ANNUAL CONGREGATIONAL MEETING. January 28, Ascension Lutheran Church Deer Park, New York

Transcription

1 ANNUAL CONGREGATIONAL MEETING January 28, 2018 Ascension Lutheran Church Deer Park, New York 1

2 1. Table Grace Doxology 2. Luncheon courtesy WELCA members 3. Devotions 4. The Call to order 5. Review of Format for Meeting 6. Business meeting a. The Secretary s report b. Report of the Pastors c. The Treasurer s report d. Committee reports 7. The proposed Budget for 2018 Ascension Lutheran Church Annual Congregational Meeting 2018 Agenda 8. The election of new Church Council members 9. Old Business 10. New Business: a) Synodical and Congregational deacons: Susan Bliss, Vicki Elfers, Natalie Romero, Eric Faret, Karen Turnator, Holly Hawkins, Barbara Snyder and Bob Snyder b) Call Mauricio Dominquez as a Synodical Deacon for Latino Ministry c) Synod Assembly Representatives 11. Resolutions 12. Council meeting to elect officers 13. Adjourn the meeting 2

3 TABLE OF CONTENTS SECRETARY S REPORT... 5 SENIOR PASTOR S REPORT ASSOCIATE PASTOR S REPORT TREASURER'S REPORT AUDIT COMMITTEE REPORT CHILDREN S MINISTRY COMMITTEE CHRISTIAN MOTHERS GROUP COFFEE HOUR DAY CAMP DEACONS AND ASSISTING MINISTERS EVANGELISM FINANCE COMMITTEE LATINO MINISTRY COMMITTEE PERSONNEL COMMITTEE PRESCHOOL PROPERTY COMMITTEE SOCIAL MINISTRY COMMITTEE SPECIAL EVENTS COMMITTEE STEPHEN MINISTRY STEWARDSHIP COMMITTEE

4 W.E.L.C.A WORSHIP AND MUSIC COMMITTEE YOUTH COMMITTEE BIOGRAPHIES FOR COUNCIL POSITIONS OFFICIAL BALLOT DEACONS SYNOD ASSEMBLY REPRESENTATIVES RESOLUTIONS

5 Secretary s Report Ascension Lutheran Church Annual Congregation Meeting January 29, 2017 Table grace was offered by Eric Faret. Luncheon was provided courtesy of WELCA members and we thank them for the delicious food and the care in providing it to us. After the luncheon, Heidi Manzo, Church Council President, called the meeting to order at 12:25 PM. Heidi thanked all who assisted in setting up the meeting including WELCA for the lunch. Heidi announced the Business Meeting is now open and we had enough members present at the meeting and we exceeded our quorum needed for the meeting which was 40. Review of Meeting Ground Rules: These additional rules will be in effect for this meeting: 1. Out Parliamentarian is Russ Bliss. He will help us with any procedural questions for the meeting. 2. All confirmed members should have signed in on the attendance sheets located at each table and received two ballot forms for use during the meeting. Heidi then reviewed the definition of a member in good standing. 3. When the floor is open for discussion, please wait to be recognized by the President. We will have a microphone brought over to you. Please use the microphone and state you name. Russ Bliss will be our timekeeper as a speaker has the floor for up to three minutes. If the speaker has additional comments after his/her three minutes, he/she will need to wait until all other speakers are recognized before speaking again. 4. Typically, our voting will take place by a show of hands. If there is not a clear decision by a show of hands, we may need to do a paper ballot. We will do a paper ballot for the representatives for the Synodical deacons. Secretary s Report: Submitted by Susan Kuhn The Secretary s Report of the Annual Congregational Meeting on January 31, 2016 was presented. A motion was made to accept the Secretary s Report by Tom Tresselt and seconded by John Parkinson. The motion passed unanimously. Pastors Reports were submitted by Pastors Lathrop and Hartford. 5

6 Treasurer s Report: Submitted by Rich Germann Rich Germann Reviewed the Treasurer s annual report for the year ending December 31, Rich pointed out the church was under in revenue in 2016 partly due to a decrease in special offerings which was down $3, (particularly Christmas offerings which were down $2,800.00) Other income was down as well due to a $ weekly average deficit in giving. However, our expenses were also down in 2016 ending with a $5, deficit. We had a $1, increase in our administrative budget but decreases in Program down $6,500.00, Property- down $8, and Insurance down $5, The pre-school also had a profit of $18, Additionally, we met our commitment to the Synod and paid for our Lutheran Hi School commitment for 2017 already as well. The mortgage was refinanced using money we received from a health care refund and will save $350,00.00 over the life of the loan and $ per month. A motion was made by Owen Yung to accept the Treasurer s Report and seconded by Pattie Komornik. The report was unanimously accepted. Committee Reports: The Chairperson/Leader of the Committees were asked to stand when their committee was called and we asked the Congregation if they had any questions on the reports provided and that the Chairperson/Leader would answer any questions. Audit Committee submitted by Anita Quynn Christian Education/Children s Ministry- submitted by Lisa Perreira and Natalie Romero Christian s Mothers Group Janet L. Germann Coffee Hour submitted by Deb Mann Connect Committee submitted by Debbie DeMarchis Day Camp submitted by Jillian Manzo Deacons and Assisting Ministers- submitted by Deacon Eric Faret Evangelism-Communications Committee submitted by Sharon Pullen Finance Committee submitted by Rich Germann Latino Ministry Committee submitted by Deacon Patricia Avila Mutual Ministry- submitted by Pattie Komornik Personnel Committee submitted by Heidi Manzo Preschool- submitted by Valerie Lukens Property Committee submitted by Keith Rodgers Social Ministry Committee- submitted by Jean Belcher Special Events Committee submitted by Rob McCarthy Stephen Ministry submitted by Pastor Justin, Pastor Flora, Deacon Vicki Elfers, Deacon Eric Faret, Donald Hartford Stewardship Committee- submitted by Derek Lundquist, Cathy Borg, Glenn Ostermann, Kurt Lundquist, Owen Yung W.E.L.C.A. submitted by WELCA Executive Board Worship and Music Committee- submitted by Tom Tresselt Youth Committee submitted by Allison McCarthy and Natalie Romero Holly Hawkins added that there is a Bereavement Group as well. She asked that members please let the pastors know if someone is sick as they are not always aware of what might be going on. 6

7 2017 Proposed Budget: Submitted by Rich Germann: Rich Germann reviewed the proposed budget for 2017 (copy attached). The budget is a balanced budget for One of the ways this was achieved was because Pastor Lathrop did not take any increased compensation. In addition, in the areas of Worship and Music and Youth and Christian Education, money from the Remembrance Fund will be used to supplement some of the costs in those ministries. In administration, there is an increase of $2, due to cleaning costs and administrative positions but some of that money will come from the Mission Appeal money. The copy machine costs went down over $4, In Property, costs are reduced by $6, total thanks to a huge savings in fuel as well as other areas. We will be increasing our giving to Benevolence by $1, this year. Finally, there was a question about the taxes on the Bayshore property by Pattie Komornik that belongs to the church. In order for the church to not have to pay taxes, an ordained clergy member must reside in the house. Natalie is now a Deacon and so the church will be applying to have the taxes removed for the year This will be a savings of $10, for the church. A motion was made by Russ Bliss to accept the treasurer s report. Linda Law seconded it and it was passed unanimously. Elections of Church Council The following members have been nominated to serve on Church Council: For a first two year term: Gaby Jordan- chair of Social Ministry (first two year term) Kelly Reno chair of Evangelism (first two year term) Heidi Manzo (second two year term) A motion was made by Linda Law to close nominations thereby electing the slate by acclimation, seconded by Allison McCarthy. Motion passed unanimously. For a one year term: Richard Germann Treasurer Yadira Alguera Latino Ministry Representative Diana Lazarou WELCA Representative A motion was made by Bob Snyder to close the nominations thereby electing the slate by acclimation, it was seconded by Owen Yung. Motion passed unanimously. 7

8 Old Business: Bylaws and Constitution approved in November. Thank you to Andrew Manzo for your hard work on this. New Business: 1. Kristine Ostermann asked about serving alcohol during certain events. It was questioned about whether it is against our Constitution or Lutheran rules. Pastor Justin advised that there is no rule about it; rather it is just the way the congregation has conducted things for years. He suggested that council be directed to revisits the idea of alcohol being allowed during certain functions and activities as well as the need to look into changes in insurance if the policy was to change. Council can then decide to call a congregational meeting if they feel the congregation needs to vote in this issue. 2. Linda Law inquired about possibly planning monthly dinner fundraising events for the church. She mentioned Lunar New Year and St. Patrick s Day as possible days when a fundraiser dinner would work. Council advised her to speak to Rob McCarthy as he is the chair of the Special Events Committee. 3. Kristine Ostermann also asked about having a Chinese auction as a possible fundraiser. The reason it hasn t been done before is the because of the gambling aspect of it. However, Pattie Komornik reminded everyone that council has approved something like a Chinese auction provided it was tied to a dinner event. All fundraisers must be approved by council if it is the first time they are going to they are going to happen. 4. Jenn Lathrop asked about the Paint Pallet fundraiser, she thought that the reason Ascension could not host the fundraiser was because the person in charge would be making a small profit as well as the funds that were being donated back to the church. She was advised that that was not the case. 5. John Scheid asked about the Homeless Initiative and how it was going? Pastor Justin said everything going extremely well for the first year running and thanked the members who are working so hard on the initiative: Eric Faret, Drew Neidig, Mike Loos and Susan Loos. Volunteers are still needed for set-up, overnight and clean up the next morning. 6. There were 4 candidates to be called to positions as Synodical Deacons- Eric Faret, Patty Avila, Karen Turnator and Susan Bliss. A hand vote was made for these positions. The motion to close nominations was made by Warren Holtz and seconded John Parkinson. Then a motion was made by Bob Snyder to accept the nominations and seconded by Cathy Borg. The candidates were unanimously approved. 8

9 Resolutions: Thanks to: Members who have completed their terms on council Staff that have left positions in the church. Members of the Church staff. Members of the Preschool staff. The volunteers who serve Ascension. Our Pastoral staff. The resolutions were accepted with a round of applause. A motion was made to close the meeting by Owen Yung and seconded by Rob McCarthy. Motion was passed unanimously. Executive Committee Election Results: President: Heidi Manzo Vice President: Rob McCarthy Secretary: Jean Belcher Respectfully submitted, Susan Kuhn & Jean Belcher Church Council Secretary 9

10 Senior Pastor s Report Dear Friends in Christ, I always write my report last. The main reason is that I like to peruse the ministry reports before I write my own. That s because as Senior Pastor, I am directly or indirectly involved in all areas of ministry here at Ascension. Upon reading, I m reminded of just how much ministry was accomplished in As you read through this year s reports, notice just how many people are working hard to make Ascension a place where ALL are welcome to grow in faith and serve together. Mission Appeal We round into the final year of our appeal going strong. We ve accomplished so much to date. Over the last few years we have replaced the roofs over almost all of our facility, refurbished the Library Lounge, Community Room, Education Wing, and bathrooms. A new Youth Center was created and Parish House Classrooms were refinished (funded by Day Camp). We also partially payed down our mortgage. We still have a few projects to complete in Our sanctuary roof is the last to be redone. We ll also look to add technology for worship and further reduce our debt. Your prayerful financial support is greatly needed and appreciated. Ministry with all Ages I am blessed to have the opportunity to minister to virtually every demographic at Ascension. I spend time with our little ones in Preschool (in daily morning greeting and monthly Chapel), Day Camp, and Milestone Ministry Classes (1 st. Communion, Happy Meals with Pastors, etc). I m with our teens for Confirmation, Youth Group, and special trips like Confirmation Camp. I m with our adults in Men s Bible study, Lenten Studies, and new Member Classes. I think my favorite events are those that welcome all ages together. I so enjoyed the Chili Cookoff, EGGStravaganza, Oktoberfest and other events throughout the year. There have been so many more events than I am able to list here. In all, I see an amazing family of believers that enjoys working and spending time together. Latino Ministry This has been one of our areas of greatest growth in Thanks to the amazing financial support of the ELCA and MNYS, we are able to have Pastor Patty leading this ministry full time. You ll see in the Latino Ministry report of the amazing things happening that that community. I will be joining a group that will travel to Houston in February for ongoing mission development training. Homeless Initiative Although it is already highlighted in other reports, I just want to take a moment to gush on how proud I continue to be of Ascension. We enter into a second season of this profoundly impactful ministry. Opening our doors to our homeless brothers and sisters is a bold (and scary) thing. I am so enthused that our congregation made a step beyond fear to do the ministry Jesus calls us to. 10

11 Representing Ascension I am honored to represent Ascension at many events and activities. I ve attended sign dedications and 9/11 memorials in our town. My regular meetings with local churches and social service agencies produced BIHI (homeless shelter) and continues to oversee it. I meet regularly with an interfaith group and our state legislator (which led to our community prayer service in July), as well as a monthly gathering of ELCA pastors from our area conference. I ve worked with Deer Park and Bohemia Fire Departments in many ways. On the Synodical level, I am blessed to be a team called the Center for Evangelical Mission, which hosted an Evangelism workshop in October. I also consult with the claimed team as part of our Synod s Strategic Plan. There is even the occasional visit to LuHi to represent our congregation and provide (or receive) support. This is an important task which connects our congregation to the world. These connections have also led to a great amount of support. In my 7 years at Ascension, we ve received over $200,000 in grant money and mission support. All of that comes at the cost of many hours of writing applications and meeting with boards. Worship We are blessed to have a thriving ministry here at Ascension saw both developmental and numerical growth in our congregation. Surprisingly, while Misa attendance rose dramatically, our overall worship attendance was a bit down from last year. We will be examining that in 2018 as we take feedback from regular surveys and strategically implement a plan for worship development in the year to come. On a very positive note, after a 1 weekend break of our 22 month streak, 2017 (and now into 2018) had at least one first time visitor every weekend. This is a place that draws God s people together! Mission Statement and Strategic Planning I was afforded the opportunity to attend an Executive Skills Workshop in January This taught business models and practice to employ in a church setting. It was the most impactful continuing education I ve had in my career! I spent the remainder of 2017 putting some of my lessons into action. Both council and staff have engaged in a number of subsequent trainings which resulted in our new Mission Statement. Surveys are the next step that will lead to strategic planning. As a reminder, our new mission statement is: We are called by Christ to be a community where ALL are welcome to grow in faith and serve together. Thanksgiving In all, I am so grateful for the opportunity to serve Ascension. I feel so blessed to work with an amazingly dedicated staff that constantly goes over and above the call of duty. I am equally amazed by an incredible network of volunteers that graciously give of themselves to make all of this ministry happen. I hope you share in my grateful appreciation for the blessings God has bestowed on Ascension and her ministry. I would be remiss if I missed the most important people in my life my family. My wife is constantly called to shoulder the load when the rigors of a busy ministry keep me from home. Part of her ministry is to allow for me to be at Ascension for all we do. Thank you for making my family part of Ascension family. Yours in Christ, Pastor Justin 11

12 Associate Pastor s Report Dear Ascension Family and Friends, As I write my Annual Report going into the third week of Advent, I m reminded of the hustle and bustle of the Christmas season. It also reminds me of how busy a congregation we are, not only at Christmas, but throughout the year! And that s a wonderful thing. Over these past twelve months, I have been involved in many facets of ministry here at Ascension: Working with Pastor Justin, we continued to introduce various theme-based sermon series to our worship services. During the Fall season, we took a look at the various ministries we have here at Ascension, having a member of that committee speak as part of the sermon. The series culminated in our wonderful, and successful stewardship campaign. Along with Pastor Justin and the Connect Mission Appeal Leadership Team, we planned many fellowship events to enhance our connectedness such as Movie Night in October to see Luther: The Idea that Changed the World, and our Cartoon Character themed Chili Cook-Off. A three-year campaign, we are seeing the end fruits of this mission appeal as we look around, we can take great pride in our newly renovated six bathrooms, as well as the debt reduction on our mortgage. Within Christian Education, I have had many opportunities to work with the children and youth of Ascension from leading Pre-School Chapel, teaching First Communion class, introducing our third graders to their new Bibles, teaching Confirmation classes when needed, as well as participating in some of the 8th grade service activities, and involvement with the daily Opening for Summer Day Camp. In , a new ministry was introduced to the senior adults of Ascension, Forever 50. Those over the age of 50 are invited to attend weekly meetings on Wednesdays at noon in the Social Hall where we share fellowship over lunch, enjoy guest speakers such as Angie from the Alzheimer s Association, Jess from Performax, and Mindy on Stepping On: Fall Prevention, celebrate birthdays each month, played games such as BINGO and Left, Center, Right, have Christmas and Spring luncheons out, participate in such trips as Married to Broadway at the NYCB Westbury Theatre, The Metropolitan Museum of Art and Bryant Park Christmas Market, the Cilhuly Sculpture Exhibit at the New York Botanical Gardens, Modava Maple Syrup Farm, and the Millbrook Winery, and Jonah at the Sight and Sound Theatre in Lancaster, PA, Holiday celebrations such as Halloween with our costumed party, Thanksgiving Feast, Epiphany Gifts Party with Pick and Steal, Valentine and St. Patrick Day parties, High Tea, and our newest addition: Pallet Painting with Jenn Lathrop and Creation Canvas Painting Party with Kathy Reccardi, and finally our Memorial Day BBQ. For the fourth year in a row, we offered group tickets to all Ascensionites to attend a L.I. Ducks Baseball Game at the Bethpage Park in Central Islip in June. This year our date is July 11 th with fireworks following the All-Star game. As always, we re planning an exciting slate of speakers, trips, events, games, and celebrations for 2018, and look forward to an exciting time of fellowship and community each week. For me, it s been an exciting and fulfilling four and a half years here at Ascension, and I look forward to the challenges and rewards 2018 holds. Blessings, Pastor Flora 12

13 TREASURER'S REPORT TREASURER'S ANNUAL REPORT FOR THE YEAR ENDED DECEMBER 31, 2017 REVENUE 2017 ACTUAL 2017 BUDGET Contributions 426, , Special Offerings 17, , Other Income 30, , Pre-School Tution Income 228, , TOTAL REVENUE 703, , EXPENSES Pastoral Ministry 164, , Pastoral Assistance (400.00) 0.00 Latino Ministry 17, , Worship 51, , Administration 111, , Program 55, , Property 56, , Benevolence (Synod) 26, , Insurance 29, , Lutheran High School Pre-School 160, , Debt Reduction 25, , TOTAL EXPENSES 697, ,

14 DEDICATED FUND BALANCES 12/31/2017 Remembrance Fund 4, Homeless Initiative 11, Endowment Fund 10, Tanzania Mission Fund 5, Ascension Day Camp 3, Seminary Fund 1, Flower Fund 1, Coffee Hour Fund 1, Mission Appeal 4, , CASH ON HAND 12/31/ , INVESTMENT ACCOUNTS 12/31/2017 BOND FUNDS (THRIVENT) Money Market 24, House Fund(Thrivent) 14, LTD Thrivent Bond Fund 30, MUTUAL FUNDS Victory Funds(RS Large Cap Fund) 37, Oppenheimer Main St. Grth. & Inc. Fund 44, TOTAL VALUE OF INVESTMENTS 151, ASCENSION FUND-MISSION APPEAL 85, ASCENSION ENDOWMENT FUND 10, MORTGAGE Thrivent Financial for Lutherans Outstanding Principle: $ 403, Interest Rate (Fixed): 4.50% Maturity Date: 11/1/

15 SPECIAL NEED MONTHLY ENVELOPE 2017 January The Mercy Inn Soup Kitchen, Wyandanch February Trinity Lutheran Church, Wyandanch March Confirmation Camp Scholarships April Pinecrest May LUHI June Dottie's House July Praying Pelicans August Long Island Youth Mentoring September Seminary Fund October Synodical Benevolence November Social Ministry/Homeless Initiative December Pastor's Fund 2, TOTAL SPECIAL NEED RECEIVED FOR ,

16 Audit Committee Report 16

17 Children s Ministry Committee The Christian Education Ministry was involved with the following programs this year: Baptismal Classes, Play & Praise classes for parents and students birth to 2 yrs old, Sunday school for 3 yrs old - 5 th grade, Kids Club for kindergarten to 5 th grade, Family Advent programing, Lenten programing, First Step/Starting Sunday School, 3 rd grade Bibles, and 1 st Communion. Children s Ministry The Christian Education Committee has begun to transition to focusing on children birth through fifth grade and their families. We continue to focus on relational ministry. At Ascension we believe that Children and Youth are the church today full members of the community of faith, actively engaged in worship, education, service and fellowship. We strive for current and future programs for us to allow our children, youth and families to be fulling engaged in this community of Christ. Pre-Baptismal Classes is our newest program under Children s Ministry. Starting in August, we began to offer classes for families seeking to baptize their child. Classes include an introduction of our Stepping Stone Ministry, Children and Family ministry, and instruction of Baptismal promises for both families and the congregation. Play & Praise is our monthly, parent & child classes on Sundays and is open to all children 24 months and younger. It is a great time for parents to share the joys and struggles of parenting and find support within each other. There is a story shared, with songs, playtime, and prayers. Thank you to Ali Johnson for helping support that program and filling in when needed. Sunday school s current enrollment is 90 children. We have continued with last year s format of having the children s sermon in church with Pastor and the music ministry following before breaking up into classrooms. We have a dedicated group of Sunday school teachers whom deserve recognition; they are, Kim Person, Ianina Wentinck, Kelly Wysocki, Kristine Ostermann, Robyn Meyers, Maggie Kivat, Sandra Krauss, Allyson Giles, Nick and Trisha Georghiou, Daniel, Benson, Connor Murphy, Emily Belcher, David Belcher, Erik Person, Danielle Petrizzo, Samantha Petrizzo, Erin Pellicano, Stephanie DeLuca, Elizabeth Falicki, Dannielle Toto; as well as office staff Marie Marck and Gaby Jordan. A huge thank you to our music director David Johnson whose dedication is invaluable, and we thank him greatly. We have also a nursery for children birth 2 years old. There are currently 10 children attending regularly. Mary Murphy is doing a fantastic job running this program. Lenten Programs We continue to build up and grow our Holy Week with service projects offered on Palm Sunday, Children s Interactive prayer stations on Maundy Thursday, Children s worship and Resurrection Egg Hunt on Good Friday, Eggstravaganza on Holy Saturday, and Family worship on Easter Sunday. Advent Programs: We had planned to host our third Advent Festival where we were able to combine all of our Advent traditions. Unfortunately, due to weather, we had to cancel the event. We still were able to have our Annual Sunday School concert. This year we changed Greening of the Church to be more focused as an intergenerational event with a potluck prior so that families could participate. 17

18 Stepping Stone Ministry: We continue to host our Sunday School Orientation in the fall, our 3 rd graders Bibles Classes with parents and children, and 1 st communion classes with our 5 th graders. Ascension s Day Camp Program which is for children finishing Preschool thru 7 th grade continues to grow. A big thank you to Jillian Manzo for finding ways to creatively tell the stories of Bible through the theme, Submerged. We had days full of service projects, water games, crafts, penny carnival, PSEG workshops, Soccer Shots workshops, music, science, and story times. Thank you to Pastor Hartford, Pastor Lathrop, and Pastor Avila for all your help with opening worship each day. Like 2016, we were able to keep two additional preschool classrooms open, as well as extended one preschool class to full day. We have many people there to support the director, CITs (Counselors in training), Junior Counselors, and Counselors (includes Music, Sports and Science), and assistant director. We would like to thank the congregation for the support and trust that they give to this committee in doing God s work. We would also like to thank Danielle Toto and Jean Belcher for your service to the committee. We would also like to thank Elizabeth Falicki, for continuing to serve and support Children s committee and Ministry at Ascension. We would like to thank and praise God for all of the blessings he has bestowed on this ministry. We are so grateful that God has sent us so many volunteers who give of their time and talents to share the Good News with all of God s children. Respectfully Submitted, Natalie Romero Director of Children, Youth and Family Ministry Lisa Perreira Committee Chairperson 18

19 Christian Mothers Group The Christian Mothers Group is a nonprofit Christian Community Outreach, which grew out of the ministry of Ascension Lutheran Church in Deer Park in Members of Ascension and nonmembers are welcome. Our main objective is to build an atmosphere of support and fellowship for each other and our children. Our group holds two meetings each month on the 1 st and 3 rd Thursdays. Our meetings run September thru May. We meet in the Dragelin Social Hall of Ascension from 9:30 AM- 11:30 AM. Our activities include lectures, crafts, inspirational thoughts and sharing, and community service projects. This year we worked on making Valentine s card that were sent to Cohen s Children s hospitals and were handed out to the patients during the holiday. We received letters of thanks for our efforts. It was well worth the work we put into each card. Together as a Thrivent Action team, under Carol Tresselt and Janet Germann, we put together 30 back packs for the Friday night Homeless Initiative here at Ascension. The bags were filled with items such as socks, underwear, hats, gloves, personal hygiene items, water bottles, etc. It was very rewarding to be able to offer our help and serve those around us. The Youth Group of Ascension once again helped with the Craft Fair and we ran the Bake Table as in the past. The event was very successful this year and we want to thank all who came out and supported the efforts of both the Youth Group and the Christian Mothers Group at the Fair. This year the Christian Mothers Group made record sales at our Bake Sale. This year we, once again, have added two new members to our group. It is always a joy to have new ideas, voices and hands added to our work. We are always ready and willing to welcome anyone who wishes to become a part of the Christian Mothers Group. We look forward to continued growth and support in the coming year. Respectfully Submitted, Janet L. Germann Facilitator 19

20 Coffee Hour 1 Peter 4:9 Be hospitable to one another.. Thank you to the many volunteers who lent their talents and time to enable coffee hour to continue week after week all year. Special thanks to Josefina Soto for her unflagging dedication and support. Josefina has been serving at the coffee hour after the 10:30 service, and handling the clean up afterwards, nearly every Sunday for the past two years. Special thanks also to Anita Quynn for collecting and delivering donated pastries from Stanley s Bakery, and to Sara Neidig for making time for shopping trips to Restaurant Depot to keep us in cups and filters! Finally thank you to all who donate funds to allow us to purchase supplies. The starting balance in the coffee hour was $1, and the ending balance for the year was $1, Respectfully submitted Debra Mann 20

21 Day Camp Narrative Budget for 2017 Committee: Day Camp Submitted By: Jillian Manzo Accomplishments in 2017 Ascension Day Camp had its best summer yet as we saw the program grow in many ways. Ascension Day Camp saw a growth in the number of weeks children attended camp as well as the number of campers who attended to 100 campers. The additional campers added also allowed for an increase in our staff members 8 counselors, 12 junior counselors and 10 CITs, providing more opportunities for Ascension and the community s youth to contribute to this ministry, providing many with their first job. Ascension Day camp also added new indoor and outdoor equipment that the camp as well as other ministries in the church are able to enjoy in the future. A volleyball net, basketball net, and giant Connect Four tables are some of the highlights. We also added to our Science portion of camp in a new way by having age appropriate Touch Tank sessions each week for campers. The campers at Ascension Day Camp also learned the value of helping others through filling 100 Operation Christmas Child shoe boxes and raising $65 dollars for the Ascension Food Pantry at our Penny Carnival. Overall, Ascension Day Camp provided a safe and engaging environment for 100 of Ascension and the community s youth to play and work at for four weeks of the summer. Ways Ascension Day Camp controlled expenses in 2017 In order to keep cost down when seeking new equipment, Ascension Day Camp utilized four Action Team Cards. This allowed us to add to the program without raising tuition significantly or overspending. Ascension Day Camp also controlled expenses by ensuring we collected all tuition from all camp families and by raising tuition appropriately to cover the cost of salaries, scholarships, and supplies. Prior to camp starting, Ascension Day Camp also created a projected budget based on the previous year s expenses and did not spend out of the budget. Future Innovations As our program is growing there are some additions we would like to make to the program. One change to improve the outdoor experience for our campers is to put a floor down in the Gaga pit. The camp would also like to purchase an ice maker to solve the problem of purchasing and storing large amounts of ice for camp and for the congregation to use. The camp program can also be improved by purchasing walkie talkies so that the staff can be in better communication throughout the church grounds. 21

22 Deacons and Assisting Ministers The Deacons and Assisting Ministers are currently meeting quarterly to support and encourage each other, review scheduling for altar service, and discuss ways in which we can enhance our ministry. Synodical Deacons are Susan Bliss, Vicki Elfers, Karen Turnator, Natalie Romero and Eric Faret. Congregational Deacons are Holly Hawkins, Bob Snyder and Barbara Snyder Assisting Ministers are: Andrea Bertram, Christine Drasser, Liz Eppig, Shaun Hantzschel, Warren Hults, Debra Mann, Rob McCarthy, Sara Neidig, Laura Owen, Owen Yung. We welcomed Linda Law as our newest Assisting Minister. Our prayers go up for Deacon Eric Faret as he takes the next step in his journey and begins seminary. We thank him for his service as Head Deacon over the past few years. In addition to serving on the altar our Deacons and Assisting Ministers are involved in many ministries in our congregation and the community. Some of those ministries are: Visiting the homebound, those in nursing homes or hospitals bringing communion with each visit. Domestic violence support groups are facilitated for women who are abused or battered. Assisting the Pastor at funerals Prayer Shawl Ministry Signing for the deaf Serve on Council, Finance Committee, Stewardship Committee Counters, Social Ministry, Soup Kitchen, Welca Healing Services, Altar Guild, Homeless Initiative, Cradle Roll We also attend retreats, Bible studies, serve as lay readers and coffee hour hosts. Our Deacons and Assisting Ministers are dedicated to serving God and therefore being a witness for Christ in our congregation and in our community. May all that we do be pleasing in His sight. Respectfully submitted, Deacon Susan Bliss 22

23 Evangelism The Evangelism committee primary function is to welcome visitors and new members. The committee tried a variety of tools to connect with visitors and new members. 1. Welcome pamphlet was created and distributed in the Thanksgiving baskets. 2. Baptismal cakes were purchased and served during coffee hour for all baptisms. 3. Christmas cards for the homeless were written with the help of Debra Mann, Maddelena Reno and Adella Lathrop. 4. In process of organizing a new welcome center for visitors 5. In process of updated council members contact information and photos for website. 6. Collaborating with Natalie Romero and the youth for implementing new Evangelism ideas. ** The Evangelism Committee consists of one person and we are always looking for more people who want to serve.** 23

24 Finance Committee The Finance and Budget Committee is responsible for managing and overseeing the financial affairs of the congregation in accordance with the by-laws and constitution of the congregation and the approved budget. They will work closely with the other committees in developing program budgets. They will prepare the annual budget for the submittal to the Congregation Council, they will work closely with the Stewardship Committee to coordinate the pledges and budgeting of income and this committee will supervise the financial affairs of the Congregation throughout the year. This committee will arrange for the auditing of the financial records each year in conjunction with the Audit Committee. The Treasurer of the congregation will be a member of this committee. The Finance committee meets monthly to review the financial condition of Ascension and to devise ways of reducing expenses and making the best use of our financial resources. The committee will also address specific financing issues as they occur. Here are some of the highlights of 2017: We made a $30,000 principal paydown of the mortgage, utilizing Mission Appeal contributions. This paydown will save us $222 per month and $11, in interest over the remaining life of the loan. Monthly articles in bulletin and Voice, keeping Congregation aware of financial condition of Our Church. The annual audit of church records was arranged by the committee. Established an Endowment Fund to help ensure the future financial stability of the Church. Performed periodic review of our investment accounts. This year we did not need to redeem any earnings due to our improved financial condition. Prepared the 2018 budget. The Finance Committee meets at 7:30 on the 2 nd Tuesday of the month. We always welcome the insight and ideas of new members. Please consider attending a meeting. Our committee members are Pastor Lathrop, Pastor Krahn, Pastor Hartford, Pastor Avila, Heidi Manzo, Russ Bliss, Linda Law, Andrew Ryan and myself. Faithfully submitted, Richard Germann Finance Chair and Treasurer 24

25 Latino Ministry Committee Therefore, go and make disciples of all nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, 20 teaching them to obey everything that I ve commanded you. Look, I myself will be with you every day until the end of this present age. Mt. 28:19-20 Sunday Services: Regular Sunday services are held at 11:45 am in the Sanctuary. Attendance on a regular Sunday service have increased from 65 adults in 2016 to approximately 85 adults in We had three new members received in November Praise and Healing services are held every first Sunday of the month and they have an attendance of approximately adults and children. Memorial services are provided throughout the year on Sundays and usually have an attendance of approximately adults including visitors. Other Services: Ash Wednesday in the chapel. Service in Spanish. About 50 people attended. Palm Sunday was celebrated in the Sanctuary in Spanish. Lent services were celebrated bilingual in Easter was celebrated as a bilingual service in One baptism with an attendance of approximately 85 adults during Misa. A wedding in October of one member of Latino Ministry. Three (3) children celebrated First Communion in Misa. Two (2) children were confirmed during Misa. Christian Education and Spiritual formation: Diakonia Graduation Three (3) members of Latino Ministry at Ascension and a member of Trinity Lutheran Church in Wyandanch graduated the Diakonia program in Diakonia became a bilingual location in 2017 under the supervision of Rev. Evelyn P. Avila. We have 3 Latino students attending. 6 students in total. Two students graduating in June Bible Studies on Wednesdays at 7:00 pm on people s homes during summer and fall Bible and Coffee. Attendance from people. 14 Stations of the Cross retreat during lent. About 50 people in attendance. Members of Latino Ministry attended our annual adult retreat on May 5 th -7 th. Directed by Pastor Flora Hartford and assisted by Pastor Patty Avila. Time of prayer and meditation on Mondays at 6:00 pm in the chapel lead by congregational deacon Ana Rihani and Pastor Avila. Ministries: We called Rev. Evelyn P. Avila ordained June 3rd, 2017 as Pastor and Mission Developer of Latino Ministry at Ascension. She began as a full-time pastor at Ascension on June 1, We are in the process of calling Synodical Deacon Mauricio Dominguez to serve the Latino Ministry at Ascension. We hired a new Latino Musician, Nestor Milanes, during the month April of We hired SonMilanes Group to play for healing services every first of the month. 25

26 Visitation: We are in the process of beginning a Sunday School hour at 11:45 am under the guidance of Youth Director Natalie Romero. We have a group of lay leaders and deacons that support the visitation ministry for our Latino Ministry. Pastor Patty Avila does regular visitation during the year and deacons assist during visitation if needed. We had a house blessed of a member of Misa. They acquired a new home in Deer Park. Outreach Events and Celebrations: 3-King day celebration on Epiphany Sunday About 80 people in attendance. Day of friendship on Sunday February 12 th with lunch and music. About 60 people in attendance. Fundraising event of Apple pie sale during the fall was a success. These funds were deposited in the Latino Ministry account to be used for further events. ESL classes for the Latino Community opened in late October with the assistance of 6 volunteered teachers. HISPANIC HERITAGE CELEBRATION with the attendance of about 248 people. Advent Posadas were celebrated on Fridays and Saturdays with a total of 6 Posadas. Between people in attendance on each Posada. We would like to thank members of our Latino Committee, Pastors, Deacons and all volunteers at Ascension that have helped to make this ministry grow. THANK YOU and may the Lord bless you. In Christ Love, Yadira Alguera, Chair of Counsel. 26

27 Personnel Committee So then, whenever we have an opportunity, let us work for the good of all, and especially for those of the family of faith. (Galatians 6:10) The Personnel Committee is responsible for the employment process of the congregation, and will write and oversee the contracts and duties of all church employees. The Personnel committee assisted with many issues this year: 1. Led the process to hire 1 Teacher, 5 teacher assistants, a new Latino Musician as well as 2 new camp counselors, 2 new junior counselors and 2 drivers for the Homeless Initiative. 2. All staff were reviewed and given feedback in 2017 (with the exception of David Johnson and Eric Pape to be completed in January). 3. Background checks were completed for all staff members as part of an established review for all staff. 4. Continuing to work toward clarifying the responsibilities of both the Parish Admin and our Business Admin. 5. Worked with the Property committee to more effectively secure the church property 6. Began the process of creating a Rental Agreement to define what aspects of Parsonage maintenance is to be covered by the church and what is to be the responsibility of the tenants. This document, once finalized, will apply to the Parsonage as well as 97 Bayshore Road 7. Completed a salary analysis for preschool staff and made recommendations to change the pay structure and pay rates for the school year. 8. Reviewed the Staff Guidelines that have been in place and we made some updates to them for In 2018 will have some Holidays available as floating holidays and allow the staff to take them when they want to instead of the designated day (example Martin Luther King Day). In addition, the policy regarding sick days was clarified. 9. Continued to manage the vacation/time off tracking process for all staff members. The committee assisted as needed when staff questions and issues arose. Many thanks to all of the members on the Personnel committee they are: Rich Germann Jean Belcher Pastor Lathrop Pastor Avila Pastor Hartford Pattie Komornik Heidi Manzo Rob McCarthy Respectfully Submitted, Heidi Manzo Chairperson 27

28 Preschool This year has finished off as such a momentous year for the preschool. The enrollment for the 2017/2018 school year has increased over 30% compared to the 2016/2017 school year. This increase has allowed the preschool to add to the program in many ways such as the new Ark that was added to the playground and different activities added to the school s curriculum. This year we had a visit from the dentist, a police officer, the fire department, hosted a wear your Pajamas/Pancake Breakfast Day, Fun Day, and Friendship Fruit Salad Day. Along with those activities we had our big Thanksgiving Feast and Christmas Pageant. These activities really bring the school and families together. The parents and students both enjoy them equally. Under the guidance of Ascensions talented group of teachers, aides, and supportive staff we currently have 124 children enrolled in our various classes. We are already 1/3 of the way full for the 2018/2019 school year with enrollment that started early January. We offer 2, 3, and 4-year-old classes as a ½ day program with options to extend the day by the Afternoon Adventure Series. Our current staff members are: Anne Maxwell, Kathy Fifield, Mary Cabusas, Christianna DeLuca, Katie Attard, Carol Marx, Terry DeBlasi, Angela Pilewski, Karen Fox, Sheila Gregory, Sonja Milankovic, Dawn Scheid, Andrea Bertram, Tina Pisano, and Louise Cotrone. This is an increase of four new staff members which were added to support the new three-year-old classes we opened up this year. This year we were happy to announce that we had a complete four-year-old class taught by Mrs. Maxwell. The school has not been able to fill this class in quite a few years, and the class is already full for the 2018/2019 school year. Afternoon Adventures finished for the at the end of May and started up again in September. Ms. Cabusas and Mrs. Scheid did a fantastic job keeping the students actively engaged until the end last year. The Afternoon Adventures series are classes designed to enhance the child s fascination of learning through hands on activities presented in fun creative ways. This year we have Ms. Cabusas, Mrs. DeLuca, Mrs. Scheid, and Mrs. Bertram teaching the classes, and we added yoga and creative dance to the program. The program is currently running five days in the afternoon. We continue our commitment to offer a quality program; never losing sight of the truth that we are all God s children. We celebrate the joy and wonderment of our children and truly respect your trust in our care. Play is such an important part of a child s development, and that is why we make sure it is always part of our day. The motto of our Preschool is When I play, I learn. We all have special talents, including children; we offer many different activities giving each child an opportunity to shine. We have had a very busy year so far and look forward to and the activities planned. Chapel with Pastor Justin and Pastor Hartford started in October with the story of Noah s Ark, we have continued to enjoy chapel each month and anticipate whose turn it will be to light the candles. We have learned about apples, pumpkins, and fall during our fall harvest celebration. We shared a feast for Thanksgiving where the children all participated in sharing what they made in class. We concluded the year with the wonderful Christmas Pageant that told the story of Jesus birth through songs by our shepherd s, Angels, Lambs, and the Holy Family. The preschool would like to thank Anita Quynn for her continued assistance with 28

29 playing the piano for our children to sing along to during the pageant. I d like to thank Pastor Justin, Pastor Flora, Pastor Patricia, and the church staff for all their help through the year so far. I can t wait to see even more of the positive changes that will continue for 2018 year. Thank you, Valerie Lukens Preschool Director 29

30 PROPERTY COMMITTEE But the humble will inherit the land And will delight themselves in abundant prosperity. Psalm 37:11 Ascension is God s house. It is the place that is Welcoming to All, Growing In Faith, Serving Together. We come to worship, study, serve and interact with God and with each other. We have a beautiful sanctuary, grounds, education wing, parish house and community room. We also have two parsonages. The property committee is tasked with overseeing it all. The responsibility consists of maintenance, repair and capital improvements PROPERTY COMMITTEE HIGHLIGHTS Coordinate snow removal [done exclusively by volunteers] The renovation of bathrooms in-progress Continued improvements in the parish house New classroom completed in Ed Wing New office space Replaced septic system at Parsonage AHEAD TO 2018 Complete Bathroom renovations Replace sanctuary roof Replace gutters on all-purpose room New drop ceiling in preschool waiting area Update the main office New Water Heater and Boiler at Parsonage Coordinate snow removal Coordinate spring and fall clean ups [done by volunteers] Maintaining our facilities are vital to support our numerous Ministries that spread the Lord s love. With the congregations wonderful support, our facilities will continue to serve God, our members, and the community for many years to come. I would like to personally thank all of the committee members and volunteers for all of their support and help over the past year. Committee Members: Ron Berbert, Rich Brown, Pete Clasper, Sara Neidig, Pastor Justin, Pastor Flora, John Parkinson, Keith Rogers, & Bob Person. Respectfully Submitted, John Scheid 30

31 Social Ministry Committee Social Ministry was very involved in the collection and distribution of a variety of items throughout the year ln March and April Social Ministry wrapped up with the Babylon Housing lnitiative. After a successful winter of housing the least of Christ's brothers and sisters. lt was a cooperative effort made possible by committed congregants. ln July and August Social Ministry received backpacks and school supplies for less fortunate children in our community. ln October a movement was passed for Ascension to become a member congregation of the Lutheran Counseling Center. This is an organization that helps with bereavement and helps lift the burden of loss, addiction, mental illness and other issues from our pastors to professional counselors. With discounted rates from our pastors referrals we also are allowed to send one Pastor and three Lay representatives to elect the Board of Trustees every year. ln November Social Ministry began collecting food for the Thanksgiving Baskets and Christmas Baskets. Anitia Quynn coordinated the collection of food and created all the baskets for both the Thanksgiving baskets as well as the Christmas ones. And throughout November and December Social Ministry collected toys for the children at Trinity. ln addition, we started collecting clothing, blankets, coats etc. for both Trinity and especially for the clients participating in the Homeless lnitiative here at Ascension. Respectfully Su bmitted, Garrett Leddy 31