PLAINFIELD PLAN COMMISSION December 7, :00 p.m.

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1 PLAINFIELD PLAN COMMISSION December 7, :00 p.m. CALL TO ORDER Mr. Gibbs: I will call to order the Plainfield Plan Commission meeting for Monday, December 7, ROLL CALL/DETERMINATION OF QUORUM Mr. Gibbs: Mr. Klinger would you poll the board? Mr. Klinger: We have a quorum, thank you. Mr. Brouillard- here Mr. McPhail- here Mr. Brandgard- here Mr. Smith- here Mr. Kirchoff- here Mr. Gibbs- here Mr. Bahr is not present PLEDGE OF ALLEGIANCE Mr. Gibbs: If you would please rise for the Pledge of Allegiance. APPROVAL OF MINUTES Mr. Gibbs: I think everyone has had an opportunity to review the minutes for November the 2 nd. If there are no corrections I will entertain a motion. Mr. Brouillard: I do have something on page 28 about half way down I made the statement the last sentence, I am not going to say no to this project, but it just looks a little odd, and I don t I said ballish. So if that could be stricken I would appreciate that. Mr. Gibbs: Are there any other corrections? Mr. Kirchoff: I move that we approve them as amended. Mr. Brandgard: Second. Mr. Gibbs: I have a motion and a second all those in favor signify by saying aye, opposed, motion carried. PUBLIC HEARINGS Mr. Gibbs reviewed the Guidelines Governing Conduct of Public Hearings. OATH OF TESTIMONY Mr. Daniel conducted the Oath of Testimony. Plainfield Plan Commission

2 PETITIONS FOR PUBLIC HEARING Mr. Gibbs: We are going to have a change in the order of the agenda, so CP which is on the comprehensive plan, we are going to put that below DP and PUD , Mr. James we will turn it over to you. Mr. James: Thank you Mr. President. Good evening members of the Commission. This request was continued from the November Plan Commission meeting to tonight s meeting. It is a request amending Metropolis/Shops at Perry Crossing PUD and the final detail plan so that the Carmike 18 Theatre can seek a special exception to allow the sell of alcoholic beverages in the theatre. In August of this year the Plan Commission recommended denial and the Town Council accepted the Commissions recommendation on this same request. After appealing to the Plan Commission in October with a new what they call an alcohol control plan, the Plan Commission voted to allow a re-hearing with an adverse decision within 6 months, so the petition was heard again in November with a new public interested party notice. Concerns from the initial meeting in August for a re-iterated revised alcohol control plan was presented and this was at the November Plan Commission meeting. Some questions and issues from the November meeting were what are the proposed hours for sales and considered limiting hours, segregate theatres, one side alcohol free or only sales in only PG-13 or R rated movies, no sales in G rated movies. Add an annual review as condition approval with the final detail plan of the special exception and then how would they regulate wrist bands and the condition of patrons so they will not sell them more alcohol when they didn t need anymore? So they have done a revised alcohol control plan that has been provided to you. They provided a copy that showed all of the changes. Some of the changes are they will use a tamper resistant wrist bands and the limit will be 2 drinks per person. They will be serving the alcohol in clearly marked containers, and no sales after 11:00 p.m No alcohol sales for G rated movies. They will even monitor in corridors and restrooms and then they have agreed to a condition for an annual report and that could be done with the Board of Zoning Appeals with a special exception or with the final detail plan. The annual report will be to make sure they are complying with the alcohol control plan and with the Alcohol Beverage Commission, the Liquor License, and the State Regulations. So with that I will have a seat and Ms. Soladay is here again to fill you in on the changes. Ms. Soladay: Good evening, hello, Mary Soladay, 2700 Market Tower. Members of the Plan Commission, Mr. James did a great job summarizing our changes that we have obtained approval for that were discussed in some detail at your last meeting. With me of course is Shane Cooper who has been the manager of this cinema for some period of years. At this point I would be happy to attempt to answer additional questions. I do think just to clarify, and Mr. Daniel you jump in if you disagree, I think the right entity to whom to make the annual report would be the BZA simply because the primary approval from a legal standpoint is a special exception which is administered by the BZA and so we think that might be the best tack to make the annual report to the BZA as opposed to this body, just procedurally we are happy to make it to you but we thought it might best reside there. Plainfield Plan Commission

3 Mr. Daniel: Right, because right before this Plan Commission is really an amendment to the PUD not the alcohol permit, I agree with you. The Plan Commission can have a different opinion. Ms. Soladay: Just to remind everybody the process going forward would be that assuming that you might entertain approval of this this evening, this would then go to the Town Council next week and then to the BZA 2 weeks from this evening. We have provided public notice of that proceeding just in the event that you were to happen to choose to move this matter along. Mr. Gibbs: Any questions from the board at this time? Mr. Brouillard: I have a quick one, on item number 6, it says no alcohol beverage shall be sold to patrons attending G rated movies, how do you enforce that? Ms. Soladay: Great question, Shane do you want to jump in. That is a great question particularly because we hesitated initially simply because of the need of proper staff and proper processes. So Shane has given that some thought, so how are you going to administer that? Mr. Cooper: Shane Cooper, 7234 Moorgate. The first thing that we are going to do is be at that check in process is to let people know that we have added to our internal plan for how we are going about checking ID s and everything, is to also verify tickets for that and then we know if somebody inquires for a G rated movie to buy alcohol, we know to be in particular to be on the lookout for that, we are adding that to our walk troughs as well. Most of the time you are talking G rated movies, it is mostly families that are going to those, we are hoping it won t be too hard to detect if somebody has tried to purchase for a different movie and walks into a G rated movie. So when we have those we are going to know to do extra checks for that as well. Mr. Brouillard: So if somebody goes to the concession stand and asks for a beer, how do you know or don t know that they are seeing the G rated movie? Mr. Cooper: The stuff that we added to that is a ticket check, just like now when you come in you buy your tickets at the box office you get them checked at the ticket podium, for now when you are purchasing alcohol we are going to do a ticket check as well there to make sure that you are not going to a G rated feature. Now what I thought maybe you were asking about is if somebody were to come in and buy a ticket for Bridge of Spies and walk into Peanuts for example, that is what we are going to be on the lookout for, not that we think that is going to be a major issue, but that is something that we will be looking for. So basically what we are doing is adding extra ticket verification for people that are purchasing alcohol. Ms. Soloday? Well as you can imagine, members of the Commission, Shane and his staff have spent some amount of time anticipating how best to comply with this plan and certainly does involve and that is not a complaint by the way but that is just a fact that there will be some extra staffing and some extra time involved. Thank you. Mr. Gibbs: This being a public meeting I will open this up for anyone Plainfield Plan Commission

4 in the audience in favor or opposed of this petition. If not I close the public portion of the meeting and open it back up to the board for further discussion or a motion. Mr. Smith: So if you had someone who, I suppose if you are checking their ticket when they first come in you check that ticket, now they want to buy a beverage, they are going to get a wristband. Mr. Cooper: Correct. Mr. Smith: So you can see them in the hallway and the restrooms and you can see them in the theatre, somebody with a wristband in G movies in the wrong place. Mr. Cooper: Absolutely, yes. Mr. Smith: Are you going to have signage? Mr. Cooper: Correct, we don t have it up now obviously but if you were to consider this motion and we are able to get this passed we are adding signage, if you have been in the theatre recently you can see we have already started to segregate an area off for this potentially on the entry of that it is temporary varied off right now it will be sealed into the ground to be in compliance with the State ABC. We have signage there that will be this line, this section 21 and over only and every wall will have signage and on the doors as the plan lays out about no alcohol outside of the building. We will also be laying out some of these rules in the ABC at that purchasing point. Right now we have where the ketchup and mustard stuff is, that is all going to be all dedicated to signage for this alcohol because you have to go right by that to purchase. Ms. Soladay: That is permanent signage. Mr. Cooper: Correct. Mr. Smith: It might also be worth some sort of signage on a moveable pole post above the wall, something you can move and position that in front of a G theatre, no alcohol allowed this point. Mr. Cooper: That is a great idea. Mr. Smith: That is one last thing that should get somebody s attention no alcohol beyond this point, and your cleanup people as they are doing cleanup people as they are doing theatre work they could position those things in front of the correct doors. Mr. Cooper: I think that is an excellent plan. Mr. Smith: That wouldn t be terribly expensive I wouldn t think. Mr. Cooper: Actually we can do that with equipment we have on hand. That wouldn t be a problem to do. We are getting ready for Star Wars right now, so we have a lot of extra signage and things on hand. Mr. Smith: I have one last suggestion. Besides your signage I know you can t control the news media, but hopefully you can try to have Plainfield Plan Commission

5 some sort of news release with the area papers here and spell out some of these points, the ones the ones that specifically would pertain to the patron, the things about your staffing and so forth, they don t care, but the things about their behavior or what is allowed or not allowed, what is going to be different about the theatre? I think that would be a worthwhile thing for the news release and see if they could get it. In other words spread the word for yourself. Mr. Cooper: That serves 2 purposes. Mr. McPhail: I have a question on item 17. It says; For the first sixty days the patrons will be presented with a written notice of the control plan, how often are they going to go once a month or once every three months or 4 months. So I would think that 60 days should be longer than that. Mr. Brandgard: I would suggest striking the 60 days out. Mr. Brouillard: I noticed in the comments from the last meeting that the Commission had a couple of suggestions and one of them was to allow sales in only PG-13 and R rated movies. I understand that you went to G, did you consider PG-13? Ms. Soladay: I spoke to Carmike Corporate about that that is just something that makes a very difficult to do business. Many many many movies are PG-13 has tags about adult content and such and so anymore it is more of an adult content in a PG-13 believe it or not. So they just felt like that would just be so limiting that it would really render this proposal. I am just being direct about it. Mr. Cooper: Just adding to that I think this gets a lot of the movies like Peanuts, Monsters University, a lot of the movies you are going to have a lot of the little kids coming to are G. Mr. McPhail: PG-13 is not very restrictive anymore as far as I know. Mr. Cooper: I can list some of the things you can put in PG-13, but this is a public forum. Mr. Brouillard: I was just concerned, I see teenage couples coming to the movie their mom drops them off and they go see a PG-13 movie and I was wondering if there wouldn t be alcohol in there, I think as a parent I would feel a lot better allowing my kids to go in there and just have a good time. I don t know if having alcohol, the possibility of alcohol in that theatre would change my opinion of that. Mr. Cooper: It is understandable. If you are not aware most every movie that is released anymore is PG-13, there are very few that are actually R. There is a lot that are PG and G, but most are actually in that PG-13 range verses R. So that would make it very prohibited for us. Mr. Brouillard: I notice that you are allowing two 16 ounce beers, those are kind of tall boys, taller than normal beer? I am just wondering most movies are an hour and a half long, if you were to drink 2 of those in an hour and half I don t know if you could legally get in your car and drive. I was just wondering would you consider downsizing Plainfield Plan Commission

6 that? Mr. Cooper: Are you suggesting maybe a 12 ounce beer. The average movie is 2 hours and 12 minutes. Mr. Brouillard: Then I guess you got a safety there. Mr. McPhail: 30 minutes of previews. Mr. Cooper: If you are curious about Star Wars it is 2 hours and 52 minutes. Mr. Brouillard: Well with that fact I guess that would change it. Mr. Cooper: I do understand what you are saying. Mr. Kirchoff: I appreciate your efforts here and it is basically only for a year and we revisit in a year, basically ought to happen, right? Mr. Brouillard: I agree, you guys have really listened to what we have and you ve made a lot of changes. Mr. Cooper: Well we talked about Plainfield being a City of Values and we are all members of Plainfield here too, me and my staff we work here and we want this to be a great place and we want to be a great partner in the community, so we definitely want to make you guys comfortable in what we are doing. Thank you. Mr. Smith: I think my last observation would be that when you report to the BZA since we have had a strong interest about this maybe through Joe or whatever that could forward that report just for information to this board also since they will have a voice in this. Mr. Soladay: I think that is an awesome idea. If we get to the BZA that I will make that part of the suggested motion. Might I summarize the changes I heard this evening so that I could get them incorporated that number 5. A container of alcohol will have no more than 12 ounces of beer, not 16. Something like under number 6, moveable signage will be positioned in front of the entrance to G rating movies noting the exception. Mr. Smith: No alcohol in the theatre. Ms. Soladay: Then the last one, number 17 striking for the first 60 days and put each person who purchases. So my special request to you members of the Plan Commission is that the document that is presented to the Town Council and BZA, I would then submit to Joe in the next 48 hours. Mr. Kirchoff: amended. We could just say on item 2 there in the motion as Mr. Brouillard: Unless there are any other questions I would like to make a motion. This is for PUD , I move that the Plan Commission certify the PUD amendment request PUD amendment PUD as filed by Carmike Motion Pictures Indianapolis, LLC requesting the amendment of the Metropolis PUD phase II standards to allow the Carmike Metropolis Plainfield Plan Commission

7 18 Theatre to file a special exception petition to serve alcoholic beverages for on-site consumption in the theatre with a favorable recommendation subject to the following commitments being submitted on Exhibit A forms prior to certification to the Town Council: 1. The Metropolis- Phase II- Rave Theatre Development Standards dated 7/30/04 shall be amended as follows: 1.b. The primary use for Phase II, that being an indoor movie theatre, may file a petition with the Plainfield Board of Zoning Appeals (BZA) for a special exception to allow the sale of alcoholic beverages for on-site consumption in full compliance with Article A.2. Of the Plainfield Zoning Ordinance. 2. Substantial compliance with the Carmike Cinemas Alcohol Control Plan submitted file date November 11, 2015 as amended. Mr. Brandgard: Second. Mr. Gibbs: the board? I have a motion and a second, Mr. Klinger would you poll Mr. Klinger: Motion carries 5-0. Mr. Brouillard- yes Mr. McPhail- yes Mr. Brandgard- yes Mr. Smith- yes Mr. Kirchoff- yes Mr. Gibbs- no Mr. Brouillard: Do we need to vote on DP-15? Mr. Daniel: Yes. Mr. Brouillard: Any questions on that? Mr. Kirchoff: Again item 3 you will put as amended. Mr. Brouillard: I would like to make a motion; I move that the Plan Commission approve DP , as filed by Carmike Motion Pictures Indianapolis, LLC requesting approval of a Final Detailed Plan to allow the Carmike Metropolis 18 Theatre to file a special exception petition to serve alcoholic beverages for on-site consumption in the theatre finding that: 1. The Final Detailed Plan satisfies the Development Requirements and Development Standards specified in the PUD District ordinance establishing such district, 2. The Final Detailed Plan accomplishes the intent set forth in Article VI of the Plainfield Zoning Ordinance; and 3. The Final Detailed Plan provides for the protection or provision of the site features and amenities outlined in Article 6. C., 2. And that such approval shall be subject to the following conditions: 1. The Metropolis- Phase II- Rave Theatre Development Standards dated 7/30/04 shall become the Final Detailed Plan for Carmike Cinemas and is non-transferable to another movie theatre company subject to approval of the PUD amendment by the Plainfield Town Council. 2. In the event of different movie theatre company other than Carmike Cinemas occupies or takes ownership of the subject property, a new Final Detailed Plan providing permitted uses as regulated by Article a.1. And A.B. of the Plainfield Zoning Ordinances shall be Plainfield Plan Commission

8 approved by the Plainfield Plan Commission. 3. Substantial compliance with the Carmike Cinemas Alcohol Control Plan submitted file dated November 11, 2015 as amended. Mr. Smith: Second. Mr. Gibbs: Mr. Klinger would you poll the board. Mr. Klinger: Motion carries 5-1. Mr. Brouillard- yes Mr. McPhail- yes Mr. Brandgard- yes Mr. Smith- yes Mr. Kirchoff- yes Mr. Gibbs- no Mr. Gibbs: Next item on the agenda is DP Mr. James: This requires approval for a Final Detailed plan to add 49 truck/trailer parking spaces for Blackhorse Carriers in the Sierra Gateway PUD. The re-plat was done to combine 2.5 acres in lot 4 which is the subjects site, the current use site lot 5 some parking lot would be ancillary to the primary use, loading docks building #5 are located at the north and south elevations and Blackhorse occupies the south end which is adjacent to the site. East of the site is the A building which is owned by HSA in the PUD, the properties to the west and south were wooded and zoned AG and could become part of the plan. The required setback from Columbia Road is 30 but 40 is provided within the 30 is a drainage easement and then also a 10 landscaping easement, the landscaping had been positioned out of the swale. Required perimeter landscaping is level 4 along Columbia Road, but level 5 is what has been provided and that would be what would be required for the orientation of loading space development incentive. The east perimeter between FA building and this site is a required level 2 perimeter landscaping, the photometric plan in the parking lot lights comply and this was reviewed by DRC and they recommended approval of plans with the condition that evergreens are exchanged in the middle to screen the 6 closest spaces. Here is the site, 2 ½ acres that is the FAA building, Columbia Road goes up to Stafford; there is building #5, Ronald Reagan Parkway. Closer look at the site, here is Blackhorse, occupies the south end of the building, so it would be accessed from their truck court and no new access is needed, it would just get access from the existing curb cut and the FAA building, the retention pond that was master plan for this site, this is the secondary plat showing that lot 4 has been combined with lot 5 to make it all one site, that makes it ancillary to the primary use. Here is the site plan, 49 spaces on your road; here is the 40 setback from the drainage easement and the landscaping easement within that setback. The landscaping plan, you ve got level 5 here, level 2 here, and then this shows where the evergreens were exchanged with the trees that were there to give these 6 spaces more screening that is requested by the DRC. The photometric plan complies, pole light complies. So the plans have been revised for the DRC comments and comply with the PUD standards so is the landscaping screening adequate? Site cannot be seen from Ronald Reagan Parkway, and FAA provided a letter saying they do not object to the trailer parking. This is the letter from the FAA, the trailer parking will not require additional access, the site has Plainfield Plan Commission

9 already been master planned for drainage and the petitioner said the site was too small to add another building so is the added trailer parking for building 5 tenant an appropriate use of this site. With that I will have a seat, Jerry Kittle is here representing the petitioner and I am sure he would be glad to answer your questions. Mr. Kittle: Good evening, for the record my name is Jerry Kittle with Innovative Engineering; our address is 3961 Perry Boulevard up in Whitestown, Indiana. It is a pleasure to be here tonight on behalf of HAS this I think takes us back about 15 or 20 years from when we started the master plan, the whole particular site. It is an infill for this particular area, I don t really have anything else to add other than what Joe has already explained, we have taken the project through the DRC about 2.5 site, we are adding an additional truck parking spaces on it, we have a level 5 landscaping plan along Columbia instead of a level 4 which would be required. We understand and are sensitive to screening those trailers as well. There is a letter there now in your packet that Joe has presented tonight from the FAA saying that they do not have any issues with this proposed use. So with that, allow me to just open it up for you to ask me questions or comments, thank you. Mr. Gibbs: Any comments from the board at this time? I will open it up to the public for anyone in the public who is in favor or opposing this petition. Nobody coming forward I close the public portion of the meeting and open it up for the board for further discussion or a motion. Mr. Smith: Joe I didn t see a security fence around the site, do you anticipate a fence or anything? Mr. Kittler: At this time no we have not anticipated any type of a fence. You know there is quite a bit of grade change there from Columbia elevation wise to this parking lot, this time the existing building does not have security fence around it either, so Blackhorse is a lease tenant this Blackhorse Carriers is using the south side of that building, so none shown, none intended at this time. Mr. Smith: One of the things that was brought up at the DRC meeting, I realize it would be a lot to ask, but the six spaces that backup most directly to Columbia, I wonder if it is possible to slide those to the north east a short distance or eliminate them entirely, those 6. In other words that would give you a much bigger area for fence landscaping from the road. I realize it is a lot to ask. Mr. Kittler: Yes, point well taken and taken from DRC as Bruce took place in that, we did talk about it, we talked about it with HAS at this point and time just financially and physically we went the additional level on the screening and we agreed the evergreens so there would be greenery there. All along this edge here that was proposed so at this point and time we would not wish to remove those. Mr. Smith: When you actually get to the as built situation if it would be possible at all just to slide those to the right or to what would be the north east I guess, slightly just to create enough room for any additional landscaping that you can squeeze in there. I realize they have talked about evergreens year round for screening. The other thing Plainfield Plan Commission

10 I asked about if you drive there and you actually see the site that just seems to be a significant amount of earth like maybe a stockpile. Mr. Kittler: It is exactly that. It is a stockpile from when building 5 was built and as well as a stockpile from when the FAA building was constructed. You will see that level had been lowered probably some export of material that is going to happen with this particular site and smooth it out. The transition will not be as great as it is out there today. Mr. Smith: In the same thing, I realize it might be a lot to ask but when you get to the little earth work there, if it would be possible to create some mound between you an the FAA building, both for the physical separation but as I said for safety, you don t want some tractor trailer backing out falling into the next building. Mr. Kittler: I would note on that that we have additional curbing height and additional substantial truck height curb so that if there is the wheels of the trailer have a place to stop. I appreciate all of your comments. Mr. Brouillard: On the back of the FAA building there appears to be a box, like a rectangular box. Mr. Kittler: There is, it is in this area here, it is a carport that is right there on the western edge. The FAA building sits over here to the east. There is a drive and then there is a carport in which they put their cars that stops about right here comes down to the south. Obviously there is a set of gates the FAA has some gates and a fence around their particular area. Mr. Brouillard: I saw the box, I just couldn t read it. Mr. Kittler: The box is exactly the outline of that carport. Mr. Brouillard: Thank you. Mr. Gibbs: I think I might bring this to everyone s attention a couple years ago when they came before us the lot that is just behind ABC Distributors that was supposed to be put in for truck trailers. I visited that just a couple of days ago and I noticed that it has a large number of construction trailers in it now instead of what I would call trailer tractors. I would consider a misuse of that, but there is a petition here and if this is approved there should be some Mr. McPhail: Those are actually portable buildings back there. Mr. Gibbs: I don t think that is what was presented. Mr. Brandgard: That is different than what they are asking for here. Mr. Gibbs: I understand that I am just saying there needs to be some restrictions when something is presented. Mr. Smith: If this tenant leaves, I guess this is a permanent change for any tenant there. Plainfield Plan Commission

11 Mr. Kirchoff: I just have trouble with the request I think taking that many parking spots in that particular location is just not a good land use. It is right there on the corner and there is no way you are going to screen that, just personal opinion. Mr. Brandgard: The other half of that is it is not big enough to put a door if that has any consequences. The screening we have there is again that is not a road that is used much if we got a lot of screening there but it is not one that the public is using a lot is the difference. Mr. Smith: Is the AG a property on the west side of the road, is that the same developer? Mr. Kittler: No that is not HSA property. Mr. McPhail: The airport owns that. Mr. Smith: parcels. Well maybe they auctioned it; they just sold a lot of Mr. Brouillard: I think that is supposed to be a park, isn t it? Mr. Kirchoff: No, it is northwest. Mr. McPhail: At one time I think it was the bat habitat, I think it was temporary and it is gone now, it may not be it could still be habitat. Mr. McPhail: Ready for a motion? I move that the Plan commission approve DP , as filed by HSA Commercial Real Estate requesting approval of a Final Detailed Plan to add a truck/trailer parking lot for Blackhorse Carriers at 951 Columbia Road. In the Sierra Gateway PUD finding that; 1. The Final Detailed Plan satisfies the Department Requirements and Development Standards specified in the PUD District ordinance establishing such District, 2. The Final Detailed Plan accomplishes the intent set forth in Article VI of the Plainfield Zoning Ordinance; and, 3. The Final Detailed Plan provides for the protection or provision of the site features and amenities outlined in Article 6.,C.,2. And that such approval be subject to the following condition: 1. Substantial compliance with site plan, landscaping plan and lighting plan submitted file date November 20, And does that site plan have the evergreens in it, Joe? Mr. James: Yes, that is the revised landscaping plan. Mr. Brouillard: Second. Mr. Gibbs: the board. Mr. Klinger: I have a motion and a second, Mr. Klinger would you poll Mr. Brouillard- yes Mr. McPhail- yes Mr. Brandgard- yes Mr. Smith- yes Plainfield Plan Commission

12 Motion carries 4-2. Mr. Kirchoff- no Mr. Gibbs- no Mr. Kittler: Thank you very much, appreciate your time. Mr. Gibbs: Next item on the agenda is CP Mr. James: The CP-15 that is a resolution to adopt a new comprehensive plan. The plan was last updated in 2004, since Plainfield has grown from 18,000 in 2000 to 27,000 in 2010 and we are approaching 31,000 in about So you can see the need to update the comprehensive plan, we have experienced a lot of growth in the last 10 years. The comp plan is a blue print for future growth, how do we want to grow, how do we get there? That is done through the vision statement and goals and objectives. The planning area is in full compliance with the Indiana Code, while the comp plan is in full compliance with Indiana Code with regards to planning elements. Houseal and Lavigne were chosen to help us develop the plan the kickoff meeting, it was done back in September of 2014 and we have created a steering committee, key stake holders were interviewed and we ve had a public participation process and a community outreach, we ve had workshops, we ve had public meetings, they created a website so that the public could do online surveys and they created an interactive map. They helped the public tell us how they would like to see Plainfield grow. So the final draft has been done, it includes the implementation strategy, it is a policy guide for future growth, so tonight if you see fit the Plan Commission will adopt the comp plan by resolution, you will certify a recommendation to the Town Council and then the Town Council will adopt the comprehensive plan by resolution. So they ve started out with selecting the planning area, the planning jurisdiction, planning elements for future land use, housing, commercial and vessel areas, they did three sub-area plans, transportation and mobility, community facilities and infrastructure, open space parks and recreation and then arts culture and community character. This is the land use plan; this tells us how the recommended land uses should be as we grow. Then with the final draft they have the implementation strategy, it is an action plan that gives us recommended actions in order to implement the plan. There is action plans for each element. So with that I will have a seat and Drew and Devin have come down from Chicago and I am sure they will be glad to answer any questions you might have. Mr. James: Thank you Joe. Mr. Gibbs: Would either of you like to address the board? Mr. Lavigne: I m Devin Lavigne and I am one of the co-founders of Houseal and Lavigne Associates and Drew every step along the way was the project manager and I would just like to add the community has been great to work with throughout the entire process, all the outreach, all the interactions we ve had with the residents of Plainfield. The staple is the interviews in our steering committee. We think we have crafted a responsive plan to all the issues that have been raised throughout all of the different meetings. I think adequately addressing the issues and providing the policies that will guide you into the future and help realize the vision that we ve crafted in response to the aspirations of the community. Plainfield Plan Commission

13 Mr. Awsumb : As Devin I think one of the things was we came into a community that had a good history and a good foundation of planning. We had a good sense of who the community was, where it has been the last 10 years and a good sense of what the future looks like. So it was really navigating that and trying to build a set of tool boxes or a policy directions or a response to that in a way, it has been consistent with Plainfield s recent success. Mr. Gibbs: Any questions from the board at this time? Mr. Kirchoff: I have some later but not now. Mr. Gibbs: At this point I will open it up for the public, anyone wanting to speak in favor or opposing? If not I will close the public portion of the meeting and open it up for the board for further discussion or a possible motion. Mr. Kirchoff: I got this Saturday and quite honestly 170 pages I will tell you I am sure I didn t catch everything but I did find some typos and some things we had asked to be removed that were still not removed, so this is quite frustrating. Do you want typos tonight or what kind of conversation do you want? I hate to approve a plan that has got errors in it. Mr. McPhail: The things that I have found other than I think there is only one issue that I found that I didn t think needed to be in there. You know we got entities misidentified like Hendricks Regional Health is something different and just things that would be embarrassing if we don t get them cleaned up. Mr. James: We know there are some typos with a document that large it is hard to catch everything and we were going to get them cleaned up before we presented a draft to Town Council. Mr. Kirchoff: I would like to go to page 39, this is an issue, and this is probably the forth time I have brought it up and it is still in there. It is under growth and annexation, it is objective number 1, to establish a boundary area agreement with neighboring municipalities we were very explicit that that was not to be in there. I know I missed the meeting that night and I understand there was pretty pointed conversation that night. Mr. Lavigne: You are exactly right, Bill. There was substantial discussion as we talked about it in another part of the plan where it is being removed. Mr. Kirchoff: It is still on page 39. Mr. Lavigne: Right, under the growth area plans is where we had that in there with a significant discussion. So we will remove that. Mr. Kirchoff: Then also I think on 39 I just remember a little bit of history we had, the last bullet on the bottom of page 39, establish a property of rental registration program to increase landlord and lessee responsibility. Boy did we go through, I guess I hate to see that, you weren t here we took it with both barrels. Plainfield Plan Commission

14 Mr. Brandgard: I agree with you, but I still think it is a good thing to do, how we get there and if we get there. Mr. Kirchoff: Maybe consider instead of establish. I am a proponent of it. Mr. McPhail: I am a proponent of it and I am sorry I missed the last meeting we went through this, but I did send Joe some notes on it back then. Mr. Kirchoff: I would be comfortable if we were to consider it but to say we are going to establish it, I mean, Andrew we just got Mr. Lavigne: The State has made it a lot more difficult than it used to be actually to even establish that type of program, but I think it would be interesting to study it. Mr. Kirchoff: Yes, maybe that is a better term, study it. Mr. Brouillard: We have had conversation several times throughout I think it is a couple of other areas where that was brought up. Mr. Kirchoff: Well the way we went about it really created a Mr. Daniel: Let me make a comment before we spend a whole lot of time on this. If and when the Plan Commission approves this you certifying this to the Town Council. So I don t think you can certify this and then have it changed after it leaves the Plan Commission. So it is unfortunate that it is not ready tonight, but if we are going to sit here tonight and make changes. Mr. Kirchoff: That was my question. Mr. Daniel: I do think that you can t sign a resolution saying we are certifying this it is what the Plan Commission approves then submit to the Town to adopt and then turn around and between now and the Town and have it changed. Mr. Lavigne: Could they certify subject to revisions? Mr. Daniel: I just don t think that is, I apologize you fellows came down here, but the resolution is Mr. Lavigne: I guess I would see how extensive they are before you suggested that, I mean if this was the only one I would say that, but we are only at the first step. Mr. Brandgard: I have a question again on 39 under growth and annexation the third bullet up, it says as growth occurs coordinate service distribution, land use development with Hendricks County, Guilford Township, Liberty Township, and Washington Township. What do you mean by that? Of the four you have listed there is only one that is a Government entity that deals with anything, the other there is no jurisdiction over land use or anything. Mr. Lavigne: I guess they are like township roads or other parts of Plainfield Plan Commission

15 the municipal info structure. Mr. Brandgard: I was going to say but that is County, the Townships have no control over hardly anything. I am just coordinating with the County. Mr. McPhail: The County controls all of the zoning and planning in the unincorporated areas, right? Mr. Kirchoff: And Townships don t have infrastructure. Mr. Smith: Parks is all that they have, maybe. Mr. Brouillard: Now regarding all of these action items, a lot of these are suggestions that you are making to us. There is hundreds of suggestions in here, it would be up to us to prioritize how many of these we actually do or what order we do them in, so when I see establish the property rental registry, that may be so far down on our list of things to do that maybe never even gets done, right? Mr. Kirchoff: Where I am coming from, this is going to be a public document and I can tell you the people were really upset over that, if they see that is what we are saying that is what we are going to do, we are going to hear it. Mr. McPhail: That is all they read. Mr. Brandgard: Another part of it, we are as a community we are pretty proud of the fact that we follow the comprehensive plans and I don t know any of the previous ones we failed to do what was in them, but to load this with something we know we are not going to do doesn t make a whole lot of sense. Mr. Kirchoff: So do we need a workshop or do we just need to sit down with Joe and give him our comments? I probably have a dozen and I shared with you my main concern, the rest of it is typos. One project is mentioned in here that we ought to do and it is already done, so we should take that out and that type of thing. Mr. McPhail: I have 16 pages noted; I mean something on 16 different pages. That may be a typo, I didn t have time to compile them because I just got the thing Friday to read again and it took me most of today to do it. On page 40 they got Hendricks County Economic Development Authority and it is partnership. The next page has Hendricks County medical and we don t have a Hendricks County medical. Just little things like that. Mr. Smith: Metropolis Parkway on 109. Mr. McPhail: One of them and I don t know how we really ought to state that, I am on page 45 and it is land use involving influences. Much of Plainfield s growth since it was found in 1904 and previously we said it was founded in 1832, but it was reorganized in 1904, you know I don t know if that confused anybody and further back it does state that. Mr. Daniel: I think there is going to be some overlap what each of you Plainfield Plan Commission

16 have found, but I am sure there will be some differences too. Mr. Lavigne: I would love to hear subsequent policy; we can get a list from Joe of the typos. The first policy that Bill brought up was something to get discussed and other things like that. Mr Awsumb.: I had some other issues at the workshop I had the biggest conversation about the future of I-69. This is other than some of the deletion not a big change from what we looked at the last workshop with the exception of some of the map changes and some of the new content of how that might impact land use. The other items we can get cleaned up that is very straight forward. Mr. Kirchoff: That is the only policy issue I have, everything else is a typo or misnaming or there is one in here you suggested we should consider it s done. On page 90, 2960 Main Street, that project is done. Mr. McPhail: You know two or three places you mention growth between 2010 and 2019, and that confused me because part of it is history and we are only going four or five years into this new comp plan. Can you explain why we are using that? Mr. Lavigne: Sure it is sort of the trickiest part to planning, you are in-between census years so the data is a fact of 2010 and so then all of the projections are based on 2010 census. You are seeing the theme. Mr. McPhail: That just seemed a little confusing to me because we ve got some things that are newer than 2010, not a factual census information. Mr. Lavigne: We can look at a couple different demographic sources, but all of these numbers are gathered less than a year ago. Mr. McPhail: Opening page 3 the second sentence under purpose of plan it says title 3674 of the Indiana Code empowers municipalities adopt comprehensive plans which much state (inaudible). I think it should be must. Mr. Daniel: Must that is right. Mr. McPhail: And you know Bill I don t normally catch those things; I usually depend on Bill to catch those. Mr. Kirchoff: I got tired, I know there are things in here that I didn t catch and thought and I just, wow. 170 pages and I tried to get it done. Mr. McPhail: I would be glad to give you a list by page I guess if that is the easiest thing to do. Mr. Brandgard: There is another one on page 40, 32 of the right hand column. 4 th bullet up, says work closely with the Hendricks County Representative, Plainfield at least, I don t remember the group over there that works with the airport on this, so I mean in the same way with working with Hendricks County Economic Development Authority, we Plainfield Plan Commission

17 already mentioned that authority is wrong but the way it is stated it says to work with them like we are not doing it now. It ought to be continued too in both cases. Mr. Kirchoff: So it would be well for us to put a list of all we see and send it to Joe and then Joe if you can share it with everybody so we are all up to speed. Mr. McPhail: There is a lot of these action plans are things we are currently doing. Mr. Kirchoff: Surely in the next week we can get the list to Joe and have it updated so we can approve it in January. Mr. Gibbs: Consensus on that? Mr. Brandgard: Mr. Chairman I would move that we continue CP to the January meeting. Mr. Kirchoff: So that is by the 14 th. Mr. Smith: Second. Mr. Gibbs: board. Mr. Klinger: I have a motion and second, Mr. Klinger will you poll the Mr. Brouillard- yes Mr. McPhail- yes Mr. Brandgard- yes Mr. Smith- yes Mr. Kirchoff- yes Mr. Gibbs- yes Mr. Daniel: When did you say the meeting was in January, Bill? Mr. Kirchoff: No comments to Joe by the 14 th of December. Mr. Daniel: I thought you said January 14 th for the Plan Commission. Mr. Kirchoff: A week from today. Mr. Brandgard: I will comment on one thing I like the size we have here, it is pretty real. Much better than I think the last one was, at least in my opinion. Mr. James: That concludes our public hearing portion. OLD BUSINESS/NEW BUSINESS Mr. James: Next items are old business and new business. Next item is the Planning Zoning (inaudible) fee increase report. It has been 10 years since the planning and zoning fees were last updated, so I am proposing a fee increase to update the fees to get them in more line with what surrounding communities charge for these fees. I was informed tonight that we have to do a cost analysis before we can take action on this, we can t just do a comparison. So this has been provided to you, it is a step requirement that you have to do for cross Plainfield Plan Commission

18 analysis. Mr. Kirchoff: So do we have to hire Umbaugh or somebody do that for us or how does that get done? Mr. Klinger: We can probably do it internally. Mr. Brouillard: How does that differ from a comparison do you know. Mr. James: I think we have to calculate staff time, what it takes to review a certain petition application. Mr. Brouillard: I see, okay. Mr. McPhail: Joe on this exhibit 2, what was your proposed fee? Mr. James: Proposed fees? Mr. McPhail: Were you proposing the average? Mr. James: No, that is in exhibit 4. Mr. Kirchoff: Kent, where I read that the percentage change column, that is us compared to the average. Mr. James: That is right. Mr. Kirchoff: That is what I thought it was. Mr. McPhail: I didn t spend a lot of time looking at it. Mr. James: Exhibit 3 is the percent change. Mr. McPhail: Okay and exhibit 4 was what you were proposing. Mr. James: Yes. Mr. McPhail: You ve got to go back and review all of those. Mr. James: Yes pretty much. You ve had a chance to look at them and then if you have any comments or recommendations get those to me. Mr. Kirchoff: I guess the question, as I read through this Joe and I look at Andrew as well, typically how much lead time should we give, because developers are going to want to incorporate this into their pricing I would assume, so you would need some type of lead time, is there a legal requirement, Andrew? Mr. Klinger: I am not aware of a legal requirement. Mr. Daniel: No I don t think so as far as a lead time concern, no. Mr. Brandgard: As I recall we usually give them 4 or 5 months lead. Mr. Kirchoff: That helps, thank you. Mr. Smith: Hopefully it could be done in January that would be Plainfield Plan Commission

19 informed before they started on the spring. Mr. James: Next item is to establish a zoning ordinance amendment committee. We are going to have to amend a zoning ordinance based on the last moratorium we established for the mini cell towers and then if we pass an additional moratorium this committee will have to review proposed amendments for any proposed changes to the zoning ordinance, so I think it would be good if we just went ahead and established a zoning ordinance committee. We will need a motion on that and we will need to establish the committee tonight. Mr. Daniel: determine the You can do that by motion, the Plan Commission just Mr. Kirchoff: Is that a citizens or staff committee? Mr. James: It would be staff and also members of the public. Mr. Brandgard: We can create the advisory committee of citizens and populate it later. Mr. Daniel: Create the committee and fill it how ever you want to, yes that is right. Mr. McPhail: So we just need a motion to form a committee? Mr. Daniel: My suggestion would be that the Plan Commission, if that is what you want to do is you approve that and appoint probably Andrew and Joe and anybody else you feel appropriate to determine what the population of that should be. I mean who might be on that and make a recommendation to the Plan Commission. That is just my suggestion. The Plan Commission members have some ideas and then give them to Joe and Andrew. Mr. Brandgard: I just want to say, you create a committee and we are looking at the micro cell towers, but the same committee would look at any Mr. Kirchoff: It is a Zoning Ordinance Amendment Committee is what you are asking for. Mr. James: That is right; they would look at any proposed amendment. Mr. Kirchoff: I would move that we would authorize the Town Manager and the Planning Director to form a Zoning Ordinance Amendment Committee and anything else? Mr. McPhail: Second. Mr. Gibbs: I have a motion and a second, all those in favor signify by saying aye, opposed, motion carries. Mr. Kirchoff: Joe before you get to that can I ask the question, is this a committee then that can do a zoning ordinance review for a host of things, I mean we would be talking about commercial jurisdiction, we were talking about that, it is what this committee can do for us? Plainfield Plan Commission

20 Mr. Daniel: I would assume it is going to look at anything in the zoning ordinance that appears to need a revision. Mr. Kirchoff: Okay. Thank you, I appreciate that. Mr. Smith: And there would be things that would come out of this comp plan through this committee. Mr. Daniel: Let me make a comment before we get to this last item. We created this moratorium on the mini cell tower thing, there is a suggestion here about moratorium about gas convenience store, I do think those are substantially different items and I think if the Plan Commission is going to create any kind of moratorium on what I consider a substantial land use item like that, you should have a deadline on that as to when that is going to be, I don t think you can leave that open ended. Mr. Kirchoff: The way I would think about that is I would support creating a moratorium if this committee, that was what I was asking about this committee. If this committee then would be charged with reviewing that part of the zoning ordinance so that they could come back with a recommendation so we could lift the moratorium. Mr. Daniel: I agree with you Bill, but my concern is, I don t know how long this committee is going to take. If they really get into the plan and the whole ordinance and they are spending months looking at the whole ordinance in the meantime we got a moratorium sitting here that someone cannot even apply, I think that is a problem. Mr. Kirchoff: I am with you, I understand. Mr. Klinger: So Mel, you are suggesting that there should be an end date on which the zoning committee should come back with some recommendation. Mr. Daniel: Yes on that item. Mr. Brandgard: That probably holds for both of us. Mr. Daniel: Well the one, while you are just looking at the entire zoning ordinance, that could turn into a major effort, but when you just say we are going to pick out a particular land use, we are going pick out a particular land use and we are going to say you can t do that and I think you got to put it down on that. Mr. Kirchoff: I think we are on the verge of another growth spurt; we can t sit here and say no more gas station convenience. Mr. Daniel: That is my point. Mr. Brouillard: Especially with the comp plan, I think gas stations are an underserved market. Mr. Kirchoff: I hear that but I do not understand it. Mr. Brouillard: People are going to read that comp plan and go hey, I got a gas station for you. Plainfield Plan Commission