Date: June 9, 2012 Time: 8:30am-12:30pm

Transcription

1 Vision Statement: Immaculate Conception Pastoral Council Meeting Agenda Immaculate Conception will be the vibrant expression of the presence of the Risen Christ in sacred worship and through loving service. Mission Statement: We live Jesus Christ by proclaiming the Gospel, by celebrating the Eucharist, by nourishing our faith, and by loving and serving all God s people. Goal : To strengthen the fundamental competencies necessary for the sustainability, growth and vitality of Parish Councils, Commissions and Ministries to support, implement and execute the programs and activities vital to the parish. Objectives: 1. Organizational Excellence - to develop the required organizational skills necessary for achieving the Vision and Mission of ICC a. An assigned PPC subcommittee will define key PPC events that are completed every year (i.e., PPC nominee selection process, retreat planning, goals & objectives, stewardship fair, etc.) by September b. Using these key events, subcommittee will create a planning calendar identifying the task items and due dates for these events by November c. PPC will share task items and due dates for events that also occur within the Commissions during the Dec 2012 PLT meeting to assist PLT in creating its own planning calendar for Commission Meeting agendas. 2. Effective Communication - to develop the required communication skills necessary for achieving the Vision and Mission of ICC a. During Annual Time, Talent, Treasure report in September 2011, PPC Chair will review the Parish Organizational Chart and how communication flows through the Councils, Commissions, and Ministries. b. PPC will assist and support PLT with their Communication goals with PPC representation at PLT meetings and Quarterly Commission Meetings and reporting back to the PPC c. Identify specific communication problems within the PPC by December Training and Mentoring - to support the PLT with the development of a Leadership Training program a. PPC subcommittee will work with Commission Chairs to define a theological component for each ministry by December b. PPC will assist and support PLT as needed in developing a Leadership Skills Training Program with PPC representation at all PLT meetings. Desire Outcomes: 1. Finalize Goals & Objectives for Finalize Bylaw and Position Description revisions 3. Agreement to priority actions between now and the next meeting Date: June 9, 2012 Time: 8:30am-12:30pm

2 Location: DeSales Faith Formation Center Fellowship and Refreshments: 8:30am-9:00am Prayer: Mary Beth Hansen Refreshments Sally Jo Glendenning & Cindi Wallace Setup/Cleanup: Terry Acome & Charlie Backes 1 Prayer Mary Beth Hanson 9:00 am/ 05 minutes 2 Minutes /Acceptance Introduce & welcome New PPC members Goals/Objectives follow up Review Executive Committee Position Descriptions Phyllis Filgate Anne Pakulniewicz, all Update/ Resolve 9:05 am/05minutes Anne Pakulniewicz Introduction 9:10 am/10 minutes Tom Eagar Report/Clarify 9:20 am/20 minutes Anne Pakulniewicz Update/Resolve 9:40 am/ 10 minutes 6 Updated Bylaw Anne Pakulniewicz Update/Approve 9:50am/ 5 minutes 7. Finance Report Amy Bagnell Report 9:55am/5 minutes Subcommittees Anne Pakulniewicz Report/Seek suggestions 10:00am/ 15 minutes 9 Break 10:15 am/ 15 minutes 10 Exit Interview Anne Pakulniewicz Retreat Planning Subcommittee Capital Campaign Update Anne Pakulniewicz Report/Seek Suggestions Report/Seek Suggestions 10:30am/20minutes 10:50am/10 minutes Father John Update/Summarize 11:00 am/10minutes 13 Pastor Dialogue Father John Update/Summarize 11:10am/ 20 minutes 14 Items from the floor Anne Pakulniewicz Suggest/Clarify 11:30am/ 5 minutes 15 Action Items Phyllis Filgate Summarize 11:35 am/5 minutes Future Agenda Items/Action Items Group Check What worked well? What didn t work well? What should be done differently? All Suggest/Clarify 11:40am/ 05 minutes Anne Pakulniewicz Summarize 11:45am/ 5 minutes 18 Closing Prayer Stewardship Prayer, All 11:50am/ 05 minutes Stewardship Prayer

3 Lord God, you alone are the source of every good gift, of the vast array of our universe, and the mystery of each human life. We praise you and we thank you for your great power and your tender, faithful love. Everything we are and everything we have is your gift. After having created us, you have given us into the keeping of your son, Jesus Christ. Fill our minds with His truth and our hearts with His love, that in His spirit we may be bonded together in a community of faith, a parish family, a caring people. In the Name and Spirit of Jesus, we commit ourselves to be good stewards of the gifts entrusted to us, to share our time, our talent and our material gifts as an outward sign of the treasure we hold in Jesus. Amen Attachments: 1. Minutes of March 10, Prayers (1) 3. Executive Committee Minutes of May 13, Position Descriptions 5. Revised Bylaws 6. Finance Report 7. Exit interviews 8. Goals and Objectives 9. Council Roster 10. Council Assignments PPC Meetings for the Fiscal Year 8:30 AM to 12:30 PM July 14, 2012 August 25, 2012 October 6, 2012 November 10, 2012 January 19, 2013 March 2, 2013 May 4, 2013 PPC Executive Committee Meetings 10:45 AM to 11:15 AM July22, 2012 September 16, 2012 October 21, 2012 December 16, 2012 February 3, 2013 April 7, 2013 May 19, 2013

4 PARISH PASTORAL COUNCIL MEETING - MINUTES June 9, 2012 PPC Members Present: Fr. John Terry Acome Rosemary Burton Larry Cuba Tom Eagar Phyllis Filgate Kelley Freeman Jeff Godshall Mary Beth Hanson Tracey Kruger Anne Pakulniewicz Mike Raspet Cindi Wallace PPC Members Excused: Charlie Backes Amy Bagnell Sally Jo Glendenning George Mullen ACTION ITEMS Identify Council members needing leadership training and schedule Post revised position descriptions on the Server Post revised Bylaws on the server Continue conducting exit interviews at the end of everyone s term Develop A Master Schedule for the council Contact Charlie Davolio to arrange for council to have access to the DeSales center Hold Council executive committee elections next meeting Develop explanation of subcommittee assignments and add them to the signup sheet for the next meeting. Prayer: Mary Beth Hanson opened the meeting after prayer. Minutes: Minutes from the March 10, 2012 meeting were accepted Introduction of the New PPC Members New members were introduced They are Rosemary Burton, Kelley Freeman, Jeff Godshall and Mike Raspet Goals and Objectives Finalized goals and objectives were distributed to the council. The goals will be accomplished through the work of the subcommittees. From last year s goals we are still providing leadership training the Commission Chairs and need to identify the new council members in need of training. Review of Executive Board Position Descriptions Updated position descriptions for the Chairperson, Vice Chair, At Large and Recording Secretary

5 were approved. Review of Amended Bylaws Updated Bylaws to better reflect the election process and the executive council were approved Finance Report Finance report was reviewed. Finance Councils goals for 2013 were included Subcommittees All council member were asked to sign up for one of the following Pastoral Planning Honoring Our Past/Building our Future Communications Additionally each member should sign up for one of the next 2 groups Retreat Discernment The newer council members question the time commitment for subcommittees and what was involved. An explanation of assignments will be added to the sign up sheets. Exit Interview Exit interviews from each of the outgoing council members were reviewed. Comments were positive for the most part especially reflecting the growth and development of the council. Our Salesian optimism and improved communication No action items from them with the exception of continuing the practice with each subsequent group. Retreat Planning Subcommittee Retreat is planned for the weekend of July 13 th there will be a short business meeting on the 13 th which will include the elections of the executive council followed by dinner Specific location, guest speaker were not available Honoring Our Past Building Our Future Capital Campaign As of yesterday we have raised $ Campaign is going well 20% of the parish has pledged Pastor Dialogue Thank you to the council for their support Everyone was given a copy of the master schedule as well as the welcoming packet Father has a new position in the Oblates as coordinator of special events for the Province this will entail additional travel but will not detract from his responsibility to this parish There has been an improvement on the financial management of the parish The Commissions and the Finance council are better managed, more organized The youth programs are improving. Father is involved in all sacramental

6 preparation We need a new chair for Stewardship Increased involvement in the Liturgy through name tag Sundays well received. Next year we will begin to tackle issues in the gathering area during liturgy as well as parishioners leaving mass early. He would also like to establish a visitation ministry not eucharistically mediated. Items from the Floor Council Members need access to the building prior to the meetings for set up A better explanation of subcommittee assignments is needed prior to our next meeting Next Meeting Agenda Prayer Minutes Update on Honoring Our Past Building Our Future Capital Campaign Elections Finalize Sub-committee assignments Pastor Dialogue Group Check: What worked well?: Attachments available prior to the meeting; time management of meeting; new members were present; great participation; relaxed well organized What didn t work well? Problem with entry into the building subcommittee information was not clear What should be done differently? Subcommittee information discussed prior to sign ups give more information during discernment process for those who are coming on the council Closing Prayer Next meeting: July 13, 2012 Parish Pastoral Council meeting dates, members responsible for prayer, refreshments and Setup are below. All meetings are at the De Sales Faith Formation Center from 8:30 am to 12:30pm. Date Prayer Refreshments Setup/Cleanup July 13,14 Charlie Backes Amy Bagnell & Phyllis Filgate & Rosemary Burton Kelley Freeman August 25 Jeffrey Godshall Mary Beth Hanson & Mike Raspet &

7 Tracey Kruger Cindi Wallace October 6 Amy Bagnell Charlie Backes & Rosemary Burton & Phyllis Filgate Kelley Freeman November 10 Mary Beth Hanson Jeffrey Godshall & Cindi Wallace Tracey Kruger & Mike Raspet January 19 Rosemary Burton Kelley Freeman & Phyllis Filgate & Amy Bagnell Charlie Backes March 2 Mike Raspet Tracey Kruger & Jeffrey Godshall & Mary Beth Hanson Cindi Wallace May 4 Kelley Freeman Phyllis Filgate & Rosemary Burton & Charlie Backes Amy Bagnell PPC Meetings for the Fiscal Year 8:30 AM to 12:30 PM July 13& 14, 2012 (Retreat) August 25, 2012 October 6, 2012 November 10, 2012 January 19, 2013 March 2, 2013 May 4, 2013 PPC Executive Committee Meetings 10:45 AM to 11:15 AM July 22, 2012 September 16, 2012 October 21, 2012 December 16, 2012 February 3, 2013 April 7, 2013 May 19, 2013 Respectfully submitted, Phyllis A Filgate Recording Secretary