Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 1 of 17

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1 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 1 of 17

2 Administrative Information Church of St Mary, Becontree Annual Report of the Parochial Church Council (TAR) for the Year Ended 31 st December 2014 The church of St Mary, Becontree is situated in Grafton Road Dagenham RM8 3EP. It is part of the Diocese of Chelmsford within the Church of England. The correspondence address is The Vicarage, 191 Valence Wood Road, Dagenham Essex RM8 3AH The Parochial Church Council (PCC) is a charity excepted for registration with the Charities Commission PCC members who served from April 2013 until April 2014 are: Incumbent: The Revd. Elizabeth Julie Fleming Chairperson Curate: Youth Worker: David Edmondson Wardens: Cecilia Pelligrin Lisa Groves Assistants: Representatives on the Deanery Synod Treasurer: Prince Harding Chika Nduku Dawn Butcher Chika Nduku Andrew Appiah Chris Wallace James Hagger Elected Members Dawn Harding Wilhelmina Crown Emilia Tejuoso Kathleen Harvey June Ball Co-opted Members Chika Nduku Andrew Appiah Secretary John Wallace Lay Chair Christine King Prince Harding Leigh Dowling Rose Opara Lisa Groves Structure governance & management The method of appointment of PCC members is set out in the Church Representative Rules. All church attendees are encouraged to register on the Electoral Role and stand for election to the PCC. Aims and purposes St Mary s Parochial Church Council (PCC) has the responsibility of cooperating with the incumbent, the Reverend E. J. Fleming, in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church Centre complex of St Mary s, Becontree and property pertaining to it. All our aims and purposes are directed to support our mission statement of Making Jesus Known. Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 2 of 17

3 Objectives & activities St Mary s PCC is committed to enabling as many people as possible to worship in our church and to become part of our parish community. When planning our activities we are mindful of the Commission s guidance on public benefit and advancement of religion. In particular we try to enable ordinary people to live out their faith as part of the parish community through: Worship & prayer; learning about the gospels and developing their knowledge and trust in Jesus. Providing pastoral care for people living in the parish focusing on Open Door & Night Shelter. Missionary and outreach work with emphasis on youth work, supporting outside agencies (CPAS, CMM, Daybreak and Night Shelter) and taking the church out into the community. Achievements & performance Electoral Role At the AGM in April 2013 our total roll was 101. This role was a complete revision. We have had no adjustments to the role during the year. Review of the year The PCC met on a regular, bi-monthly, basis commencing with the away day in May. All meetings commence with prayer and followed by regular reports from finance, wardens, leadership team members and youth leader. The PCC maintains a wide remit and discusses various relevant issues concerning the life of the church including mission, festival services and worship. The PCC also discusses building projects undertaken and planned together with maintenance issues that arise and relevant cost implications of all matters pertaining to the church of St Mary, Becontree. Leaders Reports Pastoral: The group meets monthly keeping informed and praying for the special needs and prayer requirements of our fellowship as well as general care and concern for our local community. We also have a prayer chain system that responds to immediate requests for prayer either in the day or at evenings. Mission: We are still holding Making Jesus Known close to our hearts. Our youth worker has been working hard making new links within the community and continuing our success in local schools and messy church. We are still committed to provide relief for the local homeless members of our community, in partnership with other churches, on Friday nights providing meals, bed, shower and friendship for the users. Wardens: Attendance has generally remained stable but tends to fluctuate weekly. The fabric of our facilities is an on-going concern. We are continuing to working with a Deanery representative to make optimum use of our buildings. The church owned houses have now been brought up to date with a cost of around 43,000 that we funded from our own resources. We are investigating the redevelopment hall and hope to commence turning ideas into plans this coming year. We hope to revitalise the fabric of the church itself as part of these plans. Finance: The fellowship giving remained stable last year. Our tax efficient (gift aid) giving was down by 2,414, but this is compounded as the 20% we get back from the government is also lost, this is concerning. We are still suffering from heavy utility bills at St Marys ( 2,387 electric, 2479 gas and 1200 oil) although they have remained mainly stable this year. With the additional use of Hartley Brook for the night shelter the cost of utilities have increased by 43%. The church hall insurance has increased substantially to 1,514 from 862. Worship: We continue to develop diverse methods of worship at St Marys experimenting and celebrating our cultural mix in song, prayer and style whilst staying more traditional at the Hartley Brook services. We remain committed to support worship with new resources as they are needed. Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 3 of 17

4 Treasurer s Review for the Year Ended 31 st December 2014 The parish spent 553 more than it received this year but in this calculation is an additional 3,408 from our investment trust that is included in this year s accounts and the advance payment of our youth worker grant from L.O.B. This was mainly due to the loss of income from Bosworth Road and the expense of renovation, now completed, and upgrading of Temple Avenue. The income from interest on deposit accounts and rents were 17,991. Church halls lettings (both objectives & fund raising) gave an income 20,314 and, together with the rental income from church properties, is now the major supporter of our mission work. The parish gave the full budgeted giving of 4,000 to missions. Our total mission giving was 6,842. Youth worker and clergy expenses funded by the parish totalled 4,730. Parish share (this provides stipend and housing for the clergy and is largely based on head count minus wedding & funeral fees) 30,608. Church running costs amounted to 29,972 and cover everything from books, candles, wine, insurance, cleaning, licenses, training, maintenance et al. The cost of the new hall project has reached 10,740 and includes laser survey and consultancy fees. The net result of the year was an excess receipts over payments of - ( 553). Reserves Policy We try to maintain a minimum balance on unrestricted funds which equate to 6 months unrestricted payments to ensure all standing order and direct debit payments are covered. It is our policy to invest any excess with the CBF Church of England Deposit Fund. Notes The financial statements of the PCC have been prepared in accordance with the Church Accounting Regulations 2006 using Receipts and Payments basis. 1. The following assets are recognised but not necessarily valued in the statement of Assets and Liabilities: Church owned properties (104 Temple Avenue, 19 Bosworth Road); moveable church furnishings held by the church wardens on special trust for the PCC and require a faculty for disposal. 2. The expenses paid to clergy may include a small immaterial portion, which relates to their function as PCC members. As agreed and monitored by the PCC, Mr. P Harding received payments of 18,584 (Bosworth Road) and 4,800 (Temple Avenue) for professional services for the renovations of these properties. No other payments were made to PCC members. Treasurer to the PCC St. Marys Becontree Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 4 of 17

5 St Marys Church Becontree Receipts and Payments Account For the period from 01 January 2014 to 31 December 2014 Unrestricted funds Designated funds Restricted funds Endowment funds Total funds Prior year total funds Receipts Planned giving 29,811 29,811 32,224 Collections and other giving 11,289 11,289 8,554 Other voluntary receipts ,477 31, Gift Aid recovered 7,019 7,019 10,366 Other receipts Activities for generating funds 12,624 12,624 12,098 Investment Income 17,991 17,991 13,497 Receipts from church activities 8,217 8,217 7,119 Total receipts 87,514 31, ,992 84,386 Payments Cost of generating funds 27,924 27,924 11,711 Missionary and Charitable Giving 6, ,431 15,373 5,935 Parish Share 30,608 30,608 29,034 Clergy and Staffing costs 2, ,530 16,980 Church Running Expenses 5,792 6, ,100 14,367 Hall Running Costs 4,574 3,448 8,022 5,961 Church Repairs & Maintenance 2,144 2,144 1,738 Hall Repairs & Maintenance 8,906 8, New Building work 10,740 10,740 2,050 Governance Costs Total payments 100,265 9,811 9, ,544 88,461 Excess of receipts over payments before transfer (12,750) (9,811) 22,010 (552) (4,074) Transfers Gross transfers between funds - in 18,140 18,140 Gross transfers between funds - out (18,140) (18,140) Excess of receipts over payments before other (12,750) (9,811) 22,010 (552) (4,074) Net movement in funds (12,750) (9,811) 22,010 (552) (4,074) Reconciliation of funds All assets at 01 January ,849 (43) 62, , ,741 All assets at 31 December ,098 (9,855) 84, , ,667 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 5 of 17

6 St Marys Church Becontree Balance sheet (Church of England) As at: 31 December 2014 As at 31/12/2014 As at 31/12/2013 Current assets Investments 3,408 Cash at bank and in hand 173, , , ,087 Liabilities Creditors: Amounts falling due in one year (1,774) (579) Net current assets less current liabilities 179, ,667 Total assets less current liabilities 179, ,667 Total net assets less liabilities 179, ,667 Represented by Unrestricted Unrestricted - General fund 104, ,849 Designated Designated - Accessibility Deposit 9,000 Designated - Flowers Designated - Mission Designated - Roof & Render St Marys Deposit 2,640 (14,000) Designated - Toilets Deposit 13,150 13,150 Designated - Alpha (112) (112) Designated - Building, Rents, Maintenance etc (31,266) (21,554) Designated - Church Lighting Deposit 3,000 Designated - Decorating Bosworth Rd Deposit 3,000 Designated - Decorating Church Deposit 4,500 3,000 Designated - Decorating Hall Deposit 2,000 Designated - Decorating Temple Ave Deposit 840 Designated - Decorating Vicarage Deposit 1,023 1,323 Restricted Restricted - Funeral Expenses Restricted - Youth Worker 29,688 7,678 Restricted - Youth Worker Deposit 55,146 55,146 Funds of the church 179, ,667 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 6 of 17

7 St Marys Church Becontree Statement of Assets and Liabilities (by code) As at: 31 December 2014 Class and nominal code General Designated Restricted Endowment Total Last year Current assets - Current assets 6501 : Central Fund Account 18, , , , , : No. 2 account 47, (40,825.34) (299.61) 6, , : CCLA (CBF) deposit account 34, , , , , : CCLA (CBF) Organ Fund 3, , : Cash in hand (440.68) (32.00) 104, (9,855.02) 83, , , Liabilities - Liabilities 6699 : Agency collections (1,774.00) (1,774.00) (579.86) (1,774.00) (1,774.00) (579.86) Represented by Unrestricted - General 104, , , Designated - AcccessD 9, Designated - Alpha (112.00) (112.00) (112.00) Designated - Building (31,266.02) (31,266.02) (21,554.22) Designated - ChLightD 3, Designated - DecorBosD 3, Designated - DecorChurD 4, , , Designated - DecorHallD 2, Designated - DecorTempD Designated - DecorVicD 1, , , Designated - Flowers Designated - Mission Designated - RoofD 2, , (14,000.00) Designated - ToiletsD 13, , , Restricted - FuneralEx Restricted - YW 29, , , Restricted - YouthWD 55, , , , (9,855.02) 84, , , Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 7 of 17

8 St Marys Church Becontree Analysis of receipts and payments Selected period: 01 January 2014 to 31 December 2014 Unrestricted Designated Restricted Endowment This year Total Last year Receipts Planned giving Planned giving Gift Aid - Bank 19,910 19,910 24, Gift Aid - Envelopes 9,229 9,229 7, Other planned giving Planned giving Sub-totals 29,811 29,811 32,224 Planned giving 29,811 29,811 32,224 Collections and other giving Collections and other giving Loose plate collections 9,641 9,641 8, Regular gift days One-off Gift Aid gifts 1,647 1, Collections and other giving Sub-totals 11,289 11,289 8,554 Collections and other giving 11,289 11,289 8,554 Other voluntary receipts Other voluntary receipts Giving through church boxes One Off NGA Gift Gifts of quoted securities Donations appeals etc Legacies Recurring grants 30,124 30,124 08A1 - Non-recurring one-off grants 1,113 1,113 Other voluntary receipts Subtotals ,477 31, Other voluntary receipts ,477 31, Gift Aid recovered Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 8 of 17

9 Unrestricted Designated Restricted Endowment This year Total Last year Gift Aid recovered Tax recoverable on Gift Aid 7,019 7,019 10,366 Gift Aid recovered Sub-totals 7,019 7,019 10,366 Gift Aid recovered 7,019 7,019 10,366 Other receipts Other receipts Tower Repair Tax recoverable on VAT Other funds generated Insurance claims Surplus - sales of fixed assets 4 Other receipts Sub-totals Other receipts Activities for generating funds Activities for generating funds Rummage sales etc Bookstall sales - fund raising Church hall lettings - fund raising 12,624 12,624 12, Magazine income - advertising Parish magazine sales Activities for generating funds Sub-totals 12,624 12,624 12,098 Activities for generating funds 12,624 12,624 12,098 Investment Income Investment Income Dividends 3,429 3, Bank and building society interest , Rent from lands or buildings 13,760 13,760 12,493 Investment Income Sub-totals 17,991 17,991 13,497 Investment Income 17,991 17,991 13,497 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 9 of 17

10 Unrestricted Designated Restricted Endowment This year Total Last year Receipts from church activities Receipts from church activities Fees for weddings and funerals , Bookstall sales to promote objectives Church hall lettings - objectives 7,690 7,690 6,070 Receipts from church activities Sub-totals 8,217 8,217 7,119 Receipts from church activities 8,217 8,217 7,119 Receipts Grand totals 87,514 31, ,992 84,386 Payments Cost of generating funds Cost of generating funds Costs of applying for grants Costs of stewardship campaign Costs of fetes & other events Investment management costs Bookstall costs Bosworth Road Repairs Structure Bosworth Road Repairs Instalation 27,438 27,438 11, Bosworth Road Decorating Bosworth Road Maintenance Bosworth Road Insurance Church Flat Repairs Structure Church Flat Repairs Instalation Church Flat Decorating Cost of generating funds Subtotals 27,924 27,924 11,711 Cost of generating funds 27,924 27,924 11,711 Missionary and Charitable Giving Missionary and Charitable Giving Giving to missionary societies 1,000 1,000 2, Giving - relief and development agencies Home mission 1,444 1,444 2, Youth Mission 1, ,431 9, Overseas Mission 1,000 1, Secular charities 2,000 2, Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 10 of 17

11 Unrestricted Designated Restricted Endowment This year Total Last year Missionary and Charitable Giving Sub-totals 6, ,431 15,373 5,935 Missionary and Charitable Giving 6, ,431 15,373 5,935 Parish Share Parish Share Stipends quota Ministry parish share etc 30,608 30,608 29,034 Parish Share Sub-totals 30,608 30,608 29,034 Parish Share 30,608 30,608 29,034 Clergy and Staffing costs Clergy and Staffing costs Curate Expenses Curate expenses (petrol) Youth Worker Expenses ,018 14, Youth Worker (Travel) Youth Worker (training) Visiting speakers / locums Verger Organist Salary of parish administrator Working expenses of incumbent Petrol expenses of incumbent Council tax Parsonage house expenses Water rates - vicarage Parsonage - water Vicar's telephone Curate's Telephone Youth Worker's Telephone Clergy and Staffing costs Subtotals 2, ,530 16,980 Clergy and Staffing costs 2, ,530 16,980 Church Running Expenses Church Running Expenses Education Parish training and mission Church running - insurance 1,435 1,435 1, Church office - telephone Organ / piano tuning Church maintenance Cleaning Church Cleaning Hall ,028 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 11 of 17

12 Unrestricted Designated Restricted Endowment This year Total Last year Cleaning Hartley Brook Upkeep of services Printing (service Cards Etc) Music (Books, CD, etc.) Upkeep of churchyard Administration Stationary Photocopier , License, Copyright, membership 1,222 1,222 1, Publicity For Mission GA Tax Return transfer to centres Church running - electric 2,387 2,387 2, Church running - gas Church running - water Church running - oil 1,200 1,200 1, Church running - heating and lighting HB Church Running - Elec HB Church Running - Gas Hartley Brook Annual Servicing HB Church Running - Water HB Church Running - Insurance Magazine expenses Church Running Expenses Sub -totals 5,792 6, ,100 14,367 Church Running Expenses 5,792 6, ,100 14,367 Hall Running Costs Hall Running Costs HB Church Running - Rent 1,329 1,329 1, Hall running -paper towels Hall running - electricity Hall running - gas 2,479 2,479 2, Hall running - insurance 1,514 1, Hall running - maintenance ,249 1, Hall running - Deposit Hall running - water Hall running - heating and lighting Temple Avenue Maintenance Hall Running Costs Sub-totals 4,574 3,448 8,022 5,961 Hall Running Costs 4,574 3,448 8,022 5,961 Church Repairs & Maintenance Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 12 of 17

13 Unrestricted Designated Restricted Endowment This year Total Last year Church Repairs & Maintenance Church major repairs - structure Church major repairs - installation Church interior and exterior decorating Hartley Brook Repairs Structure Hartley Brook Repairs Instalation 1,854 1,854 1, Hartley Brook Decoration 69 Church Repairs & Maintenance Sub-totals 2,144 2,144 1,738 Church Repairs & Maintenance 2,144 2,144 1,738 Hall Repairs & Maintenance Hall Repairs & Maintenance Hall + major repairs - structure Hall + major repairs - installation Hall + interior and exterior decorating Temple Avenue Repairs Structure Temple Avenue Repairs Instalation 7,565 7, Temple Avenue Decoration Temple Avenue Insurance 1,317 1, Hall Repairs & Maintenance Sub-totals 8,906 8, Hall Repairs & Maintenance 8,906 8, New Building work New Building work New Instalation Church New building parsonage house New building house for curate New building Church New building Hall 10,240 10,240 2,000 New Building work Sub-totals 10,740 10,740 2,050 New Building work 10,740 10,740 2,050 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 13 of 17

14 Unrestricted Designated Restricted Endowment This year Total Last year Governance Costs Governance Costs Governance costs examination/audit fee Governance Costs Sub-totals Governance Costs Payments Grand totals 100,265 9,811 9, ,544 88,461 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 14 of 17

15 St Marys Church Becontree Fund movement summary Selected period: 01 January 2014 to 31 December 2014 Fund Fund balances Incoming Outgoing Transfers Gains and Fund balances brought forward Resources Resources Losses Carried forward DecorChurD - Decorating Church Deposit 3,000 1,500 4,500 AcccessD - Accessibility Deposit 9,000 (9,000) Alpha - Alpha (112) (112) Building - Building, Rents, Maintenance etc (21,554) 9,711 (31,266) ChLightD - Church Lighting Deposit 3,000 (3,000) DecorBosD - Decorating Bosworth Rd Deposit 3,000 (3,000) DecorHallD - Decorating Hall Deposit 2,000 (2,000) DecorTempD - Decorating Temple Ave Deposit DecorVicD - Decorating Vicarage Deposit 840 1,323 (840) (300) 1,023 Flowers - Flowers FuneralEx - Funeral Expenses Mission - Mission RoofD - Roof & Render St Marys Deposit (14,000) 16,640 2,640 ToiletsD - Toilets Deposit 13,150 13,150 YW - Youth Worker 7,678 31,477 9,467 29,688 YouthWD - Youth Worker Deposit 55,146 55,146 General - General fund 116,849 87, , , , , , ,114 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 15 of 17

16 Return of Parish Finance : January to December 2014 Parish : St Mary, Becontree Parish ref : Diocese : Chelmsford Deanery : Barking & Dagenham Lay employees - one off question Please include information on all contracted employees who are currently employed by your parish for two or more hours per week. Do not include clergy. How many paid non-clergy staff do you employ in your parish, including part time workers? e.g. youth workers, office staff, cleaners, caretakers, vergers. How many of this employees are paid at or above the Living Wage of 8.55 per hour in Greater London or 7.45 per hour in the rest of the country (equivalent to a full-time annual salary of 15,600 in Londond and 13,600 elsewhere)? 1 1 INCOMING RESOURCES UNRESTRICTED RESTRICTED RESOURCES EXPENDED UNRESTRICTED RESTRICTED Voluntary income (nearest ) (nearest ) (nearest ) (nearest ) 01 Tax efficient planned giving (net of tax recovered by the PCC) Costs of generating Funds (cost of activities, events etc.) 02 Other planned giving All Mission Giving and Charitable Grants & Donations A Other collections at services All other RECURRING giving / donations All NON-RECURRING giving / donations (inc Special Appeals) All tax recovered through Gift Aid Legacies received (capital value) RECURRING grants (paid in more than one financial year) NON-RECURRING or one-off grants Church Activities 19 Parish share paid to diocese 20 Salaries / honoria (youth worker, organist, administrator, etc) 21 Expenses (of clergy, pastoral staff, youth workers etc) 22 Mission and evangelism costs 23 Regular church running expenses (insurance, cleaning, admin costs, routine maintenance, upkeep of services, churchyard) (nearest ) (nearest ) TOTAL Church utility bills (gas, electricity, water, oil) 7722 Activities for generating funds (nearest ) (nearest ) 25 Costs of trading (magazine, hall and bookstall costs etc) 26 Governance Costs (examination or audit fee) gross income from fundraising activities Other outgoing resources Income from investments (nearest ) (nearest ) TOTAL Dividends, interest, income from property etc Major capital expenditure (nearest ) (nearest ) Church activities (nearest ) (nearest ) 27 Major repairs to the church building including redecoration Statutory fees retained by the PCC (weddings, funerals etc) Major repairs to the church hall or other PCC property inc gross income from trading (e.g. bookstall, hall lettings, magazine advertising and income from other church activities (not New building work to the church, church hall, clergy housing or any other PCC property 13 Other incoming resources TOTAL RESOURCES EXPENDED (from Financial Statements) TOTAL INCOMING RESOURCES (from Financial Statements excluding any revaluation of assets) Unrestricted Restricted 9423 TOTAL Unrestricted Restricted TOTAL ACCOUNTING BASIS On which basis were your accounts prepared (please tick ONE) PLANNED GIVERS AND LEGACIES 30 RECEIPTS AND PAYMENTS ACCRUALS Number of tax efficient planned givers Number of other planned givers Number of new legacies received Please do not forget to include these details on planned giving and legacies. CASH AND INVESTMENT BALANCES 31 Cash and deposit balance as at 31st December 32 Investments as at 31st December UNRESTRICTED RESTRICTED NAME (BLOCK CAPITALS) JAMES A HAGGER Position Treasurer Date 26 Feb 2014 Contact (Phone or ) jimhagger1@ntlworld.com Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 16 of 17

17 Registered Charity Number THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF ST MARY, BECONTREE Page 17 of 17