The Chairman asked Members to be upstanding to pay tribute to Member s who passed away during the past year. The Members who passed away were..

Transcription

1 Minutes of the 66 th Annual General Meeting, after incorporation, of the Members of the Craigengower Cricket Club, duly convened and held at 188 Wong Nai Chung Road, Happy Valley, Hong Kong on Friday, 28 April 2017 at 6:00pm. Present Mr. Chin Pak Hing, President in the Chair Mr. Frederick Keung, Vice President Dr. James Lau, Honorary Secretary Mr. Andrew Pau, Honorary Treasurer Members of the General Committee: Mr. Anthony Chok, Mr. Henry Hui, Mr. Eric Lam, Mr. Kenny Leung, Mr. Paul Tam, Mr. Stephen Sum, Dr Stephen Wong, Mr. Gary Wong Special Voting Members: Messrs Dr. Bong Shu Chun, Albert Chan, Darsy Chan, Eugene Chan, Chan Koon Man, Chan Pui Lam, Chen Shu Huai, Benny Cheung, Horace Cheung, Cheung Wing Sang, Edwin Chok, Philip Chok, Chow Pak Sum, Chu Kwok Lau, Patrick Chu, William Chui, George Chung, N E Dandiwala, Fung Kee Tong, Fung Yuen, William Ho, Herman Hu, Kam Chan Yiu, Keung Ka Wah, James Kwan, Martin Lai, Lam Chung Lau, Frank Lam, Paul Lam, Lam Wing Kam, Sunny Lau, Joseph Law, Paul Lee, David Leung, Leung Kwok Chuen, Andrew Liu, David Lu, Benny Luk, Mak Kai Kau, Peter Mak, Sam Mak, Mak Sheung, Mak Shing Huen, Benny Ng, Ng Man Cheung, Ng Wing Chiu, Boris Ngai, Noorie Razack, Shiu Wai Hung, William Shum, So Ka Kiu, G. A. Souza Jr., Kevin A. Styles, Tam Chung To, Thomas Tam, David Tso, Jacky Tso, David Tsoi, Tsui Wan Hung, Lucas Tsung, Philip Wee, Wong Chung Fat, Harry Wong, Jacky Wong, Dr. James Wong, Peter Wong, Robert Wong, Samuel Wong, Michael Wu, Danny Yau, Benedict Yeung, Yik Yum Wah, Yiu Wing Sum, Yu She Nien, Yung Ming Kin. Ordinary Voting Members: Messrs Johnny Au, David Chan, Dominic Chan, Chan Tek Chung, Susan Cheng, Cheung Ching Yet, Cheung Koon Sang, Rose Cheung, Larry Chiang, Thomas Chok, Robin Chok, Vincent Chu, Chung Tak Keung, Bronson Fung, Helen Fok, Fung Kee Wan, Kevin Fung, Daniel Ho, Frankie Ho, Ho Hoi Ming, Patrick Ho, Aida Hui, Mable Hui, Kelvin Kwai, Edward Kan, Kam Keung, Sammy Kwan, Warren Kwok, Claudius Lam, David Lam, Lam Kin Keung, Lam Siu Yuen, James Lee, Leonard Lee, Stephen Lee, Tommy Lee, Tony Lee, Annie Leung Fok, Peter Leung, Stephen Leung, Leung Yee Hon, Man Chun Leung, Li Ka Tat, Lim Yew Guan, Ella Lo, Louis Lo, Lo Shou Wah, Mak Chi Wai, Paul Mak, Mok Sui Wah, John Ng, Lawrence Ng, Ng Sai Hoi, Peter Pak, Linda Pek, Plato Poon, Susanna Sham, Sidney Shum, David Tam, Jimmy Tam, 1

2 Tang Ping Wing, Marshall To, Albert Tong, Felicia Tong, Eric Tsoi, Tsoi Kai Lam, Alfred Wong, Carmen Wong, Wong Chun Ah, Johnny Wong, Kenneth Wong, Philip Wong, William Wong, Wingle Wong, Marco Wu, Josephine Yeung, Yim Kwan Hoi, Yip Yam Hung, Yiu Kum Chung, Yuen Pui To, Yung Sau Min. Corporate Nominees: Messrs. Christopher Cheng, Anthony Loo, Wilson Mok, Paul Yuen, Yeung Kwok Keung, Howard Lok. The Chairman asked Members to be upstanding to pay tribute to Member s who passed away during the past year. The Members who passed away were.. The Chairman opened the meeting by requesting the Honorary Secretary to read out the notice convening the meeting. The Honorary Secretary read the notice convening the meeting as follows: NOTICE IS HEREBY GIVEN that the 66 th Annual General Meeting, after incorporation, of Members of the Craigengower Cricket Club will be held at the Craigengower Cricket Club, 188 Wong Nai Chung Road, Happy Valley, Hong Kong on Friday, 28 April 2017 at 6:00 p.m. for the following purposes : 1. President s remarks, 2. To confirm and adopt the Minutes of the 65 th Annual General Meeting held on 29 April 2016, 3. To receive and adopt the Financial Statements and Reports of the General Committee and Auditors for the year ended 31 December 2016, 4. To appoint Auditors, 5. To receive the Report of the Audit Committee for the year 2016 / 17, 6. To elect Life Member, 7. To elect Officers of the General Committee, 8. To elect members of the General Committee, 9. To elect Convenors, 10. To elect additional Special Voting Members, 11. To elect members of the Audit Committee; and 12. Any other business. Before proceeding with the Agenda, the Chairman requested Members who were present to be upstanding in memory of Members who passed away during the year. The Members who passed away during the year were: Mr R J Balani, Mr G H Bhavnani, Mr Edward Chan, Mr Michael Fok, Mr Lai Yiu Wing, Mr Eddie Lau, Mr Angus Lee, Mr Kwan Ching Liu, Mr David Lo and Mr Pang Shu Kai. 2

3 1. PRESIDENT S REMARKS Dear Members, Welcome to the 66 th Annual General Meeting. According to the Agenda, I will give a brief report as follows: (1) Finance & Treasury This is a brief report only. The detailed financial results will be presented by the Honorary Treasurer. The net asset of the club increased from HKD285,686,293 on 31 st December 2015 to HKD299,684,244 on 31 st December 2016, with a growth rate of 4.9%. Cash and Fixed Deposit increased from HKD150,040,950 to HKD162,684,244 with an increase rate of 8%. Fixed Asset increase at a rate of 0.3% from HKD137,554,259 in 2015 to HKD138,030,998 in The Club is not in debt. The Current Liabilities consist of Accounts Payable and Reserves. The Club is financially healthy. The General Committee has been strictly monitoring the financial situation of the Club in order to ensure the Club s financial stability and sustainability as well as to adopt a prudent financial policy. (2) Membership The current numbers of Club Members are: Special Voting Members - 115, Ordinary Voting Members 2647, Lady Subscribers 114, Corporate Nominee Members 200. Currently on the waiting list of membership application: Corporate Nominee Members : 237 Ordinary Voting Members : 611 Ordinary Voting Members by Members children attaining the age of 21 : 123 (3) Constitution The Constitution Sub-committee proposed two amendments be made to the Articles of Association. The first one is the membership of the Audit Committee and the second one is the appeal system for the expelled Members. 3

4 The above proposed amendments have been put forward to the Companies Registry for approval. The Companies Registry responded to the Club by suggesting 19 additional amendments. The General Committee has agreed in principle to accept the Companies Registry s proposal. We are tidying up the wordings of the amendments. Upon receiving the final approval from the Company Registry, an EGM will be convened for discussion and if thought fit, for approving the proposed amendments. (4) Food & Beverage 4.1 Fortune Café Fortune Café would be extended towards the Terrace thus encompassing the enclosure of two external columns. The size of the kitchen is too small to meet the operational needs; the kitchen equipment has worn out and required replacement. Also, cracks on the kitchen floor caused effluent to seep and drip to the Men s Changing Room. The General Committee has appointed an architect to prepare design proposal for the extension and for making submission to the Buildings Department. The Club s submission was approved by the Buildings Department. Works will commence from 8 May 2017 and is expected to be completed in early October The works include extension of the kitchen and storage areas; installation of additional and new kitchen equipment; the rectification of leakage problems and the replacement of false-ceilings, lighting, the air-conditioning system and furniture. 4.2 Children Swimming Pool The existing Children s Pool is not attractive. The General Committee has appointed an architect to prepare proposal for renovating and providing new games equipment. 4.3 Lawn Bowl Store Room The Lawn Bowls Sub-committee suggested that a store room be provided on the Ground floor of the Sports Building. An architect has been appointed for the design work. 4

5 (5) Other Club affairs 5.1 The Home Affairs Bureau required the Club to admit Elite Sports Associates. Currently, there are 58 Elite Sports Associates, including 15 for badminton, 14 for tennis, 14 for lawn bowls, 14 for cricket and 1 for billiard & darts. The objective is to provide platforms of sporting activities for the training of young athletes with potential. The Elite Sports Associates would become an important part of the Club Membership. 5.2 The usage of the Club facilities by outside bodies from April 2016 to March 2017 was: cricket 4,116 hours, tennis 2,012 hours, table tennis 499 hours, Lawn Bowl Green 3,347 hours and badminton 108 hours. Other long-term community-service partners were namely - the Retire Persons Volunteers Association of the St. James Settlement, St. Paul s Secondary School, the Hong Kong Cricket Association, etc. 5.3 The Community Services Sub-Committee also organized activities that were open to NGO of senior citizens and children. As an example, on 16 th April 2016, Community Services Sub-Committee co-organized a Fun Day with the Tung Chung Integrate Services Center. From 29 th June 2015 till 16 th April 2016, the Club co-organized a total of 9 different activities. As a condition for the renewal of our land lease, the Home Affairs Bureau conducted regular visits to the Club to monitor the Club s commitment of opening to the public. The Club has adapted to this measure and so far has met the requirements of the Home Affairs Bureau. (6) Vote of Thanks The last item is my gratitude to the Audit Committee, for their contributions to the Club over the past year. I am grateful to every member of the Audit Committee and Sub-committees. All members of the Sub-Committees You have my vote of thanks, for sure. I believe that the next General Committee will continue to contribute to the good operation of the Club and continue to make improvement to its work. Last but not least, I would like to thank the Club staff for their hard work and their excellent performance. Thank you very much. This is the end of my report. 5

6 2. TO CONFIRM AND ADOPT THE MINUTES OF THE 65 th ANNUAL GENERAL MEETING HELD ON 29 APRIL 2016 The President invited attending members to give comments to the minutes of the 65 th Annual General Meeting held on 29 th April Mr. Lucas Tsung said, First of all, I would like to thank the President for his services all these years. You have just reported the work of I know that you have taken many positions in the Club in the past, including the President for two years, a few years as the Honorary Secretary and you were also a convenor. We admire your passion over these years. You are now fulfilling your commitment to serve as President only for two years. So you do not continue to stand for election as the President. But I hope that you will continue to serve the Club in other positions and to contribute more for the benefits of Members. I would like to take this opportunity to introduce to Members the two new leaders: the new President and the new Vice President. They have both served the Club for many years. I hope that the two will make reform to the Club to change; to refrain from managing the Club in an unjust and unfair way which has been like this for years. In addition to establishing effective communication in the coming year, I hope that the two young men and leaders would not be like some Officers of the General Committee. They talked about communicating. But it was very difficult to communicate with them. I don t intend to say who these people are, but I hope you two would not be like them. I hope that both of you can promise to maintain frequent communication with Members. More importantly, I hope that you two will not cause a split between Members, so that everyone can use the Club facilities for their enjoyment. Lastly, I hope that both of you can review the F&B operations. Looking back to the operation in the last decade or so after this building was built; I think it is rather unusual. I hope you guys can perform a review and see how to get our F&B department back on the right track. This is for the benefits of the Members, so this is important. I hope you two can consider my opinions, thank you. The President said: Thank you, Mr. Tsung for your opinions. Mr. Frederick W. F. Keung replied, Thank you, Mr. Tsung for the opinions. First of all, I am honoured to be automatically elected as the President. I hope that the General Committee will initiate more communications with Members. I personally aim for harmony and consensus among Members and I will focus on doing what is good for the Club. There are a number of urgent issues on the Club s agenda, for instance, the amendment of the constitution. I hope to do a good job. I believe that Dr. Stephen Wong, the General Committee members and I will all be committed to serve the Club. Thank you everyone. After the above discussion, the Honorary Secretary reported that after the 65 th Annual General Meeting minutes has been mailed out, they have received a written 6

7 request for amendment from a Member. The amendment concerns the Chinese version of the minutes. An attending Member s name shall be Ms. Lai Hau Chi instead of Ms. Chan Shek Pan. Apart from the above amendment, no other amendments of the minutes was proposed by Members. Mr. David T. W. Tsoi then proposed and Mr. Leo M. K. Lee seconded that the minutes of the 65 th Annual General Meeting held on 29 th April 2016 be confirmed and approved. The motion was carried unanimously. 3. TO RECEIVE AND ADOPT THE FINANCIAL STATEMENT AND REPORT OF THE GENERAL COMMITTEE AND AUDITORS FOR THE YEAR ENDED 31 DECEMBER 2016 The President invited the Honorary Treasurer to report the financial status of the Club to the attending Members. The Honorary Treasurer reported, Hello everyone. Please allow me to report to you through the balance sheet of our Club in the past year. Our annual gross income is over fifty-seven million. The main source of income is from the Members monthly subscriptions. The subscriptions have contributed twenty-one million of the income. Besides, there is also another twenty-one million coming from the membership fee from new Members. The annual expenditure is over forty-three million. The main expenditure includes administrative and operation cost which occupies more than eighteen million. The salary of the staff and the relevant expenditure is around seventeen million. Finally, we have a surplus of thirteen million nine hundred ninety-seven thousand nine hundred and fifty-one dollars. The Honorary Treasurer continued to say: Please let me explain the financial condition of the Club. The President just clearly explained the financial condition in the past year, but let me also give you some supplementary data. The net asset of the Club has an increase of over two thousand nine hundred and ninety million, which has risen at four point nine percent. The cash and time deposit amounted to over one thousand six hundred and twenty million, an increase of eight percent. The value of the noncurrent assets has increased at zero point three percent, which is over one thousand three hundred and eighty million. We can see that the finance of our Club is healthy, which is a result of the implementation of a consistently prudent financial practice. With so much surplus, it is important that the future and incoming General Committee know how to utilize the surplus wisely. I also hope that they can improve the way of running the Club and do what is best for the Club. Like the two Presidents said. We aim to bring more benefits to our Members for their enjoyment. That s the end of my report, the President. 7

8 There were no other comments on the financial report from other Member after the report by the Honorary Treasurer. Mr. Laurence H. M. Ho proposed and Mr. Samuel K. H. Mak seconded that the financial statement and the Reports from the General Committee and Auditors for the year ended 31 December 2016 be adopted. The motion was carried unanimously. 4. APPOINTMENT OF AUDITORS Mr. Joseph S. H. Law proposed and Mr. Vincent K. K. Chu seconded that PKF HK be appointed as the auditor for the Craigengower Cricket Club in The motion was carried unanimously. 5. TO REVIEVE THE REPORT OF THE AUDIT COMMITTEE FOR THE YEAR 2016/17 The President thanked the Audit Committee for the hard work done during the past year. He invited Members to give their comments, if any. Mr. Lucas Tsung said, Everyone, please turn to page seven. I would like to thank the Audit Committee for raising the questions regarding the F&B department. But I still believe that some of the points are not well-addressed. In fact, I do have a lot to say, but many Members remind me not to talk too much perhaps because of the election. So, I would like to voice my questions in a simple way. On page seven where the report mentioned the dining rooms, which is the Chinese restaurant about the so-called operation and management. They did not mention the increase in the food price on the second page. This means that the prices have not increased since Although I have not dined in the Club s Chinese restaurant, I believed that the prices of the Dim Sum or food have increased. Okay, talking about comparing the prices with some other clubs and alleging that our prices are very low in comparison, I am not sure which clubs the convenor was referring to. I know many clubs. I have been to the USRC United Services Recreation Club; I have been to the KBGC Kowloon Bowling Green Club; I have been to CRC and POC, the Police Sports and Recreation Club. The prices of their food are very low, but our prices I don t know why our Audit Committee would believe that our food prices are too low. Mr. Lucas Tsung continued, Okay, Let s leave it aside. I just want to give the Audit Committee some comments on the F&B department. I am not bragging. I had been providing services for the in-house managed F&B department for more than three years. At that time, I hired the manager from Chun Cheung Kui to run the place. But I noticed that this wasn t working after three years. That was because we were inexperienced in the purchase of goods and other stuff That was why Mr Chow 8

9 King Choi and Mr. Leung Man So and I sought information from outside restaurants and prepared a dozen page proposal. I believe you have the record. We suggested catering out the F&B department by outsourcing. So in over a decade after this building was built, I m not sure if it is fourteen or fifteen years, we have outsourced our catering service to Sang Lee. You have worked out the business plan with Sang Lee on everything, including furniture and other stuff They can start doing catering service once they arrived here. That is for Sang Lee to manage the F&B department. Indeed it s not management, and they do it in their own way. They hire their own staff and buy the goods. How do they help us to manage? We provide all furniture, stuff and carpet etc. So they can run the business once they are here. Okay, when we tried to negotiate with them, they told us that our western cuisine operation was not doing well. So they also took care of the western dining room. They would give the Club 10% of the turnover. These have operated over a decade ago, over a decade ago. Now, are there change? Do you know that the rent of the restaurants are very expensive? Can we just take 10% of the turnover only? How do we maintain the balance of the account? I have thought thoroughly and there are only two reasons. First, we don t know how to run a business, so we trust them with all our heart, but I don t think this is the reason. So what is the second reason? There is an unusual element unusual. Now I am not openly talking about this for the first time. I have been constantly talking about this issue for many years. All I want to say is for everyone to help digest this issue. This is for us. Now our their annual turnover is fifty million. This is what is called gross profit. We take 10% from their fifty million. So how much is that? That s over four million, which means the monthly average is between three hundred thousand and four hundred thousand. And this is not even good enough for the rent? But this company continues to run their business in our Club. I don t think there is any other company in Hong Kong which is having so much privileges. There s not even another one in this world. So I hope the Audit Committee can digest what I have said. Please evaluate and measure the effectiveness and then look into this matter. This is very important to our Club. Thank you! The President said, Now it is Mr. Chu s turn. Mr. Chu Kwok Lau said, I agree with Uncle Tsung. Why? That s because it has become much more expensive to eat at the Chinese restaurant. I heard that they need the Committee s approval for every price rise or for other stuff. I don t know if you would give approval every time. For this year, the prices of stuff have gone up a lot. This is true. Besides, an executive lunch at the western dining room used to cost around sixty dollars. Now the price has gone up to over eighty dollars. Does every one of you think that this is right? I am not sure. Okay, one more thing is the Reading Room. What I meant is that some girls bringing boys to the Reading Room to chat. Some boys would bring girls. I am pretty sure that those they brought to the Reading Room are not Members of the Club. The other thing is that they eat while they chat. They come early to occupy the seats. One of them would sit on one side and put their belongings on the seat next to them. Then they would go away after a 9

10 while. Some if Members want to have a seat but they can t find one, especially there are not many seats in the Reading Room. Moreover, they would eat hamburger in the Reading Room and make the room smells. Some girls would take off their shoes. When I remind them to put on their shoes, they told me that their feet were wet This is not right. In addition, some brought elderlies and middle-aged ladies to come for yum-cha or play mahjong. They are noisy at the lobby and the corridor at around eleven in the morning. It is even worse than the wet market. If you don t believe it, try to have a seat in the lobby at eleven in the morning. It is really noisy. It is much worse than the Hong Kong Football Club next door. When you enter Hong Kong Football Club, they would remind you to turn off your phone. Look at how high-end their club is. Our club is really low-end. Thank you. The President said, Three issues were brought forward here. The first one is F&B; the second one is the Reading Room and the third one is playing mahjong. So shall we look into these three issues one by one The first is F&B. Do we have anything to say? Any response? Mr. Stephen S. C. Shum responded: My fellow Members. I also agree with Mr. Tsung. Why? That s because he has once worked for the F&B. However, would you check the record and see how much did we lose monthly when Mr Tsung was working there? You can all check it from the Club past accounts. Secondly, if you want to ask whether our Club is doing well or not? You can tell easily because Members have to wait for tables from morning till two in the afternoon. I am not sure if that s because the F&B is poorly operated. I don t know how to explain the situation. Thank you. The President said, Thank you, please. Mr. Tsung said, During the three and a half years when I was working for F&B, we were running the business ourselves. We all know that operating it ourselves is not feasible. If this is feasible, you won t be doing cater out today and it won t lead to such a mess. In fact, the loss was not that high. Can you give me a number of how much we have lost? You can t, but you just said we lost. Do you know how we did back in those days? You don t, right? And what, the tables are full? So we have big business here? Because of the full tables, so the gross profit is higher. My point is it is fine that the tables are full, but how are we benefiting from it? That s the point here. Don t you see that? The President said, Right okay. So do we have any response regarding the Reading Room? Anyone would like to say something about the Reading Room issue? I think we should increase staff patrol to see if there is anyone doing what Mr. Chu said. We need to be aware of this issue. Then people won t feel that they can do whatever they want in the Reading Room. Would the General Committee agree with this? 10

11 The President continued, The first two issues are resolved. The third issue is mahjong players are noisy at eleven in the morning. Any General Committee member can respond to this? Does the Secretary have any response? The President invited the Honorary Secretary to respond to the third issue. The Honorable Secretary said, Well I am rarely at the Club at eleven in the morning. However, as we have Members bringing up this issue, the incoming General Committee should pay more attention to the issues that were just brought forward. If Mr. Chu brought this up, we can t ignore it. We would of course take note of this point, especially for the in-coming President and the in-coming Vice President. We hope to see improvement, all right? After the Honorary Secretary s reply, the President continued to invite Members to raise questions based on the Audit Committee s report. Mr. Tsung supplemented, There is another important thing I have almost forgotten. That s on page five in the Audit Committee s report on the tendering procedure and the goods and services provided by suppliers etc I have some suggestions for the Audit Committee. This is what I used to pay attention to in the past. Tendering in our Club has had a lot of troubles and issues. In fact, tendering in Hong Kong has always been problematic. So I am not qualified to say that. But what I want to say is for those goods and services provided for our Club, for example the distilled water, toilet paper or even electrical appliances or stationary, most of these have been provided by our suppliers for many years. When I was providing services for the Club, I hired a purchase clerk for acquisition. There was also another clerk to take the inventory, who made record of our inventory and recorded what the purchaser had bought. I also asked them to check if there were any higher quality products or lower-priced products out there in the market from time to time and to switch suppliers. Have we done this? If we haven t, that would raise a lot of issues. I believe the Audit Committee has had paid much effort into this issue. But this is very important because this can help our Club to save money. Mr. Tsung continued, So what is the second thing? That s about those who provided maintenance for the Club. To be honest, we need someone to maintain our plants. Although the Christmas trees or tangerine trees are not quite expensive, we still need a team to take care of this. So this is for taking care of our finance issues. This is what I want to say, thank you. After listening to Mr. Tsung s comments, the President said, Dr. C.Y. Cheung, please. Dr. C. Y. Cheung said, I would like to express my views on the Special Voting Membership. The annual report this year has dedicated a big part saying that the Club has not elected any Special Voting Member. This surely will pose risks to the 11

12 Club. Mr. Keung just suggested making amendments to the constitution at the EGM as one option, but you know that there is a 99% chance that it is not going to work because you need 75% of the Members to agree to it. Now I am trying to put forth a suggestion, but I am not sure if it will work. Members share much affinity with Mr. Keung. I am not saying that the outgoing President doesn t have it, but Mr. Keung simply has more. Mr. Keung will be the coordinator and tell the establishment camp and the opposition camp to make a list a list of recommendation, by coordinating the content of the list from both sides, and come up with a list that is acceptable to all of us. This list is for all Members, especially for Members who have fifty votes. Tell them that our Club really needs some young people, some at their forties and some at their sixties to serve the Club. Otherwise, the Club would only have you guys here to put up with it, which won t be able to last long. Thank you. After listening to Dr. Cheung s opinions, the President invited the Honorary Secretary to respond. The Honorary Secretary responded, Please let me explain further on Mr. Tsung s comments on tendering just now. The Building Sub-committee would launch a formal tendering for the big tenders. But for some simpler and inexpensive products, how do we do it? How do we buy pens, toilet papers, notebooks? At the beginning of every year, we invite tenders from a few suppliers. We would have a detailed list of products for their tendering. Then we would choose the one with the lowest price. This is based on which company can provide the lowest price for each item. For example, if company A provides the cheapest pencils, we would buy pencils from company A. If papers are the cheapest from company B, we buy papers from company B. We have been following this practice all these years. We are very concerned about buying expensive stationery. I also agree with Mr. Tsung and many other Members that we should not spend money recklessly. These are our Members money. We should always try our best to lower the expenditure. In fact, I completely agree with the Audit Committee that we should establish a Tender Board. The General Committee has agreed that we should have a Tender Board in the new President s tenure. Also, the Audit Committee suggest to invite the Vice-President to chair the Tender Board. We completely agree with the proposal. Mr. Chu Kwok Lau said, After Mr. Keung takes the office, I suggest that we can put big signage I mean labels at the lobby to remind people to keep quiet. Especially in the elevator, those mahjong players are really noisy. They would go on and on talking about how they play mahjong, especially the ladies So I hope they can keep quiet. Besides, we need to display more regulations at the Reading Room. We have to put up big notices on the door to let them know. It doesn t bother us to write more, does it? Thank you. As there were no other questions or comments from Members, Mr. David Tso proposed and Mr. So Ka Kiu seconded that the Audit Committee s report of 12

13 2016/2017 be adopted. This was agreed unanimously by those present and the motion was carried. 6. TO ELECT LIFE MEMBER As the current President is the one being recommended to be the Life Member, the President passed the relevant agenda to the Vice-President Mr. Frederick W.F. Keung. Mr. Frederick W.F. Keung took the chair. Mr. Frederick W.F. Keung said the General Committee had passed a resolution to recommend Mr. Chin Pak Hing as a Life Member. Mr. Keung invited the Honorary Secretary to provide Members with relevant information about the recommendation and the services that Mr. Chin Pak Hing had provided for the Club between 1997 and After listening to the introduction by the Honorary Secretary, Mr. Samuel M. H. Wong enquired how long Mr. Chin Pak Hing had been a Member of the Club. The Honorary Secretary replied Mr. Wong that Mr. Chin Pak Hing joined the Club in The Honorary Secretary said that every Member can vote to pass or not to pass the General Committee s recommendation. Members can collect the ballot papers together with the other ballot papers and then cast their votes. Mr. Leonard C. B. Lee, Mr. Lee Ka Tat, Mr. Mak Chi Wai, Mr. Tang Ping Wing, Mr. Wong Chun Ah, and Mr. Wong Chung Fat from the Audit Committee and the senior manager from PKF HK are responsible for counting the votes and supervising the counting of the votes. After counting the votes, the Chairman announced that the motion to recommend Mr. Chin Pak Hing to be the Club s Life Member is passed. 7. TO ELECT OFFICERS OF THE GENERAL COMMITTEE Mr. Leo M.K. Lee informed the meeting that this year the following nominations for the positions of four Officers were received, namely Positions President Vice President Honorary Secretary Honorary Treasurer Candidate Elected Mr. Frederick W.F. Keung Dr Stephen S.M. Wong Dr James Lau Mr. Joseph S.H. Law Mr. Andrew K.C. Pau 13

14 Mr. Joseph S.H. Law announced that he was busy with his work, so he withdrew from the election as the Honorary Treasurer. He confirmed that he would continue to stand for election as a General Committee member. For the positions of President, Vice President, Honorary Secretary and Honorary Treasurer, Mr. Leo M.K. Lee announced that as there was only one nomination for each position, Mr. Frederick Keung, Dr Stephen S.M. Wong, Dr James Lau and Mr. Andrew K.C. Pau were duly elected President, Vice President, Honorary Secretary, and Honorary Treasurer for the year 2017/ TO ELECT MEMBERS OF THE GENERAL COMMITTEE Mr. Leo M.K Lee said: We may start the election process. In principle, the election will be carried out in two sessions. However, due to Mr. Joseph S.H. Law s withdrawal from the election of Honorary Treasurer, so the election will be directly moved into the second session. The second session is for the election of the General Committee Members, Convenors and Special Voting Members. Later on, please collect your ballot papers at the designated counters in accordance with the following procedures: (a) Ordinary Voting Members may collect the ballot papers at the counters on my left hand side. Special Voting Members may collect the ballot papers at the counters on my right hand side. Members who need help such as those who use crutches and those who are on wheelchairs may collect the ballot papers at the special counter. (b) Each counter only distributes ballot papers with designated alphabets such as A-B, and C-F etc. corresponding to the first letter in Members surnames. Members please proceed to the designated counters to collect the ballot papers by reference to the first letter in their surnames. (c) On collecting the ballot papers, Members are requested to show your membership cards or identity cards to enable our staff to verify your identity. After collecting the ballot papers, please check the number of ballot papers and sign to acknowledge receipt of the ballot papers. (d) After collecting the ballot papers, would Members please proceed to the voting booths to stamp the ballot papers. (e) Before stamping, please tear off the portion with a serial number imprinted on the upper right corner of the ballot paper. You may feel at ease to know that after the number is torn off, identity of the voter will not be known. After announcement of voting results, we will seal all ballot papers in an envelope, which will be destroyed after 30 days at the witness of the two of us. 14

15 (f) On marking the ballot papers, please pay attention to the matters below : (i) Use only the chop provided by the Club to stamp the sign on the ballot papers. Please do not write with pen or other markers. Otherwise the ballot papers will become invalid. (ii) Members should stamp the sign on the boxes against the names of the candidates. Direction of the is not important. A valid sample is projected on the screen now. Ballot papers should not be marked with other signs, which will render the ballot papers invalid. (iii) Members please do not discuss or exchange views in the voting area. (iv) Please fold the ballot papers, which have been duly stamped, and put them in the appropriate ballot boxes, and then leave the voting area. After making the above clarification, Mr. Leo M.K Lee continued to clarify on the election procedure by saying: This year, we shall again arrange for candidates to make a presentation and each candidate is invited to give a one-minute presentation individually. In delivering your speech, please make sure that you do not say anything contrary to the facts, insult, or defame other persons. There will be no question and answer session during or after the presentation. Besides, please do not over-run. Do members have any questions on what I just said. If there is no other question, we shall now proceed with the voting. Mr. Leo M.K Lee informed the meeting that twelve nominations for membership of the General Committee were received, namely: He informed the Meeting that Mr. Joseph S H Law would run for election as a General Committee member. Mr. Chin Pak Hing Mr. Anthony Chok Mr. Henry K.H. Hui Mr. James K.C. Kwan Mr. Eric W.K. Lam Mr. Joseph S.H. Law Mr. Kenny K.H. Leung Mr. David S.S. Lu Mr. Stephen S.C. Sum Mr. Paul Y.P. Tam Mr. Jacky K.H. Tso Mr. David T.W. Tsoi Mr. Gary W.T. Wong Candidates for the membership of the General Committee were invited to give their platforms. As invited, the candidates gave their platforms respectively. Mr. Leonard C. B. Lee, Mr. Lee Ka Tat, Mr. Mak Chi Wai, Mr. Tang Ping Wing, Mr. Wong Chun Ah, and Mr. Wong Chung Fat from the Audit Committee and the senior manager from PKF HK are responsible for counting the votes and supervising the counting of the votes. 15

16 After voting, Mr. Laurence H.M. Ho declared that, of the twelve nominations, the following eight Members were elected to serve on the General Committee for the year 2017/18: Mr. Chin Pak Hing Mr. Henry K.H. Hui Mr. James K.C. Kwan Mr. Eric W.K. Lam Mr. Keung K.H. Leung Mr. Paul Y.P. Tam Mr. David T.W. Tsoi Mr. Gary W.T. Wong 9. ELECTION OF ADDITIONAL SPECIAL VOTING MEMBERS The Meeting noted that three nominations for Special Voting Membership were, in accordance with Article 33(5), received as follows. Dr. C.Y. Cheung Mr. Edward Y.K. Kan Mr. Wingle H.Y. Wong As invited, the candidates introduced themselves. Mr. Leonard C. B. Lee, Mr. Lee Ka Tat, Mr. Mak Chi Wai, Mr. Tang Ping Wing, Mr. Wong Chun Ah, and Mr. Wong Chung Fat from the Audit Committee and the senior manager from PKF HK are responsible for counting the votes and supervising the counting of the votes. After voting, Mr. Laurence H.M. Ho declared that none of the candidates attained the 75% voting threshold, and none was elected Special Voting Member of the Club. 10. ELECTION OF CONVENORS Mr. Leo M.K Lee informed the meeting that this year the following nominations for the positions of sports and social convenors were received, namely : Position Candidate Proposer Seconder Badminton Convenor Dr. Stephen Wong Dr. James Lau Mr. Paul Tam Billiard & Darts Convenor Mr. Eric Lam Mr. Gary Wong Mr. Liu Kum Chuen Cricket Convenor Mr. Kevin Styles Mr. Chin Pak Hing Dr. James Lau Golf Convenor Mr. Johnny Wong Mr. Henry Hui Mr. Paul Tam Lawn Bowls Convenor Mr. Robin Chok Mr. David Tso Mr. Tang Kam Sheung Mr. James Kwan Mr. Kelvin Kwai Mr. Gary Wong 16

17 Race Box Convenor Mr. Andrew Liu Mr. Eric Lam Mr. Liu Kum Chuen Social Convenor Mr. Chin Pak Hing Dr. James Lau Mr. Andrew Pau Squash Convenor Mr. Wilson Lam Mr. Frederick Keung Dr. James Lau Table-tennis Convenor Mr. Yim Kwan Hoi Mr. Frederick Keung Mr. Chin Pak Hing Tennis Convenor Mr. Frederick Keung Mr. Paul Tam Dr. James Lau Candidates for the position of Lawn Bowls Convenor were invited to give their platform. As invited, the candidates gave their platform respectively. Mr. Leonard C. P. Lee, Mr. Lee Ka Tat, Mr. Mak Chi Wai, Mr. Tang Ping Wing, Mr. Wong Chun Ah, and Mr. Wong Chung Fat from the Audit Committee and the senior manager from PKF HK are responsible for counting the votes and supervising the counting of the votes. After voting, Mr. Laurence H.M. Ho declared that the following Members were elected as Convenors for the year 2017/18: Positions Badminton Billiard & Darts Cricket Golf Lawn Bowls Race Box Social Squash Table tennis Tennis Candidates Elected Dr. Stephen S.M. Wong Mr. Eric W. K. Lam Mr. Kevin A. Styles Mr. Johnny Y. H. Wong Mr. David T.W. Tso Mr. Andrew Liu Mr. Chin Pak Hing Mr. Wilson K.F. Lam Mr. Yim Kwan Hoi Mr. Frederick W.F. Keung 11. ELECTION OF AUDIT COMMITTEE MEMBERS After the election of Officers, members of the General Committee, Special Voting Members and Convenors, the Mr. Laurance Ho and Mr. Leo Lee reverted the chairmanship to Mr. Frederick Keung. Mr. Frederick Keung took the chair. The Chairman declared that the following Members were, in accordance with Article 9(1), elected as members of the Audit Committee: 17

18 Candidate Proposer Seconder Mr. Anthony Chan Mr. Ho Hoi Ming Mr. Albert Kwong Mr. Ho Hoi Ming Mr. Anthony Chan Mr. Tang Ping Wing Mr. Ip Ki Cheung Mr. Wong Chun Ah Mr. Albert Kwong Mr. Ko Sai Hong Mr. Mak Chi Wai Mr. Arthur Li Mr. Albert Kwong Mr. Mak Chi Wai Mr. Tang Ping Wing Mr. Arthur Li Mr. Tang Ping Wing Mr. Wilson Yeung Mr. Mak Chi Wai Mr. Anthony Chan Mr. Andrew Wong Mr. Poon Tsz Kin Mr Ko Sai Hong Mr. Andrew Wong Mr. Tang Ping Wing Mr. Ho Hoi Ming Mr. Harry Wong Mr. Andrew Wong Mr. Anthony Chan Mr. Wong Chung Fat Mr. Wong Chun Ah Mr. Wilson Yeung Mr. Harry Wong Mr. Wong Chung Fat Mr. Harry Wong Mr. Tang Ping Wing Mr. Harry Wong Mr. Ho Hoi Ming Mr. Wilson Yeung Mr. Wilson Yeung Mr. Ho Hoi Ming Mr. Harry Wong This was agreed by those present, and the Chairman declared that the motion be carried. 12. CLOSE OF THE MEETING The Chairman thanked Members for their attendance and declared the meeting be closed at 21:45. Signed as a correct record Chairman 18