AGENDA STATED SESSION MEETING DECEMBER 21, 2014 7:00 P.M. 1. Call to Order/ Declaration of Quorum Moderator 2. Opening Devotion Pat Evans 3. People are Important Moderator Cypress Glen: Sarah Allen C-106, Beth Clark A-105, Frank Chipman, Memory Care, George & Martha Coffman Ayden Court: Mickie Ezelle, Rm. 103 Golden Living: John Howell, Becky Stasavich Spring Arbor: Thelma Flye, Rm. 112 Carolina House: Genet Lilley, Rm. 308 Sterling House: Clara Carr, Rm. 501 Vidant Health: Elizabeth Lyle, R430-A At Home: Roz Ahrens, Ralph Flanary, Jessica Davenport, Joyce Lewis New Members: Harry & Marti Mauney 11-02-14, Jason & Alida Lee, 12-14-14, Margaret Kugler 12-14-14 Deaths: Nell Webb 11-27-14 4. Communications Clerk 5. Setting of agenda Moderator/Clerk PROPOSED CONSENT AGENDA Administration Ministry (Mark Hayes) Approve building use request for Claire Fowler for January 12, 2015 for a recital with use of the Sanctuary and a classroom and 3:30 to 6:45 p.m. (recital in Sanctuary from 5 to 6:15). Approve 2015 Ministry assignments for Session members (Attachment A). Approve Dick Marks as 2015 Clerk of Session and Vernette Dean as Assistant Clerk. Approve Derek Perry as 2015 Church Treasurer and Emily Coffman as Assistant Treasurer. Approve the 2015 Personnel Committee as: Kelly Barnhill (Elder from the Session and Moderator), John Ogle (Elder from Administration Ministry), Vernette Dean (representative from Presbyterian Women), Gerald McGowan (representative from congregation at-large), Dick Marks (Clerk of Session), and Bill Neely (Head of Staff, ex officio). Page 1 of 32
Approve 2015 Columbarium Committee as Bob Deyton (chair), Betty Bailey, Bill Lehman, and Shelley Basnight. (Personnel) Approve Charles Humbles for the position of sound technician. Mission (Jason Hardee) Approve Dale Kitchin as chair of Mayfest for 2015. Membership (Harding Sugg) Approve 2015 home-bound communion dates as January 11, April 12, August 9, and October 11. Clerk Approve minutes for stated Session meeting of November 16, 2014, and the called Session meeting of December 14, 2014. (Attachment B). Moderator Vote on items in the consent agenda. 6. DISCUSSION AGENDA Administration (Mark Hayes) Approve the 2015 Administrative Calendar (Attachment C). Approve the 2015 Church budget (Attachment D). 7. INFORMATION Membership (Harding Sugg) The first congregational gathering for the Mission Study will be February 25 at 6 p.m. The Chili cook-off will be on January 14 at 6:30 p.m. (note time change). Worship (Jane Steele/Chris Kessler) The Ministry is working on Advent preparations. Mission (Jason Hardee/Alisa Fraley) Mission Ministry paid their Christmas visit to Winterville Manor on December 14. Education (Kathy Howard) There will be no Sunday School and no Godly Play on December 28. 8. Treasurer's Report Derek Perry 9. Other Business Approve hosting the stated meeting of the Presbytery of New Hope on February 28, 2015. Time of reflection for Elders rotating off Session in 2014. Information from Clerk Sign up for devotions and Presbytery commissioners in 2015. The clerk has reviewed the church rolls with the Office Administrator for accuracy. Recommendations for appropriate adjustment to rolls will be made in early 2015. Page 2 of 32
The minutes will reflect the ordination and/or installation of the following Elders: Kelly Barnhill (installed), Griff Burgwyn (installed), Debbie Hahn (installed), Karen Kay (ordained and installed), David Kemble (ordained and installed), Gibson McCall (ordained and installed), Debra Mizelle (ordained and installed), Julia Nelson (ordained and installed), and Holli Williams (installed) on November 23, 2014, and Morgan Farrior (ordained and installed) and Daniel Griffis (ordained and installed) on December 14, 2014. 10. Next Stated Meeting January 18, 2015, at 7 PM (agenda items due Jan. 4) Clerk (Devotions: ) 11. Adjourn Moderator ******************************************************************** Attachment A ELDER MINISTRY ASSIGNMENTS Class of 2015 Class of 2016 Class of 2017 Britt, Anita (Membership) Boal, Jodi (Mission) Barnhill, Kelly (Administration) Chappell, Matthew (Mission) Bowers, Vinse (Administration) Burgwyn, Griff (Mission) Dean, Vernette (Administration) Farrior, Morgan (Education) Griffis, Daniel (Administration) Eckert, Karen (Membership) Mauldin, Anne (Education) Hahn, Deborah (Membership) Fraley, Alisa (Mission) Money, Eric (Membership) Kay, Karen (Worship) James, Bill (Administration) Ogle, John (Administration) Kemble, Dave (Mission) Kessler, Christopher (Worship) Stanley, Craig (Mission) McCall, Gibson (Membership) Mayo, Daniel (Worship) Steele, Jane (Worship) Mizelle, Debra (Education) Newill, Bill (Mission) West, Annelle (Education) Nelson, Julia (Worship) Perry, Georganne (Membership) Williams, Betty (Membership) Williams, Holli (Education) Rudolph, Ashley (Education) Worden, Tammy (Worship) MINISTRIES Administration Education Membership Barnhill, Kelly (Co Chair) Farrior, Morgan Britt, Anita Bowers, Vinse Mizelle, Debra Eckert, Karen Dean, Vernette (Co Chair) Mauldin, Anne (Co Chair) Hahn, Debbie Griffis, Daniel Rudolph, Ashley (Co Chair) McCall, Gibson James, Bill West, Annelle Money, Eric (Co Chair) Ogle, John Williams, Holli Perry, Georganne (Co Chair) Staff, Bill Neely Staff, Kathleen Williams Williams, Betty Staff, Brian Dilday Staff, Carol Pierson Boal, Jodi Burgwyn, Griff Mission Kay, Karen Worship Kessler, Chris (Co Chair) Page 3 of 32
Chappell, Matthew Fraley, Alisa (Co Chair) Kemble, Dave Newill, Bill (Co Chair) Stanley, Craig Staff, Steve Prevatte Mayo, Daniel Nelson, Julia Steele, Jane (Co Chair) Worden, Tammy (Co Chair) Staff, Karrie Rushing Staff, Brad Collier TRUSTEES Class of 2015 Class of 2016 Class of 2017 Bob Deyton Betty Bailey Mark Hayes ******************************************************************** Attachment B SESSION MINUTES FIRST PRESBYTERIAN CHURCH GREENVILLE, NC November 16, 2014 The Session of First Presbyterian Church, Greenville, NC, held a stated meeting at 7 p.m. on November 16, 2014, in the Fellowship Hall. Elders present: Vinse Bowers, Vernette Dean, Karen Eckert, Pat Evans, Wendy Farrior, Alisa Fraley, Don Guy, Mark Hayes, Kathy Howard, Bill James, Chris Kessler, Anne Mauldin, Dan Mayo, Eric Money, Suzanne Morrow, Bill Newill, John Ogle, Georganne Perry, Ashley Rudolph, Marcia Spears, Craig Stanley, Jane Steele, Harding Sugg, Annelle West, Betty Williams, Tammy Worden, and Jim Young. Excused: Jason Hardee and Jennifer Pabst. Absent:. Jodi Boal, Anita Britt, and Matthew Chappell. Others present: Bill Neely, Senior Pastor and Moderator, Carol Pierson, Temporary Associate Pastor, Dick Marks, Clerk of Session, Derek Perry, Church Treasurer, Elders-elect Kelly Barnhill, Griff Burgwyn, Morgan Farrior, Daniel Griffis, Debbie Hahn, Karen Kay, Dave Kemble, Gibson McCall, Debra Mizelle, Julia Nelson, and Holli Williams, and guests Don Fitts, and Troy, Gina, and John Baugher. Moderator Bill Neely called the meeting to order at 7:00 p.m.; a quorum was present. Dan Mayo led a devotional and an opening prayer. PEOPLE ARE IMPORTANT Death: Helen Sessoms (mother of Ron Sessoms), on November 3, 2014. Illnesses: Special mention was made for Roz Ahrens, Sarah Allen, Betty Ayres, Clara Carr, Frank Chipman, Beth Clark, George & Martha Coffman, Jessica Davenport, Mickie Ezelle, Ralph Flanary, Thelma Flye, John Howell, Ben Lattin, Genet Lilley, Elizabeth Lyle, Barbara Tyson, and Nell Webb. New Members: George & Martha Coffman on October 26, 2014. Harry Mauney and Martha Seidel-Mauney on November 2, 2014. David Webb on November 9, 2014. Page 4 of 32
Carol Pierson offered a prayer which included those mentioned in concerns and celebrations. SPECIAL ORDER OF THE DAY The Moderator introduced John Baugher, a member of the church-sponsored Scout Troop 452, who presented his plans to create a Prayer Labyrinth on the church grounds as his Eagle Scout project. The cost of the materials will be around $5000-$6000, for which a major donor has been identified. Approximately $1000 in further costs will be raised by the scout, in part through a proposed meal at the church. Elder Vinse Bowers will oversee the construction part of the project. A motion passed (West/Hayes) to give permission to John to carry out this project and raise funds through the church. SPECIAL ORDER OF THE DAY Examination and approval of Elders-elect: the Moderator began the examination by asking each to tell either something they learned or that impressed them during their Elder training and what excited them about becoming an Elder at this time. He then opened the floor for other questions from the Session. After there were no further questions, a motion passed (Dean/Perry) to sustain this part of their examination for ordination/installation. MINUTES Minutes were approved for the stated Session meeting of October 19, 2014 and the called Session meetings of October 26 and November 2 and 9, 2014. MEMBERSHIP ITEM: A motion passed to approve a letter of transfer for Joshua Prosser to The Memorial Baptist Church of Greenville, NC. MINISTRY REPORTS Administration Ministry (Mark Hayes) A building use request was received from choir Scholar Singer Casey Daniel on behalf of the East Carolina University student chapter of the American Choral Directors Association to use the Sanctuary on Friday, December 5, 2014 from 6:00 to 8:00 p.m. to present a holiday recital. This is a free concert, but attendees would be asked to make a love donation to support the group s attendance at the ACDA national conference in Salt Lake City, UT in February. A motion to approve this request (Perry/Eckert) was offered. Discussion centered around whether the fund-raising aspect of this concert was appropriate and might be a violation of church policy. An amendment to the motion was proposed to approve the request with the provision that attendees could be told at the recital that donations to the group through East Carolina University would be appreciated. The amended motion passed. John Ogle advised the Session of the work being done by the Mission Study Team: a) the congregation has been invited to participate in a survey that is currently on-line or available in print form; b) congregational gatherings will be held during the Lenten season to help gather information; c) a list of community leaders and organizations was presented from whom information will be sought about needs in the surrounding area and how FPC could help meet those needs; Session members were asked to identify one or more of these leaders/organizations that they could contact to obtain this information. Elder Hayes indicated that the Session needed to elect four members to serve on the 2015 church Nominating Committee, and he asked for volunteers to serve. Alisa Fraley, Eric Money, Georganne Perry, and Ashley Rudolph volunteered and were elected by acclamation. Elder Jim Young reported that results from the stewardship campaign and budget for 2015 are being reconciled. He said most of the budget increase will be in required personnel cost increases. The finance committee hopes to be able to meet all Ministry requests and the personnel increases, since income appears to be significantly ahead of previous years. They hope to present a final budget for approval in December. Mission Ministry (Alisa Fraley) Page 5 of 32
A motion passed from the Ministry to use the proceeds from the Christmas Eve Offering to help with the purchase of kitchen equipment for the new Greenville Community Shelters building. The Ministry approved a $1000 request from the Youth towards their 2014 Christmas project, and indicated they will visit Winterville Manor on December 14 to deliver gifts from the angel tree and serve refreshments. Worship Ministry (Chris Kessler) The Ministry is working on preparations for the Advent season. Membership Ministry (Harding Sugg) A motion passed from the Ministry to approve re-scheduling the blood drive to February 8 from 9:30 a.m. to 1:30 p.m. The Ministry reported that communion was served to 3 homebound individuals on October 12 and that the Wild Game Feast on November 12 was a success. Education Ministry (Kathy Howard) A motion passed from the Ministry to approve a Moment for Ministry on November 16 to talk about the cake auction and other Youth projects that are raising funds for their Christmas project. The Ministry reported that it is working on planning for the Advent Festival, that First Friday meetings continue to be popular, that there will be no Godly Play on November 30 because of the greening of the church, and that there will be no Sunday School or Godly Play on December 28. Treasurer s Report Treasurer Perry called attention to the financial report through October, and noted that revenues (at 69% of budget) are running behind the 83% expected. He reminded Session, however, that plate offerings in November and December usually run high, and that most people pay off their pledges during this season, too, so he expects that the final accounting through December will be all right. OTHER BUSINESS Vernette Dean gave a report as a Commissioner to the 93 rd stated meeting of New Hope Presbytery on October 25 at St. Andrews Presbyterian Church in Raleigh. The Moderator informed the Session that the Pastor Nominating Committee for the ECU Campus Ministry/Associate Pastor position has disbanded. Steve Prevatte will continue in his role as acting Campus Minister through the spring. The meeting was adjourned after a closing prayer by Bill Neely.. William K. Neely, Moderator Richard Marks, Clerk of Session Page 6 of 32
SESSION MINUTES FIRST PRESBYTERIAN CHURCH GREENVILLE, NC December 14, 2014 The Session of First Presbyterian Church, Greenville, NC, held a called meeting after the 11:00 a.m. service on December 14, 2014, for the purpose of receiving new members. The meeting was held in Room 133. Ruling Elders present: Anita Britt, Vernette Dean, Pat Evans, Wendy Farrior, Don Guy, Mark Hayes, Bill James, Eric Money, Bill Newill, Georganne Perry, Ashley Rudolph, Harding Sugg, and Jim Young. Others present: Carol Pierson, Associate Pastor and Moderator, Bill Neely, Senior Pastor, Elders-elect Morgan Farrior and Gibson McCall, and Dick Marks, Clerk of Session. The meeting was called to order by the Moderator; who declared a quorum was present. Bill Neely opened with prayer. After she had told a little about her faith journey, a motion passed to welcome into membership in the church Margaret Weir Kugler by letter of transfer from Outer Banks Presbyterian Church, Kill Devil Hills, NC. After they described their journey through faith, a motion passed to welcome into membership in the church Jason Evan and Alida Nicole Lee and their non-baptized children Gabe Woodcock (dob 8/5/03), Charlotte Woodcock (dob 1/6/06), Caroline Lee (dob 2/26/09), and Elinor Lee (dob 1/5/11), by transfer of letter from Cedar Falls Baptist Church, Fayetteville, NC. There being no further business, the meeting was adjourned following prayer by the Moderator. Carol Pierson, Moderator Richard Marks, Clerk of Session ******************************************************************** Attachment C ADMINISTRATIVE CALENDAR FOR 2015 JANUARY 1 New Year s Day / Church Office Closed 2 First Friday Club 2-4 PCM Retreat (Montreat) 4 Epiphany Sunday Communion in 8:30 & 11:00 AM Services / Hunger Offering Page 7 of 32
5-7 PM - Youth Group 7:00 PM Ministries Meet 8:00 PM - Communications Council 6 MOC Breakfast 7:00 AM (FH) Age Venturers (Project) Personnel 6:30 PM 8 PCM Dinner (FH) 10 Ungreening of the Church 10:00 AM Youth to Food Bank 11 Baptism of the Lord Sunday / 8:30 and 11:00 worship (8:30 Home Bound Communion 5-7:00 PM - Youth Group 12 ECU Classes Begin Recital 3:30-6:45 PM Sanctuary 12/13 Circle Meetings 14 12:00 Noon Cypress Glen Luncheon 6:30 PM - Chili Cook-off 15 PCM Dinner 6-8 FH 16-19 Youth Winter Retreat 18 Race Relations Sunday / 2 nd Sunday in Ordinary Time / 8:30 & 11 8:30 communion Announce Congregational Meeting for February 1 (Annual Report) 7:00 PM Session Meets 19 Martin Luther King, Jr. Holiday, Church Office Closed 20 MOC Dinner 6:00 PM 22 PCM Dinner 6-8 FH 24 Shelter Meal 25 Third Sunday in Ordinary Time / 8:30 & 11:00 worship 8:30 communion Announce Congregational Meeting for February 1 (Annual Report) Youth Group 5:00 PM 7:00 PM Page 8 of 32
26 10:00 AM PW Coordinating Team Meeting 7:00 PM Interfaith Alliance Prayers for Peace 27 PW Luncheon (McAlister s) 29 PCM Dinner 6-8 FH FEBRUARY 1 4 th Sunday in OT; Communion in 8:30 & 11:00 AM Services, Hunger Souper Bowl of Caring offering/food donation Annual Congregational Meeting & Annual Report Video 3 MOC Breakfast 7:00 AM Age Venturers Trip (Spice Bouquet) Personnel 5 PCM Dinner 6-8 BFH 6 First Friday Club 7 12:00 noon - PW Tasting Luncheon - FH 8 5 th Sunday in OT/ 8:30/11 worship / Communion-8:30 service Campus Ministry Sunday Children s Choirs/Spread the Word 4:45 PM Youth Group 5:00 PM 7:00 PM 7:00 PM Ministries Meet 8:00 PM Communications Council Blood Drive 9:30-1:30 9/10 Circle Meetings 11 Cypress Glen Lunch 12:00 PM Food and Fellowship? 12 PCM Dinner 6-8 FH 14 7:00 PM - Cotillion FH 15 6 th Sunday in OT/Transfiguration of the Lord / 8:30 (comm.) & 11 hi Last Confirmation Class Children s Choirs/Spread the Word 4:45 PM Youth Group 7:00 PM Session Meets Page 9 of 32
17 MOC Dinner 6:00 PM Ulster Board 7-8:30 R205 Shrove Tuesday Pancake Supper (Worship Ministry) 18 Ash Wednesday services 12:00 noon and 7:00 p.m. 19 PCM Dinner 6-8 FH 22 First Sunday in Lent / 8:30 & 11 worship 8:30 communion Children s Choirs/Spread the Word 4:45 PM Youth Group 5:00 PM 7:00 PM 23 7:00 PM Interfaith Alliance Prayers for Peace (FPC) 10:00 AM PW Coordinating Team Meeting 24 PW Lunch (McAlister s) 12:30 PM 25 12:00 Lenten Devotion and Lunch Mission Study Session 1 and Potluck Dinner 26 PCM Dinner 6-8 FH 28 Shelter Meal 28 Presbytery Meeting (FPC, Greenville) MARCH 1 Second Sunday in Lent, Communion in 8:30 & 11:00 AM Services Youth Fundraiser/Spaghetti Luncheon, 12:00 noon Mission Study 2 after lunch Children s Choirs/Spread the Word 4:45 PM 7:00 PM Ministries Meet 8:00 PM Communications Council 3 MOC Breakfast 7:00 AM Personnel 6:30 PM 4 12:00 Lenten Devotion and Lunch 5 PCM Dinner 6-8 FH 6 Cotillion FH Page 10 of 32
6-8 Senior High Retreat 8-15 East Carolina University Spring Break 8 3 rd Sunday in Lent / 8:30 & 11 worship / 8:30 communion Mission Study 3 with refreshments 4:00 PM Youth Group 5-7 PM Children s Choirs/Spread the Word 4:45 PM Daylight Savings Time begins 9-10 Circle Meetings 11 Cypress Glen Lunch 12:00 PM 12:00 Lenten Devotion and Lunch 12 PCM Dinner 6-8 FH 14 Mission Study 4 & Breakfast 10:00 AM 15 4 th Sunday in Lent / 8:30 & 11 worship / 8:30 communion Youth Group 5-7 PM Children s Choirs/Spread the Word 4:45 PM 7:00 PM Session Meets 17 MOC Dinner 6:00 PM 18 12:00 Noon Lenten Wednesday Devotion and Lunch 19 PCM Dinner 6-8 FH 20-21 Lock-in to prepare for Youth Sunday, 7:30 pm-8:00 am 22 Youth Sunday / 5 th Sunday in Lent / 8:30 & 11 worship / 8:30 Children s Choirs/Spread the Word 4:45 PM Mission Study 5 & Dinner 6:00 PM 23 Interfaith Alliance, Prayers for Peace 7:00 PM PW CT Meeting 10:00 AM 24 PW Lunch (McAlister s) 12:30 PM 25 12:00 Noon Lenten Wednesday Devotion and Lunch 28 Shelter Meal 29 Palm Sunday / 8:30 & 11 worship / 8:30 communion Easter Egg Hunt, 12 noon Children s Choirs/Spread the Word 4:45 PM Page 11 of 32
31 Shelter Meal APRIL 2 7:00 PM - Maundy Thursday service with Immanuel Baptist (FPC) 3 Good Friday / Service at 7:00 pm 3-10 Pitt County School Spring Break 5 Easter / Communion in 8:30 & 11:00 AM Services, Hunger Offering Worship Services 6:30, 8:30, 11:00 AM One Great Hour of Sharing Offering 6 Church Office Closed for Easter Monday 7 MOC Breakfast 7:00 AM 8 Cypress Glen Lunch 12:00 PM 9 PCM Dinner 6-8 FH 12 Second Sunday of Easter / 8:30 & 11 worship / 8:30 communion Home Bound Communion Children s Choirs/Spread the Word 4:45 PM 7:00 PM Ministries Meet 8:00 PM Communications Council 13/14 Circle Meetings 14 Personnel 6:30 PM 16 PCM Dinner FH 19 Third Sunday of Easter / 8:30 communion Children s Choirs/Spread the Word 4:45 PM Session 7:00 PM 21 MOC Dinner 6:00 PM 23 PCM Dinner 6-8 FH 25 Shelter Meal Page 12 of 32
26 4 th Sunday of Easter / 8:30 & 11 worship / 8:30 communion Youth Group Children s Choirs/Spread the Word 4:45 PM 27 CT Meeting, 10:00 Prayers for Peace 7:00 PM 28 PW Lunch (McAlister s) 12:30 PM 30 PCM Dinner FH MAY 1 Youth Camp Out for Mayfest for Missions, 8:30 PM 2 Mayfest for Missions 3 5 th Sunday of Easter / 8:30 & 11 Communion in 8:30 & 11:00 am Services, Hunger Offering Children s Choirs/Spread the Word 4:30 PM 5:30 PM Mayfest Live Auction and Steak Dinner 7:00 PM Ministries Meet 8:00 PM Communications Council 5 MOC Breakfast 7:00 AM Primary Election Personnel 6:30 PM 8 ECU Graduation 10 6 th Sunday of Easter / 8:30 & 11 worship/ 8:30 communion Mother s Day / Children Sing? 11-12 Circle Meetings 13 12:00 Noon Cypress Glen Luncheon 17 7 th Sunday of Easter / 8:30 & 11 worship / 8:30 communion Children s Choirs covered dish Ultimate youth group, 4-7 PM 7:00 PM Session Meets 18 10:00 AM PW Coordinating Team Meeting 6:00 PM PW Spring Gathering 19 MOC Dinner 6:00 PM Page 13 of 32
21 Mayfest Golf Tournament 23 Shelter Meal 24 Day of Pentecost / 8:30 & 11 worship / 8:30 communion Last Sunday School 25 Memorial Day Church Offices Closed 26 PW Lunch (McAlister s) 12:30 PM 31 Trinity Sunday / 8:30 and 11:00 services with communion JUNE 7 7 th Sunday in OT/Communion in 8:30 and 11:00 AM services Sr. Recognition Day/Breakfast for seniors and families Lingering in Welcome Center to recognize graduates 12:00 PM 7:00 PM Ministries Meet 8:00 PM Communications Council 9 Personnel 6:30 PM 10 Cypress Glen Luncheon 11 Last day of school for Pitt County 14 11 th Sunday in Ordinary Time 8:30 & 11 worship / 8:30 communion 14-18 9:00 AM 12:00 Vacation Bible School 21 12 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Father s Day, Father s Day Offering 7:00 PM Session Meeting Montreat Music and Worship Conference 27 Shelter Meal 28 13 th Sunday in OT / 8:30 & 11 worship / 8:30 communion 30 Shelter Meal JULY Page 14 of 32
3 Church Office Closed for Independence Day 5 14 th Sunday in Ordinary Time / 8:30 & 11 worship Communion in 8:30 and 11:00 AM services, Hunger Offering 7 Personnel 6:30 PM 8 12:00 PM Cypress Glen Luncheon 12 15 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion 5:00 PM Hot Dog and Ice Cream Social (Administration Ministry) 7/26-8/1 Montreat Youth Conference Week 19 16 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Presbytery Meeting? 25 Shelter Meal 26 17 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion AUGUST 2 18 th Sunday in Ordinary Time / 8:30 & 11 worship Communion in 8:30 and 11:00 AM services, Hunger Offering 7:00 PM Ministries Meet 8:00 PM Communications Council 4 Personnel 6:30 PM 9 19 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Home Bound Communion 12 12:00 PM Cypress Glen Luncheon 16 20 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Announce Congregational Meeting for August 30 for election of 7:00 PM Session Meeting 20 PCM Cookout, 6:00 PM 22 Youth Welcome Back Pool Party Shelter Meal 23 21 st Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Page 15 of 32
Dedication of School Year/Blessing of Bookbags 9:45 AM Sunday School Breakfast Lingering in Welcome Center to welcome back students 12:00 PM Announce Congregational Meeting for August 30 for election of 24 Interfaith Prayers for Peace 7:00 PM 24 ECU Fall Semester Begins 26 Food and Fellowship / Mission Trip Presentation (Mission Ministry) 27 PCM 6-8 (FH) 30 22 nd Sunday in Ordinary Time / 8:30 & 11 worship Communion in 8:30 service 10:45 AM Congregational Meeting to Elect Officers SEPTEMBER 1 MOC Breakfast 7:00 AM 3 PCM 6-8 (FH) 6 23 rd Sunday in Ordinary Time / 8:30 & 11 worship Communion in 8:30 and 11:00 AM services, Hunger offering 7 Labor Day, Church Offices Closed 14-15 Circle Meetings 15 Personnel 6:30 PM 10 12:00 PM Cypress Glen Luncheon 11 PCM 6-8 (FH) 13 24 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Sunday School Children s Choirs / Spread the Word 4:45 PM Rally Day / Churchwide Picnic 7:00 PM Ministries Meet 8:00 PM Communications Council 15 MOC Dinner 6:00 PM 17 PCM 6-8 (FH) Page 16 of 32
20 25 th Sunday in Ordinary Time / 8:30 & 11:00 AM Worship 8:30 communion / Stewardship Kickoff Children s Choirs / Spread the Word 4:45 PM 7:00 PM Session Meeting Elders-Elect Begin Attending 24 PCM 6-8 (FH) 26 Shelter Meal 27 26 th Sunday in Ordinary Time / 8:30 AM, 11:00 AM Worship 8:30 communion Children s Choirs / Spread the Word 4:45 PM 28 Interfaith Prayers for Peace 7:00 PM 29 Shelter Meal OCTOBER 1 PCM 6-8 (FH) 4 World Communion Sunday - Peacemaking Offering 27 th Sunday in Ordinary Time Communion at 8:30 & 11 worship Children s Choirs / Spread the Word 4:45 PM 7:00 PM Ministries Meet 8:00 PM Communications Council 6 MOC Breakfast 7:00 AM Personnel 6:30 PM New Officers Training Retreat (tentative) 14 12:00 PM Cypress Glen Luncheon 8 PCM 6-8 (FH) 10- ECU Fall Break 11 28 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Children s Choirs / Spread the Word 4:45 PM Home Bound Communion 12-13 Circle Meetings 15 PCM 6-8 (FH) Page 17 of 32
18 29 th Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Stewardship Commitment Sunday Children s Choirs / Spread the Word 4:45 PM 7:00 PM Session Meeting Examine and Approve Elders-Elect Crop Walk?? 20 MOC Dinner 6:00 PM 22 PCM 6-8 (FH) 24 Presbytery Meeting (TBA)? Shelter Meal 25 Reformation Sunday/30 th Sunday in OT / 8:30 & 11 worship 8:30 communion Fall Festival 26 Interfaith Prayers for Peace 7:00 PM 29 PCM 6-8 (FH) NOVEMBER 1 All Saints Day / 8:30 & 11 worship Communion in 8:30 and 11:00 Services, Hunger Offering Children s Choirs / Spread the Word 4:45 PM 7:00 PM Ministries Meet 8:00 PM Communications Council Eastern Standard Time Starts 3 MOC Breakfast 7:00 AM Election Day FH Personnel 6:30 PM 5 PCM 6-8 (FH) 8 32 nd Sunday in Ordinary Time; 8:30 and 11:00 worship / 8:30 Children s Choirs / Spread the Word 4:45 PM 9-10 Circle Meetings 11 12:00 PM Cypress Glen Luncheon Wild Game Feast (FH)?? 12 PCM 6-8 (FH) 15 33 rd Sunday in Ordinary Time / 8:30 & 11 worship / 8:30 communion Ordination and Installation of Elders?? Children s Choirs / Spread the Word 4:45 PM Page 18 of 32
7:00 PM Session Meeting Elder Ministry Assignments and Moderators/Vice Moderators for 2015 Approved 17 MOC Dinner 6:00 PM 28 Shelter Meal 22 Christ the King Sunday / 8:30 & 11 worship / 8:30 communion Thanksgiving Offering for Barium Springs Home for Children 3:00 PM Community Interfaith Thanksgiving Service Children s Choirs / Spread the Word 4:45 PM 26 Thanksgiving, Church Office Closed 12:00 Noon Thanksgiving Day Luncheon 27 Church Office Closed 28 10:00 AM Preparation for the Greening of the Church 29 1 st Sunday of Advent / Greening of the Church 8:30 & 11 worship / 8:30 communion Children s Choirs / Spread the Word 4:45 PM DECEMBER 1 MOC Breakfast 7:00 AM MOC Ladies Night 6:30 PM?? 2 Advent Festival 3 PCM 6-8 (FH) 6 2 nd Sunday of Advent / 8:30 & 11 worship Communion in 8:30 and 11:00 Services 2:00 PM Ministries Workshop 3:00 PM Ministry Meetings 4:00 PM Communications Council 5:00 PM Christmas Joy Program 6:00 PM Supper 8,14,1 Circle Meetings 8 Personnel 6:30 PM 13 3 rd Sunday of Advent / 8:30 & 11 worship / 8:30 communion Choir Cantata, 5:00 PM Winterville Manor Christmas Party 3:00 PM 18 ECU Graduation Page 19 of 32
20 4 th Sunday of Advent; 8:30 & 11:00 worship / 8:30 communion 7:00 PM Session Meets 24 5:00 PM, 8:00 PM, 11:00 PM Christmas Eve Services Christmas Eve Offering Communion in All Services Church office closed 24-25 25 Christmas Day 26 Shelter Meal 27 1 st Sunday after Christmas Day, 11:00 worship only, no Sunday 29 Shelter Meal 30 5:00 PM Last day to submit gifts for 2014 ******************************************************************** Attachment D 2014 Budget 2015 Budget CODE GENERAL REVENUES Pledge Revenue 1-4001 $ 583,134.00 $ 535,114.00 Non-Pledge Revenue 1-4002 $ 110,000.00 $ 114,400.00 Plate Offering Revenue 1-4003 $ 15,000.00 $ 15,600.00 Interest & Dividends Revenue 1-4004 $ 700.00 $ 800.00 Campus Minister Reimb. 1-4005 $ 46,044.00 $ 46,044.00 Miscellaneous Revenue 1-4006 $ 5,000.00 $ 5,200.00 Building Use Revenue 1-4007 $ 2,000.00 $ 2,250.00 Endowment Revenue 1-4009 $ 27,000.00 $ 27,500.00 ECU Parking 1-4010 $ 20,000.00 $ 21,000.00 Church School Revenue 1-4008 $ 1,000.00 $ 1,000.00 TOTAL OPERATING REVENUE $809,878.00 $768,908.00 PERSONNEL EXPENSES Pastor Salary 1-5001 $47,138.00 $48,000.00 Housing 1-5002 $26,188.00 $26,250.00 Medical/Pension/Death/Disability 1-5003 $27,854.75 $25,988.00 Dental Insurance 1-5004 $735.72 $905.28 Page 20 of 32
Supplemental Death Benefit 1-5005 $2,376.00 $1,260.00 CNA Long Term Care Ins. (343.29 quarterly) 1-5006 $1,374.00 $1,374.00 Social Security 1-5007 $5,609.00 $5,681.00 Professional Reimb. Expenses/Cont. Educ. 1-5008 $9,500.00 $9,500.00 - - Total Pastor $120,775.47 $118,958.28 Campus Minister Salary 1-5101 $21,000.00 $22,000.00 Housing Allowance 1-5102 $21,000.00 $21,000.00 Medical/Pension/Death/Disability 1-5103 $14,700.00 $15,940.00 Dental 1-5104 $814.32 $1,632.36 Supplemental Death Benefit 1-5105 $120.00 $180.00 Social Security 1-5107 $3,213.00 $3,327.75 Professional Reimb. Expenses/Cont. Educ. 1-5108 $4,000.00 $4,000.00 - - Total Campus Minister $64,847.32 $68,080.11 Associate Pastor Salary 1-5201 $21,000.00 $21,000.00 Housing Allowance 1-5202 $21,000.00 $21,000.00 Medical/Pension/Death/Disability 1-5203 $14,700.00 $15,820.00 Dental 1-5204 $1,102.32 $443.40 Supplemental Death Benefit 1-5205 $180.00 $120.00 Social Security 1-5207 $3,213.00 $3,213.00 Professional Reimb. Expenses/Cont. Educ. 1-5208 $4,000.00 $4,000.00 - - Total Associate Pastor $65,195.32 $65,596.40 Music Director Salary 1-5301 $46,200.00 $47,000.00 Medical/Pension/Death/Disability 1-5303 $16,170.00 $17,155.00 Supplemental Death Benefit 1-5305 $120.00 $120.00 Dental 1-5304 $360.36 $1,632.36 Social Security 1-5307 $3,534.30 $3,595.50 Professional Reimb. Expenses/Cont. Educ. 1-5308 $2,000.00 $2,000.00 - - Total Director of Music $68,384.66 $71,502.86 Organist Salary 1-5401 $25,000.00 $26,000.00 Social Security 1-5407 $1,912.50 $1,989.00 Page 21 of 32
Professional Reimb. Expenses/Cont. Educ. 1-5408 $2,000.00 $2,000.00 --------------------- --------------------- Total Organist $26,912.50 $29,989.00 Director Youth 1-5601 $16,000.00 $17,000.00 Social Security 1-5607 $1,224.00 $1,300.50 Professional Reimb. Expenses/Cont. Educ. 1-5608 $2,000.00 $2,000.00 - - Total Director Youth $19,224.00 $20,300.50 Director of Christian Education Salary 1-5601 $23,500.00 $25,000.00 Social Security 1-5607 $1,797.75 $1,912.50 Professional Reimb. Expenses/Cont. Educ. 1-5608 $3,000.00 $2,000.00 - - Total DCE Salary $28,297.75 $28,912.50 Office Administrator 1-5801 $28,000.00 $29,000.00 Medical/Pension/Death/Disability 1-5803 $13,140.00 $14,260.00 Supplemental Death Benefit 1-5805 $120.00 $120.00 Dental 1-5804 $1,538.96 $1,632.36 Social Security 1-5807 $2,142.00 $2,218.50 Professional Reimb. Expenses/Cont. Educ. 1-5808 $600.00 $600.00 - - Total Office Administrator $45,540.96 $47,830.86 Financial Administrator 1-5701 $15,480.00 $15,480.00 Medical/Pension/Death/Disability 1-5703 $11,517.60 $11,517.60 Supplemental Death Benefit 1-5705 $120.00 $120.00 Dental 1-5704 $418.32 $443.40 Social Security 1-5707 $1,185.00 $1,185.00 Professional Reimb. Expenses/Cont. Educ. 1-5708 $600.00 $600.00 - - Total Financial Administrator $29,320.92 $29,346.00 Sexton Salary Terrence Clemons 1-5901 $27,943.00 $28,000.00 Medical/Pension/Death/Disability 1-5903 $13,059.96 $14,139.96 Supplemental Death Benefit 1-5905 $120.00 $120.00 Dental 1-5904 $735.72 $1,632.36 Page 22 of 32
Social Security 1-5907 $2,028.98 $2,028.98 Professional Reimb. Expenses/Cont. Educ. 1-5908 $550.00 $550.00 - - Total Sexton $44,437.66 $46,471.30 TOTAL STAFF EXPENSE $512,936.56 $526,987.81 ADMINISTRATION MINISTRY Advertisement and Administration 1-6001 $ 500.00 $ 2,000.00 Bus Insurance and Maintenance 1-6002 $ 2,600.00 $ 3,000.00 Copier Expenses: Lease & 1-6004 $ 8,300.00 $ 8,300.00 Computer Replacement 1-6003 $ 1,000.00 $ 1,000.00 General & Grounds Maintenance 1-6006 $ 15,000.00 $ 17,500.00 Insurance/Worker's Comp 1-6009 $ 11,840.00 $ 11,840.00 Kitchen Supplies 1-6010 $ 7,000.00 $ 7,000.00 Maintenance Contract: A/C 1-6011 $ 14,000.00 $ 14,000.00 Office Expenses 1-6012 $ 16,500.00 $ 17,000.00 Officer Training 1-6013 $ 600.00 $ 600.00 Postage 1-6015 $ 6,000.00 $ 5,000.00 Personal Committee Expense 1-6016 $ 3,000.00 $ 3,000.00 Stewardship Campaign 1-6017 $ 2,000.00 $ 1,000.00 Telephone 1-6018 $ 5,000.00 $ 5,000.00 Utilities: Fuel, Water, Electric, Gas 1-6019 $ 40,000.00 $ 40,000.00 Web Site 1-6020 $ 300.00 $ 300.00 Maintenance Reserve 1-6014 $ 14,000.00 $ 14,000.00 TOTAL ADMINISTRATION EXPENSE $147,640.00 $150,540.00 WORSHIP MINISTRY Communion & Worship Supplies 1-6101 $2,000.00 $1,750.00 Choir Music and Supplies 1-6102 $1,200.00 $2,000.00 Pulpit Supply 1-6103 $1,000.00 $1,000.00 Substitute Organist 1-6104 $2,000.00 $1,500.00 Choir Recognition 1-6105 $100.00 $100.00 Children's Music 1-6107 $400.00 $400.00 Instrument Maintenance and Supplies 1-6108 $1,000.00 $2,700.00 Handbells 1-6109 $320.00 $600.00 Music & Worship Conf Scholarships 1-6117 $1,500.00 $1,500.00 Special Events 1-6111 $1,600.00 $2,500.00 Page 23 of 32
Student Scholarships 1-6112 $15,300.00 $15,300.00 Sound Tec 1-6113 $1,080.00 $3,600.00 Early Worship Supplies $500.00 $0.00 Radio Ministry 1-6116 $5,200.00 $5,200.00 TOTAL WORSHIP EXPENSE $33,200.00 $38,150.00 EDUCATION MINISTRY Vacation Bible School 1-6201 $ 2,500.00 $ 2,500.00 Christian Education 1-6202 $ 10,000.00 $ 10,000.00 Sunday AM Nursery Salaries 1-6203 $ 7,500.00 $ 7,500.00 Library 1-6204 $ 500.00 $ 500.00 Technology 1-6205 $ 1,000.00 $ 1,000.00 Total Education Expenses $21,500.00 $21,500.00 Youth Ministry Program Expenses 1-6301 $ 750.00 $ 750.00 Youth Conference/Trips 1-6302 $ 2,500.00 $ 3,000.00 Youth Council 1-6303 $ 125.00 $ 125.00 Special Events 1-6304 $ 600.00 $ 600.00 Youth Advisor Intern 1-5650 $ 1,500.00 Advisors Expenses 1-6303 $ 1,300.00 $ 1,300.00 Leadership Training 1-6303 $ 200.00 $ 200.00 Resources and Supplies 1-6304 $ 400.00 $ 400.00 Transportation 1-6304 $ 1,500.00 $ 1,500.00 Youth Meals 1-6304 $ 350.00 $ 350.00 Youth Mission Trips 1-6304 $ 1,000.00 $ 1,000.00 Youth Scholarship Fund 1-6311 $ 1,000.00 $ 1,000.00 Kids club 1-6313 $ 100.00 $ 100.00 Montreat Housing 1-6312 $ 1,600.00 $ 1,600.00 Total Youth Ministry $11,425.00 $13,425.00 TOTAL EDUCATION EXPENSES $32,925.00 $34,925.00 MISSIONS MINISTRY Greenville Community Shelters: Emergency Assistance 1-6401 $ 2,400.00 $ 2,400.00 Greenville Community Shelters: Operations 1-6402 $ 1,200.00 $ 1,200.00 Literacy Volunteers 1-6420 $ 800.00 $ 800.00 Food Bank 1-6406 $ 1,200.00 $ 1,200.00 Page 24 of 32
Ulster Project 1-6407 $ 1,000.00 $ 1,000.00 Presbyterian Direct Mission Support 1-6408 $ 7,000.00 $ 7,000.00 Presbytery/Synod/GA 1-6409 $ 46,000.00 $ 46,000.00 ECU Campus Ministry Program 1-6410 $ 3,200.00 $ 2,500.00 CareNet Counseling Center 1-6412 $ 2,400.00 $ 2,400.00 Gideons 1-6415 $ 400.00 $ 400.00 Fellowship of Christian Athletes 1-6416 $ 800.00 $ 800.00 Epps Middle Schools(Communities in School) 1-6417 $ 300.00 $ 300.00 Meals on Wheels 1-6418 $ 800.00 $ 800.00 CROP Walk materials 1-6404 $ 250.00 $ 250.00 TOTAL MISSIONS EXPENSES $67,750.00 $67,050.00 MEMBERSHIP MINISTRY Membership Care 1-6501 $ 500.00 $ 500.00 Rosebuds 1-6501 $ 150.00 $ 150.00 Visitor Response 1-6501 $ 400.00 $ 400.00 New Member Expenses 1-6501 $ 200.00 $ 200.00 Publicity, Booklets 1-6501 $ 300.00 $ 300.00 Elder Badges 1-6501 $ 100.00 $ 100.00 Volunteer Recognition 1-6501 $ 100.00 $ 100.00 Covered Dish Meals 1-6504 $ 500.00 $ 500.00 Churchwide Picnic 1-6504 $ 500.00 $ 500.00 Bereavement Meals 1-6504 $ 200.00 $ 200.00 Food and Fellowship 1-6504 $ 200.00 $ 200.00 Maundy Thursday/Ash Wednesday 1-6504 $ 200.00 $ 200.00 Sunday Fellowship 1-6504 $ 950.00 $ 950.00 Age Venturers 1-6506 $ 2,000.00 $ 2,000.00 Presbyterian Women 1-6508 $ 1,000.00 Tape/CD Ministry Supplies 1-6509 $ 200.00 $ 200.00 Stephen Ministry 1-6510 $ 1,250.00 $ 1,250.00 TOTAL MEMBERSHIP EXPENSES $7,750.00 $8,750.00 TOTAL MINISTRY EXPENSES $289,265.00 $299,415.00 TOTAL PERSONNEL EXPENSES $512,936.56 $526,987.81 TOTAL OPERATING EXPENSES $802,201.56 $826,402.81 Page 25 of 32
TOTAL OPERATING REVENUE $809,878.00 $768,908.00 Budget Shortfall/Surplus $7,676.44 -$57,494.81 Page 26 of 32
November 16, 2014 Church School: 77 8:30 a.m.:65 11:00 a.m.: 177 Total Worship Attendance: 242 November 23, 2014 Church School: 69 8:30 a.m.: 58 11:00 a.m.: 216 Total Worship Attendance: 284 November 30, 2014 Church School: 71 8:30 a.m.: 49 11:00 a.m.: 228 Total Worship Attendance: 277 December 7, 2014 Church School: 103 8:30 a.m.: 51 11:00 a.m.:225 Total Worship Attendance: 276 December 14, 2014 Church School: 83 8:30 a.m.: 53 11:00 a.m.:258 Total Worship Attendance: 311 ATTENDANCE OF CHURCH SCHOOL & WORSHIP Page 27 of 32
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BANK REGISTER BALANCE AS OF 11-30-14 2014 2013 Select Bank & Trust (Business Savings - 649) - ALL Sorensen $ 37,314.77 15,222.19 Select Bank & Trust (Business Savings - 694) - Special Projects Savings 27,393.71 27,356.91 General Checking (Select Bank & Trust - 600) 169,866.66 189,327.61 Special Project Checking (Select Bank & Trust - 501) 107,000.45 147,997.24 TOTAL 341,575.59 379,903.95 PRESBYTERIAN FOUNDATION PERMANENT FUNDS Market Value as of 12-31-13 2014 Estimated Income Payout 2014 Q1 Payout 2014 Q2 Payout 2014 Q3 Payout Betty Berryhill Endowment Fund for Healthcare Missions 68,214.74 2,737.98 731.62 684.09 684.09 Nell and Fred Webb Endowment Fund 179,502.95 7,230.64 1,932.65 1,807.14 1,807.14 Mission Endowment Fund 195,538.01 7,876.56 2,105.35 1,968.59 1,960.07 Anna Belle Boyd Sugg & Fordyce Harding Sugg, Sr. Fund 12,113.78 484.94 129.6 121.98 121.98 Mary Potts Goodman Sorensen Endowment 321,980.43 12,969.85 3,468.68 3,241.57 3241.57 Warren Shelburn Endowment Fund 135,899.30 5,474.22 1,463.18 1,368.19 1,368.19 TOTAL 913,249.21 36,774.19 9,831.08 9,191.56 9,183.04 2014 Q4 Payout NEW COVENANT MUTUAL FUNDS Report Ending 12-31-13 Report Ending 03/31/14 Report Ending 06/30/14 Report Ending 09/30/14 Report Ending 12/31/14 Hubert H. and Mary F Bryant Scholarship FFund (Market Value) 4,045.05 4,084.94 4,222.95 4,245.42 Mrs. Guy B. Mary SmSmith Fund (Market Value) 33,068.57 33,365.33 34,907.17 35,246.24 TOTAL 37,113.62 37,450.27 39,130.12 39,491.66 0.00 2014 2013 Select Bank & Trust (Business Savings- 238) Columbarium Fund 25,054.51 21,803.35 Page 32 of 32