St Peter s Church Addingham

Transcription

1 St Peter s Church Addingham Annual Report 2015/2016

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3 St Peter s Church Addingham, Annual Parochial Church Meeting 2016 Welcome and opening prayer AGENDA Apologies PART A Meeting for the election of Churchwardens Page No. 1. Minutes of the 2015 Meeting (Part A) 2 2. Election of Churchwardens PART B The Annual Parochial Church meeting 3. Minutes of the 2015 meeting (Part B) 2 4. Matters Arising 5. Rector s Report 6 6. Annual Report of the PCC Overview 9 Ministry and Mission 12 The Work of the PCC 14 Finances 16 Presentation of the Accounts 18 Fabric Report on the Parish Electoral Roll (See Appendix 1) 8. Report on the Deanery Synod Other Reports 29 Bell Tower Report Disability Report Flower Report Friends of St Peter Addingham (FOSPA) Reading Group Report Traidcraft Report Wulfherans Report 10. Elections of representatives to the PCC 11. Election of two Deputy Wardens 12. Election of representative to Deanery Synod 13. The appointment of Sides People 14. The appointment of the Auditor 15. Any other business Please note that only those on the Electoral Roll are entitled to vote or stand for office 1 of 34 April 2016

4 Minutes of the Annual Parochial Church Meeting Sunday, 19 April 2015 at 10.40am in the Church Attendance 55 Welcome & introduction by The Rector Jill said thank you for staying on for the 2 meetings which combine to form our APCM where we celebrate the life of the church and all who have used their time and talents in service of God and appoint people to various roles in the church for this coming year. Jill briefly outlined the rules for voting for both the meetings before opening the meeting with a prayer. Part A Meeting for the election of Churchwardens Apologies Apologies had been received from Christine Bean, Andrew and Lorinda Robinson, Christina Bollen, Robert and Carole Young, Judy Worsnop, Anne Goldthorpe, Sue Settle, Janet Housten, Paul and Gwyn Vollans, Christina Bollen, Wendy Croft, Liz Powell and Carol Miles The Minutes of the 2014/2015 Part A meeting were accepted as a true record. Proposed: Robin Leleux Seconded: Colin Parminter 1. Election of Church wardens. Joy Harper Proposed: Jan Francis Seconded: Christine Bean Arthur Francis- Proposed: Andrew Robinson Seconded: Sue Hatfield Both were elected. Jill thanked them both for taking on the role of warden. Jill also thanked Andrew Robinson for his years of dedication and commitment as warden and explained that Andrew would remain in post until the Archdeacon s Visitation on 7 th May. Part B The Annual Parish Meeting 1. The Minutes of the 2014/2015Part B meeting were accepted as a true record. Proposed: Robin Leleux Seconded: Colin Parminter 2. Matters arising Jill noted that following Colin Parminter s request that we review the day and timing of the APCM the PCC had conducted a survey which showed that Sunday morning after the 10 am service was the most popular time. 3. Rector s report Jill read out her report from page 7 of the annual report. The Rector s report was noted and received. Proposed: Pete Severs Seconded: Colin Parminter 4. A Report on the Parish Electoral Roll Andrea Scargill was thanked for her work as Electoral Roll Officer. The Electoral Roll is included as the final page of the Annual Report. Andrea noted that the percentage of people living outside the parish had increased but noted this appeared to be due to church members moving out of the village. 2 of 34 April 2016

5 5. A Report on the proceedings of the Parochial Church Council Arthur Francis asked that the PCC review the way our reports are presented in the Annual Report to ensure they conform to the Church representation rules. Jill Perrett thanked Jill Cooke for her work as PCC Secretary. 6. A Report of the financial affairs of the parish and presentation of the accounts Ian Hepworth (Treasurer) presented the report on page 11 of the annual report. He noted that the stewardship campaign held in the autumn had raised an additional 7000 per annum. This year he would be aiming to sign up all on the electoral roll to for regular giving via direct debit. He noted we are on track to meet our target of breaking even within 5 years. It was also noted that our share contribution is likely to decrease next year when the share calculation process is finalised for the new diocese. The church heating update had been the only major item of large expenditure during the year which had cost over 34,000. Paul Summers asked what income we had received from the Solar Panels. Ian said he didn t have the figures to hand but they had been published in the March edition of Source and that the panels were on target to meet their seven year payback. The accounts were approved. Proposed: James Finch Seconded : Arthur Francis Jill Perrett thanked Ian for his work as Treasurer and asked him to pass on our thanks to the independent examiner for their work. 7. A Report on the fabric, goods and ornamentation of the church The report can be found on page 25 of the annual report. Michael Scargill asked that his special thanks to Gordon Atkinson and Arthur Francis be recorded especially for all their help with the church heating project. Ian Hepworth noted that the statistics revealed we are a growing church. Robin Leleux asked if the church handbook was going to include presentation of the elements. Jill Perrett thanked Michael Scargill as chair of the Fabric committee and the Committee for all their hard work. She then thanked the Wardens Andrew Robinson and Joy Harper and Deputy Wardens Christine Bean and Paul Vollans for all their work. 8. A Report from the Friends of St Peter s Addingham The report can be found on page 29 of the annual report. Jill Perrett proposed a big vote of thanks to all the FOSPA team, who had successfully completed their first year under a new system of management by teams. Thank you too to Tim and Helen Brooks for taking on the role of Treasurer and Secretary and thank you to all helpers, bakers and those who came to partake. 9. A Report of the Proceedings of the Otley Deanery Synod The report can be found on page 30 of the annual report Jill Perrett thanked our team of; Arthur Francis, Paul Vollans and Jacqui Hand for their work on Synod, particularly Paul Vollans who is standing down this year. 10. A Report on the Diocesan Synod Reports on the proceedings of the Diocesan Synod can be found on-line Jill Perrett thanked our representatives Arthur Francis and Paul Vollans for representing us and noted that with David Austin and herself also in attendance we were an active and well informed congregation. 3 of 34 April 2016

6 11. Other Reports Choir The choir report can be found on page 31 of the annual report Jill Perrett thanked Judith Idle and Margaret Widdowson for their joint leadership of the choir and all those who sing in the choir. Church Flowers The Church Flowers report can be found on page 31 of the annual report Jill Perrett thanked Phyllis and her team for their flower displays throughout the year with particular thanks for the festival displays Disability Report The disability report can be found on page 31 of the annual report Jill Perrett thanked Jacqui Hand for all her work on inclusiveness Wulferhans The Wulfherans report can be found on page 32 of the annual report Jill Perrett thanked Wendy Croft and her team Traidcraft The Traidcraft report can be found on page 33 of the annual report Thank you to Judith Worsnop, Jill Cooke, Pat Laycock, Jacqui Hand, Patricia Jones, Pat Laycock, Colette Munro and Jill Varley Tower Report The Tower report can be found on page 33 of the annual report Thanks to Pat wells Oliver for presenting the report and to Stuart Holtam and the team of bellringers. Parish Away Day A brief report from the Parish Away day is on page 33 of the annual report. Margaret Spencer asked why the annual report did not include any reports from the children s groups 12. Election of representatives to the PCC Jill Perrett thanked Andrew Robinson and Mark Preston for their work through the year. Jill noted that there were two vacancies on the PCC on the PCC this year and she had received two proposals: Proposed: Seconded: Ian Hepworth Jill Cooke Joy Harper Ian Batty Jan Francis Arthur Francis Both were elected unopposed Jill Perrett reminded the meeting that the 6 year limited office rule is now effective as approved at the 2009 APCM. 13. Election of representatives to Deanery Synod A nomination had been received from Anna Powell and she was elected unopposed. Anna Powell Proposed: Jill Varley Seconded: Gwyn Vollans 14. Election of Deputy Wardens Nominations had been received from the following and it was proposed they both be elected: Proposed: Seconded: Christine Bean Andrew Robinson Jan Francis Ian Batty Andrew Robinson Lorinda Robinson 4 of 34 April 2016

7 15. The appointment of Sides People Jill thanked all who served on the Rotas A to H every Sunday. It was proposed that the Rector and Wardens be given the responsibility for appointments to be made as necessary during the year. Proposed: Robin Leleux Seconded: Ian Hepworth All agreed. 16. Appointment of the Auditor Proposal to appoint Julie Bridgford of Keith Bridgford & Co Proposed: Ian Hepworth Seconded: John Mulligan All agreed 17. Any other business Michael Scargill thanked Albert Smith for taking over the role of Christian Aid coordinator. Margaret Carr requested that we apply for a church faculty to decorate the church and was advised that it would be addressed this year. The date of the church fete was requested. It will be held on 20 June. The date of the Archdeacon s visitation will be advised as soon as it becomes available The meeting closed at of 34 April 2016

8 Rector s Report April 2015 March 2016 The Annual Report is an excellent opportunity to review and to celebrate the past and to look towards the future. In reviewing the past year there are many people to thank for their contributions to the life of the church in its ministry and mission. Without everyone s commitment the church would not function effectively. There will be people named in this report but there are so many others who are also a valuable part of the church family and so it is to all of you that I express my grateful thanks. There have been a few changes this past year. My thanks to Arthur Francis in becoming Church Warden and to Ian Batty as Deputy Warden. Thanks also to Joy Harper for her continuing role as Church Warden and to Christine Bean continuing as Deputy Warden. Thanks to Jill Cooke who we appointed as the new Parish administrator. There were changes in the Ministry Team, with Rev d David Austin leaving to take up his first post. He was duly supported with a group from Addingham going to his inauguration service. Gwyn Vollans, taking up a new Ministry, was given a farewell party in the hall for her and her husband Paul. My thanks to them all for all they contributed to St. Peter s. Thanks also to Rev d Paul Summers (Assistant Priest) and Reader, Anne Hodgson for the gifts and skills they continue to bring to the church. Then in Petertide Drew Howorth joined us as a Selfsupporting Minister (SSM) when he was ordained as a deacon in Ripon Cathedral. Drew brings a wealth of gifts from his previous ministry in the Methodist church and is learning Anglican ways through his training in the diocese and at St. Peter s. As an SSM working fulltime in the NHS Drew is doing extremely well in meeting his training needs in a limited time frame and I thank him for his contribution to parish life. It is such a privilege for us to be a training parish and to have a Curate. We look forward to this coming Petertide when Drew will be priested. My thanks go to all who serve on PCC and especially those who have held office, to Treasurer- Ian Hepworth; to PCC Secretary-Jacqui Hand, newly appointed; to Deanery Synod reps- Arthur Francis; Jacqui Hand and Anna Powell (newly elected), and to our Electoral Roll Officer, Andrea Scargill. Also thanks to the Fabric Committee, particularly to Michael Scargill (Chair) and Gordon Atkinson. This year their main project has been the redecoration of the church. I would also like to thank those who work in teams, the cleaners, flower arrangers, those who look after the grounds and orchard. Especially I would like to thank Phyllis Robinson and also Derek Law for the orchard, Warwick Beecroft in maintaining the church grounds, Michael Flesher for mowing the church field, and Mick Greenwood for the gravel for the car park. Thanks to those who serve coffees and teas after Services, as well as to the Toddler group on Thursdays. The church hall continues to be used as both a church and community resource. I would like to thank Jill Cooke for the hall bookings, and opening / closing the hall as well as others who kindly do this also. As a Fair Trade church it is excellent that we have a stall during the winter months and have a Fair Trade breakfast. Thank you to all those involved. 6 of 34 April 2016

9 The gift of hospitality and welcome is key to church life and this is plainly evidenced. FOSPA teas show magnificent team work. Special thanks to the team leaders, Margaret Widdowson and Judith Idle, Tim and Helen Brooks, as well as all who are involved. Particular thanks to Wendy Croft, Eleanor Houston and Joy Harper as well as to all those who are on the Committee, for their work with Wulfherans, and to the speakers and those who arrange the annual January dinner. The Church fete is also a way to bring church and wider community together. My thanks to Andrew Robinson who has run this and to all those who run the stalls etc. This is where many hands are needed and new people are always encouraged to help. This coming year we have a Fete committee and we are also working with the Parish Council, represented by Catherine Coates, as we will be celebrating the Queen s 90 th Birthday and want to make this a true community event. Thank you to all those who will be continuing to run the stalls for this coming year and to any new people for joining. The church field continues to be a well-used community resource and the Labyrinth this year has been developed further. Labyrinths provide a way for reflecting on our journey, and are a spiritual resource for thinking about our journey with God. Thanks to Judy Worsnop, Jill Cooke and Gordon Atkinson for their work with this. The church is not only set within a community but belongs to the wider Church of England through the Diocese and Deanery structures. This year we had the Archdeacon s visitation when Archdeacon David Lee came to see how church life is going. He has now retired and we welcomed a new Archdeacon the Ven. Andy Jolley in February in the Cathedral this year. The Diocese continues to take shape as more progress is made in the transformation of the 3 areas into the one diocese. The IME (training of Curates) which I am responsible for in the Bradford area hasn t been fully reorganised yet so I will have more to report on next year. The life of the church is resourced through our worshipping and working together. Our Services in church involve many people in various roles ranging from sacristans, sidespeople, bell ringers, readers, intercessors, servers, chalice assistants, vergers, choir members, my thanks to you all. Particular thanks to organists and choir leaders Judith Idle and Margaret Widdowson. As well as our regular pattern of Sunday Services we have also had the Annual Carol Service for the Uniformed Organisations, Baptisms, Thanksgiving / Naming and Blessings, Funerals, Weddings, one including a Baptism and also the Thanksgiving for Marriage with the renewal of wedding vows. Our All Souls Service with thanksgiving tea after, is such a blessing to those who have been bereaved, whether it s recently or for those who want to remember their loved ones who have died, in a special way, through the comforting words of the Service, the naming of their loved ones and the lighting of a candle in their memory. This is an invaluable ministry and I am thankful to Brenda Colley and the team who provide the teas. We are also increasing in awareness of how to be an inclusive church. My thanks to Jacqui Hand for helping us in achieving the status of Working Towards a Dementia Friendly Church and for the Torch disability roadshow which we were able to host. On the administrative side I would like to thank Sue Simmons for the Marriage registers and Baptism Certificates and cards; to Sue Hawkins as memorial book keeper; to all contributors to Source and to Peter Cooke as editor. 7 of 34 April 2016

10 The work with children and families is seen through Family Service, Hands On church, and 4 My thanks to Jess Keeble, Kathryn Foster, Lizzy Evans and Tony Perrett for their various roles. Teddies and Toddlers Service continues once a month on Thursday mornings and I would like to thank Jill Varley for sharing the leading of the sessions with me. Our work in school still continues with Open the Book and What s the Story. Anne Cayton from Otley Resources Hub led a training session for us. It was good to see new people involved in this, and especially good that we were able to run What s the Story this year for Christmas as well as Easter. We are still looking for more helpers though especially for the Open the Book sessions. Thanks to all who are involved in this vital work. Last year we had our 1 st Parish away day. This was facilitated and led by Canon Robin Greenwood. We had the dream statements which we were asked to say what our dream for the church are and we have these displayed visually showing the key words. From this day four strands emerged 1) Worship and Spirituality; 2) Pastoral; 3) Learning & Development and 4) Communications. The Standing Committee are progressing this forward. We are still in the phase of gathering and consolidating the groups. Already some progress has been made with the one priority action for each group to progress. These groups enable more opportunities for people to get a sense of belonging to St. Peter s and of shaping the church in its mission and ministry. Please look to see where your interest lies or where you believe you have gifts to offer to a group. I would be interested in hearing from anyone who would like to join a group. The time and talents second phase reflects this aspect that everyone has a ministry to offer and I want to say thank you to all those who took the time to fill in the forms. I now have a wider picture of what people do here in church but also what they have contributed and in many cases still contribute, in the wider community through work and other groups. I am steadily going through this to enable people to either take up new roles or give up existing ones whichever they have requested. We are blessed at St. Peter s with people who have a wide range of diverse gifts and so we would encourage you to use them in the service of God, so that Christ s mission and ministry continues here at St. Peter s in Addingham. From January we began the year of encouragement. The letter to the Hebrews in Hebrews 10:24 says Let us consider how to provoke one another to love and good deeds, 25 not neglecting to meet together, as is the habit of some, but encouraging one another. Encouragement makes a huge difference. Encouraging remarks and comments affirm us and gives us a sense of feeling valued and appreciated, whereas discouragement and lack of encouragement have the opposite effect. Jesus encouraged the disciples to follow him to take a step of faith, and to trust him. As disciples and followers of Jesus today let us encourage one another in all the ways that we can. Encourage people to come to know Jesus, to come to church, to go deeper in their journey with God, to join groups to offer skills and gifts. If we encourage one another and are encouraging, it will make such a huge difference. It will make a difference not only to the life of the individual but to our corporate life, here as the body of Christ in this place, where our call is to follow Jesus, to be disciples and to make disciples and so to continue his ministry and mission today. Revd Jill Perrett, Rector 8 of 34 April 2016

11 St Peter s Parochial Church Council of Addingham Annual Report for 2015 Aims and purposes St Peter s Parochial Church Council (PCC) has the responsibility of co-operating with the Incumbent, the Reverend Jill Perrett in promoting in the ecclesiastical parish, the whole mission of the Church, pastoral, evangelical, social and ecumenical. The PCC is also specifically responsible for the maintenance of the Church and Church Hall at Church Street, Addingham. Objectives and activities The PCC is committed to enabling as many people as possible to worship at our church and to become part of our parish community at St Peter s. The PCC maintains an overview of worship throughout the parish and makes suggestions on how our services can involve the many groups that live within our parish. Our services and worship put faith into practice through prayer and scripture, music and sacrament. When planning our activities for the year, we have considered the Charity Commission s guidance on public benefit, and in particular, the supplementary guidance on charities and the advancement of religion. In particular, we try to enable ordinary people to live out their faith as part of our parish community through: Worship and prayer; learning about the gospel; and developing their knowledge and trust in Jesus Provision of pastoral care for people living in the parish Missionary and outreach work Mission Our Mission Statement is: To love God more deeply in our worship and through our friendship and support for all. To learn more about God and to share the message of love, forgiveness and justice which he offers to all through his Son Jesus Christ. To live our lives more fully in faith and in service. Structure, governance and management The PCC is a corporate body established by the Church of England. The PCC operates under the Parochial Church Council Powers Measure. The PCC is a registered charity. The method of appointment of the PCC is set out in the Church Representation Rules. At St Peter s, the membership of the PCC consists of the Incumbent (our Rector) the assistant minister, curate, church wardens, lay members representing the parish at deanery synod, any members of diocesan or general synod on St Peter s electoral roll, and members who are elected by those members of the Church who are on the electoral roll. All members of 9 of 34 April 2016

12 the congregation who attend our services are encouraged to register on the Electoral Roll and stand for election to the PCC. PCC Members are elected for three years at the Annual Parochial Church Meeting. The PCC members are responsible for making decisions on all matters of general concern and importance to the parish including deciding on how the funds of the PCC are to be spent. Given its wide responsibilities, the PCC has three committees each dealing with a particular aspect of parish life. These committees are the Standing Committee, the Investment Committee and the Fabric Committee. They report back to the PCC regularly with minutes of their decisions being received by the full PCC and discussed as necessary. Standing Committee The Standing Committee (SC) is made up of the Incumbent, Church Wardens, Secretary, Treasurer and two elected members of the PCC. Historically St Peter s has used its SC sparingly and only to deal with relatively routine PCC business that couldn t be left until the next PCC meeting. At its meeting in May 2015 the PCC noted the extent to which the PCC found it easy to get bogged down in too much detail and decided to use the Standing Committee to deal with matters of detail that do not have policy implications, and, where there are matters of policy, accept references back from the PCC, after discussion by the PCC, to work up recommendations to put to the PCC. The Standing Committee would produce a report for each PCC meeting. This arrangement would be reviewed after 12 months. Administrative Information St Peter s is situated in Church Street, Addingham. It is part of the Diocese of West Yorkshire and The Dales, within the Province of York and within the Church of England. The Church Council is registered with the Charity Commissioners under the name The Parochial Church Council of the Ecclesiastical Parish of St Peter s Addingham and has the registered charity number of of 34 April 2016

13 Names of the members of the PCC responsible for the church Being a charity, the members of the PCC are also the trustees of the church. PCC members who have served from 1 st January 2015 until the date of this report was approved are: Ex officio: Incumbent : The Reverend Jill Perrett Assistant priest: The Reverend Paul Summers (Self supporting Minister (SSM)) Curate : The Reverend David Austin (resigned 12 th May 2015) The Reverend Andrew Howorth (SSM) (appointed 5 th October 2015) Lay Reader: Ann Hodgson Wardens : Joy Harper Andrew Robinson (retired 19 th April 2015) Arthur Francis (elected 19 th April 2015) Representatives on the Deanery Synod : Arthur Francis (also Diocesan Synod member) Paul Vollans (resigned November 2015) (also Diocesan Synod member until Sep 2015) Jacqui Hand Anna Powell Vacancy Elected members: date of retirement Gordon Atkinson 2016* Ian Batty (elected 19 th April 2015) 2018 (Deputy Warden) Christine Bean (Deputy Warden) 2016* Jill Cooke (retired 19 th April 2015) Jan Francis 2017 Jacqui Hand (Secretary) 2018 Ian Hepworth (Treasurer) 2017 Colette Munro 2016 Doug Nayler 2016 Phyllis Robinson 2017 Michael Scargill 2017 Norman Stitt (retired 19 th April 2015) Jill Varley 2017 Judith Worsnop 2016 *not eligible for re-election under the 6-year rule 11 of 34 April 2016

14 Ministry and Mission The rector s report gives a comprehensive list of the church services held over the last year and notes a number of other activities. Wulfherans (see report below) continues to provide a much-appreciated mixed fellowship for members of the church and beyond. Like the BBC it provides information, education and entertainment but with the added bonus of endless cakes and biscuits! The reading group (also with a report below) meets every 6-8 weeks, and it too has a membership beyond the church. As usual there have been groups meeting weekly in people s homes during Lent, this year studying the Diocesan Lent course Confident Christians, Growing Churches, and Changing Communities. In addition, there has been a home group which has used both the York course on songs of praise in the New Testament and the new Pilgrim course. Numbers at these groups have varied between 6 and 10. Attendance at church services is logged according to schema given us by the diocese and by the CofE centrally. Over the past 4 calendar years there has been the following pattern: Attendance (Sunday and Weekday) Of which visitors were Average attendance (Sunday) Average attendance (Sun and weekday) Church attendance, normal Sunday (defined as the 4 Sundays in October) adults children Average number of communicants at 10am Sunday service @4 adults 7 children 8 Baptisms Marriages Church funerals Other funerals Burial only / Burial of Ashes 11 Number on electoral roll Though each of these measures are slightly different they nearly all paint a similar picture, and one we are told is common a dip in numbers during a vacancy, some growth in the first years of a new appointment and then a falling back. The PCC had identified at the time of drafting the parish brochure in 2013 that the church's most urgent strategic priority was to increase the number of younger people and children in the church. The four strands of activity identified at the 2015 parish away day are intended to address that priority and the idea for the 4 fresh expressions type event emerged from that day and was worked up by the worship and spirituality group, which has also been revising the order- of- service books. The expansion of home groups was a product of the 1 Note there is much missing data on visitors in 2015 and this figure is based on an extrapolation 12 of 34 April 2016

15 learning and development work strand. The pastoral group has been looking at pastoral strategy and training courses for pastoral work, and the communications strand has brought the website up to date and begun work on mailing lists. In March 2016 the Standing Committee gave further thought to the content and processes of each of these work groups and developed some ideas about possible action plans for each strand. This was intended to ensure that each strand held growth and younger people central in their deliberations. 13 of 34 April 2016

16 The Work of the PCC Jacqui Hands writes This is my first year as PCC secretary so I would like to begin with a heartfelt thank you to those of you who have helped me in this role, you know who you are. It has been an interesting year for me and in taking stock of what PCC has undertaken I am reminded of what it is we are there for, to serve God and co-operate with the minister on the church s work in the parish. The PCC sets the tone for the church, sets priorities and decides on key activities of the church, taking a lead on planning for mission and strategic ways in which the parish needs to develop. And so in following God s way we have been prayerful, trying to hear God s voice in all our debates and decision making, as part of our discernment. We will see the retirement this year as the six-year rule applies to three valued members of PCC, G. Atkinson, C. Bean and D. Nayler. Our sincere thanks and good wishes are extended to each one for their long and committed service. The PCC therefore has three vacancies including one for deputy warden which we pray will be filled. The PCC has met on the following dates: APCM 19th April x 56 people present [election of wardens] PCC 19th April x 14 members present, x 4 apologies and in attendance x1 (JC) PCC 12th May x 13 members present, x 8 apologies, and in attendance x 1 PCC 6th July x 12 members present, x 6 apologies PCC 2nd August x 14 members present, x 2 apologies (Extraordinary meeting) PCC 5th October x 16 members present, x 2 apologies, in attendance x1 PCC 18th November x 14 members present, x 4 apologies, in attendance x1 Rev. David Austin last PCC in May and Rev. Andrew Howorth s first PCC in October th February x 16 members present, x 3 apologies, in attendance x1 13th March Special meeting to approve Accounts for Standing Committee, has met to undertake the work determined by the PCC th April, 28th May, 9th June, 19th August, and 4th November th January, 20th January, 28th January, 9th March It has been a busy year for us as we have undertaken a diverse range of activities in the ministry of our church ranging from major projects, the details of which will be included in other specific reports e.g. Fabric Committee report on church fabric, goods and ornaments, including church redecoration, the audio - visual improvements; flexible space, pew racks in church to the commemorative Blue Plaque, tenor bell clapper replacement as well as work to rectify the sinking graves in the church yard which need attention. We have approved a new policy on Child Safeguarding policy, practice and procedure and set a new policy on 14 of 34 April 2016

17 gifting for office holders, we have seen the installation of our Fire Officer as well as our own registered post code, and the possible development of first aid training for members of the congregation. We received the Quinquennial report early this year. Our key visits this year began in May with Archdeacon David Lee and in August we agreed for the Leeds Decorative and Fine Arts society who record places of worship describing items accurately and research the history of these. They have been visiting us since the autumn and we look forward to their final document. We have undertaken a Time and Talents survey the results of which are now being taken forward by our Rector. We have continued our giving, more detail in the treasurer s report, including our parish Share and charitable collections on which we have commenced discussions concerning optional approaches including supporting a charity related theme. We continue our support of Fair-trade and our Christian colleagues in Sudan as well as our local Christian Resource Hub. At every PCC meeting we had a section entitled Let s talk about which has been a valuable space in which to openly discuss issues such as baptisms, namings, a new service book, and the mid-week communion. Anyone can suggest a topic to talk about. All these undertakings have kept us very busy indeed though that is not the end of this year s PCC work. We have devoted considerable thinking, praying, reflecting and debating the very core of our ministry here, which is how we may serve God, the congregation and the parish. We revisited the four strands of mission and ministry determined at the Away Day in March 2015 i.e. worship and spirituality; pastoral; learning and development and communications and so we developed the strategic plan further by linking it to our mission statement for St Peter s and the Anglican Communion s Five /Nine Marks of Mission. This means that we are working together as part of the wider church and keeping our own mission at the heart of what we do in our service. The strategic plan is divided into the four main areas each of which is led by a member of PCC with a group of interested individuals. This is ongoing and anyone who would like to get involved in any of these groups should make it known to anyone on the PCC. Our forthcoming PCC will continue to serve God and with our hearts open hear the Word and with God s grace be good disciples within our community and beyond. 15 of 34 April 2016

18 Finances For some considerable time the church has been running a deficit which has been funded by liquidating assets in the reserves. In 2014 the PCC resolved to get its income and expenditure into balance within 5 years so that the reserves could be used to fund one-off projects and provide income from interest and capital gains. It also resolved to run a Time and Talents campaign which in the first year would focus on inviting people to review their level of giving to the church. In the year following the Time and Talents campaign income from donors (excluding money donated as legacies) has increased by 5,143 and total expenses declined marginally despite the Diocese requesting that we increase of our contribution by 1,566. All this moved us nearer to a balanced budget. In 2016, our contribution via the parish share to the new Diocese is to rise by a further 1.75%. However, from 2017, the formation of the new Diocese of West Yorkshire and The Dales will result in a revised calculation of our contribution, based on the cost of clergy and the assessed level of deprivation, or lack of deprivation, in the parish, and the size of the church attendance. At this stage it is impossible to predict the impact on our own parish share contribution. Whilst the investment income earned on the parish s cash reserves does not alter greatly from year to year, it is necessary to revalue the investments on an annual basis which results in great volatility in the capital gains and revaluation. This amounted to a deficit of 1,574 compared to 7,637 in It should be noted that the current unprecedented low rates of interest do mean that our investments do earn far less than would be achieved at times when interest rates are at what are considered more normal rates. The major expenditure during the year was the repainting of the church. However, the Friends of St Peter have agreed to fund this expenditure out of the surpluses made running the Sunday teas and the sale of goods. This amount has been included as a debtor in the accounts. Volunteers The PCC would like to thank all the volunteers who work so hard to make our church the lively and vibrant community that it is and for maintaining the church and church hall. Explanation of Accounting Until 2005, the parish s income was less than 100,000 and followed the Church Accounting Rules in using the simplified form of accounts merely showing the receipts and payments of the year and no balance sheet was included in the accounts. Any sums spent on fixed assets, such as the buildings or office equipment was not carried forward as an asset of the parish. In 2005, the income exceeded 100,000 and parish was obliged to present accounts showing an income and expenditure account (for charities called a statement of financial activities) and a balance sheet. The figures in the statement of financial activities are split between: Restricted Funds: Endowment Finds: Unrestricted Funds: which may only be utilised for the purpose the donor laid down monies set aside to provide income these funds can be used for any purpose deemed fit by the Church Council Further details of the Funds are noted below. 16 of 34 April 2016

19 Funds All income received is included in the General Fund, except where the income has been given for a particular purpose. The Parish has three funds where the income has been identified for a particular purpose. The Mary Coates Fabric Fund has been named after a 19 th Century benefactor and accumulates gifts made for the fabric of the church. The funds in the Hilda Holmes Fund were donated by the late Hilda Holmes and may only be used for the fabric of the church. In addition to any building and repair work, funds have been used for services to the fabric. The Betty Jackson Fund is to be spent on the choir and the bells. Endowment Funds can be permanent or expendable. The capital of a permanent endowment fund cannot be spent by the Church Council. However, an expendable endowment is a form of endowment capital where the Church Council does have such a power which it can use at its own discretion. The Phyllis Holmes Endowment Fund is an expendable endowment. Investments The investment committee has retained the services of the stockbrokers Brewin Dolphin to manage the parish s investments. The net surplus for the year on these investments was 18,399, made up of realised gains and interest and dividends received of 24,306 and a decrease in the value of the investments of 5,907. The return on investments was approximately 4% of the amount invested. This satisfactory result compares with a decline in the major Stock Exchange index (the FTSE 100) of 9.5% and a base rate of 0.5%. Reserves Policy The cash reserves available to the parish are very substantial and the PCC policy has been to invest its reserves to generate an income to supplement the other income of the parish. It is intended to increase the parish s income from members of the congregation over the next four years so that the cost of running the parish is met without utilising investment income. Such income will be used for special projects. The PCC has aims to achieve this target within four years. Ian Hepworth, Treasurer 17 of 34 April 2016

20 ST PETER'S PAROCHIAL CHURCH COUNCIL OF ADDINGHAM STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31ST DECEMBER 2015 INCOMING RESOURCES Note Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds Voluntary Income 2 (a) 61,886 12,219-74,105 64,743 Activities for generating funds 2 (b) 5, ,126 6,852 Income from investments 2 (c) 1, ,006 24,306 26,016 Church activities 2 (d) 19, ,847 15,557 Other incoming resources 2 (e) 160 4,528-4, TOTAL INCOMING RESOURCES 88,019 17,047 23, , ,328 RESOURCES EXPENDED Church Activities 3 (a) 113,586 27,546 2, , ,066 Costs of generating voluntary income 3 (b) 4, ,450 7,213 8,023 Governance Costs 3 (c) Other Payments 3 (d) 2, ,698 4,358 TOTAL RESOURCES EXPENDED 121,067 27,826 4, , ,747 NET OUTGOING RESOURCES BEFORE TRANSFERS - 33,048-10,779 18,356-25,471-27,419 Transfers between funds 8 14, , Net outgoing resources before other recognised gains - 19,025-10,779 4,333-25,471-27,419 Revaluation loss ,915-5,907 1,338-19,025-11, ,378-26,081 BALANCES BROUGHT FORWARD AT 1ST JANUARY , , , , ,969 BALANCES CARRIED FORWARD AT 31ST DECEMBER , , , , , of 34 April 2016

21 ST PETER'S PAROCHIAL CHURCH COUNCIL OF ADDINGHAM BALANCE SHEET AT 31ST DECEMBER 2015 FIXED ASSETS Note Tangible assets 5 188, ,976 Investments 6 448, ,713 CURRENT ASSETS Debtors 636, ,689 Income tax recoverable 11,165 9,641 FOSPA 12,219 - Share paid in advance 10,000 - Others 2,489 2,540 Short term deposits 20,043 41,708 Cash at bank 8,011 20,289 LIABILITIES 63,927 74,178 Creditors : Amounts falling due in one year : accruals 5,883 2,979 NET CURRENT ASSETS 58,044 71,199 TOTAL NET ASSETS 694, ,888 PARISH FUNDS Unrestricted 7 69,806 88,831 Endowment Funds 7 475, ,483 Restricted 7 148, , , ,888 The Accounts were approved by the Parochial Church Council on 13th March 2016 I R Hepworth Treasurer 19 of 34 April 2016

22 St Peters Parochial Church Council Notes to the Accounts 31 st December 2015 Note 1 Basis of Preparation Basis of Accounting The accounts have been prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs together with applicable accounting standards and the 4 th edition of the publication PCC Accountability Change in basis of accounting There has been no change to the accounting policies since the last year end. Friends of St Peter s Addingham The accounts of the Friends of St Peter s Addingham are not included within these accounts as this body is a registered charity not controlled by the PCC, accounts separately and makes returns to the Charity Commission. However, this charity is a connected charity of the PCC and its accounts are attached to these accounts. Detailed Accounting Policies The financial statements have been prepared under the historical cost convention except for the valuation of investment assets, which are shown at market value. Incoming resources These are included in the Statement of Financial Activities (SOFA) when; 1. The PCC becomes legally entitled to the benefit of use of the resources; 2. The ultimate receipt is virtually certain; and 3. The monetary value can be measured with sufficient reliability Funds raised from events and trading operations, such as the Family Fun Fete and the Traidcraft Stall, are reported gross in the SOFA, that is before any related costs have been deducted from the gross proceeds. Grants and donations are included in the SOFA when any pre-conditions preventing their use by the PCC have been met. For planned giving, and collections this in when the funds are received. Gift Aid and other tax claims are included in the SOFA at the same time as the cash donations to which they relate. The value of volunteer help received is not included in the accounts. Rental income from the church hall and the fishing rights is recognised when receivable. Investment income is included in the accounts when receivable. Investment gains and losses includes gains and losses on the sale of investments and any gain or loss resulting from revaluing investments to market value at the end of the year. Resources expended Liabilities are recognised as soon as the legal or constructive obligation arises. Governance costs include the preparation of examination of statutory accounts, the costs of PCC meetings and any cost of legal advice to the PCC on governance or constitutional matters. 20 of 34 April 2016

23 Grants and donations are recognised in the accounts when a commitment has been made externally and there are no pre-conditions still to be met for entitlement which remain in the control of the PCC. Tangible Fixed Assets Consecrated and benefice property of any kind is excluded from the financial statements in accordance with section 10(2)(a) and (c) of the Charities Act Movable church furnishings held by the rector and church wardens on special trust for the PCC and which require a faculty for disposal are inalienable property are capitalised at cost and depreciated over their useful lives. These are listed in the church s inventory, which can be inspected at any reasonable time. Fixed assets purchased prior to 1 st January 2001 were not included in the PCC accounts and therefore are not valued in the financial statements. Assets are deemed to be fixed assets if they can be used for more than a year. Computers are depreciated in equal annual instalments over three years and furnishings and other equipment over five years. Lighting, heating, solar panels, boilers and fire alarms are depreciated over ten years. Depreciation of completed building work is over 50 years. Work in progress is not depreciated Investments Investments are valued at market value as at the year end. Short-term deposits These include cash held on deposit with the CBF Church of England Funds, with the PCC s stockbrokers or at the bank. Funds Restricted funds are income funds that must be spent on restricted purposes and details of the funds held and restrictions provided are shown in the notes to the accounts. Endowment funds are funds that must be retained as trust capital either permanently or subject to a discretionary power to spend capital as income and where use of any income or other benefit derived from the capital may be restricted or unrestricted. Full details of all their restrictions are shown in the notes to the accounts. Unrestricted funds represent the remaining income funds of the PCC that are available for spending on the general purposes of the PCC, including amounts designated by the PCC for fixed assets for its own use or for not spending on a future project and which are therefore not included in its free reserves as disclosed in the PCC report. 21 of 34 April 2016

24 ST PETER'S PAROCHIAL CHURCH COUNCIL OF ADDINGHAM NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER INCOMING RESOURCES Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds (a) Incoming resources from donors Planned giving Gift Aid -Bank 37, ,195 32,834 Gift Aid - Envelopes 3,468 3,468 5,247 Collections at Services 8,880-8,880 6,750 Legacy ,000 Gift Aid recoverable from HMRC 11,166 11,166 10,145 Sundry donations 1,177 12,219-13,396 1,767 61,886 12,219-74,105 64,743 2(b) OActivities for generating funds Sales of "Source" and advertisements 2, ,012 2,295 Family Fun Fete 3, ,114 4,557 5, ,126 6,852 2(c) Income from investements Dividends and interest 1, ,673 19,973 19,717 Profits and Loss on sale of investments - - 4,333 4,333 6,299 1, ,006 24,306 26,016 2(d) I Church Activities Church hall lettings 4, ,235 2,929 Traidcraft 1, ,224 2,106 Fees for weddings and funerals 14, ,388 10,522 19, ,847 15,557 2(e) Incoming Resources Listed Places of Worship Grant - 4, Fishing , of 34 April 2016

25 ST PETER'S PAROCHIAL CHURCH COUNCIL OF ADDINGHAM NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER RESOURCES EXPENDED Unrestricted Restricted Endowment TOTAL FUNDS Funds Funds Funds (a) Activities directly relating to the work of the Church Diocesan parish share 89, ,163 87,629 Parish Administrator (note 4) 2, ,287 2,583 Working expenses of Clergy 1, ,099 2,117 Church expenses - Insurance - 2,604 2,604 2,261 Organ service Church maintenance - 3,985 3,985 2,672 Repainting the Church 12,219 12,219 - Cleaning & Gardening - 5,187 5,187 5,351 Upkeep of services Printing, postage and stationery 1,431 1,431 2,759 Telephone 1,134 1, Depreciation of Hall Extension (note 5) - 2,868 2,868 2,868 Depreciation of equipment (note 5) 9,192 9,192 8,495 Church running - water Church running - heat & light 4,755 4,755 3,567 Choir expenses Youth Worker & Youth Network - 2,200 2,200 2,000 Giving to missionary societies Giving -relief & development agencies Other donations to support charities 2, ,591 3,283 3(b) Costs of generating funds 113,586 27,546 2, , ,066 Cost of Family Fun Fete 1,676 1,676 1,407 Printing the magazine 1,583 1,583 1,648 Traidcraft 1,224 1,224 2,108 Brokers charges ,450 2,730 2,860 3(c) Governance Costs 4, ,450 7,213 8,023 Cost of Independent Examinwe (d) Other Payments Induction and assistant minister leaving Other Payments 2,698-2,698 4,358 2, ,698 4, REMUNERATION OF EMPLOYEES AND COUNCILLORS The only paid emplyee is the parish administrator. The amount payable related to gross wages. No national Insurance or pension fund contributions were made during the year. Fees charged for weddings and funerals include payments to verger, sacristan and organist, which are not included in the accounts of the Church Council. 23 of 34 April 2016

26 ST PETER'S PAROCHIAL CHURCH COUNCIL OF ADDINGHAM NOTES TO THE FINANCIAL STATEMENTS (continued) FOR THE YEAR ENDED 31ST DECEMBER TANGIBLE FIXED ASSETS : Hall Extension Other Total Fixed Assets (Restricted) (Unrestricted) Cost brought forward 143, , , ,758 Additions at cost during the year 2,334 2,334 34,465 Disposals Cost carried forward 143, , , ,223 Depreciation : Brought forward 17,107 29,140 46,247 34,884 Charge for the year 2,868 9,192 12,060 11,363 Depreciation of disposals - - Depreciation carried forward 19,975 38,332 58,307 46,247 Net book amount at 31st December ,411 64, , , INTANGIBLE FIXED ASSETS : Investments Movement in the year Market Value at 1st January ,713 Purchases at cost 79, ,945 Less :Disposal proceeds 86, ,790 Net profits on disposal 4,333 Revaluation loss - 5,907 Market Value at 31st December , ANALYSIS OF NET ASSETS BY FUND Fund movements General Hilda Holmes Mary Coates Betty Jackson Phyllis Holmes Total Fund Fund Fund Fund Fund Unrestricted Restricted Restricted Restricted Endowment At 1st January , ,432 9,971 3, , ,888 - Incoming resources 88,019 16, , ,739 Resources expended - 121,067-27, , ,543 Investment gains/losses ,574 Transfer between funds 14,023-14,023 - At 31st December , ,361 10,271 3, , ,510 Made up as : Tangible Fixed Assets 64, , ,250 Investments 10, , ,216 Short term deposits 1,627 10,271 8,145 20,043 Debtors & Prepayments 21,165 14,708 35,873 Cash at bank - 10,315 3,171 15,155 8,011 Liabilities due within a year - 5,883-5,883 69, ,361 10,271 3, , ,510 Both the Mary Coates Fund and the Hilda Holmes Fund are restricted in their use to the fabric of the Church. The Betty Jackson Fund is restricted to expenditure on the choir and bells. 8. ANALYSIS OF TRANSFER OF FUNDS The surplus of the investment income, over the expenses of the Phyllis Holmes Endowment fund is transferred to the General Fund. Surpluses and Deficits on the sale and revaluation of investments are credited or charged to this Fund. 24 of 34 April 2016