TOWN OF PLAINFIELD TOWN COUNCIL. May 9, 2005

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1 TOWN OF PLAINFIELD TOWN COUNCIL May 9, 2005 The Plainfield Town Council met on Monday, May 9, In attendance were Mr. Gaddie, Mr. Brandgard, Mr. Fivecoat, Mr. McPhail and Mr. Kirchoff. PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Approval of the minutes of the regularly scheduled Town Council meeting of Monday, April 25, Approval of the third reading and adoption of Ordinance No to OD, Office District and GC, General Commercial; Ordinance No : Town Center Zoning Ordinance Amendments and Ordinance No : Brunswick Park Annexation. 3. Approval of the March 2005 Monthly Reports for the Plainfield Parks and Recreation Department and the April 2005 Monthly Reports for the Plainfield Police Department; Plainfield Communication and Department of Public Works. 4. Approval of the Human Resources Director s Report dated May 6, 2005; Utility Billing Director s Report dated May 6, 2005; Town Engineer s Report dated May 7, 2005 and the Transportation Director s Report dated May 6, Approval of the Payment No. 027 for the Plainfield Recreation and Aquatic Center from the Capital Projects Development Fund in the amount of $97, as recommended in the Town Manager s Report dated May 9, Approval to enter into a contract for $45, with NI Solutions to develop a strategic plan for development of a broadband fiber optic network to connect all municipal buildings and authorize Councilor McPhail to sign the agreement after review and approval by the Town attorney per Councilor McPhail s Report dated May 6, Approval of a contract in the amount of $66, with Unger Technologies to install an enclosure to surround the air conditioning chiller on the north side of the recreation center per Councilor s McPhail s Report dated May 6, Approval to enter into a contract with Fararr, Garvey & Associates, LLC in an amount not to exceed $112, for design improvements to Reeves Road between SR267 and Perry Road subject to final approval of the Becton Dickinson Company Board of Directors for construction of a warehouse/ distribution facility on the north side of Reeves Road and authorize Councilor Kirchoff to sign the contract per the Transportation Director s Report dated May 6, Acceptance of Columbia Road between Stafford Road and Reeves Road per the Town Engineer s Report dated May 7, Approval to waive treatment plan portion of sewer connection fees in the amount of $1, for the David and Penny Cooney property located at 207 Masten Street per the Town Engineer s Report dated May 7, Approval of Change Order #10 to the contract with Building Crafts, Inc. in the amount of a credit of $9, for multiple additions and deletions of items for the Southwest Wastewater Treatment Plant per the Town Engineer s Report dated May 7, Approval to release the Letter of Credit Number S in the amount of $80, for curbs, streets, topcoat and asphalt path for Saratoga Crossing development located on Concorde Road per the Town Engineer s Report dated May 7, Approval to release the following performance bonds for Fairfield Woods Section 1 per the Town Engineer s Report dated May 7, 2005: Street Topcoat Bond Number $23, Sidewalks Bond Number $54, Approval to reduce the following performance bonds for Fairfield Woods Section 2 per the Town Engineer s Report dated May 7, 2005.! 1

2 Sidewalks (Current) Bond Number $78, Sidewalks (Reduced) Bond Number $24, Mr. Kirchoff made a motion to approve the Consent Agenda as read. Second by Mr. McPhail. Roll call vote called. Mr. McPhail yes Mr. Kirchoff yes Mr. Gaddie yes Mr. Fivecoat yes Mr. Brandgard yes 5-ayes, 0-opposed, 0-absent. Motion carried. PUBLIC HEARING: Duke Realty/Brunswick Park Annexation Mr. Carlucci said the public hearing tonight is for Duke Realty Construction. They have requested to annex the Brunswick Subdivision, which is located on the north side of Reeves Road on the east side of SR267. They are requesting annexation of approximately 62.3 acres. That would consist of the former Brunswick Subdivision, Sections 1; 2 and 3. That area is completely surrounded by the Town. Actually one section of Brunswick Park is already in the Town. We are bringing in Sections 1 and 2. The other section is already in the community. The actual annexation will be a little larger than the 62.3 acres because we have to bring in the right-of-way of Reeves Road into the Town of Plainfield. That is the reason for the public hearing tonight. Mr. Brandgard asked, is there anybody in the audience who would like to address the Council relative to the public hearing tonight; which is the Brunswick Park annexation, Sections 1 and 2? Being nobody coming forward the public hearing relative to Duke Realty, Brunswick annexation is now closed. BID AWARD: Clarks Creek Interceptor Sewer, Phase 4 We have a bid award scheduled for this evening. recommendation? Do we have a Mr. Belcher said yes we do. We received bids for the Clarks Creek South Interceptor, Phase 4 at the last meeting. There were four bidders. This is an odd situation in that we had a base bid and an alternate bid. The low bidder changed depending on if we decided to accept both. Eagle Valley Construction would be low on the base and Central Engineering was low if we were to accept the base plus the alternate. It is our recommendation that we go with the base bid only as we do not have the easements acquired for the alternate section of that sewer. Rather than take the chance for there to be a delay to the contractor, which would cost more money, we would recommend awarding to the area we know we can build in. So, with that I would recommend awarding Eagle Valley Construction for the Clarks Creek South Interceptor, Phase 4 in the amount of $529, Mr. McPhail made a motion to accept the Town Engineer s recommendation and award the bid for the Clarks Creek South Interceptor, Phase 4 to Eagle Valley Construction in the amount of $529, Second by Mr. Fivecoat. Motion carried. BUSINESS FROM THE FLOOR Ms. Winnie Mechem at 1803 Crystal Bay, Plainfield said I m here representing the Plainfield Chamber of Commerce as their President this year. I just wanted to real briefly let you know that this past year we have maintained approximately 250 members in the chamber. Our Executive Director, Mr. Kent McPhail has consistently gone out and called on these businesses. We are prepared to not include the businesses who forgo not paying their membership. We have done a better job this year than we have done in the past. We have given in 2004 three $1, scholarships to two Plainfield graduating seniors and one Cascade. We are doing the same thing again this year in We have consistently helped with the fire safety that was at the Plainfield Commons sponsored by Premier Properties. We have helped with the United Way Day of Caring, the Youth Day of Caring. We have helped with the Farmer s Market, the Quaker Day Parade honoring veterans. The last few years we have helped with the Christmas Tree and lighting ceremony at the chamber and Mr. McPhail serves on a couple! 2

3 of the boards, one of which is the Hendricks County Economic Development Board. We would like to respectfully submit that you continue to fund us as you have in the past. The monies are very much needed and appreciated and that is my request. Thank you very much. Mr. Kirchoff asked, do you have a request for a specific amount? Ms. Mechem said just what you have given in the past. Mr. Brandgard said I think it was $25, Mr. Al Bennett said I m here tonight to represent the Indianapolis Airport Authority. I m the Hendricks County representative on that eight-person board. It is a pleasure to be here. I do take this responsibility serious since I live in this community. I have noise on top of me like you do. Having served now for almost three months I m finding that the airport authority has been very responsive on many things and not so responsible in others. So, I m going to give you a report tonight and I would like to say that I intend to give a report on a regular basis obliviously to any of you on a personal basis at any time. But a public report like this I think is due when it is requested. If it is not requested, I will be here approximately every two or three months. I have been going through quite a learning curve to learn about what is going on at a large airport. The Indianapolis Airport Authority is made up of eight appointments mostly by the Indianapolis Mayor. But we are fortunate to have an appointment from Hendricks County so that we can fill the gaps to be able to do a better job communicating on the issues of the community in which the airport affects the most. As you know, there is a company owned from England by the name of BAA. Under Mayor Goldsmith he placed this operation of the airport under their contract with them. BAA are very professional people in operating airports in every regard. All the issues that I have had to learn let me just mention a few. Contracting with all of the vendors at the airport, car rentals on airport authority, airline schedules and spaces, noise mitigation measures, shuttle buses, fire and police protection, all the reliever airports that are operated by the airport, those being Eagle Creek, Metropolitan, Mt. Comfort, the downtown Heliport and, of course, our own Hendricks County Airport, the Gordon Graham Field. There is so much more that goes on, all the hangers. Almost every square foot out there is leased or produces income of some sort and this is managed by the BAA staff. I would like to report to you that there are two major properties in Hendricks County that are going to be placed back on the tax rolls. Brunswick Park is going to be sold. In fact, it was approved in today s meeting of the airport authority to be sold to Duke Realty. Duke Realty, with Becton Dickinson, BD in short, if they close on their deal by June 15 th, they will be bringing in almost 200 jobs with a range from $15.00 to $22.00 an hour. Both the mayor and the governor were behind this project, approved that Duke Realty be able to bring in this client. So, Brunswick Park addition is 71 acres of airport authority acreage and, of course, there is another 5.8 acres that will go to Duke in order to help them expand one of their own properties. We had quite an up and down on this and finally we had a little meeting out here last week with a couple of you and we made a little change in that in order to get the transaction moving. It had no problems in today s meeting. I might say that BD, a New Jersey group, is on the north side of Indianapolis and looking for expansion and they are a medical technology company that I think will be a real asset to our community. The old Speedway Airport near Brownsburg is another piece of property that is being readied for sale. It is in the process of being surveyed. A land survey is being made and appraisals made and it will probably be up for sale in days. That is about 200 acres. That particular property is divided by the north/south corridor coming out of Brownsburg. So, we don t quite know the configuration of that property yet but it is going to be placed back on the tax roll. We are also attempting to make some movement with the Gordon Graham Airport. This is the newest airport that the airport operates. It has been operating now for about three years. As you know, these properties around the Indianapolis area, that are considered reliever airports, are in order to get the smaller craft out of the big airport. Graham Airport is not as economically feasible as we want it to be.! 3

4 Therefore, we are setting up an advisory group of eight people that will help with some issues such as zoning. There is not water and sewer to that facility yet. There has been a plan put together but it is not there. There are probably a good half dozen issues that we will take up a week from today that will be the first meeting of this advisory group. We also approved in our meeting today, the airport authority did, a new flight school that is going to begin at the Gordon Graham Airport. Therefore, there will be more activity. The terminal out there is simply a wide trailer right now and it will have more activity and will be opened on weekends. I think if we can develop more industrial and economic development around that small airport, it is going to help the entire community of Hendricks County. I might say that Midfield Terminal is going to be one of the larger projects in the State. We approved some of projects to be put out for bid today. Construction should be starting the middle of summer, a one billion dollar project. If you take that project and doing a stadium downtown, it s going to be the two largest projects in the State. So, that is well underway and most of the design is completed. We have some issues here in Plainfield that I m working on and I m communicating with you folks. The billboards on I-70 is an issue that we are going to be continuing to work on. And zoning and coding issues that we want the airport authority to be aware of and be concerned about and also appreciate as far as Plainfield issues are concerned. And then we have a Ronald Reagan Parkway intergovernmental agreement that we will be working on as well. I called Mr. McPhail this afternoon and stated that I have set up a meeting with the chairman of the airport authority with the folks here in Plainfield to talk about some of these issues. So, that we can lay them on the table and try to get them resolved for future development. As Plainfield moves east, particularly in the industrial development, and with the corridor coming up on the east side of the County and tying in with all of the interstates that the corridor is going to do, there are a lot of issues that we need to deal with. That is going to be on the front burner as far as I m concerned. Mr. Kirchoff asked, what is your date on that? Mr. Bennett said May 24 th at 9:00 a.m. any questions, if I need to. I would be glad to answer Mr. Fivecoat said I would like to commend you for being on that board and stepping up to the plate for Hendricks County and Plainfield. I m new to this Council, this is my second year and the first year we didn t have a report like this. It is very much needed to have a twoway street. I would like to commend you on the position that you have taken in helping us here in Plainfield and Hendricks County. Mr. Bennett said thank you. I appreciate those remarks. Everybody realizes that I m one of eight but I m finding that they are welcoming suggestions. They were told that I will bring them issues and I would appreciate their attention and they are giving it. We came back out here Thursday and one of our great staff members who deals with property had an encounter with Mr. Carlucci. I thought it was a great meeting so we are going to continue those. Mr. Brandgard said as I mentioned earlier, when we first brought up the thought of you going after that appointment, what you said you were going to do you are doing, and I think we all appreciate that. We know you will keep it up. Getting us set up with a meeting this soon after you started is good news. Prior times when we have had meetings, we had to go through our legislative representatives through the City of Indianapolis. So, again we appreciate your efforts for the counties and the towns and townships that we have. We welcome you back at any time. Mr. Chris Winkhouse at 1229 Terry Dr., Plainfield said I m representing a group of people here who have dogs and we have been meeting regularly for the past six months. We feel there is a need for a park in the City of Plainfield. We have been meeting daily as a support group for each other. We want to make an official proposal for a dog park here. We would also like to express our appreciation for the use of the baseball fields for the past winter or so. We have been! 4

5 sharing the baseball fields and we understand this has caused some concerns and raised some problems. It has been handled by the public officials. We would like everyone to know that we are extremely diligent in cleaning up after our animals, the waste that is there. We also clean up after anybody else that has been there. We carry bags with us and we try to do the best we can but I know this has been an issue with the parks. We are sorry that the problem as persisted. That causes frustration for all of us. We realize now that the baseball and softball season is here. We are officially shut out and we are asking the Town of Plainfield and the Parks Department to consider a place that the dog owners and their faithful friends can call their own. We would also like the Council members and the Parks Department s officials to know that this defacto dog park started quite by chance. Within a very short period of time a group of us dog owners walking independently with each other in the park system found each other and discovered the same dilemma. We each had young active dogs on a short leash not necessarily getting the exercise and socialization needed and an unhappy households resulting with the family pets returned home still full of energy. Our solution is wouldn t it be nice where we all could meet together and let the dogs play off the leash. The temporary answer was the softball and baseball fields at Hummel Park and later at Swinford. This was during the winter and the parks were vacant but they didn t stay that way for long because there were a lot of happy dogs playing off their leash. There were only a few of us there and before we knew a lot of people would come by and see us and stopped in and now we have dogs on a couple of different occasions get together. A dog on a leash is a difficult problem and for a young dog it is a real problem. We think the answer to this problem is a place of our own. So, we are here tonight to express our thanks and appreciation and to bring to the table some thoughts we have gathered from other operating dog parks from interested individuals and groups and organizations for a Plainfield Park. Our goal is to find a convenient and satisfactory site for the dog park in Plainfield. We believe the establishment of a dog park is a win win situation for both the dog owner and non-dog owner alike. Our objective tonight is to be looked at as a feasibility study group in cooperation with the Town and park officials to study on it. Items would include, but not limited to, site proposals, funding, amenities, maintenance, rules and regulations, operational procedures and advantages to the Town. Included in the study we would like to offer our resources, some of which are provided in advance for your Council packets to show that we have been working toward the idea of a dog park. For the last six weeks we have been gathering information different sources that we believe will be helpful in planning for a park in Plainfield. We would like to offer the most helpful resource information and our volunteered time to act as a liaison between the Town park officials and community at large. Some of this information has been gathered from the Indy Parks Department. It s not in operation yet but it is going to becoming in operation soon. The land was donated by C.P. Morgan for the use as a park for the dog park. Organizations that have shown interest has been the Hendricks County Humane Society and possible grants that might be available through Pet Smart, charities, the Hendricks County Community Foundation, Pet-Agree, Food for Dogs, etc. There are different ways that we can organize monies to support this park. We would like to locate an immediate but temporary area for our dog park to be used in the interim. We believe a temporary site would help to generate the initial interest. We do not wish to create funding problems but we do watch park improvements being made continually and we would like a dog park to be a major consideration. We believe that dog parks are not a novelty but instead a sign of the times. We would like Plainfield to continue to be a trend setter in the parks and recreation by recognizing a need for dog parks and capitalize on the growing pet industry, which is reported to be thirty-four billion dollars and growing annually. With the proximity of the airport Plainfield would be a perfect area to be known as pet friendly. With that in mind I would like my daughter, Emma to speak. Ms. Emma Winkhouse said back in December 2003 we got a puppy. It s a Golden Retriever and he has been wild like ever since so we would walk him daily just down to Hummel and back. One night we ran into another lady and we decided to let our dogs run together. Ever since we have been letting them run together and it has been great. It has made a difference. I think having a lot of people in Plainfield having dogs it would be a great thing to have a dog park for all of them to run loose and just have fun together.! 5

6 Mr. Brandgard said I appreciate you coming in and stating what you had to say. That is great for a young person to do that. It takes a lot of courage. I would like to commend you. Relative to the request I have to say I have brought that up several times over the last few years. It s not something that we have thrown out the window but with everything else that is going on in trying to get settled within the parks system and the Town itself it is one of those things that we said that it something that we need to do sometime. I think with that said I would like to say that we would go out and do that today but I don t think we can. But if we have a working group that the Town could work with, we can probably come up with some solution. I don t know what it would be at the moment or how soon. We are trying to obtain land to replace Lovell Field up here and once we get the land we have to develop it into the fields necessary for the sports. At the same time I m sure we will find some other property that something can be generated with. I think with your help in obtaining the various things that are required to do that we can probably come up with a solution. I will open it up to the rest of the Council for comments. I think it is something that has been needed here in Plainfield. I think, like you said, we can work with them and see if we can come up with a solution because it is not going to be overnight. I wish it was but it is going to take some time and money involved. But I think the Council is willing to listen and work with you and see if we can come up with a solution for the problem and get you a dog park. Mr. McPhail said we obviously have a pretty big agenda right now with things that are on the drawing board in the Parks Department that we need to finish up and move forward on including the athletic field and our trails. We have several projects that are going on. I read through the material that was submitted. There was a suggestion that we look at Anderson Park. I personally believe that is a bad choice and not a piece of property that I could support making available at this point. As we are looking around, obviously, there has to be a more suitable place than Anderson Park. I have read through the material and I will read through it again. There is a lot of stuff to digest in one evening. There is quite a bit of information that has been given us and revenue and expense charts that I don t quite understand. But I think as we move forward in looking at some of these things, it is certainly no different than anything else. Mr. Kirchoff said it is a matter of priority. As was said, the plate is full and we can see where it fits in with the priorities. Mr. Brandgard said what we are saying about priorities is the Bob Ward Park we tried to get going for three years or so. It keeps getting pushed aside while we are dealing with other things. I think the Anderson Park piece we have some well fields out there and we need to protect those. Again, with the dogs running around through there it probably wouldn t cause a problem but we wouldn t want to create an area where you could have a problem. I think between Mr. Prince and Mr. Castetter and Mr. Belcher and Mr. Carlucci and Mr. Rudolphi who is responsible for the Parks Department we can start some work on understanding what it is and trying to find a place. It is just a case of trying to fit your request in with everything else that we already have on the plate. This is a busy time of year trying to get the parks cleaned and the aquatic center up and running, etc. I m not wanting to say no. I m just saying we will work with you and I think the main contact that you should have is probably either Mr. Rudolphi or Mr. Prince and we will see what we can come up with. We do appreciate you coming in. Mr. McPhail said someplace in the material that you submitted there is an indication that you do fenced off areas. Is that something that is necessary to begin with? You have been running in opened areas I assume. Mr. Winkhouse said we have been running in the baseball fields. Mr. McPhail said they are fenced in. Mr. Winkhouse said right. The open areas wouldn t work. They get pretty wild at times and chase each other. But we have even been trying to think of some temporary sites where we could possibly take the dogs. The baseball fields have been great but now that baseball and softball is starting we really can t do that any longer.! 6

7 Mr. Carlucci said I could get with Mr. Prince and Mr. Rudolphi and one thing I would like to do is bring the Township Trustee in on this because they have a pretty substantial park. And get with Mr. Winkhouse and put together a committee to start working on this. One good example that I can give is we had young adults from the Middle School and High School coming in about a skate park and that led to a skate park. But that was before we went under construction for the recreation center and aquatic center and trails and everything else. But we have some ideas where maybe this could be located. I scanned the materials and put them on CD-ROM so we have them permanently but I couldn t get the brochures scanned. Maybe we can talk to Mick Hickam and get someone from the Township involved in this and then we can sit down and try to figure out all of these things that we have to figure out so that we can move forward. Mr. Brandgard said the skate park happened because we had a group of kids come in and make a fantastic presentation on how to put it together and make it work and fund it. You have started off here kind of the same way so if we can work with a group, something usually happens. Mr. Carlucci said I gave Mr. Daniel the legal notice for the Brunswick Park. When they requested the abatement, they are requesting the abatement on 63.5 acres but that includes property that was already in the Town. The actual annexation is 41.4 acres, which includes the Reeves Road right-of-way. So, if you hear different numbers, it s because part of that land was already in the Town limits. It excludes seven or eight acres on the west side completely, as far as the abatement, but it is included in the total acreage. It is 41.4 acres that is the annexation. Mr. David Zoba, President of Premier Properties at 5252 E. 82 nd St., Indianapolis said I have three matters before the Council tonight. Two are what I would characterize as aesthetic and one involves a new road connection between SR267 and Six Points Road. I know that most of you and all of you are familiar with the Metropolis project. Hopefully, everyone has seen it coming out of the ground, seeing it is reality. We are still on track for opening the end of September although there is a lot of work between now and then, as you know. We are doing everything in our power to make this project a unique and first-class identifiable retail project. We are doing in retail what is called branding. We are doing everything we can to pay architectural attention detail on the entire project. It is designed to set it apart from anything in Avon, anything on the west side. Truly I think we will set it apart and above from what you see at Clay Terrace in Carmel. I recently made a presentation to the Chamber of Commerce breakfast meeting last month and I thought we had a great reception there. There were a great many shoppers, many of the female persuasion, very interested in some of the retailers that we have coming to the Metropolis. I updated them on the list. It is ever expanding and a first-class list. As I said to them, many of the retailers that will be coming to the Metropolis only have a single store in Indianapolis. I think we have one or two that are unique to Indianapolis but for many of them they perceive this as their second location at an important west side location in the very fast growing west side. They are excited about it as a project. I think they recognize, as we do, that the confluence of road access and demographics and a growing community all make it the place to be on the west side. To really get into the first two items they are aesthetic. We are very much trying to brand this as a unique project. I will tell you that I think some of you know that this project is enormously expensive. We are looking at this point for just the Metropolis at a $110,000, construction loan. Every attention has been given to make it absolutely first-class and different from what is seen elsewhere. The first one, and I would say that it is consistent with that, is the street signs above the road on Perry Road. There are four signals and street identification signs. I brought what we have proposed to do. The reason that we are presenting it is not because we are asking the Council to pay for it. We are not. The Council is not being asked to pay for it either in costs or maintenance. This is something that some of you may have seen at Disney World. You may have seen it at other places. It is very safe. It is well lit and is very identifiable and it will uniquely identify the streets of the! 7

8 Metropolis for any shopper or passerby that goes by there. It is very safe at night. We are told that it is very easy to maintain but again we are not asking the Council for dollars for it. What we are asking for is a variance from your normal street signage in order to help us make it a uniquely identifiable project. I don t know your procedures but that is my first item. I don t know if you want to ask questions and if there is discussion of that item before I go onto the others. Mr. Brandgard said let s take them one at a time. You have struck a cord with me because I have brought up that type of lighting several times. I know it is a little more expensive than the standard signage that we have but I think at nighttime it does identify things much better than what we have today. I for one would not be opposed to it. I will turn it over to the others. Mr. Kirchoff said I can tell you that I have sat on the update meetings with Mr. McGillem and Mr. Belcher and I think our post-meeting discussion was, not that we were opposed to it, it is just I think it opens up a need for a policy of where you would allow it and where you wouldn t allow it, that type of thing. My comment to Mr. Cronk was that it is unique and how much uniqueness do we want here? We weren t opposed to it. It is just the kind of thing that if we talk about doing that in this area, we, as a Council and the transportation group, need to come to the Council with some kind of a policy. Everybody s project thinks that their project is unique. So, we have had some preliminary conversations with Mr. Belcher and Mr. McGillem about if we do it, where else should we perhaps consider it, regulate it, along that line. Mr. McPhail asked, what was the specific requests for locations? Mr. Zoba said there are four on Perry Road. I don t have that signal map but I have been told that there are four of those signals. Not to bleed into the second item but the second item is really an aesthetic item. It is what I handed out there and that is simply the color of the signal pole. Mr. Carlucci said the sign that he plugged in back there is an LED type sign and the cost, as far as I found out, was that for each sign that you put up you would have to put four up at a four-way intersection. But each one of those signs costs $1, or something close to that. These would only be on the traffic signal poles. Mr. Zoba said that is correct. Mr. Carlucci said we have a lot of traffic signals and some we control that are our own and some that are owned by others. In the LED you won t see the green at night but you will see the light. How long is the life of an LED? Mr. Zoba said I m told it is very long. Mr. Kirchoff said 50,000 hours is the thing that we got. Mr. Carlucci said and they stay on all of the time is that correct? Mr. McGillem said I don t know. Mr. Carlucci said there is a little bit of difference. You can tell by the thickness of that. That is the exact size I m assuming. I think they are a little bit longer than that. Mr. Zoba said they are about the same. Mr. Kirchoff said if you look at this picture, as we talked about the poles, it is as close to the pole as possible because it is a very heavy sign that we would be dealing with here. Mr. Carlucci said the ones that we have seen you can also put a town logo on those also as long as the name of the road is not too long but some have the logos of the community on them. Mr. McPhail asked, are they just readable from one side? Mr. Zoba said on both sides. Mr. McPhail asked, are they all single faced?! 8

9 Mr. Zoba said I think that is correct and then that is probably why you have four of them. Mr. Brandgard said if you have not seen these, they are easy to see at night where most of the time if you are driving at night you can t. Mr. Zoba said that is the picture the manufacturer states is that the lights of your car really don t light up the names that are above a street sign at a busy intersection like that and that is why they are attractive. Mr. Kirchoff said my thought is we may want to consider this at Gateway Corridors only. That is a possibility that we talked about when we considered what kind of policy issues or statements that we might want to do. That would restrict everybody coming in and saying we are unique, we deserve this. The new information I didn t realize that the maintenance was not maintained by the Town. That is a new twist from the last meeting that we had. Mr. Brandgard said I agree with you. You can t put this on every street corner but on corridors is where it makes sense because that is where you have the high traffic volumes. Mr. Kirchoff said and the infrastructure to support the signs. Mr. Brandgard said at Gateway Corridors and major intersections, which are usually on the corridors. Mr. McPhail said it would seem to me the proper thing for us to do, if we want to approve these four on Perry Road, is to limit any approval to that and we can address the overall issue and get that through the Plan Commission. Mr. Kirchoff said I would rather us get the policy first. Mr. McPhail said have somebody prepare it and the Plan Commission adopt the policy that way. Then you will have something. Mr. Kirchoff said the lead-time with these are not too long. Mr. McGillem said I think they are about four to six weeks on that lead-time. Mr. Zoba said the lead-time on the next item, which are the poles themselves, is longer but I would agree that the lead-time in these are not quite as long. Mr. McGillem said I think the policy ought to go through the Plan Commission and be adopted where you don t have to come through the Council every time somebody brings the issue up. Mr. Brandgard said I think what I m hearing tonight is that we probably do have consent to approve the four intersections in question here and develop the policy and approve it here and then give it to the Plan Commission. Mr. Kirchoff said except if we don t get the policy done, we have one intersection that is out of step. Mr. Carlucci asked, for clarification are you just talking about the street names? You aren t talking about putting a Metropolis logo in there. Mr. Zoba said no we are not, just the street names. Mr. Brandgard said if the policy we want to go after is the Gateway Corridors and the major intersections, I don t think it would take that long to develop a policy. Mr. Kirchoff said I agree. Mr. Brandgard said I think, in general, we approve what is being proposed. Mr. McPhail said I think we need to regulate it.! 9

10 Mr. Brandgard asked, is there consent to approve this as requested and develop a policy to cover what comes next? Consent given. Mr. Zoba said the second again is aesthetic and I handed that out. The Council has already approved the standard, the light pole and the signal is a single pole standard and those are a little different from the page two single pole standards that you have adopted elsewhere and are implementing in some parts of the Town. The only request, the difference, is the silver color as opposed to the woodland green that is the Town s standards. The reason for it is exactly the same, the aesthetics but I think more than anything it is because woodland green does not match anything in our color pallet. It is a blue color, it is a light blue. I think some of you saw it in the sign that we had the last time with the shimmering water under the sign. The silver is the desire for these poles, which again, are at our cost. The Town is going to have one additional of these in stock anyway because it is a little different pole in the event of an accident or anything like that. That has been approved by the Council in the past. We are asking for it to be silver instead of woodland green again for these four signal poles in front of the Metropolis. Mr. Brandgard asked, Mr. Kirchoff do you have any comments? Mr. Kirchoff said they asked at the last meeting and we declined it. They asked for black. Mr. Zoba said that is correct. We discussed black. Mr. Kirchoff said we said we wanted to be consistent with the streetlight policy. Mr. Zoba said we feel strongly that it doesn t match the color and it would be unfortunate to have all of this design and have out front of it something that really doesn t match the color. Mr. McPhail said we had the opportunity four or five years ago when we toured a similar project in Columbus, OH. I believe the color was blue there. It was the only place in town that was blue and it was very distinct when you entered this particular development. It was very identifiable by the color scheme that was there. I don t have a lot of strong feelings about it being the same color. If you have done a specific area that you want to define that, it would be appropriate to have a different color if it was consistent within that particular development in that area where it was distinct. I remember riding around in and out of that particular development and it was very identifiable when you entered it because of the color scheme. Mr. Brandgard said it seems like the bridge over the interstate was also the same color. Mr. McPhail said the development itself is very distinct. You went into a different shopping center and it wasn t there. There were some big boxes down the street in the same general area but the development was very distinct. Mr. Zoba said I know the Town has adopted the green. Am I wrong? I really don t think there are very many of them are there? Mr. Carlucci said we have one at Vestal Road going in at Township Line and Dan Jones Road. There will be one at Hadley Road and Clarks Creek Road when we relocate that. We are looking at SR267, all of the signals at SR267, they are being replaced as far as that project and they will all be that color and probably the one that will be out in front on SR267 on the east/west road that will go in will be that color. I don t go that way hardly anymore because I come in at Six Points but there are four or five of them on SR267. So, when we continue to put signals in, those are probably the ones that we are going to spec out. Mr. Kirchoff said I don t have strong feelings about it. Mr. Zoba said our desire is to make it look great. We think this adds to the uniqueness of it and fits the whole color pallet and we just think it would be a shame not to maximize that. Mr. McPhail said we will definitely have a community of mixed for a while because it s really going to be costly because we are planning! 10

11 to do Main Street from Moon Road to Raceway Road. We will do those a few at a time I m sure. I don t think we are going to come up with any money. Mr. Kirchoff said I don t know our timeframe for getting Perry Road changed out. This will be the first ones changed out on Perry Road. Mr. Brandgard said if we went with the silver finish, will we want the standard pole or the fluted pole? Mr. Zoba said that is already approved. been approved. The poles have already Mr. Brandgard asked, are you just after the color? Mr. Zoba said the color is the only thing that we are talking about. Mr. Kirchoff said the risk that we run here is inventory, having something that is different. Mr. Zoba said we appreciate that and with all due respect the pole is a little different shaped but we know that and you are going to have to stock one additional but only one. Mr. McPhail made a motion to approve the request to allow the standard silver finish rather than the woodland green at four intersections at the Metropolis as requested. With the tapered pole with the standard arm as previously approved. Second Mr. Fivecoat. None opposed. Motion carried. Mr. Zoba said the last issue is a different issue altogether. It is a very important one to us. It is the naming of the east/west road that will connect SR267 and Six Points Road. I heard it called the Ronald Reagan Expressway. I hope it is still there. I honestly don t know. I saw something in the media about another road being called the Ronald Reagan Expressway. Mr. Carlucci said ours is the Ronald Reagan Parkway. to the commissioners it is the Ronald Reagan Parkway. According Mr. Zoba said we think the road is critical to the success of the project. I will try to explain why very briefly. I brought something today that I don t think anyone has seen. This is our brand new aerial. I think all of you know that we are weekly bringing retailers to Town giving them the picture of the west side, giving them the picture of this project, why we think it s going to work, frankly, overcoming a lot of objections. We take a lot of helicopter rides just because we think they need to see all that is happening out here. Thanks to your office who did this research in part, you can find all of the new residential subdivisions authorized on the west side highlighted in light green. You can see it is very much happening. We also have shown the road network that is present. I think that is a good summary of it. We clearly try to make the presentation to the retailers that this will have access that no place on the west side has and that certainly U.S.36 and Rockville Road does not have all in one place. We really make the pitch that the new Six Points interchange and SR267 interchange existing will be the main points of access. Our independent traffic studies have said for some while that 50% of the traffic, and when you look at this afterwards, you will see those roads are broken down where they are coming from, but 50% of the traffic to the Metropolis is affected almost counter-intuitively from the south as opposed to all of these residential subdivisions to the north. Fiftypercent will come from the north and that includes west and east but a remarkable amount will come from the south. We are positioning this, given the cost of it and the size of it, as a regional project. We are expecting traffic to come as far west as 50 miles. Some of you know I m scheduled to have a TV interview with the Terre Haute TV station in the next week because they think it is going to be a new story in Terre Haute that this will be the shopping venue for people who live there. For this project to be a win win for Plainfield and a successful project for us it probably needs to do a $150,000, plus in sales. That is a big number and one we think is critical to all of us that it succeed. Retailers, if they don t do the volumes here, it will be a black mark for the Metropolis and it will confirm some people s views that Plainfield is not the place for! 11

12 all of these retailers to locate. We have to do all that we can to make it a success. We are selling Plainfield and the access everyday. One of the goals, as I said, is to give it regional identity. We think we would like the east/west road, which is the new road that is going to be built from SR267 to Six Points and that runs just south of the Metropolis project, to be named Metropolis Parkway. It is a road that we worked very hard with a number of members of the Council last November to craft a detailed document that dealt with the building and financing of that road. Both the Town and Premier have really lived up to everything in that document. I think it is a model document in how to do a public/private partnership. In the agreement we were to donate and will donate what has now been determined to be acres, I hope that number is correct, it s over 10 acres, which at the values that we have appraised on all of the Metropolis land out there these days is over three million dollars worth of land. It is not only just land in front of the Metropolis project but it is land to the west, it is land to the east of the Galyan s headquarters. Really over three million dollars worth of land being donated at no cost to the Town. Part of our understanding of that agreement and part of our motivation for that agreement was certainly that Metropolis Parkway would get built. It was very important to us to have that road go across there for easy identification and for identification of anybody coming to the south on either SR267 or Six Points that they could see when they got up to that road, Metropolis Parkway. They could turn and they are there. Today candidly those people would go on Stafford. Stafford is a very different kind of road. It has an industrial feel. There are a lot more trucks. We will spend money. That road is going to be improved with berms, with landscaping that will make it distinguishable from Stafford and I think will set the standards for the Town in all new roads like that. I think the Town should demand that of people building roads like that. It is one that is going to be financed through TIF financing. We are all working through that. We have made presentations. There is a bond buyer that I think we all know that has been identified. The project is on schedule and we are really reaching points where things need to start happening and all of these needs to come to a conclusion. We think Metropolis Parkway is critical to giving those customers who are not familiar with Plainfield, and there are going to be a lot of them coming from a lot of directions, quick identification of where they are going. We will be putting ads on TV, in newspapers, all of our flyers that allow us to easily identify directions to get to it. Our point is we can tell them to get off Six Points, we can tell them to get off of SR267, just head north and turn onto the Metropolis Parkway, they are right there. It is not a complicated turn on x and then turn on Perry Road. We think people can find it once they find the Metropolis Parkway. So, that is our desire. This is an issue that has been kicking around for a long time and we feel candidly that was part of our bargain in the entire resolution of everything that we agreed upon and that I think we both lived up to in a first-class way. Mr. Brandgard said I know we have had a number of different opinions over the naming of that road. I think the key is that road we have identified as being necessary with or without the Metropolis. Having that road go in now is a good thing but I will open this up for discussion among the Council on whether we should name it Metropolis Parkway or something else. I know Mr. Kirchoff has made known his thoughts relative to that. Mr. Gaddie said local people here would like to see a local name but this is more than a local shopping center. What Mr. Zoba is presenting to us is advertisement for the shopping center. The shopping center cannot survive on just local people coming in here. Do we want a big shopping center or a small one? If you are going to draw people in a 25-mile radius from Indianapolis and Terre Haute, he is looking at it from that way. Looking at it locally we would like to see a local name here but most of the people that live local know where it is and it wouldn t matter what the name of the street is. It would be a nice representative if we had a local name but you are advertising for this type of shopping center and you need identity for what is coming in. If you didn t use the Metropolis Parkway, eventually people would find it but the first instinct when you drive in an area, i.e., Disney Lane, they don t name it a Florida road. That is kind of what I was looking at here. Let s do it the way that he has it. I would still like to see a local name but I understand his reason for this. If you turn off of SR267 or off of I-70, you go to this street. You don t have to worry about what the name of it is because it is going to take you to the shopping center.! 12

13 Mr. Fivecoat said the only suggestion I would have is like the east/west road coming off of SR267 to Perry Road I don t have a problem naming that the Metropolis Parkway but from Perry Road to Ronald Reagan I think that needs to be more of a local name. The majority of that property going across there has nothing to do with the Metropolis. That is in the City limits of Plainfield. It touches a little corner of that road. My feeling is we name that another name and let him have the naming rights to the Metropolis from Perry Road to SR267. Mr. Brandgard said when Galyan s was still in the headquarters building we would have had Galyan s Parkway on the east side of Perry Road. There may be some sense to that. Mr. Kirchoff said I feel strongly about this and I think the point Mr. Zoba brought up makes me feel even stronger. We are talking about a road from SR267 all the way to Ronald Reagan Parkway. The Metropolis is not the only destination on that road. The other example is several months ago the same gentleman was here and insisted that we name the stub road, which never got built, Galyan s Parkway because they had to have that. I would ask what is that building being used for today? Mr. Zoba said something good we hope. Mr. Kirchoff said we are going to have to change it because Galyan s is no longer in existence. Mr. Zoba said and there is no road. Mr. Kirchoff asked, how many dollars were you going to put in that road with Galyan s? The same amount of dollars that you are willing to pay for this road. Mr. Zoba said Galyan s wasn t going to donate the right-of-way but here we are donating three million plus. Mr. Kirchoff said which I would expect the developer to do with the kind of profits that you expect to make. I agree with you. We are not arguing the need for the road. We need that road. My position has changed. I thought we only needed to worry about getting it to Perry but, as our workshop has shown us, the need is going to be there eventually. My concern is the same thing could happen in three to five years if somebody else comes in and buys it and it changes hands, it is no longer the Metropolis and now we have a road called Metropolis that leads to something else. I think the road ought to have one name from one end to the other and I sure do not feel it should be the Metropolis. If you are willing to pay for it, I m willing to let you name it. Mr. Zoba said we are paying for a great many things. We are donating a lot of land. I actually agree that it should be one road from east to west. I think it is important for identification from both of those important arteries because I think over time it is hard to predict whether more people will come from the Six Points or Ronald Reagan or SR267. Mr. Kirchoff said as we talked over the phone, I think you are going to have better access here than Castleton, Greenwood or any of those. Mr. Zoba said I agree. Mr. Kirchoff said but to me there will probably be offices on there, whatever Galyan s old building ever becomes. There is going to be industrial, there are going to be houses, there is going to be commercial, there are going to be apartments. This is road is not built just for the Metropolis. Mr. Zoba said I would point out I think we all appreciate that there is no road today so there is not much on it. We have a firstclass garden apartments that are going to be built there. They have adopted the Metropolis name. I m sorry it is something like Commons at Metropolis. I think you are going to see businesses where it becomes such a regionalized identification that they are happy to identify with a successful project like that. I think you are going to see office buildings. You already see the 300 apartment units that have adopted the name for identification. I think they appreciate it. This is an! 13