 2016, we welcomed two new Trustees, Lawrence Panetta and Chris Smith to replaced Steve Velling and Eric Ruttenberg. We also collaborated with the Vestry and Treasurer to refinance the church mortgage. Church Gutters Damaged and came down during the bid snow storm of Gutters replace with larger capacity which was covered by church insurance. 87 snow diverters that had come off the church roof over several years have been collected, and are to be reattached to the roof when it is repaired. Assisted the Music Team with removing the old Choir Risers and install the new ones. HVAC Summer A/C Significant failure on one of the hottest 100 degree weekends of the year. Our Old Modern Mechanical (MM) maintenance provider suggested that one of the Compressors Failed in the Church Sanctuary Unit, estimating a $20,000+ replacement. Trustees got a second opinion from American Mechanical Services (AMS), who provided emergency services and found a bad relay that caused the failure; not the compressor. They also were hired to replace MM as our HVAC Maintenance provider.

8 2016 Trustee Annual Report The Trustees did allot of behind the scenes cleanup during the outage, because the attic area had flooded due to the dehumidifier pumps failing and dealing the service providers to get the correct problem identified and fixed. School Supported the General Manager to get the new cedar fence that was installed in late August around the playground area and did the finishing (sanding) work after the fence was installed. Boslaugh Hall Replaced old TV Monitors in the Meeting Room. Cemetery & Grounds One In-ground burial; Two interred in a Niche in the Columbarium; One person ashes scattered in Chapel Ruins and one other service for burial at another location. Boy Scout Troop 58 did some Trustee supervised cleanup for the campus. Discontinued Use of the Church Irrigation Sprinkler system, which only covered the front lawn of the Church West Main Entrance into the Narthex due to the on-going cost of maintaining the system vs the value of using it.

9 2016 General Manager Annual Report Implemented Office 365 to the Church & School staff to provide a cloud based server environment (there was no server in place prior to this). Our cost is free as a non-profit organization. Therefore we are able to receive and office applications at no cost to us. This will eventually replace Dropbox and any other applications that are being used for file sharing, storage and back-up services. Worked with FIOS to bring wireless service to the Church building at no out-of-pocket cost to us. The service provides internet plus an additional phone line. This will allow us to eventually stream church services. Hired a Sexton to replace cleaning service. This allows us more flexibility and expanded job duties at a cost savings to the church Negotiated a new rate that will combine our alarm monitoring and service contracts at a reduced non-profit level to reduce the overall cost to us.