TOWN OF ALTONA. Committee of the Whole

Transcription

1 TOWN OF ALTONA Committee of the Whole Minutes of the Committee of the Whole meeting of the Town of Altona held on Tuesday, September 17 th, 2013 at 3:00 p.m. in the Council Chambers. Present were Mayor Mel Klassen, Councillors: Ann Kroeker, Terry Wiebe, Ted Klassen, Lyle Dunsmore and Tim Fast. C.A.O. Dale Lyle, Delores Loewen, Finance Manager Dan Gagné, Police Chief Perry Batchelor, Public Works Supervisor Steven Wiebe, Recreation Services Manager Ron Epp, Fire Chief/Building Inspector Irv Braun and recording officer Virginia Rempel. Councillor Glen Robinson arrived at 4:05 p.m. Gallery: Don Radford 1. Call to order Mayor Melvin Klassen called the meeting to order at 3:04 p.m. 2. Review of the agenda There will be an in-camera session at the end of the meeting. Addition to the agenda: to be removed from the agenda. Terry Wiebe Tim Fast moved to approve the revised agenda. 3. Review of previous minutes Terry Wiebe Tim Fast moved that the minutes of the August 13 th, 2013 meeting be adopted as presented. 4. Business arising from the minutes none 5. Delegations - None 6. C.A.O Report 6.1 CAO Activity Report Dale Lyle reported on the meeting with Fred Dueck from Bunge. 6.2 Review of the proposed planning session agenda The proposed agenda was reviewed. 7. Works & Operations Chaired by Tim Fast

2 2 7.1 Police Chief Report Chief Batchelor reported that the department is going through a training process for the new Intoximeter C.A.C.P. Conference Chief Batchelor thanked Council for the opportunity to attend this training session. There was discussion on decriminalizing small amounts (30 grams) of marijuana Plum Coulee Policing Contract The present contract expires January 1, The revised Policing agreement was reviewed and there were some changes to the wording. The committee agreed to extend the contract from a 3 year to a 5 year contract. Administration will make the amendments and the contract will be taken to Plum Coulee. Chief Batchelor discussed the formation of a joint task force with Borderland School Division. The purpose of the task force will be to reduce speed zones in front of our schools. Chief Batchelor will move forward with this and the Committee will put forth a recommendation to appoint Terry Wiebe to the task force. 7.2 Fire Chief Report/Development Report Fire Chief Irv Braun reviewed the report Firefighter Volunteer Recognition Committee discussed the proposal to fund an annual barbeque for firefighters and their spouses. This event would also be attended by Council. It was agreed to recommend the annual recognition barbeque be added to the annual budget. This recommendation will be brought forward to the R.M. of Rhineland. 7.3 Public Works Supervisor Report The report was reviewed. Steven Wiebe reported on the work that is being done on Centre Avenue West. The ditch from Roadside Foods to 5 th Avenue is being filled in with a culvert to allow for new sidewalk construction Landfill update The new scale has been installed, the lights and electronics are in place. A debit machine will be set up at the Landfill Site and we are waiting on a internet connection. Steven noted that setting the scale rates will be a challenge.

3 Lagoon Update Steven Wiebe reported on JR Cousins work on the Lagoon Feasibility Study. We are still waiting on some information from Bunge Workplace Safety & Health Work Place Safety Policy Statements were brought forward by Safety Services Manitoba. Steven Wiebe will move forward with the Work Place Safety project Request for Signage for Westwood Crescent SW. A resident on Westwood Crescent is requesting signage for children playing on the street. The request was discussed and it was noted that Council is not in a position to sign all of our streets as there are children playing throughout town. There was discussion on putting signs at the main entrances to Altona. This item will be reviewed by the Speed Zone Task Force. Administration will forward a letter to the resident Crown Utilities Requires Approval to Install Fibre Optic Cable Borderland School Division wishes to connect all the schools. The cable will be registered with Call Before You Dig. The majority of the installation will be done with directional drill Amendments to the Traffic Bylaw No. 1562/2000 The amendments were reviewed. Tim Fast Ted Klassen moved to recommend the approval of the amendments for Bylaw No. 1562/ Request for Street Lighting The proposed preliminary street light design for 5 th Ave SW (Southridge Estates) was reviewed. The Public Works Supervisor has no concerns regarding the design and approved the proposed street light layout. Glen Robinson Ann Kroeker moved to recommend approval of the preliminary street light design along 5 th Ave SW (Southridge Estates).

4 4 8. Community & Social Development Chaired by Glen Robinson 8.1 Recreation Manager s Report The report was reviewed. Ron Epp reported that the Recreation programs registration have been very busy Request from Ken Penner for the 2014 Blues Night in the Park The Blues in the Park Committee is requesting a corporate sponsorship from the Town of Altona. The committee discussed the request and it was felt that the town s donations of the park usage, stage, picnic shelters, and fencing are adequate. Administration will respond to the request and note of the town s continuation of these gifts in kind /2014 Arena Ice Rates The rates were reviewed. Terry Wiebe Ann Kroeker moved to recommend the 2013/2014 Arena Ice Rates be approved as presented Gallery in the Park Update no report 9. Finance & Administration Chaired by Tim Fast 9.1 Planning Items Development Agreement Template In this template lot levies of $1500 per lot and $3000 for multi-family lots are proposed. Terry Wiebe Glen Robinson moved to recommend the approval of the proposed Development Agreement template Application for Variation Order V2013F to vary the minimum front setback from 7.62 m (25.0 ft.) to 5.48 m (18.0 ft.) Tallgrass Lane This application request is to vary the front yard setback for the entry lots on Tallgrass Lane. There are no driveways only back lane access. Ted Klassen Terry Wiebe moved to recommend the approval of Variation Order V2013F to vary the minimum front yard setback from 7.62 m (25.0 ft.) to 5.48 m (18.0 ft.).

5 5 9.2 Finance Report Finance Officer Report Dan Gagne reported that the Auditor will be in our offices on Wednesday and Thursday. Hopefully the 2010 Finances will be wrapped up at this time. Approval of the July, 2013 Financial Statement Ted Klassen Terry Wiebe moved to recommend the approval of the July 2013 Financial Statements as presented Adjustment to taxes added/cancellations Terry Wiebe Lyle Dunsmore moved to recommend approval of the 2013 Supplementary Taxes and Cancellations Southern Manitoba Concerts Ted Klassen Glen Robinson moved to recommend approval of a $200 grant Accounts Cheques #45132 to # $ 3,436, Glen Robinson Terry Wiebe moved to recommend approval of cheques #45132 to #45321 for the total amount of $ 3,436, Payroll & Indemnities - $ 130, Ann Kroeker Ted Klassen moved to recommend the approval of the payroll & indemnities for the pay periods from August 4, 2013 to September 14, Dog Pound Proposal A proposal was received from Buffalo Creek Kennels. The proposal was reviewed and discussed. The committee agreed to proceed with the plan that has been approved to construct a new animal shelter. Perry McDonald arrived to participate in the in-camera discussion.

6 P.U.B. revised bulk water rates from PVWC PVWC is proposing a 10% increase for The R.M. of Rhineland has requested that they reconsider the 10% increase and asked if Altona would do the same. This increase is to create a stability for future water supply. If this increase goes through we will need to inform the PUB that our rate needs to be increased as well. The committee recommended that the Town of Altona would support an increase of 5/5/5 take place rather than 10/3/2 over the next 3 years. Dale Lyle and Tim Fast will meet with PVWC to discuss. 10. New Business Chaired by Melvin Klassen 10.1 Legends Car Club Activities Report. The races went very well with good attendance Age Friendly Community correspondence from Minister of Healthy Living information STARS request information 10.4 AMM 2013 Annual Conference in Brandon Confirm attendance November 25 th 28 th, Ted Klassen, Ann Kroeker, and Tim Fast will attend. 11. Correspondence 11.1 Ducks Unlimited Sponsorship - information 12. In-Camera Terry Wiebe Tim Fast moved to resolve into an in-camera meeting at 5:08 p.m.. Mayor Klassen reopened the meeting of the COTW at 5:55 p.m. Lyle Dunsmore - Glen Robinson recommend that Council deny the request from M3 Properties Inc. for reimbursement for supervision and job clean-up expenditures incurred during the construction of Connor Drive.

7 7 Ted Klassen - Terry Wiebe recommend that Council amend resolution to remove the last clause which states: It is required that construction of all required infrastructure in Parcels 1 and 2 (within Phase 3) be fully completed prior to initiating any construction on Parcel 3. Further, no construction can be initiated on Parcel 7 until Lynnwood Bay, east leg from civic address #94 all the north to Millennium, has been completely built-out to and including civic address Adjournment Tim Fast Terry Wiebe move to adjourn the meeting at 6:00 p.m. Next meeting date: Tuesday, October 15 th, 2013 at 3:00 p.m.