<YOUR CHURCH NAME>-Nashville

Transcription

1 <YOUR CHURCH NAME>-Nashville Pastor & Central Office Administrator Transition Incoming Pastor: The Reverend Outgoing Pastor: The Reverend Omaràn D. Lee Date of Transition Submission:

2 <YOUR CHURCH NAME>African Methodist Episcopal-Nashville Pastor Central Office Administrator Transition General Responsibilities of Outgoing Pastor Communicate the change in writing to the church Complete all administrative duties for the remainder of the church year including performance appraisals, budgetary matters, and improvement plan reporting Set up the Incoming Pastor for success by: o Providing them access to all relevant information, files, records, contact, and passwords/security codes o Sharing any commitments or promises made to the church or parent community o Partnering with them on key decisions impacting the transition year o Making them aware of high-priority issues o Maintaining a positive dialogue with all stakeholders General Responsibilities of Incoming Pastor Visit the church retrieve keys and Access Meet with key stakeholders (see Page 7-10 for specific expectations) Conduct a thorough review of all relevant information, files, records, reports, and data (Page 5) Work with Outgoing Pastor and central office administration to develop a thorough Pastor Transition using the planning checklist on Page 3 as a guide. Page 2 of 10

3 Gather and Analyze Information Quarterly Reports (1-4) See attached Key Contacts Name and Role The Rt. Rev. Jeffrey N. Leath, Presiding Prelate The Rev. Troy T. Merritt, Jr. Presiding Elder The Rev. Omaràn D. Lee Pastor The Rev. Eric T. Dickerson Associate Pastor Willa Dean Langford Steward Pro-Temp Melvin Brown Trustee Vice Chair Deborah Woodard Finance Officer Lida P. Holmes WMS President Contact Information ning Checklist (Environmental Scan) Church Performance Church Improvement (SIP) & Other Internal Goals Members of Church Improvement Team (SIT) Current and Historical Data Climate Data & Issues Know Community Matters Special Church Awards and Distinctions Demographics Enrollment Makeup by sub-group Climate/Culture Church History Traditions Staffing Teachers/Assignments Pastor See: Statement of Vision, Goals, and Accomplishments See: Church Membership Report See Steward Pro-Temp and Vice Chair Trustee See Church Membership Report Page 3 of 10

4 Contractors and vendors Volunteers (Work Study, Community Partners) Administrative Master Schedule Church Official Board Members Central Office Liaison Professional Network (Mentor, Colleagues) Community Partnerships State Incorporation Papers Property and Vehicle Insurance Fiscal Budget Bookkeeping Grants Credit Cards/Bank Accounts Donations Communication Key Contacts Welcome Letters Back to Church Night Distribution Lists/List Serves Church Web Site Church Newsletter Church Press Releases Building, Support Services & Technology Floor /Map Known Building Issues/Renovations ned or In Progress Cafeteria Nutrition Technology Inventory and Infrastructure Media Services Telephone/Cell/Fax Services Building Rental Considerations Ministries Children s Choir Paula Holmes Music School Room in the Inn Acolytes See contract and insurance Dec page for lawncare Community partner contacts Worship 11 am Sunday, Wed 6:30 pm Sunday School10:00 am Music lessons Tues and Friday 3pm- 7pm See Transportation waiver, Policies Procedures See <YOUR CHURCH NAME>AME CHURCH BUDGET And Disbursements Speak with the Finance team for Paypal information and Regions Bank information See contact at the top See church letter templates and communications Receive passwords from church officers see the web card on file Bathrooms need hot water and new toilets in the front. We added doors and new a/c units The kitchen could use updated appliances Wifi,cable, and VOIP service with comcast agreement (attached) The television is a smart tv Church Start up with Justin Hogg Paula Holmes is working with children on second and fourth Sunday after worship they sing one song each Sunday Every Sunday the young men alternate serving Page 4 of 10

5 SWOT Analysis Strengths Our strengths are: Proper execution of all programs this conference year. The Core membership relates to one another well. Weaknesses Our challenges and areas needing improvement are: We need better planning and promoting to get to the next level. There is a perception that leadership is guarded and unwelcoming to new comers. Opportunities Change our challenges into strengths by: Being more inviting of the new members offer opportunity to work and give direction to them to gain buy-in of membership and not just the pastor. Areas of improvement that remain unaddressed are: Meeting support and effective attendance. Threats Our barriers to progress are: Waiting on the Pastor to direct programming and apathetic and cynical approaches to change and growth. The challenge we foresee in the future is: The church having to relocate or merge with another congregation because of gentrification and or continued decline in membership. Page 5 of 10

6 My Church s Key Communicators People who influence Opinion The people who are community leaders, who have strong opinions (positive OR negative) about your church, who are always in the know, who possess resources or means to provide information to others, whose opinion is respected and repeated, who may be your harshest critic or most difficult naysayer, who are seen as leaders or who can sway others. These are people you should be sharing information with first. Internal (within your church) Willa Dean Langford Steward Pro-Temp Melvin Brown Trustee Vice Chair Deborah Woodard Finance Officer Lida P. Holmes WMS President The Rev. Eric Dickerson Associate Pastor Roscoe Wilson Robert J Spears, Sr. Margaret Bowman Shirley Perry Esther Gardner External (in your community) Michael A Next Door Neighbor Phillip B Neighbor four doors down on the right Craig -owner at the Street Custom auto shop on the corner Places of Influence in My Community Places in your immediate attendance area that are community spots, such as municipal buildings, waiting rooms of doctor s offices, auto shops, libraries, senior citizen centers, grocery stores, nursery schools or child care centers, etc. These places should be part of your communications efforts as they are an opportunity for people in your community to learn more about your church. Place Beene s Barbershop Street Custom Auto Shop Restaurant Catering Systems See list of other community Partners at large Develop and Implement Location Page 6 of 10

7 Communications To build a shared vision for your church, it is important to proactively implement a plan for communication and collaboration. Pastors entering a new church are expected to: Message (WHAT?) Stakeholder Group (WHO?) Method (HOW?) Date (WHEN?) Building Community meeting with every staff member Church faculty and staff Small groups of no more than 10 Within the first 90 days of the church year Building Community meeting with at least 10% of partners At least 10% of parents from a crosssection of the student body Small groups of no more than 10 Within the first 90 days of the church year Building Community Meeting with at least 10% of the membership (representing a cross-section of the laity) At least 10% of the membership (representing a cross-section of the laity) Small groups of no more than 10 Within the first 90 days of the church year Plus/Delta Report Conduct a plus/delta of the meetings and summarize a report to the community. Entire church community Church announcements, newsletter, web site Within the first 90 days of the church year. Building Community Use the following as guiding questions for Building Community: 1. At our church, I am especially proud of: willingness to serve the neighborhood and the community at large. 2. I wish more people knew the following about our church: small in number but growing exponentially. 3. The most misunderstood items about our church are: dynamics of church polity and business savviness Page 7 of 10

8 4. What do you perceive as barriers to improving communication at our church? Reading and following the discipline and meeting regularly 5. How can these be overcome? Have teaching sessions on the discipline and maintain the scheduled meetings with accountability checks. Professional Network (Mentor, Colleagues) 1. The Rev. Harold Lee Chapel AME 2. The Rev. W. Antoni Payne Chapel AME 3. The Rev. Troy T. Presiding Elder see above 4. The Rev. Eric T. see above Community Partners 5. Emmanuel-Minority Health Faith Based Intiatives Tennessee Department Health (TDH) 6. Dr. Monty - Director-, Department Of Mental Health and Substance Abuse (DMHSA) 7. Jaqueline Favours- Assoc. Program Coordinator, Meharry-Vanderbilt Alliance 8. Rev. Harold - President, Interdenominational Ministerial Fellowship (IMF) 9. Rev. Edward L. Board Chairperson, Nashville Organized for Action and Hope (NOAH) 10. Marva-Director of Work study-tennessee State University (TSU) Work Study 11. Lamont Nashville District Prince Hall Masons 12. Stan- Executive Director-, Operation Andrew United for Hope 13. Aspen Construction 14. ReMax Reality 15. Mike, Restaurant Catering Systems (Business Owner) 16. Urban Juicer (garden compost) 17. Shawn - Business Development Manager-, American Red Cross 18. Church Start up with Justin Use the following table to document the details of your two-way communications plan. Password Login Access Message (WHAT?) Computer Windows Account Gmail Account: straightway1501@gmail.com PayPal Comcast WIFI Straightway 2.4 Comcast website account no. Finance office and Pastor Finance office and Pastor Finance office and Pastor Pastor and Trustee Finance office and Pastor Page 8 of 10

9 Key Timeline Activities Use the following table to document the key activities of your overall transition plan. Key Activity (WHAT?) Friends and Family Purpose/Rationale (WHY?) The spring celebration during regular service Date/Timeframe (WHEN?) March 2 nd Sunday Evening in White WMS TBD South Inglewood Male Chorus Women s Day An afternoon of song that is promoted by Sis Lankford This is hosted be the Usher board 3 rd Sunday in July 4 th Sunday in June Homecoming The church is celebrating 150 years August and September, several events Sister Bowman s Birthday Eucharistic Meal First Friday Food Fun and Fellowship Thankful Tuesday Room in the Inn This is her celebration to bring out all of the family and friends This happens in the fellowship hall for a meal once a quarter on first Sundays An initiative to feed the community This event is to feed the community This is where the WMS and other auxiliaries house homeless women once a month Every year on the last Sunday of April Communion and a meal with combined with worship service first Friday of the summer months through November November, Tuesday before Thanksgiving Thursday, January 18 Thursday, February 22 Thursday, March Page 9 of 10

10 Pastor s Appreciation End of the conference year celebration of the man or woman of God Sunday before annual conference in October Page 10 of 10