MINUTES OF THE REGULAR MEETING OF THE COUNCIL OF THE TOWN OF PEACE RIVER HELD ON MONDAY, FEBRUARY 25, 2008 AT 5:00 P.M. IN THE COUNCIL CHAMBERS

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1 PRESENT: Mayor I. Callioux, Councillors L. Ayre- Jaschke, D. Good, J. Hancock, B. Heinen, W. Laurin (5:12p.m.), N. Martin REGRETS: STAFF PRESENT: Kelly Bunn, CAO C. Vanderaegen, Administrative Assistant CALL TO ORDER Mayor Callioux called the meeting to order at 5:01p.m. IN-CAMERA MOTION Councillor Good moved that the meeting go in-camera at 5:01 p.m. MOTION Councillor Good moved that the meeting return to regular meeting at 6:15 p.m. Mayor Callioux thanked Kelly Bunn for all that he has done for the Town of Peace River over the past 10 years. This was Mr. Bunn's last meeting with Council. Councillor Good thanked Kelly Bunn for all the lessons he has taught him. MOTION Councillor Good moved that Kelly Bunn remain Acting CAO until Mr. Scott has assumed his duties as CAO on March 10, ADOPTION OF AGENDA IX XII - Deletions NEW BUSINESS 17. AUMA FICE INFORMATION 15. Peace River High School. MOTION Councillor Good moved that the agenda be adopted as amended.

2 IV MINUTES Minutes of the Regular Meeting of the Council of the Town of Peace River held on Februar y 11, Council requested that Motion be changed to read: "Councillor Hancock moved that a letter of support be sent to the federal government advising that the Town of Peace River supports the Peace River Jet Boat Race and that since the races are a good initiative for the Town, it would be a disappointment if the races had to be discontinued. Cc the letter to the Peace River Boating Association and James Laughlin". MOTION Councillor Good moved that the Minutes of the Regular Meeting of the Council of the Town of Peace River held on February 11, 2008 be adopted as amended. MOTION Councillor Martin moved that the 2008 municipal tax levy for tax rolls , and be deferred to 2009 with no penalty; that the 2009 tax levy is due and payable by June 30, 2009 and that the 2008 amount must be paid out by the end of MOTION Councillor Good moved that the Town of Peace River sell Lot 1, Block 2, Plan and Lot 2, Block 2, Plan at the assessed value subject to the conditions outlined in the offer to purchase or that the purchaser get an independent appraisal and the Town of Peace River sell the properties at the appraised value subject to the conditions outlined in the offer to purchase. MOTION Councillor Martin moved that the development agreement with Alberta Ltd. be tabled to the March 3, 2008 Planning Meeting. V UNFINISHED BUSINESS Dr. Avi Friedman. Enclosed were the terms of reference for Dr. Friedman's Northern Alberta Tour Affordable Housing and Communities. MOTION Councillor Hancock moved that the terms of reference for Dr. Friedman's Northern Alberta Tour be accepted for Council's information.

3 1'11 MANAGERS REPORTS Planning & Development. Enclosed were the following reports to Council from Amy Murphy: a) Applications from other Municipalities referred here under the IMDP. MOTION Councillor Martin moved that the Town of Peace River has no objection to the subdivision application for NW WSM. b) Subdivision Application for Phase III of Saddleback Development. MOTION Councillor Hancock moved that the Town of Peace River approve the subdivision application for the NE W5M subject to: a) The payment of all outstanding taxes, b) The execution of a development/servicing agreement between the Town of Peace River and the Registered Owner of the land, providing for separate servicing to all lots by the Registered Owner and at his sole cost; c) Provision for any easements or right-of-ways required by utility companies, and d) That a 1.53 acre parcel be taken as Municipal Reserve at this time. 2. Community Services. Enclosed was a report to Council from Tanya Bell regarding FCSS Supplemental Funding. MOTION Councillor Laurin moved that Council accept the additional funds of $19, for the 2008 budget year and that in subsequent years the Town access these funds through the base FCSS allocation requiring a 20% matching component from the Town of Peace River. 3. Finance. Enclosed was the cheque register to February 22, MOTION Councillor Martin moved that the cheque register to February 22, 2008 be accepted for Council's information.

4 4 VII FINANCIAL STATEMENT(S) VIII COMMITTEE REPORTS IX NEW BUSINESS 1. Lower West Peace. Enclosed was an from Shannon Hammer with questions with regard to the Lower West Peace Ground Water Seepage problem. Mr. and Mrs. Hammer were in attendance to request information from Council. MOTION Councillor Heinen moved that the Town of Peace River contact BC Hydro to discuss potential structural damage problems occurring in Lower West Peace at this time and recommend that BC Hydro conduct investigations while the problems are occurring. 2. Wild Rose Foundation. Enclosed was a letter from Krishan C. Joshee, Chairman regarding the 2008 Corporate Volunteer Award of Excellence. MOTION Councillor Hancock moved that the letter regarding the 2008 Corporate Volunteer Award of Excellence be forwarded to the Peace River and District Chamber of Commerce and that the Town of Peace River offer letters of support for nominees. 3. Municipal District of Northern Lights No. 22. Enclosed was a letter from Theresa Van Oort, CAO regarding development along highways and the requirements of Alberta Infrastructure and Transportation. MOTION Councillor Martin moved that the Town of Peace River request a meeting with the new regional director of Alberta Infrastructure and Transportation to discuss road side development issues and that a letter be sent to the Municipal District of Northern Lights No. 22 advising that the Town of Peace River supports and would like to attend a meeting with the Minister of Alberta Infrastructure and Transportation.

5 4. ATCO Electric. Enclosed are the following documents from ATCO Electric: a) Letter from Wayne Tonsi, district manager with regard to the Town of Peace River street lights agreement. b) Also enclosed were ATCO's previous proposals and the Town of Peace River' response to them. Councillor Hancock declared a conflict of interest and left the meeting at 7:15 p.m. MOTION Councillor Ayre-Jaschke moved that the Town of Peace River agree to convert 1,147 streetlights to the ATCO Electric investment rate for a total of $501, c) Letter from Pete Bothwell, environmental/right-of-way planner regarding the Wesley Creek to Hotchkiss/Meikle Transmission project. MOTION Councillor Good moved that the Wesley Creek to Hotchkiss/Meikle Transmission project update be accepted for Council's information. Councillor Hancock returned to the meeting at 7:18 p.m. 5. Carnaval de St. Isidore. Enclosed was a letter from Alain Lavoie, Director of St. Isidore Carnaval requesting the Town of Peace River's sponsorship. In both 2006 and 2007 the Town donated $500.00/Gold to Carnaval. MOTION Councillor Good moved that the Town of Peace River sponsor Carnaval de St. Isidore in the amount of $500.00/Gold with a letter requesting that any future requests be sent early enough that the Town of Peace River's contribution can be recognized at the event and advising that the Town does appreciate Carnaval's contribution to the region. 6. City of Grande Prairie. Enclosed was a letter from Mayor Dwight Logan congratulating the Town of Peace River and the Town of Grimshaw on being chosen to co-host the 2010 Alberta Summer Games.

6 MOTION Councillor Martin moved that a letter be sent thanking the City of Grande Prairie for the pat on back and advising that we may very well take them up on their kind offer of assistance. Peace River School Division No. 10. Enclosed was a letter from M. Peter Neale, Secretary- Treasurer inviting attendance of Council at the joint meeting with other municipal councils within the Division to be held on April 14, 2008 in Grimshaw. MOTION Councillor Ayre-Jaschke moved that administration contact the Peace River School Division #10 to clarify the date of the meeting and that Council be enabled to attend if the date does not conflict with the April 14, 2008 council meeting. 8. Unleash the Northern Potential. Enclosed was an information and registration package for the Unleash the Northern Potential Workforce symposium to be held in Cold Lake, April 9-11,2008. MOTION Councillor Heinen moved that the information and registration package for the Unleash the Northern Potential Workforce symposium be tabled to the March 10, 2008 meeting. 9. Peace River & District Chamber of Commerce. Enclosed was an information and registration package for the Trade Show being held on April 11 & 12, 2008 at the Kinsmen Arena. MOTION Councillor Good moved that the Town of Peace River enter a booth in the April 11 & 12, 2008 Trade Show. 10. Alberta's Rural Development Fund. Enclosed was an invitation to attend an open house to meet the 12-person Board of Directors to be held in Grande Prairie on March 13, MOTION Councillor Martin moved that Council be enabled to attend the Alberta's Rural Development Fund open house in Grande Prairie on March 13, 2008.

7 11. Persons with Developmental Disabilities. Enclosed was a letter from Paul Renfree, Board Chair, inviting Mayor Callioux to attend the 10 th Annual Persons with Developmental Disabilities Northwest Spring Celebration and Awards Night to be held in Grande Prairie on May 9, Also enclosed is the January/February 2008 issue of the PDD Voice. MOTION Councillor Good moved that Council be enabled to attend the 10" Annual Persons with Developmental Disabilities Northwest Spring Celebration and Awards Night to be held on May 9, 2008 in Grande Prairie. 12. Aboriginal Interagenc y Committee. Enclosed was a letter from Corrina Riemert and Dennis Whitford, Co-Chairs, requesting sponsorship for the 13th Annual Peace River Aboriginal Gathering. Council donated $ in 2006 & MOTION Councillor Ayre-Jaschke moved that the Town of Peace River sponsor the 13 `h Annual Aboriginal Gathering in the amount of $ MOTION Councillor Good moved that Council be enabled to attend the 13th Annual Aboriginal Gathering and Pow Wow. 13. Daishowa-Marubeni International Ltd. Enclosed was a letter and information package from Tim Lanteigne, Manager, Peace River Pulp, regarding Alberta's Forest Industry Crisis. MOTION Councillor Ayre.laschke moved that the letter from Tim Lanteigne, Manager, Peace River Pulp be tabled to the March 10, 2008 meeting. 14. AUMA. Enclosed was a letter and information brochure from R. Lloyd Bertschi, President regarding the launch of "Ahead. Together" an election-focused campaign to address issue of mutual concern between the Province and municipalities.

8 MOTION Councillor Hancock moved that the letter from AUMA president, Lloyd Bertschi be received for Council's information. 15. Municipal Sustainability Planning Conference. Enclosed was an information and registration package for the Municipal Sustainability Planning Conference to be held in Edmonton on April 21, MOTION Councillor Good moved that Council be enabled to attend the Municipal Sustainability Planning Conference in Edmonton on April 21, FOCUS. Enclosed was a proposal from Patrick Lucas, Community Planner regarding the provision of planning consulting and advisory services for the Town of Peace River. MOTION Councillor Hancock moved that the Town of Peace River retain FOCUS Corp for interim planning advisory services. 17. AUMA. Enclosed was a letter and information package from Lloyd Bertschi, president regarding the First Impressions Community Exchange (FICE) program. MOTION Councillor Martin moved that the information package on the First I mpressions Community Exchange program be accepted for Council's information. X BYLAWS U COUNCILLORS' REPORTS Councillor Heinen. Enclosed were the minutes of the forty-first Board of Directors meeting held on January 29, 2008 in Vancouver. This item was tabled from the February 11, 2008 meeting.

9 MOTION Councillor Heinen moved that the Minutes of the Forty-first Board of Directors Meeting held on January 29, 2008 be accepted for Council's information. 2, Councillor Laurin. a) M.D. of Peace resident survey on nuclear power information. MOTION Councillor Good moved that the M. D. of Peace resident survey on nuclear power be accepted for Council's information. b) Eco-Centre. Councillor Laurin requested an update on the status of the proposed Eco Centre. c) FCM "Energy" Grant. MOTION Councillor Good moved that the information on the FCM "Energy" Grant be accepted for council's information. XIt INFORMATION TO THE GENERAL PUBLIC INFORMATION 1. Enclosed was the winter 2008 issue of Bright Ideas from the Science Alberta Foundation. 2. Enclosed was the December and January Mighty Peace Tourist Association report to Council. 3. Enclosed was a letter from Nancy Ethier, Chair, "Light Up a Memory" Campaign, Peace Palliative Care Society announcing that $ was raised during the past campaign. 4. Enclosed were the following from Peace Country Health: a) A letter from Brenda Strom, Board of Governors enclosing the Medical Student Training symposium Summary Report December b) High Prairie Health Complex New Facility Update - February Enclosed was a letter from Danielle Smith, Director of Provincial Affairs, Alberta, Canadian Federation of Independent Business regarding their opposition to the new municipal tax powers.

10 6. Enclosed was an information pamphlet entitled "Situation Critical: Alberta's Forest Industry Crisis". 7. Enclosed was a letter from Mayor David Miller, City of Toronto regarding "Earth Hour", March 29, 2008, 8 9 p.m. 8. Enclosed was the January 31, 2008 issue of the NADC Communique. 9. Enclosed was a letter from Stockwell Day, Minister of Public Safety regarding the Town of Peace River's request for 2 additional RCMP members. 10. Enclosed was a letter from Gerhard Schwarz, Customer Services Supervisor, Southeast Region, ATCO Electric regarding The Future Today: Engaging the Next Generation Symposium being held in Okotoks on April 22 24, Enclosed was a GPRC News Release entitled "Alberta Mountain Pine Beetle Training Centre at GPRC Hosts Forestry Professionals. 12. Enclosed was the Digest of AUMA/AMSC Announcements for February 20, Enclosed was a letter from Dan Dibbelt, Executive Director, NADC regarding a news report being published in the March 26, 2008 edition of the Edmonton Journal. 14. Enclosed were the February 15 & 22, 2008 issues of Contact. 15. Peace River High School. MOTION Councillor Hancock moved that the information items be accepted for Council's information. MOTION Councillor Martin moved that the meeting adjourn briefly at 8:18p.m. and reconvene in-camera. The meeting reconvened in-camera at 8:35 p.m. MOTION Councillor Good moved that the meeting return to regular meeting at 9:00 p.m. MOTION Councillor Martin moved that a Special Meeting of Council be held on March 3, 2008 at 7:00 p.m.

11 XIII DELEGATIONS 7:00 p.m. XIV PUBLIC HEARING XV MOTION MOTION TO ADJOURN Councillor Hancock moved that the meeting adjourn at 9:02 p.m. Iris Callioux, Mayor i Zjj Kelly Bunn, C O'.