Annual Report and Unaudited Financial Statements for the Year Ended 31st December 2010

Transcription

1 Annual Report and Unaudited Financial Statements for the Year Ended 31st December 2010 for The Parochial Church Council of the Ecclesiastical Parish of All Saints Burbage in the Diocese of Salisbury Charity No Bew & Co Chartered Accountants 130 High Street Marlborough Wiltshire SN8 1LZ

2 The Parochial Church Council of the Ecclesiastical Parish of All Saints Burbage in the Diocese of Salisbury- Charity No Contents of the Annual Report and Unaudited Financial Statements for the Year Ended 31st December 2010 Page(s) Annual Report 1-4 Statement of Financial Activities 5 Balance Sheet 6 Notes to the Financial Statements 7-9 Independent Examiner s Report 10 Detailed Statement of Financial Activities 11-12

3 ALL SAINTS' CHURCH BURBAGE Annual Report and Unaudited Accounts of The Parochial Church Council of the Ecclesiastical Parish of All Saints Burbage in the Diocese of Salisbury For the Year Ended 31 st December 2010 Charity No Administrative Information All Saints Church is situated in Eastcourt, Burbage. It is part of the Diocese of Salisbury within the Church of England The Parochial Church Council (PCC) is a registered charity - Charity No having been registered with the Charity Commission in September 2009, as required by the Charities Act. The PCC had previously enjoyed charitable status but had been excepted from formal registration. The public address of the PCC is The Vicarage, Eastcourt, Burbage, Marlborough, Wiltshire SN8 3AG. PCC members, who have served from 1 st January 2010 until this report was approved are: Incumbent Rev. Nicolas Leigh-Hunt Co-chairman Clergy Rev. Linda Dytham Churchwardens Mr Peter Devenish Mrs Joy Guy Representatives on Deanery Synod Mr Michael Goalby Mr Mark Green Mrs Thelma Henderson Cdr. Rodney Stone Elected Members Co-opted Member Mrs Nicola Allen Mr Philip Blunt (from APCM 21 st March 2010) Mrs Deborah Brown (until 4 th July 2010) Mrs Martina Davis Mr Christopher Gray Hon. Treasurer Mrs Shona Judge Dr. Charles Lyon-Dean (until APCM 21 st March 2010) Mrs Susan Masey Mrs Harriet Naylor Mr Barry Smith Mrs Hannah Sykes Rev. Robert Grist Lay Co-chairman & Church Life Co-ordinator Structure, governance and management The method of appointment of PCC Members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. Risks The trustees have a duty to identify and review risks to which the Charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Page 1

4 Aim and Purposes The PCC has the responsibility of co-operating with the Incumbent, the Rev. Nicolas Leigh-Hunt, in promoting in the ecclesiastical parish the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It also has maintenance responsibilities for All Saints Church. Additionally, it owns and operates the Church Centre, situated opposite the Church in Eastcourt, Burbage. Meetings The PCC met nine times during the year in the context of Holy Communion. It had two Away Days at Harnhill Centre. The Annual Parochial Church Meeting (APCM) was held on 21 st March Mrs Joyce Kennington acted as Minutes Secretary to the PCC until October 2010, when Mrs Deborah Brown, who had been appointed as Parish Administrator with effect from 5 th July 2010, took over as Minutes Secretary. Mrs Brown resigned as a member of the PCC prior to taking up her appointment as Parish Administrator. Objectives and Activities The PCC is committed to enabling as many people as possible to worship at All Saints Church and to become part of our parish community. Our services and worship, which all are welcome to attend, put faith into practice through prayer and scripture, music and sacrament. When planning our activities for the year, the Incumbent and the PCC have considered the Charity Commission s guidance on public benefit and, in particular, the specific guidance on charities for the advancement of religion. In particular, we set out to provide: Regular worship open to all Sacred space for personal prayer and contemplation Pastoral work, including visiting the sick and the bereaved Teaching of Christianity through sermons, courses and small groups The taking of religious assemblies at the local school The promotion of Christianity through the staging of events and meetings and the distribution of literature The promotion of the whole mission of the Church through the provision of activities for senior citizens, parents and toddlers and other special needs groups Support to other charities in the UK and overseas. To facilitate this work, it is important to maintain the fabric of the Church and the Church Centre. Achievements and Performance Church Attendance At the time of the APCM held on 21 st March 2010 there were 212 parishioners on the Church Electoral Roll, of whom 39 were not resident within the Parish. About 123 of those on the Electoral Roll attended services during the year. The Electoral Roll will be reviewed again before the APCM to be held on 20 th March 2011 and the results will be reported at that meeting. The average Sunday attendance at 8.00am Holy Communion was 15 and, for the 11.00am services, 63 adults and 16 children. Attendances declined by 16%, 4% and 20% respectively over those in The services are always friendly occasions and refreshments are served at the end of the 11.00am service. There is also the opportunity to receive prayer ministry at this time. Family Communion takes place on the second Sunday of each month. On the first and third Sundays there are "All Age Worship" services when the young people join in the first part of our service before going to their own activities in the Church Centre and then return before the final hymn. This allows the children and their leaders to feel part of the Church family. Baptisms take place during Family services on the fourth Sunday of the month. The Worship Group plays at most of the 11.00am services. Holy Communion also takes place twice a month on Wednesday mornings and Morning Prayer every Friday morning. Page 2

5 Review of the Year House and Cell Groups met on Wednesday evenings, in addition to a Monday Afternoon Group. On the first Wednesday of each month there was on open mid-week meeting in the Church. The Men s Group held breakfast meetings and a variety of other activities plus another Walking Retreat during May. The Ladies Breakfasts were also well attended. "Fill the Gap" was held each Thursday lunch time in the Church Centre, a good outreach initiative with 676 having been raised in the year from voluntary donations to support various charities. "Coffee and Browse" met on the first Friday of each month and continued to raise money for "Farm Africa", with the proceeds for November and December going to the Church s Building Bridges initiative. There is an ongoing commitment from members to the life of the Church in Burbage and in the wider community. We have Pastoral and Prayer Ministry teams, a strong group of Lay Pastoral Assistants and Prayer Counselling is available through a Counselling Coordinator. A variety of Prayer Groups met regularly during the year and continue to be a vital ingredient in the Church s life. Mothers Union met each month. A team from the Church went into the local school on a regular basis to present Open the Book, promoting the Bible outside the context of the Church. We continue to have a rota system in place for prayer ministers, stewards, readers, intercessors and refreshments thus involving as many Church members as possible. This year saw the introduction of the Burbage News, a monthly magazine covering many of the Village Associations and activities, which was delivered free of charge to all households. The PCC decided to give its support to this venture and to provide content for the magazine with effect from January 2011, at the same time discontinuing publication of the separate Church Magazine. We continue to have close links with the village primary school and with the residents of Seymour Court. The Parish Council maintains the churchyard, with working parties helping with additional tidying up. The Church Centre continued to be well used, with income increasing by about 14% over the previous year. The Christmas Tree Sale and Market enjoyed good weather this year and raised over 10,000 for the Church Maintenance Fund. No major works were required to the Church building during the year, and the Turret clock was reinstalled following works of repair and refurbishment commenced in In May we enjoyed a very stimulating Renewal Day led by David and Mary Pytches and, in October, 63 Church members attended the Parish Weekend at Ammerdown, led by Dr. Russ Parker. In the lead up to Christmas, we held a Christingle Service which proved to be popular with young families, and, on Christmas Eve, the annual crib service was held for a congregation of 185. The proceeds of the collection at both services were donated to the Children s Society. Many members of the Church took part in the very varied activities during the Pewsey Deanery Pilgrimage in June. As well as travelling to events in other Parishes, Burbage hosted a service of celebration in connection with the Building Bridges initiative, breakfast one morning with the Team, Creative Prayer, Bread making at Fill the Gap and Messy Church. The senior clergy also visited Seymour Court, Burbage Primary School, the Toddler Group and Rainbows and Brownies. In July we appointed a new Parish Administrator, a direct employee of the PCC, working part-time from the Parish Office in the Church Centre. Although costing more than the previous arrangement, the PCC considered that this new appointment, drawing together the facets of administration previously dispersed among a number of providers, was required, particularly during the vacancy which will arise prior to the appointment of new clergy referred to later. In Autumn 2009, we launched the "Building Bridges" initiative under which the Church, working through Tearfund, a registered charity, provides support for communities in the Sudan. Monies raised from various initiatives from Church members and donations are paid directly to Tearfund. The first project, to fund the completion of the construction of a bridge across the river dividing the village of Kembedole in Southern Sudan, was completed by the end of The Church commenced fundraising for an HIV/AIDS education project in the Yei Diocese of Southern Sudan in the Spring and it is hoped to complete fundraising for this project by Summer It is intended that Building Bridges should be a continuing initiative bringing us closer to the communities of Southern Sudan. A Youth Alpha course took place over a ten week period in the Autumn, culminating in the Confirmation of twelve young people at Salisbury Cathedral on 8th January In the Autumn, the Team Rector, Nicolas Leigh-Hunt, gave notice of his intention to retire in the summer of Page 3

6 The Year Ahead In this time of change, we intend to continue moving forward, strengthening our work with children and young people, increasing outreach and cementing our bonds with the village community. We will also be strengthening our Cell and House Groups. A Lent course is to be held and, in June, we will be holding a Renewal Day led by the Bishop of Sherborne. The Parish Weekend at Ammerdown is to be held in October and will be led by the Rev. Don Brewin. We will be continuing our links with the Sudan through the Building Bridges initiative, an excellent vehicle for bringing the Church closer to the village community. A new Project will commence later in the year. In the Summer, we will be bidding farewell to Nicolas, the Team Rector, and a major focus for the year will be finding replacement clergy for the Savernake Team, from which the Rev. Rodney Harrison will also be retiring this year. Nicolas s retirement will present us with a challenge, but we intend to grasp the opportunities which this situation presents, and we are confident that 2011 will prove to be a successful year for All Saints Church. Financial Review Total receipts on unrestricted funds were 100,991 and are detailed in the Financial Statements. Income from collections declined in the year, but showed signs of improvement in the Autumn following a Stewardship campaign. Overall, income from collections was about 8,000 lower than in Expenditure on charitable activities amounted to 110,597, including an amount of 1,562 from restricted funds. Included in this sum is 51,207 paid to the Diocese in respect of the Parish Share and 10,000 as planned giving to the Church s selected charities. From mid-year, the PCC became subject to the imposition of bank charges for the first time. The net result for the year was an excess of income over expenditure of 1,949. This owes much to the excellent result from the Christmas Tree Weekend, which produced a net income in excess of 10,000 for the Maintenance Fund. Expenditure from unrestricted funds (ie the resources available for the general work of the Church) exceeded income in the year by 8,789. This follows a reduction in unrestricted funds in 2009 of 10,938. A situation where expenditure in the year exceeds income on a regular basis cannot be sustained. No new major expenditure is anticipated in 2011, but some maintenance work will be required on the Church access and on the Church Centre roof. Some expenditure on the Vicarage may also be required in readiness for a new incumbent. The challenge will be to increase income, particularly income from committed giving and general collections, to balance income and expenditure on unrestricted funds. Consideration must also be given as to how to correct the current imbalance between restricted and unrestricted funds so that income more closely matches expenditure in each category. Restricted funds now exceed unrestricted funds in the balance sheet. Reserves Policy Much of the PCC s expenditure from unrestricted funds takes place in the early part of the year, particularly if, as in the current year, the Parish Share is paid in full in January, so as to take advantage of a significant discount, which is attractive when compared with the current low interest rates available on deposit accounts. Accordingly, to allow for this and to cover emergency situations which may arise from time to time, the PCC s current policy is to maintain (if possible), as at 31 st December, a minimum amount of net current assets on unrestricted funds equivalent to 75% of the total resources expended from unrestricted funds on charitable activities in the year. The net current assets on unrestricted funds at 31 st December 2010, amounting to 89,678, was in line with this policy. It is our policy to invest the major part of our fund balances with the CBF Church of England Deposit Fund, although in the light of recent instability in the savings market, a prudent amount is retained in a deposit account with Lloyds TSB Bank plc. Approved by the PCC on 10 th March 2011 and signed on their behalf by Barry Smith, Co-chairman.... Page 4

7 Statement of Financial Activities for the Year Ended 31st December 2010 Unrestricted Restricted Total Total funds funds funds funds Notes INCOMING RESOURCES Incoming resources from generated funds Voluntary income 84, ,596 94,461 Activities for generating funds 2-22,729 22,729 18,107 Investment income ,878 Incoming resources from charitable activities Hire of Church Centre 2,455-2,455 2,161 Good newspaper 1,000-1,000 1,173 Parish weekend 8,290-8,290 6,638 Parochial fees 2,322-2,322 3,075 Other 1,646 1,374 3,020 2,091 Total incoming resources 100,991 25, , ,584 RESOURCES EXPENDED Costs of generating funds Fundraising trading: cost of goods sold and other costs - 12,717 12,717 10,923 Charitable activities Quota 51,207-51,207 51,396 Parish weekend 8,216-8,216 7,187 Church running expenses 5,6 36,342 1,562 37,904 53,534 Clergy expenses 5 3,270-3,270 5,256 Planned charitable giving 4,7 10,000-10,000 10,000 Governance costs Total resources expended 109,780 14, , ,167 NET INCOMING (OUTGOING) RESOURCES (8,789) 10,738 1,949 (9,583) RECONCILIATION OF FUNDS TOTAL FUNDS BROUGHT FORWARD 448,467 80, , ,592 TOTAL FUNDS CARRIED FORWARD 439,678 91, , ,009 The notes form part of these financial statements Page 5

8 Balance Sheet At 31st December 2010 Unrestricted Restricted Total Total funds funds funds funds Notes FIXED ASSETS Tangible assets 8 350, , ,000 CURRENT ASSETS Debtors 9 3,578-3,578 2,858 Cash at bank and in hand 88,055 91, , ,507 91,633 91, , ,365 CREDITORS Amounts falling due within one year 10 (1,955) (151) (2,106) (14,356) NET CURRENT ASSETS 89,678 91, , ,009 TOTAL ASSETS LESS CURRENT LIABILITIES 439,678 91, , ,009 NET ASSETS 439,678 91, , ,009 FUNDS 11 Unrestricted funds 439, ,467 Restricted funds 91,280 80,542 TOTAL FUNDS 530, ,009 The financial statements were approved by the Board of Trustees on 10th March 2011 and were signed on its behalf by: Barry Smith - Trustee Chris Gray - Trustee The notes form part of these financial statements Page 6

9 1. ACCOUNTING POLICIES Notes to the Financial Statements for the Year Ended 31st December 2010 Accounting convention The financial statements have been prepared under the historical cost convention, and in accordance with the Financial Reporting Standards for Smaller Entities (effective April 2008), the Charities Act 1993 and the requirements of the Statement of Recommended Practice, Accounting and Reporting by Charities. Incoming resources All incoming resources are included on the Statement of Financial Activities when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy. Resources expended Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure. Tangible fixed assets Unless written off in the year of acquisition, individual items costing more than 1,000 will be depreciated over 4 years on a straight line basis. No depreciation is provided on freehold land and buildings. Taxation The PCC is exempt from tax on its charitable activities. A reclaim of tax is made on collections and donations received under the Gift Aid Scheme. The receipt is accounted for in the year in which the claim is made. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 2. ACTIVITIES FOR GENERATING FUNDS Christmas trees weekend 22,729 18,107 ====== ====== 3. INVESTMENT INCOME Deposit account interest 596 1, GRANTS PAYABLE Planned charitable giving 10,000 10,000 Page 7

10 4. GRANTS PAYABLE continued Notes to the Financial Statements - continued for the Year Ended 31st December 2010 In the year ended 31st December 2010, 1,000 was donated to each of the following Organisations: Friends of Vellore Barnabas Fund Swindon Youth for Christ Mission Aviation Fellowship Resource Alabare Christian Care Centres The Bible Society Prison Fellowship Church s Ministry Amongst Jewish People The Peru Children s Trust 9,200 will be paid in 2011 to various organisations out of net incoming resources generated in TRUSTEES' REMUNERATION AND BENEFITS There were no trustees' remuneration or other benefits for the year ended 31st December 2010 nor for the year ended 31st December Trustees' Expenses There were no trustees' expenses paid for the year ended 31st December 2010 nor for the year ended 31st December Until July 2010, Haine and Smith, a firm of which Barry Smith is a partner, undertook certain administrative functions on behalf of the PCC. In 2010, a sum of 2,644 (2009 5,175) was paid to the firm as a contribution towards expenses actually incurred. Clergy expenses are paid to clergy by virtue of their office and not in relation to their role as Trustees. 6 STAFF COSTS Wages and salaries 4,420 - Social security costs 200-4, RELATED PARTIES Mark Green, a Trustee, is Deputy Director of Barnabas Fund, to which a grant was made in the year. 8. TANGIBLE FIXED ASSETS Church Centre COST At 1st January 2010 and 31st December ,000 NET BOOK VALUE At 31st December ,000 At 31st December ,000 The Church Centre is an asset of the PCC. The amount of 350,000 is its insurance reinstatement value. The PCC also own a small piece of land adjoining the churchyard. This land is considered by the Trustees to have a nominal value only under existing circumstances. The Church building is not owned by the PCC although it is responsible for its upkeep. Page 8

11 Notes to the Financial Statements - continued for the Year Ended 31st December DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Prepayments 3,578 2, CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals 2,106 14, MOVEMENT IN FUNDS At Net movement At in funds Unrestricted funds General fund 448,467 (8,789) 439,678 Restricted funds Maintenance fund 75,286 10,590 85,876 Bell fund Library fund East window fund Children's festival fund Organ fund 4, ,131 80,542 10,738 91,280 TOTAL FUNDS 529,009 1, ,958 Net movement in funds, included in the above are as follows: Incoming resources Resources expended Movement in funds Unrestricted funds General fund 100,991 (109,780) (8,789) Restricted funds Maintenance fund 24,869 (14,279) 10,590 Bell fund Library fund 1-1 East window fund Children's festival fund Organ fund ,017 (14,279) 10,738 TOTAL FUNDS 126,008 (124,059) 1,949 Page 9

12 Independent Examiner's Report to the Trustees of The Parochial Church Council of the Ecclesiastical Parish of All Saints Burbage in the Diocese of Salisbury Charity No I report on the accounts for the year ended 31st December 2010 set out on pages 5 to 9. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year (under Section 43(2) of the Charities Act 1993 (the 1993 Act)) and that an independent examination is required. It is my responsibility to: - examine the accounts under Section 43(3)(a) of the 1993 Act - to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 43(7)(b) of the 1993 Act); and - to state whether particular matters have come to my attention. Basis of the independent examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent examiner's statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with Section 41 of the 1993 Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 1993 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. B K Froud FCA Bew & Co Limited Chartered Accountants 130 High Street Marlborough Wiltshire SN8 1LZ 11th March 2011 Page 10

13 INCOMING RESOURCES Detailed Statement of Financial Activities for the Year Ended 31st December 2010 Voluntary income Legacies 350 2,000 Donations 2,094 2,410 Tax refunds 16,911 17,234 Collections 59,660 67,600 Special collections 6,581 5,217 85,596 94,461 Activities for generating funds Christmas trees weekend 22,729 18,107 Investment income Deposit account interest 596 1,878 Incoming resources from charitable activities Parochial fees 2,322 3,075 Hire of Church Centre 2,455 2,161 Good Newspaper 1,000 1,173 Parish Weekend 8,290 6,638 Other 3,020 2,091 17,087 15,138 Total incoming resources 126, ,584 RESOURCES EXPENDED Fundraising trading: cost of goods sold and other costs Christmas trees & other expenses 12,717 10,923 Charitable activities Parish share paid to Diocese 51,207 51,396 Clergy expenses 3,270 5,256 Utilities 4,786 3,634 Printing, stationery & books 1,941 2,177 Centre Manager's fee 1,100 1,650 Insurance 3,490 3,523 Tuning Legal fees - 81 Bank charges Cleaning 1,064 1,075 Administration 9,535 5,175 Good Newspaper 3,053 3,071 Repairs & maintenance 1,446 21,585 Special collections 7,088 5,246 Parish weekend 8,216 7,187 Other 4,143 5,971 Carried forward 100, ,373 This page does not form part of the statutory financial statements Page 11

14 Detailed Statement of Financial Activities for the Year Ended 31st December 2010 Charitable activities Brought forward 100, ,373 Grants to institutions 10,000 10, , ,373 Governance costs Accountancy Total resources expended 124, ,167 Net income/(expenditure) 1,949 (9,583) This page does not form part of the statutory financial statements Page 12