Annual Report and Financial Statements of the Parochial Church Council

Transcription

1 The Church of The Good Shepherd, Crookhorn Charity Registration Number: Annual Report and Financial Statements of the Parochial Church Council for the year ended 31st December 215 Incumbent: The Revd. Canon Peter Hall The Vicarage 87 Perseus Place Crookhorn WATERLOOVILLE PO7 SAW Bankers: The Co-operative Bank pic PO Box 25 Delf House SKELMERSDALE WN8 6WT Independent Examiner: Mr. Brian Deverson 2 Avondale Road WATERLOOVILLE PO7 7ST

2 ANNUAL REPORT FOR Administrative information The Church of The Good Shepherd is situated on Crookhorn Lane, Waterlooville. It is part of the Diocese of Portsmouth within the Church of England. The correspondence address is: The Church of The Good Shepherd, Crookhorn Lane, WATERLOOVILLE, PO7 5QB. The address is: The PCC is a body corporate (PCC Powers Measure 1956, Church Representation Rules 211) and a registered charity. The Charity Registration number is: The registered name of the charity is: The Parochial Church Council of The Ecclesiastical Parish of The Good Shepherd, Crookhorn During the year the following served as members of the PCC: Clergy The Revd. Canon Peter Hall Chairman (SC) The Revd. Deborah Youell The Revd. Andrew Goy (since July 215) Churchwardens Mr. lain Sloane Vice-Chairman (until APCM 215) Mr. Simon Lane (SC) (since APCM 215) Mr. Rupert Walsh (SC) (since APCM 214) Mrs. Nicola Jeram Mr. Kevin Jones Representatives to the Deanery Synod Elected members Mr. Richard Bailey Mr. Colin Bentley (until APCM 215) Mr. Martin Boyd Secretary (SC) Mr. Derek Cooper (since APCM 215) Mrs. Carole Donnelly (since APCM 215) Mrs. Katherine Duffin (since APCM 215) Mrs. Rebecca Homer-Ward Mrs. Sara Lane (until APCM 215) Mrs. Elizabeth Pearn Mr. Robert Russell Treasurer (SC) Mr. Alec Weaver Note: (SC) denotes Standing Committee member. Page 1

3 2. Structure, governance and management The method of appointment of PCC members is set out in the Church Representation Rules. All Church attendees are encouraged to register on the Electoral Roll and stand for election to the PCC. The PCC operates through a number of committees, which meet between the full meetings of the PCC (usually eight in a year). The structure of committees was reorganised during the year as follows: Committee Standing Committee Worship Maintenance Hospitality Discipleship Outreach & Evangelism Area of Responsibility Prophecy/Vision Setting, Mission Action Plan, Finance & Budgeting, Gift Aid & Stewardship, Progress PCC business/ Agenda. Note: This is the only committee required in law. It has power to transact the business of the PCC between its meetings, subject to any directions given by the Council. Services, Prayer, Baptisms, Weddings and Funerals, School assemblies, Prophetic Ministry. Fabric, Buildings, Parish Office, Sunday Set-up Team, PA & Sound Team. Social, Events, Sidespeople/Coffee Team, Welcome/Follow-up. Small Groups, Pastoral Care, Youth & Children, Safeguarding. Alpha Courses, Mission Giving, Men's Ministry, Women's Ministry, Community Outreach (including The Hub). 3. Objectives and activities Crookhorn PCC has the responsibility of co-operating with the current incumbent to promote within the ecclesiastical parish the whole mission of the Church - pastoral, evangelistic, social and ecumenical. The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at COGS. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer, scripture, music and sacrament. When planning our activities for the year, we have considered the Commission's guidance on public benefit and, in particular, the supplementary guidance on charities for the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through: * Worship and prayer; learning about the Gospel; and developing their knowledge and trust in Jesus * Provision of pastoral care for people living in the parish. * Missionary and outreach work. To facilitate this work it is essential that we maintain the fabric of the Church Centre complex of The Church of The Good Shepherd. Page 2

4 4. Achievements and performance Review of the year (by Revd. Peter Hall) In so many ways it's been such a good year and exciting to see how God's kingdom has been increasing in and around the parish. 215 saw the launch of The Hub which has become a source of friendship and community to many new people who come. We've also had a brilliant Holiday Club in SPACE, a small but successful Alpha Course, some moving baptisms and confirmations and the arrival of a new curate! Andrew's arrival has been a blessing and shows the level of confidence the Diocese of Portsmouth has in CoGS. It has also been a financially good year too. Despite beginning the year anticipating a substantial budget deficit, the generous giving of CoGS members has meant that we have been able to meet all our commitments, give generously to our mission partners and other projects, launch The Hub and replace the curtains in the church. We also added 2,6 to our reserves (currently 98,) which will be very useful as we look at refurbishing the church kitchen and replacing the piano and sound system in 216. For all this we truly praise the Lord. As always there have been changes; new people have joined us and others moved on, old ministries have ended and new ones begun. But in all of this we remember that change is good - it shows that we are alive and that we are not becoming stagnant and complacent. "Let us not become weary in doing good, for at the proper time we will reap a harvest if we do not give up." (Galatians 6:9) Peter Parochial Church Council The PCC meets every other month, supported by the Standing Committee (Vicar, Churchwardens, Treasurer and Secretary) meeting on alternate months to progress any urgent issues. Our purpose is not only to keep things running but also to make sure that as a church we are going where God is calling us. Our discussions this year have included our progress on the Mission Action Plan, putting in place a new plan for We looked into replacing the church kitchen and set the wheels in motion for a Cluster Weekend Away in 217. Victoria James, Diocesan Stewardship Advisor, visited to tell us about the Parish Giving Scheme and we voted that CoGS should sign up to the scheme, the PCC members leading by transferring to that method of giving. Due to the demand for services by The Hub we agreed to employ someone to oversee it during school holidays so that it could keep running for these periods. These are just some of the things that have appeared on our agenda during 215. Fabric Report The general state of the fabric is very good and we have achieved much as regards the general maintenance and refurbishment of the church premises. This year we ran three work days, resulting in the main hall, the Ark room and the corridor being re-painted, and the exterior windows and fence being sanded and recoated. New curtains to the main hall, an extra outside notice board, and a new mixing desk for the sound system are some of the other improvements during 215. We have started to look at refurbishing the church kitchen, and have consulted architects and kitchen designers to get some idea of cost and what is feasible. This is an ongoing process. Thank you to all the volunteers who have helped in maintaining our church building. Page 3

5 Deanery Synod Two PCC members sit on the Deanery Synod. This provides the PCC with a two-way link between the parish and the wider structures of the church. During 215 we heard from the following visiting speakers: Tomas Al Qassis - on being a Christian Arab in Palestine; Victoria James - on the Parish Giving Scheme; and Charlotte Scott - on the work of Christian Aid. We also learnt about the Diocesan strategy 'Live, Pray, Serve' which looks at re-engaging by making disciples, growing churches, learning for life, and transforming society. We need a clear mission and purpose, but there is no single recipe for growth. Electoral Roll and Church Attendance All are welcome to attend our regular services. There are 158 church members on the Electoral Roll of The Good Shepherd, Crookhorn; and 113 (72.52%) of these are not resident within the parish. 15 names were added during the year and 17 were removed either by request or due to ceasing to fulfil the membership requirements. The average attendance at Sunday services counted during October 215 was 135.5, 117 over 16 years of age and 18.5 under 16. The Portsdown Cluster Our local Cluster (Christ Church, Portsdown; The Good Shepherd, Crookhorn; and St. John the Baptist, Purbrook) has been working well over the last year with a number of collaborations including: joint Maundy Thursday and Good Friday services; 3D Sundays.for youngsters; Anne Grove, Area Dean Support, working in the CoGS parish office; a joint Advent Quiet Day led by Revd. Anne Boggust; and joint services on 27 December, enabling us to make the best use of clergy. The Clergy meet twice a month to pray, plan and provide mutual support, and we really value the Cluster. Cluster Easter and Advent events in 216, and a Cluster Weekend Away at Ashburnham Place in 217 are planned. Worship Our Mission Action Plan recognizes that worship is one of the key areas for us to work on in the next few years, ensuring that what we offer is creative, accessible to all, deep, lifechanging and of the highest quality. At CoGS we are truly blessed with a huge team of people who take an active role in leading, preaching, and participating in our regular pattern of worship. Sunday mornings in 215 have included sermon series on 'SHAPE', 'Route 66' (a bible overview), the book of James and the autumn series on Rethinking Evangelism, which led to our guest service, 'I Wist It Could Be Christmas Every Day' on December 6. We also put together a small team to lead prayers and read the Scriptures. Other times of worship include regular services held in the local sheltered accommodation blocks at Wakefield Court and Elsie Fudge House, as well as the Midweek Communion at CoGS each month. Children and Youth Activities Our Children's and Youth Ministry has been through much change over the past couple of years and we are blessed to be able to offer so much. During Sunday services our Creche, Junior Church and RE:Fuel youth group offer a safe environment for play, activities and learning. On Sunday evenings the 3D Sundays cluster youth group meets, and there are occasional Joint Youth Celebrations. Weekday groups are generally well attended, with Toddlers (Tues & Weds) and Tots 'n' Tunes (Thur) proving to be very popular with local families. Our new-look 'Zone' groups are going well too: Kid's Zone (Friday after school for ages 4-1) and The Zone (Friday evening for ages 11-14) offer activities, games, tuck shop and, of course, great teaching. In both groups the youngsters arrive very excited and don't want to leave when it's time to go home. Page 4

6 Ministry in Education We continue to have an excellent relationship with Morelands School, taking fortnightly assemblies on a Monday. Peter, our Vicar, is a member of the Governing Body and the whole school comes to CoGS for Christmas and Easter services. Our link with Riverside School has been strengthened this year with assemblies twice each term and a whole school visit to CoGS for a Christingle service. CoGS clergy took part in a short term Chaplaincy event at South Downs College during Advent, which has led to us being asked to set up a regular Chaplaincy Team to begin after Easter 216. The Hub The Hub has been running for over a year now and we are consistently serving 2-3 people on both days. We have learned a few things along the way, one of which is that people really do love a roast dinner! Some of the families from our Toddler groups have begun to stay on to join us for lunch, and it's great to see people making friends, relaxing and enjoying a meal together. Vintage Wine Our programme for 215 included a visit to Fort Nelson, a talk by Somerset Care for Supported Living, and a cream tea in aid of Hands of Love Orphanage in Uganda, as well as our usual Remembrance service in November and Christmas readings and carols in December. We are currently looking at how to encourage more people to attend the.group, including networking with the Portsdown Cluster churches. Our plans for guest speakers in 216 so far include a visit by Mr Alan Mak, MP for Havant. 5. Financial review The total receipts of unrestricted funds during 215 were 122,51 and are detailed in the financial statements. During ,416 was spent on providing the Christian ministry from The Church of The Good Shepherd. This figure includes our contribution to the Parish Share which largely provides the stipends and housing for clergy. The net result this year was, therefore, a surplus of income over expenditure of 2,635 - this means that the balance of unrestricted funds above our designated reserves carried forward at 31st December increased to 58,961. Our External Giving continues to be a substantial percentage of our donated income, with Emmanuel International (for John Naude in Malawi), Crosslinks (for Sena and Jane Ounate-Lare), Tearfund, Barnabas Fund, UCB, Care For The Family and CARE among specific areas of support. The Hub, as expected, ended the year with a shortfall which was met by the General Fund. 6. Reserves policy Fabric reserve: 1, - The PCC recognizes that as church plant continues to age, it is good stewardship to designate funds against the likelihood of major replacements in the medium to long term. Equipment reserve: 11,5 - The PCC deem it prudent to designate funds to cover emergency replacement of church equipment. General reserve: Toddlers reserve: 15, - It is the policy of the PCC to hold in reserves the equivalent of two months salary costs and Parish Share payments. 1,5 - This is surplus income generated by, and for the future use of, the Toddler groups. Volunteer leaders training reserve: 1, - in case of need during 216. PageS

7 STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31st December 215 Unrestricted Note Restricted Endowment TOTAL FUNDS INCOME AND ENDOWMENTS Voluntary income 2(a) 115, , ,412 Activities for generating funds 2(b) 1,4 1,4 235 Income from investments 2(c) Income from church activities 2(d) 5,16 5,16 13,494 Other incoming resources 2(e) TOTAL INCOME & ENDOWMENTS 122,51 122,51 129,354 EXPENDITURE Church activities 3(a) 18, ,8 113,235 Cost of generating voluntary income 3(b) Fund-raising trading costs 3(c) Other resources expended 3(d) Support costs 3(e) 1,554 1,554 11,849 TOTAL EXPENDITURE 119, , ,144 NET INCOMING/(EXPENDITURE) 2, ,635 4,21 GAINS AND LOSSES ON INVESTMENTS - realised - unrealised s b NET MOVEMENT IN FUNDS 2, ,635 4,21 BALANCES BROUGHT FORWARD AT 1st JANUARY , ,693 95,483 BALANCES CARRIED FORWARD AT 31st DECEMBER , ,328 99,693 Note: An analysis of the Last Year (214) figures by Fund can be found on page 8 of these accounts. Page 6

8 BALANCE SHEET AT 31st DECEMBER 215 FIXED ASSETS Note Tangible fixed assets 5 (a) 3,42 5,13 Investment assets 5 (b) CURRENT ASSETS Stock Debtors 7 5,34 4,941 Short term deposits Cash at bank and in hand 95,225 99,23 1,259 14,144 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR 8-1,333-9,554 TOTAL ASSETS LESS CURRENT LIABILITIES 12,328 99,693 LIABILITIES: AMOUNTS FALLING DUE AFTER MORE THAN ONE YEAR 9 NET ASSETS 12,328 99,693 FUNDS Unrestricted 11,363 98,694 Restricted Endowment 12,328 99,693 Approved by the Parochial Church Council on 29th February 216 and signed on its behalf by: Revd. Peter Hall (Chairman) Mr. Rupert Walsh (Churchwarden) NB: The notes on pages 1 to 14 form part of these accounts. Page 7

9 ANALYSIS OF LAST YEAR FIGURES SHOWN ON PAGE 6 For the year ended 31st December 214 Unrestricted Note Restricted Endowment 214 INCOME AND ENDOWMENTS Voluntary income 2(a) 115, ,412 Activities for generating funds 2(b) Income from investments 2(c) Income from church activities 2(6) 13,494 13,494 Other incoming resources 2(e) TOTAL INCOME & ENDOWMENTS 129, ,354 EXPENDITURE Church activities 3(a) 112, ,235 Cosf of generating voluntary income 3(b) 6 6 Fund-raising trading costs 3(c) Other resources expended 3(d) Support costs 3(e) 11,849 11,849 TOTAL EXPENDITURE 124, ,144 NET INCOMING/(EXPENDITURE) 4, ,21 GAINS AND LOSSES ON INVESTMENTS - realised - unrealised NET MOVEMENT IN FUNDS 4, ,21 BALANCES BROUGHT FORWARD AT 1st JANUARY ,843 1,64 95,483 BALANCES CARRIED FORWARD AT 31st DECEMBER , ,693 PageS

10 NOTES TO THE FINANCIAL STATEMENTS For the year ended 31st December 215 STATEMENT OF ACCOUNTING POLICIES The financial statements have been prepared under the current Church Accounting Regulations and in accordance with the current Charities SORP (FRSSE) and applicable accounting standards. The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. The financial statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that are informal gatherings of church members. General funds represent the funds of the PCC that are not subject to any restrictions regarding their use and are available for application on the general purposes of the PCC. designated for a particular purpose by the PCC are also unrestricted. Income and Endowments Planned giving, collections and donations are recognized when received. Tax refunds are recognized when the incoming resource to which they relate is received. Grants and legacies are accounted for when the PCC is legally entitled to the amounts due. Dividends are accounted for when receivable, interest is accrued. All other income is recognized when it is receivable. All incoming resources are accounted for gross. Expenditure Grants and donations are accounted for when paid over, or when awarded, if that award creates a binding or constructive obligation on the PCC. The diocesan parish share (quota) is accounted for when due. Amounts received specifically for mission agencies are dealt with as Agency Collections and as such do not form part of the PCC accounts. All other expenditure is generally recognized when it is incurred and is accounted for gross. Fixed Assets Consecrated and benefice property is not included in the accounts in accordance with the current Charities Act. Moveable church furnishings held by the Vicar and Churchwardens on special trust for the PCC and which require a faculty for disposal are inalienable property, listed in the church's inventory, which can be inspected (at any reasonable time). For anything acquired prior to 2 there is insufficient cost information available and therefore such assets are not valued in the financial statements. Equipment used within the church premises is depreciated on a straight line basis over 4 years. Individual items of equipment with a purchase price of 2, or less are written off when the asset is acquired. Page 9

11 NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st December INCOME AND ENDOWMENTS Unrestricted Restricted Endowment TOTAL FUNDS (a) Income from donors Planned giving: Gift Aid donations Income tax recoverable Other planned giving Collections (open plate) at all services Hub donations Appeals, special collections 81,928 2,425 7,121 1,161 4,563 81,928 2,425 7,121 1,161 4,563 85,35 21,374 6,47 2, , , ,412 2(b) Activities for generating funds Centre hiring's 1,4 1, ,4 1, (c) Income from investments Bank interest (d) Income from church activities Cafe Trio Church events/conferences Children's work - 11s Youth work 11s-21s Outreach to adults PCC Fees income 652 3, , , ,153 2, ,16 5,16 13,494 2(e) Other income Insurance claims TOTAL INCOME & ENDOWMENTS 122,51 122,51 129,354 Page 1

12 NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st December 215 EXPENDITURE Unrestricted Restricted Endowment TOTAL 215 FUNDS 214 3(a) Church activities Missionary and charitable giving: Overseas mission societies Relief and development agencies Home mission & other Church societies Secular charities 6,21 1,5 1,924 1,55 6,21 1,5 1,924 1,55 5,71 2,175 1,648 1,624 Total external giving 11,13 11,13 11,148 Diocesan parish share (Quota) Incumbent's expenses & Vicarage costs Assistant staff Church running expenses Church maintenance - minor Church maintenance - major Upkeep of services Hub (Cafe Trio in 214) Adult education & training -11 s education & training 11-21s education & training -11s community work 11-21s community work Adult community work Church events/conferences 49,451 2,993 1,83 8,424 4,344 1,71 3,11 9, , ,859 1, ,451 2,993 1,83 8,424 4,344 1,71 3,11 9, , ,859 1,146 48,75 3,122 7,866 8,377 2,93 8,28 2,96 1, ,696 3,275 2, , ,8 113,235 3(b) Cost of generating voluntary income Envelope scheme (c) Fund-raising trading costs Expenditure continues on the next page Page 11

13 NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st December 215 EXPENDITURE (continued) Unrestricted Restricted Endowment TOTAL FUNDS (d) Other resources expended Sundry expenditure 3(e) Support costs Office running expenses (incl. salaries) Postage, printing & stationery Professional fees Governance costs 9, , , ,554 1,554 11,849 TOTAL EXPENDITURE 119, , ,144 Page 12

14 NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st December 215 TOTAL TOTAL 4 STAFF COSTS Salaries 23,138 18,955 Social security costs (N.I.) * Pension costs 23,138 18,955 * The N.I. for this year is at zero because of the NICs Employment Allowance from the government. During the year the PCC employed 4 people: a Youth and Children's Co-ordinator, an Administrator and 2 Catering Staff. Payments to PCC members and related parties The PCC contracted out work to Mr K Jones' business (Ace Processors Ltd.) to the value of for computer support and the printing of some of our publicity and outreach material. NB: In order to avoid possible conflicts of interest, related PCC members do not take part in discussions or votes in matters connected with these payments. A small immaterial portion of the expenses paid to the Incumbent may have related to his services as Chairman of the PCC. 5 FIXED ASSETS FOR USE BY THE PCC Freehold land Equipment and buildings and fixtures Total 5(a) Tangible fixed assets GROSS BOOK VALUE At 1 January ,27 47,27 Additions _ At 31 December 215 _ 47,27 47,27 Depreciation At 1 January ,924 41,924 Charge for the year _ 1,71 1,71 At 31 December 215 _ 43,625 43,625 Net Book Value At 1 January 215 5,13 5,13 At 31 December 215 3,42 3,42 The Fixed Assets depreciation in 215 refers to the new Chairs purchased in (b) Investments The PCC currently hold no investment assets. Page 13

15 NOTES TO THE FINANCIAL STATEMENTS (continued) For the year ended 31st December ANALYSIS OF NET ASSETS BY FUND Unrestricted Restricted Endowment TOTAL 215 TOTAL 214 Fixed assets Current assets Current liabilities Long term liabilities 3,42 99,294-1, ,42 1,259-1,333 5,13 14,144-9,554 Fund balance 11, ,328 99,693 7 DEBTORS Income tax recoverable 5,34 4,941 Other debtors 5,34 4,941 8 LIABILITIES: AMOUNTS FALLING DUE WITHIN ONE YEAR Accruals and deferred income 1,333 9,554 Other creditors 1,333 9,554 9 LIABILITIES: AMOUNTS FALLING DUE AFTER ONE YEAR Other creditors 1 FUND DETAILS There is a restricted fund balance of 965 this year, which is made up as follows: Parish outreach special collection 965 The PCC has designated the following from unrestricted funds: Provision for future planned fabric renewals - 1, Provision for repairs and replacement equipment - 11,5 General reserves - 15, Surplus income generated by Toddler groups - 1,5 Provision for training of volunteer leaders - 1, There remains a surplus of 62,363 in unrestricted funds. Also included in this surplus is the remaining years depreciation of 3,42 which leaves an actual surplus of 58,961. Page 14

16 Independent Examiner's Report to the PCC of The Church of The Good Shepherd, Crookhorn This report on the financial statements of the PCC for the year ended 31st December 215, which are set out on pages 6 and 7, is in respect of an examination carried out in accordance with section 145 of the Charities Act 211 ('the 211 Act'). Respective responsibilities of the PCC and the examiner As members of the PCC you are responsible for the preparation of the financial statements; you consider that an audit is not required for this year under section 144(2) of the Charities Act 211 and that an independent examination is needed. It is my responsibility to: 4 examine the accounts under section 145 of the 211 Act; * follow the procedures laid down in the General Directions given by the Charity Commissioners section 145(5)(b) of the 211 Act; and 4 state whether particular matters have come to my attention. Basis of Independent Examiner's Report My examination was carried out in accordance with the General Directions given by the Charity Commission. That examination includes a review of the accounting records kept by the PCC and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the next statement. Independent Examiner's Statement In connection with my examination, no matter has come to my attention: (1) which gives me reasonable cause to believe that in any material respect the requirement to keep accounting records in accordance with section 13 of the 211 Act; or to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 211 Act have not been met; or (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. (Signed) Mr. Brian Deverson, 2 Avondale Road, WATERLOOVILLE, PO7 7ST 1st March 216 Page 15