May 30, 2016 Council Meeting

Transcription

1 May 30, 2016 Council Meeting Meeting Type : Regular Council Meeting Date : Monday, May 30, 2016 Start time : 10:00 AM Location : County of Grande Prairie No. 1 Administration Building Minutes ATTENDANCE Present were: 1. Reeve Leanne Beaupre 2. Deputy Reeve Ross Sutherland 3. Council Corey Beck Daryl Beeston Harold Bulford Peter Harris Bob Marshall Karen Rosvold Brock Smith 4. Chief Administrative Officer Bill Rogan 5. Directors Stuart Rempel, Acting Director of Community Services Dale Van Volkingburgh Dan Sieben, Acting Director of Corporate Services Chris King, Acting Director of Planning and Development 6. Manager of Legislative Services Sheryle Runhart 7. Recording Secretary Megan McCormick

2 CALL TO ORDER AND QUORUM The meeting was called to order at 10:01 a.m. with the singing of O'Canada. Introduction of Service Desk Summer Student (RECOGNITIONS AND INTRODUCTIONS) (Issue # ) Introduce Business Solutions Summer Staff (RECOGNITIONS AND INTRODUCTIONS) (Issue # ) Introduce Public Works Seasonal Staff (RECOGNITIONS AND INTRODUCTIONS) (Issue # ) ADOPTION OF AGENDA 10:10 a.m. - South Peace Centennial Museum (DELEGATIONS AND APPOINTMENTS) (Issue # ) The Systems department is happy to welcome back Gianfranco Campos for another summer, as the Service Desk Summer student. He was the Help Desk Summer Student last year and will be with the County until the beginning of September. He has a degree in Systems Engineering, diploma in Business Process Redesign, certificate in Business Administration, and just completed a certificate in Computer Systems Technology at GPRC. Council welcomed Gianfranco to the County. Tracy Archibald, Business Solutions Team Leader, introduced Parm Kler and Alan Zhao to Council. Parm will be joining the County for eight months. He recently finished a GIS program with SAIT. He also has an IT and some programming background. He will be working with GIS for the next four months and then will help the team as needed for the following four months. Alan is a Co-op Student from University of Alberta Engineering program. He will be with the County until the end of summer. Alan will be working on maintaining and upgrading several applications. Council welcomed both staff to the County. The Public Works Seasonal and Permanent staff were introduced to County Council. Public Works seasonal staff are hired every year to help in the completion of ongoing projects in Spot Construction, Miscellaneous Construction, Landfill, and Construction Group. Public Works also has permanent new hires in our Grader and Landfill Operations. Council welcomed all new staff. Resolution #CM MOVED by B. MARSHALL that the agenda for the May 30, 2016 Council Meeting (2016/05/30) be approved with the following addition: Councillor Beck added Item In Camera Item. Lois Dueck, President o the South Peace Centennial Museum was present to request to repurpose their 2016 Capital Assistance Grant for repairs to the facility. South Peace Centennial Museum was approved for $36,750 under the 2016 Capital Assistance Grant program to paint the village buildings. During some recent renovations, some problems with the rot in the buildings were discovered. Page 2 of 13

3 Resolution #CM MOVED by B. SMITH to allow the South Peace Centennial Museum to repurpose their 2016 Capital Assistance Grant from painting to repairs. 10:30 a.m. - Chamber of Commerce (DELEGATIONS AND APPOINTMENTS) (Issue # ) The Grande Prairie and District Chamber of Commerce is seeking funding to assist with a Regional Gap Analysis and Economic Impact Study for the new Regional Hospital. This issue was brought to Council previously by Chris King on behalf of the Chamber of Commerce. The amount being sought is $21, from the County of Grande Prairie. An equal amount has been secured from both the City of Grande Prairie and the MD of Greenview. There was discussion surrounding: The bidding process and consulting fee; Regional Transportation Master Plan and patient transfers; Inclusion of the Beaverlodge Hospital in the study. Resolution #CM MOVED by B. MARSHALL to fund the Regional Gap Analysis and Economic Impact Study for the new Regional Hospital in the amount of $21, with funding source to be identified by administration. Rio Grande Bridge Study (UNFINISHED BUSINESS) (Issue # ) As per Council request the cost estimate for an access road and low level bridge crossing at Rio Grande for over width and over height loads is approximately $1,316, Due to the Rio Grande bridge structure restricting access for over height and over width loads Council requested a feasibility study for a replacement bridge. Due to low to neutral interest in the replacement of the current bridge, Council requested a cost estimate for a secondary industrial bridge that would accommodate over height and over width loads. Life expectancy on the existing bridge is There was discussion surrounding: The second bridge will extend the life of the present bridge; The second bridge will be left in place once the present bridge has been replaced; Cost of government approvals; Current amount in the Rio Grande Bridge reserve; Timelines for receiving initial approvals from Alberta Transportation and water and wetland; Wetland monies from this project should be invested in the Peace Region; Possibility of a toll bridge. Page 3 of 13

4 Resolution #CM MOVED by P. HARRIS to move forward with obtaining the geotechnical, water and wetland approvals for the low level bridge crossing at Rio Grande in the approximate amount of $110,000 with the funding to come from the Rio Grande Bridge Reserve fund Operating Assistance Grants (Issue # ) Rikki Christie was present to provide the recommendations for 2016 Operating Assistance Grant funding. The Beaverlodge-Elmworth-Huallen Recreation Board met on April 29, 2016 and recommended distributing $26,800 to eight community associations. An additional eight facilities fall within the boundaires of this Recreation Board and will be receiving annual operating funding as per Policy B3. The Clairmont-Bezanson Recreation Board met on April 25, 2016 to distribute $36,038 to 14 community associations. An additional five facilities fall within the boundaries of this Recreation Board and will be receiving annual operating funding at per Policy B3. The Grande Prairie Recreation Board met on April 25, 2016 to distribute $36,080 to 13 community associations. An additional two facilities fall within the boundaries of this Recreation Board and will be receiving annual operating funding as per Policy B3. The Hythe-Valhalla0Demmit Recreation Board met on April 23, 2016 to distribute $31,270 to ten community associations. An additional seven facilities fall within the boundaries of this Recreation Board and will be receiving annual operating funding as per Policy B3. The Wembley-Dimsdale-Saskatoon Lake Recreation Board met on May 11, 2016 to distribute $27,740 to nine community associations. An additional three facilities fall within the boundaries of this Recreation Board and will be receiving annual operating funding as per Policy B3. The Sexsmith-La Glace-Teepee Creek Recreation Board has yet to meet. Councillor Beck excused himself from the meeting at 10:53 a.m. Resolution #CM MOVED by B. SMITH to approve recommendations for the 2016 Operating Assistance Grants as presented Cemetery Improvement Grants (Issue # ) Rikki Chirstie was present to provide the recommendations for Cemetery Improvement Funding. The purpose of the Cemetery Improvement Grant is to provide funding to local groups for improvements to cemeteries located within the County of Grande Prairie. Applicants may apply for up to $5,000 in funding. There is $30,000 allocated to Cemetery Improvement Grant in the 2016 Page 4 of 13

5 budget. This year, the Parks and Recreation department received 10 applications for the Cemetery Improvement Grant Program. There was some discussion surrounding: Emerson Trail Cemetery is managed by the County, however there volunteers that still complete work there and have submitted an application; The possibility of the County supplying gravel to some of these groups. Resolution #CM MOVED by B. MARSHALL to approve the recommendations for the 2016 Cemetery Improvement Grants as presented. 11:00 a.m. - Grande Prairie & District S.P.C.A - Request for Financial Support (DELEGATIONS AND APPOINTMENTS) (Issue # ) Laurie Fisher, Board President of the Grande Prairie & District S.P.C.A., was present to provide more information regarding the funding request they are making for financial support from the County of Grande Prairie. This is an urgent request for financial support for the purpose of preventing organizational insolvency. The GPSPCA is currently in arrears to CRA and, as a result, accounts and assets have been frozen. On Tuesday, May 17, CRA instructed RBC to freeze the SPCA accounts and assets as a result of the fact that the GPSPCA is in arrears to CRA for approximately $113,000 in employee withholdings. As stated by Ms. Fisher, it was clearly an unwise decision to continue to make payments on other debt and not address growing debit with CRA. The result is an inability at this point to access any funds in our account to pay staff wages or other required payables. County Administration and City Administration, as well as representatives from the SPCA have had ongoing meetings since this issue arose, discussing a number of options for consideration. The GPSPCA is requesting financial assistance in the amount of $200,000, shared by the City of Grande Prairie and the County of Grande Prairie, perhaps according the the usual 60/40 ratio. There was discussion surrounding: Board made the decision to pay staff wages, mortgage, insurance and animal care with the remainder going towards other debt and not to CRA; Loss of revenue was significant with the loss of the pound operating contract; There has been less fund raising generally in the last several years and only raised half of what was expected at the annual gala; The majority of staff are paid minimum wage; Have raised approximately $25,000 in the last two weeks from community donations; All animals presently at the shelter have been adopted; The need for a strategy to remain sustainable going forward; The cost of adoptions; Page 5 of 13

6 What will occur with the animals that are presently at the pound; Number of animals transferred from the pound to the SPCA. Resolution #CM MOVED by B. MARSHALL to recess the meeting at 11:34 a.m. The meeting was reconvened at 11:46 a.m. SUBDIVISION TIME EXTENSION REQUEST - SW W6M - PLSUB Mervin and Norma Dombrova (Issue # ) SUBDIVISION TIME EXTENSION REQUEST - SE W6M - PLSUB KJB Holdings Inc. (Issue # ) SUBDIVISION TIME EXTENSION REQUEST - NE W6M - PLSUB Alberta Ltd. c/o Murray Head (Issue # ) Division 8 Committees and Board Appointments and other Vacancies (Issue # ) Approval is requested for a subdivision time extension request for file number PLSUB file This would be the first time extension approval. The applicant is requesting the subdivision endorsement time extension in order to fulfill the conditions of approval that applies to this subdivision application. Approval is requested a subdivision time extension request for file number PLSUB file It is the second time extension approval. The applicant is requesting the subdivision endorsement time extension in order to fulfill the conditions of approval that applies to this subdivision application. Approval is requested for a subdivision time extension request for file number PLSUB file This is the third and final time extension approval. The applicant is requesting the subdivision endorsement time extension in order to fulfill the conditions of approval that applies to this subdivision application. Resolution #CM MOVED by B. SMITH to approve the subdivision time extension requests for items 11.3, 11.4 and With Councillor Rosvold now being the Division 8 Councillor it is asked that Council discuss and make motions on what boards and committees will need to be filled. Councillor Rosvold will be by duty of Councillor as per the MGA,on all Council of a Whole committees. Resolution #CM MOVED by P. HARRIS to appoint Councillor Rosvold to the positions left vacant due to the resignation of the previous Division 8 Councillor: County Sexsmith, LaGlace, Teepee Creek Recreation Board; County Hythe, Demmitt, Valhalla; West County Regional Landfill Authority (Tervita) and Ross Sutherland will resume his position as alternate. Page 6 of 13

7 Resolution #CM MOVED by R. SUTHERLAND to appoint Councillor Rosvold as an alternate to the Grande Spirit Foundation and Grande Prairie Emergency Management. Policy N7 Snow plowing for Seniors or Special Need Individuals (Issue # ) AAMDC - MGA Workshop June 20th, 2016 in St. Isidore (Issue # ) Public Works is requesting approval the changes to Policy N7 - Snow Plowing for Seniors and Special Needs Individuals. There has been no significant changes to the policy. The processes have been clarified and outlined as they are currently completed. There was discussion surrounding: Requirement for two acre lot or larger to qualify for the program; The County does not have the required equipment to complete smaller driveways; The program currently plows approximately 430 driveways and has been growing annually. Resolution #CM MOVED by B. MARSHALL to approve Policy N7 Snow Plowing for Seniors or Special Need Individuals as presented. The MGA Workshop for our district is on June 20th Peace River (St. Isidore Cultural Centre, St. Isidore). This conflicts with a Regular Council Meeting scheduled for the same day. Later this month, it is anticipated that the Government of Alberta will be tabling a number of significant amendments to the MGA, at which time the Legislature will adjourn for the summer so that the government can consult on these amendments. The final legislation is expected to pass in fall 2016 and be in place for the next municipal elections in To gather feedback from AAMDC members and to ensure they are informed of the proposed changes, the AAMDC will be hosting a series of consultations throughout the province. These events are for AAMDC members only and will take place in each of the five AAMDC districts. Administration is recommending cancelling the June 20, 2016 Council meeting to allow any Council member and senior administration that wish to attend the AAMDC MGA workshop to attend. Resolution #CM MOVED by R. SUTHERLAND to cancel the Council Meeting for June 20th so that any of Council and Senior Administration that wish to attend the AAMDC MGA Workshop may attend and move the Public Hearing to June 27th and to have Legislative Services do the required public notification of cancelled Council Meeting and public hearing. Resolution #CM Page 7 of 13

8 MOVED by B. SMITH that the meeting be recessed 12:07 p.m. until 1:30 p.m. The meeting was reconvened at 1:30 p.m. Capital Campaign Launch Celebration - Bezanson Memorial Hall (WORKSHOPS, CONFERENCES, SEMINARS) (Issue # ) NADC - Northern Health Summit (WORKSHOPS, CONFERENCES, SEMINARS) (Issue # ) Council promotional item donations expenditure to May 13, 2016 (INFORMATION ITEMS) (Issue # ) Action List up to and Including May 9, 2016 (INFORMATION ITEMS) (Issue # ) Monthly Statement - March 31, 2016 (INFORMATION ITEMS) (Issue # ) An invitation was received from Laura LaValley, Capital Campaign Manager from the Bezanson Agricultural Society inviting County Council to attend the Capital Campaign Launch Celebration on Saturday, June 18, 2016 at the Bezanson Memorial Hall at 7:00 p.m. This event will mark the start of their Capital Campaign to raise funds to see this project happen. A motion is required as tickets are $30 each, however they are providing two complimentary tickets to members of County Council. Resolution #CM MOVED by P. HARRIS to approve the ticket purchase of $30 per ticket for any member of County Council that wish to attend the Capital Campaign Launch Celebration on Saturday June 18, 2016 at the Bezanson Memorial Hall to come from Council's budget. The Reeve or designate has been invited to attend the NADC and Alberta Health's Northern Health Summit on June 16th and 17th in Peace River that will facilitate information sharing, dialog and discussion around current health priorities in the north. This meeting has not been budgeted for. Resolution #CM MOVED by R. SUTHERLAND to cover the Reeves or designate's per diem, travel and accommodations for the Alberta Health's Northern Health Summit on June 16th and 17th 2016 in Peace River. Council promotional item donations expenditures to May 13, 2016 were reviewed. Resolution #CM MOVED by B. MARSHALL to accept Council promotional item donations expenditures to May 13, 2016 as presented. The action list up to and including May 9, 2016 was reviewed. The Monthly Statement ending March 31, 2016 was reviewed. The report includes year to date financial operations and capital, monthly cash flows, investments and accounts paid for March Page 8 of 13

9 2016. The report is submitted monthly for Council's review and consideration. Resolution #CM MOVED by B. MARSHALL to accept the monthly statement ending March 31, 2016 as presented. In Camera (IN CAMERA) (Issue # ) Resolution #CM MOVED by H. BULFORD that the meeting go in to In-Camera, at 1:45 p.m., pursuant to Section 197 of the Municipal Government Act, 2000, Chapter M-26 and amendments thereto, and Division 2 of Part 1 of the Freedom of Information and Protection of Privacy Act, Revised Statutes of Alberta 2000, Chapter F-25 and amendments thereto, to discuss Privileged Information with regards to the In Camera Item. Resolution #CM MOVED by C. BECK that the meeting come out of In Camera at 2:01 p.m. COUNCIL MEMBER REPORTS Councillor Smith attended and commented on: Demmit Campsite Shelter Opening; There was discussion surrounding the current situation at the SPCA and how the County wishes to proceed; Resolution #CM MOVED by B. SMITH to give the SPCA $50,000 for immediate funding contingent on the City of Grande Prairie providing $75,000 with funds targeted to pay their debt to the CRA and to form a committee with three Councillors and administration to be struck to meet with the City of Grande Prairie to work out a long term plan. Councillors Sutherland and Harris spoke against the motion. Councillor Bulford spoke in favour of the motion. Defeated Resolution #CM MOVED by P. HARRIS to appoint three members of Council and administration to meet with the City of Grande Prairie appointees to the same committee to discuss solutions for the Grande Prairie SPCA that can be brought back to both councils. Reeve Beaupre and Councillors Harris and Rosvold will sit on the committee. Councillor Rosvold attented and commented on: Page 9 of 13

10 Demmit Campsite Shelter Opening; Peace Health Advisory Council Meeting. They have requested the County to supply lunch when they have their rural recruitment days and administration should expect a letter regarding this; Mighty Peace Watershed Alliance Meeting; Chamber Ribbon Cutting at Guerino's Italian Kitchen; Starting orientations with various County departments. Councillor Beck attended and commented on: Wapiti River Water Management and tour of Aquatera water treatment plant. They will be beginning the stakeholder engagement portion of the Wapiti River Management Plan; Sexsmith Fire Hall Building Committee Meeting, they have opened the tenders and they ranged from $1.2 to $2.5 million. Councillor Sutherland attended: FCSS Regional Meeting in Valleyview; Demmitt Campsite Shelter Opening; Peace Health Advisory Council Meeting. Councillor Beeston attended and commented on: FCSS Regional Meeting in Valleyview; Stompede Kick Off for sponsors. Would like to request that the Stompede Executive present to Council to address our concerns about not being recognized as a gift in kind sponsor; Stompede Breakfast at JP Outpost; Chamber of Commerce Ribbon Cutting at Guerino's Italian Kitchen. Resolution #CM MOVED by D. BEESTON to send a letter to the Stompede Executive inviting them to come and provide County Council with an update on the 2016 Stompede and have administration provide policing numbers so that there can be a discussion around sponsorship. Commented on the timeline for billing extra policing costs to events. Councillor Bulford attended: FCSS Regional Meeting in Valleyview; Demmit Campsite Shelter Opening. Page 10 of 13

11 Councillor Harris attended and commented on: Wembley Seed Cleaning Meeting; Demmit Campsite Shelter Opening; PAZA AGM; Commented on providing fire permits during the day when a ban is to be lifted in the afternoon. Councillor Marshall attended: FCSS Regional Meeting in Valleyview; PAZA AGM; Mighty Peace Watershed Alliance AGM. Reeve Beaupre attended and commented on: Fire permits issue as discussed by Councillor Harris; FCSS Regional Meeting in Valleyview. The minister will coming to speak to the County and City FCSS in regards to the changes in regulations; Bust Out for Stompede Week at Revolution Place; Mighty Peace Alliance Watershed AGM. They will be sending financials out electronically and need to talk to the Government about the current funding model; Letter to Wayne Drysdale about the right in and right out has been sent. He acknowledged he received it and was trying to set up a meeting with Brian Mason; Saturday rode in the Stompede Wagon; Chamber of Commerce Luncheon in Peace River and Minister Ceci was in attendance and said he will be coming back to the region next month. He spoke about engaging with stakeholders regarding Bill 6 and the Government will be rolling out is tax credit for investments in small and medium sized businesses; Ratepayer in Wedgewood have some concerns about the maintenance there. Reeve Beaupre will forward the information to Megan Schur. ADMINISTRATIVE REPORTS Bill Rogan, CAO commented on: Nothing to report. Dale Van Volkingburgh commented on: Met with ATCO Electric in regards to some of the planning issues the County has been in discussion with them regarding. Bruce Beairsto was also present at the meeting; Main gravel haul should start tomorrow out of the east area; RR40 spot construction has started; Completed improvement to the access to the storm pond at 4 Mile Corner; Parkway pre-construction meeting will be later this week; RR63 overlay pre-construction is complete. There has been Page 11 of 13

12 discussion about making it a night shift job to alleviate some traffic concerns; Clint Diederich will be conducting the Road Tour; Pre-crack filling for chip seal projects has started; Notice for Red Willow Bridge update. They will begin working on it in mid July and will have to do a full closure for up to five days. Christopher King commented on: Sent out interview questions for the RFP on Regional Growth and Development Strategy. Will be conducting interviews next Monday; The County's Investment Summit that was scheduled for this week has been postponed due to conflicting schedules. The Lieutenant Governor will still be attending the County offices and the Dinosaur Museum; The sessions with local landowners and developers will continue for the Clairmont Heights ASP. Dan Sieben commented on: Work on the EDRMS and Kronos projects are proceeding; Backyards Organic Diversion Program began today. Stuart Rempel commented on: Has had some meetings with SPCA regarding their closure; Completed a Secured Load blitz; GPREP has been scaled back. The EOC is still active because the County still has a member deployed; Stompede was successful from the enforcement perspective. Did have some complaints about traffic flow. ADJOURNMENT Resolution #CM MOVED by P. HARRIS that the meeting adjourn at 3:25 p.m. These minutes approved the day of Reference # REEVE COUNTY ADMINISTRATOR Page 12 of 13

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