Regina, Saskatchewan Annual Report 2017

Transcription

1 Regina, Saskatchewan Annual Report 2017

2 St. Paul s Cathedral - Annual Report

3 Annual General Meeting Sunday, February 25, 2018 TABLE OF CONTENTS Page # Minutes of the 2017 Annual Meeting... 4 Report from the Dean... 9 Report from the Wardens/Vestry Altar Guild Building in Faith Report Building Faith Treasurer Report Director of Music St. Paul s Choir Financial Liturgical Duties Servers Sub-Deacons Page # Catering Flower Secretary Parish Statistics Outreach: Cathedral Lunch Strawberry Fair Financial Report/Statements Budget for Columbarium Management Board Columbarium Financial Photos courtesy of Margaret Ball St. Paul's Cathedral Mission Statement People of God, called. to tell the story, to feed the spirit, to build community. St. Paul s Cathedral - Annual Report

4 St. Paul s Cathedral Annual General Meeting Sunday, February 26, 2017 Minutes The meeting was called to order by The Very Reverend Michael Sinclair at 12 noon. Opening Prayer led by The Very Reverend Michael Sinclair. 1. Election of Chair Linda Kapasky/Dave Hedlund moved that Dean Mike Sinclair be elected Chair for the Annual General Meeting. Carried 2. Election of Secretary Bob Cade/Bob Bray moved that Elvira Beday be elected Secretary of the Annual General Meeting. Carried 3. Approval of Agenda Joe Jozsa/Ian Yeates moved that the Agenda, be approved and accepted. 4. Approval of Minutes of the Meeting held February 21, 2016 Carried The Chair asked if there were any omissions or changes that needed to be made to the minutes dated February 21, Bob Bray/Merrilyn Dubreuil moved that the minutes of the meeting of the Annual General Meeting held February 21, 2016 as distributed and amended, be approved. Carried 5. Reports (a) Dean s Report The Dean introduced Reverend Ed Dunfield to the meeting as our Curate here at St. Paul s. Thanking him for all he is doing/has done since joining our family. Markers of Health: Thank you to Marilyn Hedlund & Susan Wahba for their enthusiastic leadership role of the Cathedral Lunch Program. Dean Mike spoke about the Seedy Saturday event that happens the first Saturday of March, stating that it will be an ongoing event. The growth of the monthly Requiem Eucharist was noted, the average attendance is 35/40 per month. Thank you to Susan Haacke for her ongoing ministry with the Columbarium and the Speers (especially to Ferlin) for the continued managing of the Columbarium. We continue to welcome new members in our midst and each of us rise to the opportunity of welcoming and befriending everyone that comes through doors St. Paul s Cathedral - Annual Report

5 Opportunities & Areas of Improvement: Our project for the coming year will be to get a sign erected at the corner where the tree once stood. Ed Dunfield and Dawn Bray are working on getting quotes and to see that the project gets off the ground. Fundraising/donations will be sought after. Social events need to happen more often, ie: Lunch after church, special teas, etc.; just getting together to socialize. A continued need for financial stability: This is everyone s shared task. Your faithful giving is needed to support our shared life. Possibilities Afoot: Hosting reconciliation feasts with Gordon First Nation. More involvement with Regina Pride. Increased partnership with the YWCA we hosted the Coldest Night of the Year walk this year- very successfully and will continue to be the host venu. Next year s walk is scheduled for February 24, Mike s Vision: We need to be known for more than the Strawberry Church which is not necessarily a bad thing to be known for, but we need to forge more relationships within the community. No Questions were asked. (b) Wardens /Vestry Report There were no questions/concerns. Dean Mike thanked the Wardens for their ongoing support/work. (c) Altar Guild There were no questions or concerns. Expressions of thanks were given to Anne Roland for her dedication as chair the Altar Guild for many years. Merrilyn Dubreuil was welcomed as the new chair of the Altar Guild (d) Building in Faith Report (B.I.F.) Doug Turnbull as treasurer spoke on the finances and the mortgage, stressing that fundraising cannot stop. Doug also expressed his thanks to Margaret Hammond for her very informative narrative. No questions were asked/no concerns raised (e) Director of Music/Choir Report Dean Mike announced/advised the meeting that Janice Denike is stepping down as Director of Music. There were no questions. The Choir was thanked by all present for the beautiful music they provide. (f) Liturgical Duties Dean Mike spoke briefly on the report and thanked Michael Jackson and all who give of their time. There were no questions. (g) Servers There were no questions. (h) Sub-Deacons There were no questions. (i) Catering There were no questions. Expressions of gratitude and thanks to the catering committee, Joanne Bonneville & Pat Lauder, for all they do at the Cathedral. (j) Flower Secretary There were no questions. Elvira Beday, on behalf of all present, expressed thanks to Lindsay Blacker, the Flower Secretary, for the beautiful flowers that grace St. Paul s on a regular basis. (k) Bible Study There were no questions. St. Paul s Cathedral - Annual Report

6 (l) Parish Statistics Dean Mike spoke on the fact that 5 has been having very low attendance and we are now down to having 2 per month the 1 st & 2 nd Saturday of each month with Deacon Ed Dunfield. There were no questions. (m) Cathedral Lunch Program Susan Wahba spoke briefly on the CL Program, advising those in attendance that the Sherwood Co-Op donates bread/buns/sweets for each lunch; the Marian Centre donates sandwiches and volunteers most every week, and the Golden Sheaf (retired Postal Workers) have taken the CLP as their charity of choice. There were no questions. (n) Reaching out Beyond our Pews There were no questions. (o) PWRDF Basil Pogue reported that Eric Greenway (our present rep.) has stepped back, therefore we are looking for a St. Paul s PWRDF Rep. He also informed us that Rev. Anne Marie MacNeil is the Diocesan rep. There were no questions. (p) Strawberry Fair The organizers for the Un-Strawberry Fair were thanked for the great effort put in to make the Fair as successful as was. Elvira Beday is the convenor this year and told those in attendance that plans for this year s Fair were well underway and that there WILL be Strawberries. There were no questions. (q) Columbarium Board/Financial There were no questions. The Chair asked if there were any omissions or changes required in connection with the aforementioned reports. Linda Kapasky/Dawn Bray moved that the reports of the Dean, Wardens/Vestry, Altar Guild, Building in Faith, Director of Music/Choir, Liturgical Duties, Servers, Catering, Sub-Deacons, Flower Secretary, Bible Study, Parish Statistics, Cathedral Lunch Program (CLP), Reaching out Beyond our Pews, PWRDF, Strawberry Fair, Columbarium Board/Financial reports be received. Carried 6. Financial Statements Donna MacIntosh presented and reviewed the financial statements and welcomed questions. Donna reiterated that we are living beyond our means; As Treasurer I have provided you with the facts concerning where we stand financially. Now it is up to each of you to decide how you would like to see us proceed in the weeks and months ahead. I cannot believe that all of you are satisfied with the financial position as outlined in this report and see no problem with the status quo. We are not even getting by, let alone building our mission and outreach either within the Cathedral or in the community. All we are doing is managing the bricks and mortar. However, unless you speak up and share your concerns and ideas, how can we improve our situation? The most common way to address shortfalls is to ask everyone to consider increasing contributions. She went on to say, We must examine every single expense in an attempt to find a balance between our income and our spending. It is what we would do if our family finances were in this disarray, so why would we not do it here. I would like today for someone to recommend that we (myself and the Wardens) build a committee to do just that. Please see Appendix A for the complete report. Donna MacIntosh/Joe Jozsa moved that the financial statements as of December 31, 2016 be received. St. Paul s Cathedral - Annual Report

7 Brief discussion followed Bob Cade suggested that we need an Audit Committee, and that Vestry should be looking into forming said committee. Linda Kapasky/Noel Chevalier moved that Vestry be instructed to set up a terms of reference for an Audit Committee and then appoint said committee. Carried Dean Mike expressed thanks on behalf of St. Paul s for all of Donna s hard work and dedication to the Treasurer position Budget Donna MacIntosh/Noel Chevalier moved that the 2017 Budget be accepted. 8. Appointment of Auditor 1 opposed - Carried Donna MacIntosh/Ian Yeates moved that Priority-One Business Services CPA Professional Corporation, be appointed auditor for the ensuing year. Carried 9. Appointments and Elections a) Appointment of Scrutineers Ian Yeates, Joe Jozsa, Noel Chevalier were appointed scrutineers. b) Appointed Churchwarden. The Dean announced he has appointed Pat Lauder as churchwarden for a further year and she has accepted. c) Elected Churchwarden The Dean advised that Basil Pogue has agreed to stand as the elected churchwarden. Pat Lauder/Donna MacIntosh moved that Basil Pogue be nominated for elected churchwarden. Donna MacIntosh/Bob Cade moved that nominations cease. Basil Pogue by acclamation was elected churchwarden. d) Synod Delegates St. Paul s Cathedral - Annual Report Carried Carried Eight members were nominated as Synod delegates. As there are 5 positions available, an election was held. The following were elected as Synod delegates: 1) Bill Stahl 2) David Hedlund 3) Susan Haacke 4) Basil Pogue 5) Merrilyn Dubreuil The following were elected as alternate delegates: 1) Pat Henneberg 2) Dawn Bray 3) Linda Kapasky Noel Chevalier/Liz Turnbull moved that the ballots be destroyed. Carried

8 e) Vestry Members The meeting was advised that members of Vestry normally serve for a three-year term. St. Paul s Vestry has 15 elected members. Dawn Bray/Merrilyn Deubreuil moved that: Anne Jones, Catherine Arthur-MacDonald, Jim Melville, & Joe Jozsa be elected as a members of Vestry for a threeyear term, ending February, 2020 Carried f) Search Committee The Search Committee is to consist of the churchwardens, the synod delegates and two additional members. Donna MacIntosh/Dave Hedlund moved that Ian Yeates and Noel Chevalier be elected to the Search Committee. Carried g) PWRDF Parish Representative Eric Greenway is the present rep. and has given notice to give up that position, a new PWRDF representative will be appointed at a later date. 10. Other Business Discussion on the sign: Manual? Or Digital? Concerns raised on a manual sign..changing letters when it is cold outside/snow/ice also the height of the sign may need a ladder to change lettering and that could pose a problem in the winter as well. Digital, of course would be most convenient, but the cost is substantially higher. Dawn Bray & Ed Dunfield are working on getting quotes. Decision will be made by Vestry. Fundraising efforts will be pursued. 11. Members Concerns Bob Cade suggested that next year the one service should start at an earlier time, with the AGM then starting earlier as well, with the possibility of having a simple lunch in conjunction with the meeting with proceeds going to help pay the mortgage. 12. Appreciations, Acknowledgments and Thank-you Gifts and thank you cards were presented to the outgoing Vestry members: Liz Turnbull, Jason Antonio, Amy Millard, Eric Greenway, & Susan Haacke. 13. Adjournment Bob Bray moved that the annual general meeting be adjourned; time 3:00p.m. Carried St. Paul s Cathedral - Annual Report

9 Report from the Dean 2017 The Dean s report for this year s AGM will be delivered as the homily at the morning s Eucharist service. It will comment on: Repair to the Building Truth and Reconciliation The Marriage Canon Funerals Wilfred Dunster Kenneth Roland Donald Flegg Mary Jean Mollard Eric Greenway Gladys Simpson Jack Mollard Ruth Moffat Gwen Wright Baptisms Theodore King Dallas Delorme Aaliyah Hotomani Cameron Crawford David Kaleo Anderson Weddings Jori Shiner & Caleb Willems Natasha Neufeld & Daniel Stinson Denise Green & Paul DeMontigny Heather McKerracher & Noel Chevalier Pam O Handley & Daniel McLellan Elizabeth Wise & Jordan McNaughton Emily Boutilier & Justin Sawka There will be time for questions/concerns. St. Paul s Cathedral - Annual Report

10 Report from the Wardens/Vestry 2017 People of God..called to..tell the story..feed the spirit..build community. infinitely more than we can ask or imagine As we set a course into 2018, we can report that St. Paul s continues to be a vibrant, active community keeping the Anglican presence alive in downtown Regina. There are a few clouds on the horizon, but working together we will respond to God s call to do justice, love kindness and walk humbly with our God. 30 years ago St. Paul s found a calling in a weekly feeding ministry and became known as that big church downtown where you get fed. Having now moved from breakfast to lunch, we continue to learn how to partner with service clubs, other charities and churches. We owe a considerable debt to Marilyn Hedlund and Susan Wahba for their leadership in making Cathedral Lunch one of Regina s star attractions. Thanks to Pam Kendel-Goodale we are also beginning to take tentative steps towards greater understanding of and focus on social justice. An information evening in October attracted 35 people to hear Peter Gilmer speak about the work of the Regina Anti-Poverty Ministry. St. Paul s people also continue as strong supporters of PWRDF, the Anglican Church s social justice and humanitarian relief agency. We have become a meeting place the Regina Horticultural Society, CRA staff, Saskatchewan Justice, our diocesan Synod, NA, and bible study groups come to meet here, and we are developing a relationship with the YWCA. The excellence of our music and its practitioners attracts the community who come to hear stars like David McIntyre perform. Regrettably, our finances are not as good as we had hoped. St. Paul s is suffering from a serious shortfall of member donations. Vestry has appointed a Stewardship Committee of Mary Wallace and Doug Turnbull along with Pam Kendel-Goodale and Joe Jozsa, but their success depends on how we respond collectively. For some reason church members seem reluctant to ask each other for money even though other charities are not shy about doing so. You will hear that the 2018 Operating Budget is balanced with neither deficit nor surplus nor any pseudo projects. Everything depends on the very first line members offerings.. Until we grasp the nettle and realize that the comfortable pew will become decidedly less so without a sincere response, no stewardship committee will succeed and we will be forced to draw on the resources of our primary sacred cow the Memorial Endowment Fund. On the positive side, retirement of the BIF mortgage is a bright light as our indebtedness to the bank has declined substantially in part thanks to several substantial legacies from donors sometimes unknown to the present congregation. We need to be intentional in recognizing gifts appropriately. We do not always know whose lives we touch. St. Paul s Cathedral - Annual Report

11 Paying off the final costs of construction started in August 2014 with a 20-year mortgage of $1,085,000. Less than four years later, the balance owing stands in the region of $670,000. The prospects of being debt free before 2034 seem good! However, being fixated on the mortgage so that every fundraiser goes towards paying it down is not healthy. Looking forward, we have a stewardship campaign on the immediate horizon, but no church is an island, and the continued viability of the Anglican church in this city and how to secure its future is in question. Discussions have begun among the wardens of the Regina parishes as well as separately among the clergy. In 1995 a Wascana Deanery meeting urged the bishop to appoint a task force to plan how the number of parishes could be reduced to six by 2000 and from 6 to four by The diocese went down other avenues. It would be irresponsible for St. Paul s to behave as if this crisis doesn t affect us. Apart from putting ourselves on a firm financial footing, we also need to cooperate with the other churches to discern what God is calling the church in Regina to be. This work must not be shelved again. In 2016, St. Paul s was blessed with the arrival of Ed Dunfield, first as deacon and now as priest. Ed has thrown himself into his new calling and is learning something of the endless demands faced by clergy. Welcome Ed! There are structural problems. A large part of our building is over 100 years old and feeling its age. The cracks in the plaster of the south transept are not decorative. Continual depredations of man and nature have weakened the south wall and its underpinnings to a point where it needs repair. Discussions are under way with Walker Projects to define remedial measures and possible costs. In recognition of the hazards of winter, the Antonio family proposed addition of a paved walkway with railing from the sidewalk to the Cloister door and generously offered to fund 50 percent of its cost. Although the door is temporarily inoperative thanks to Regina s soil, we appreciate this focus on safety and their generosity. This has been Basil s last year as Churchwarden but Pat intends to continue if that is the Dean s pleasure. Respectfully submitted, Basil Pogue Pat Lauder Churchwardens Altar Guild 2017 I wish to extend a heartfelt thank you to our Altar Guild for a job well done in Also to Lindsay Blacker who continues to do a wonderful job with the flowers and decorating. We are always looking for new members to enhance our group; men are welcome to join us as well. Anyone interested in giving it a try, feel free to speak to Merrilyn at Church or call her at Our Advent Tea was a big success again, thanks to the hosting and organization of Pat Lauder & Joanne Bonneville. Respectfully Submitted by, Merrilyn Dubreuil, Chair St. Paul s Cathedral - Annual Report

12 Building in Faith 2017 At the beginning of 2017, we had been in our new complex for two and a half years. At that time, it was noted that the facility was being well used. That trend has continued as more organizations and businesses become aware of the spaces available. As well as the usual parish and diocesan gatherings, we now have regular and annual meetings, workshops, recitals and concerts. The building committee had identified these potential uses and it is rewarding to see them happening. As an example, statistics were kept for the period February 25 March 4. During that time the annual community Seedy Saturday was held and we partnered with our neighbour the YWCA in their project the Coldest Night of the Year, for which we provided space for registration and refreshments after the walk. Our parish annual meeting, Shrove Tuesday and Ash Wednesday occurred during that week, along with the usual Cathedral Lunch Program, Requiem Eucharist and weekly services. Altogether more than 1,580 people attended these events. We were honoured to receive a Municipal Heritage Award in the category of New Design Addition for our new building. The presentation was held on March 28 at City Hall prior to the City Council meeting. This is our second city award as we received one in 1994 when the columbarium was built. In addition, the Cathedral was designated a Municipal Heritage Property in Our first three year mortgage matured in August. Prior to that, members of the congregation had responded positively to a challenge to reduce the remaining balance in the open part of the mortgage and we were able to pay $30,000 in January. Later, with more individual donations and a bequest from William (Bill) Rees, we were able to pay the balance prior to re-negotiation. Many of the original five year pledges matured through 2017 and while a few were not renewed, the majority were and for this, we are truly thankful. It is notable that since we took out our first bank loan on September 1, 2014, the amount has been reduced by 34% but your strong support is still needed as there is more to do. As noted on the accompanying financial statement, there has been a significant reduction in the number of individual donors. We urge all parishioners to participate in this important ministry. Monthly donations to Building in Faith are possible by PAD (Pre-Authorized Debit). For more information, please contact Margaret Hammond. Respectfully submitted, Margaret Hammond St. Paul s Cathedral - Annual Report

13 Building in Faith Financial Report 2017 St. Paul s Cathedral - Annual Report

14 Director of Music Report 2017 Janice Denike concluded her outstanding work as Director of Music and sometime organist at the end of May 2017 and was accorded many plaudits by the choir, clergy and congregation. In the absence of a full search for a replacement I took over the position of director for the period June 1st 2017 to May 31st During my tenure to date the choir has performed extremely well with a membership between 18 and 24 singers. We have recently welcomed two new sopranos, Julie Shirkie and Jessica Mroske, and one bass, Noel Chevalier. The clergy and congregation appear to be pleased with the standard maintained by the singers in the regular services and the special events such as the Service of Light and the Synod Service. During the months of my tenure I have received splendid support from Elvira Beday in the office, the clergy and crucially from the other cathedral musicians. The organists, David McIntyre, Jackie Chase and Deanna Zak have been devoted to their roles. Bob Nicholls has directed the choir with skill, humour and diplomacy. Madison Engen helped for a short time as rehearsal accompanist until her other responsibilities became too heavy to permit her to continue. We have been most fortunate to have Valerie Hall step into the role with her usual excellent musicianship. I must also thank Evelyn Tischer for her work as piano accompanist for the Saturday services at 5pm. One highlight was the recital and talk given by David on his composition of nine nocturnes for piano which was well attended and which revealed the value of the church hall for such events. The profits were kindly donated to church funds. A second more recent event, the choir s Puzzle Sale, was a great success, bringing in around $1200. At its recent annual meeting the choir voted to send $500 of the revenue to the cathedral building fund. The post of Director of Music has been and will continue to be advertised. The document has been sent around the diocese, to all the teachers on the SMTA list, to the local and national RCCO, to the SCF and to a number of individuals. Several expressions of interest have already been received. In short, I cannot think of a group I would rather have as colleagues in the challenging world of church music. Respectfully submitted, Robin Swales St. Paul s Choir Financial Statement 2017 Balance on hand as of December 31, 2016 $ Revenue: Donations...$ Choir Dues $ Expenses: Cards & postage... $ Choral Federation Dues Guest Musicians Choir Gown Repairs Food-Choir/Clergy Meeting Rehearsal Accompanist $ Net Revenue:...-$ Balance on hand as of December 31, $ Respectfully submitted: Alan Denike/Elvira Beday St. Paul s Cathedral - Annual Report

15 Liturgical Duties 2017 In 2017, we counted over fifty greeters, readers, communion ministers and sub-deacons, plus seventeen young people and children as servers. The year began with the Feast of the Conversion of St. Paul in January, at which Bishop Sid Haugen of the Evangelical Lutheran Church in Canada was the preacher, marking the 500 th anniversary of the Reformation in Germany. In May we celebrated the ordination of the Rev. Ed Dunfield to the priesthood. In October, the Cathedral organized and staffed the opening and closing services of the Synod of the Diocese of Qu Appelle. As always, our liturgical duties volunteers responded to the special needs of the Lent, Holy Week, Easter, Advent and Christmas seasonal liturgies. Elvira Beday again arranged the dramatic reading of the Passion on Palm Sunday, with a stellar cast of children and young people. The Advent Carol Service featured readings by parishioners of all ages and superb music by the Cathedral choir under the direction of Robin Swales. The Rev. Ed Dunfield has taken on responsibility for the 5 services and many hospital communions, as well as taking his turn at Sunday services, particularly at 9 a.m. Memorial services in the columbarium continue on the first Saturday of each month. The contributions of so many people to the worship of the Cathedral are greatly appreciated. Respectfully submitted, Canon Michael Jackson, Deacon Servers 2017 In the fall of 2017, Graeme Henneberg became head server, succeeding Adrian Chevalier. Between them these two young men looked after scheduling and training servers for the 10:30 a.m. Sunday services (9:30 a.m. in the summer), the Advent and Lent Services of Light; Holy Week and Easter services; the ordination of Ed Dunfield to the priesthood in May; two Synod services in October; and two Christmas Eve services. During the year seventeen children and young people participated: head servers Adrian and Graeme; senior servers Madeleine and Lena Bowen, Gareth Chevalier, Gillian Engen, Shelby Henderson, Claire Henneberg, Maeva Markestyn, Mark Mydelski; and junior servers Ben Bowen-Bell, Zachariah Chase, Addison Curley, Aaliyah Hotomani, Dallas Delorme, and Saleena Jackson. Maria Karahalios (age 5) became cathedral boat-girl, trained by and succeeding Saleena (age 7). In the fall, Madeleine, Lena and Maeva retired from serving, although they have offered to help on special occasions, and Dallas moved away from Regina. The senior servers double as readers, communion ministers and sub-deacons. We appreciate the enthusiasm and dedication of our servers of all ages. Their presence enlivens and enhances our worship. Respectfully submitted, Canon Michael Jackson Deacon St. Paul s Cathedral - Annual Report

16 Sub-Deacons 2017 The role of the Sub Deacon at the Eucharist is to assist the Deacon and presiding Celebrant. Duties include preparation of the altar, scripture readings, and assistance with intercessions, communion administration and ablutions. On occasion, the Sub Deacon will assist with MC duties at special services and at 9 am services we also assume the role of the servers was another busy year for us. Besides regular duties, we served at several funeral services, the monthly Columbarium service and Synod. Our beloved Anglican liturgy - be it the BCP with its traditional language and format or the BAS (which also has its quirks...) - is complicated and serving at the altar can be challenging! St. Paul's Sub D team is up to that challenge and I thank them for their stellar work! On behalf of the team I would like to thank the clergy for their leadership and instruction, our advisor Deacon Winna Martin, the altar guild for their meticulous care of the communion vessels and linens and Merrilyn Dubreuil, keeper of robes. Merrilyn keeps us looking like rock stars when, in fact, we are wearing traditional Anglican vestments. Doesn't get any better than that! Thanks be to God! Respectfully submitted, Tannis Patterson Catering 2017 The Catering Committee was busy once again with various events throughout the year. It catered receptions for five funerals and one inurnment, three of which were very large receptions. The annual St. Paul's Day lunch was held on January 29, with freewill donations deposited to the mortgage fund. Other parish events included receptions for the Bishop of Lichfield on September 3,for Janice Denike on September 10, and for the November book reading by Gail Bowen, as well as the Advent Tea on December 3. Morning coffee and lunch were provided for Clergy Day on April 6. The largest commitment of the year was catering for Diocesan Synod from October 20 to 22, with "all hands on deck" to prepare and serve food and drink for coffee breaks, lunch, and two dinners. In addition to these parish and diocesan events, we provided refreshments for the Mobile Family Crisis AGM in September. Net revenue from catering activities in 2017 amounted to $11,080. A second fridge was purchased for the kitchen in 2017, an addition that has been appreciated by all kitchen users, in particular, our committee and the Cathedral Lunch Program. Some repairs have had to be made to the stoves, which are not industrial stoves but are put to heavy use in serving large numbers of people. There have been two cleaning/sorting bees in the kitchen with volunteers from both groups to ensure that things continue to be tidy and clean so that efficient use can be made of the facility. In St. Paul s Cathedral - Annual Report

17 keeping with provincial health regulations, cleaning procedures have been posted, all food is now stored in glass or plastic containers, and dividers have been added to cutlery drawers Once again, we have been fortunate to be able to rely on willing and capable volunteers to carry out our activities and we thank all those who have contributed in any way Respectfully submitted, Joanne Bonneville Pat Lauder Flower Secretary Annual Report 2017 We did not have fresh flowers in the church as often as the previous year, but did have an abundance at Easter, Thanksgiving and Christmas. Joanne and Pat and others served beverages and dainties for the Advent Tea to start the Christmas celebration. Thank you for all your hard work. Last year we again sent 150 Teddy Bears and Bags to sick children in Africa. This is the 12 th year we have done this and sent a total of 1692 bears. Some of the knitters will not be able to make as many bears this year, so our numbers will be down. In 2017 I looked after the Strawberry Fair Silent Auction, which included a Canada 150 display. The display consisted of two jackets, a Canada flag and a Canada 150 commemorative coin, and was a beautiful addition to the area. Many people stopped to check it out and fill in tickets for a free draw to win the items. Respectively submitted Lindsay Blacker St. Paul s Cathedral - Annual Report

18 Parish Statistics 2017 Services Attendance 9:00 a.m * 9:30 a.m. Wednesdays * 9:30 a.m. Summer * 10:30 a.m. One Service * 10:30 a.m. Sundays * * Requiem * Service of Light Conversion of St. Paul Ash Wednesday Blessing of the Oils Maundy Thursday Good Friday Easter Vigil Easter Day Christmas Eve Christmas Day * Average Attendance Baptisms... 5 Confirmation... 0 Funerals... 9 Marriages... 7 Population Households * Individuals * Identifiable Givers Eligible Members * *Approximate Provided by Elvira Beday, Administrative Assistant St. Paul s Cathedral Annual Report

19 Cathedral Lunch Program 2017 It takes a village is a phrase that rings true as we look back at Cathedral Lunch over So many from our own congregation, other churches and the community have worked together to support our vulnerable neighbours in the downtown. Over 45 volunteers are on the volunteer list and others make quiet contributions in many ways. Cathedral Lunch is made possible because of all these efforts. Cathedral Lunch was offered on 21 Saturdays in Lunch day is usually on the second and fourth Saturday of each month. A few Saturdays a year Cathedral Lunch is not provided. This is true in May, to accommodate the Strawberry Fair, in August, to allow volunteers a summer break, and in December, when other holiday meals are served in the downtown. Our average attendance for Cathedral Lunch saw a slow increase over the year. In 2016, the average attendance was 156. In 2017, the average was 178. About two thirds of the guests were men and almost one third was women. The number of children was highly variable, ranging from one to 26 on a given lunch day. Peak lunch day attendance was 223 and the lowest attendance was 131 (a challenging swing of up to 92 people!). Our usual Cathedral Lunch format continued in Guests are greeted at the door at 9:30 a.m., welcomed and offered a lunch bag and a free offering of seasonal clothing and toiletries. They make their way into the dining hall and enjoy healthy, home baked muffins with coffee or tea for an hour. At 10:30 a.m., everyone lines up for the hot meal, which consists of a protein-packed main dish, coleslaw, bread and rolls, cheese slices and a dessert of ice cream and pastries or cookies. Ice cream seems to be welcomed, regardless of the temperature outside! The lunch bag provides a meal for the next day or sometimes a meal for a family member or friend who cannot come to the lunch. Our planning target for each lunch day in 2017 was 200 servings of coffee or tea and muffins, the hot meal and lunch bags. This target generally allows more than one helping for guests as needed. When attendance was lower during the year, leftover food was taken to neighbouring service agencies, usually the local Mental Health Association centre and the nearby YWCA women s residence and shelter. Given that extra food went to other vulnerable people, Cathedral Lunch had a reach beyond our on-site attendance. In 2017, Cathedral Lunch worked closely with Marian Centre, coordinating efforts whenever possible. Marian Centre usually provides 200 sandwiches for the lunch bags, however this was not always possible in 2017 due to the extensive renovations on the foundation of their building. Cathedral Lunch took on the task of making the 200 sandwiches for nine lunches. Marian Centre reopened in December 2017, with a plan to again make the sandwiches at the start of the new year. Even with the renovations, Marian Centre volunteers provided special assistance to Cathedral Lunch in November when the lunch happened to land on Remembrance Day and many of our usual volunteers attended services. Cathedral Lunch, in 2017, received many donations of food from members of St. Paul s, individuals and various organizations. Leftover food from the Fall Supper and Synod was also contributed. All Saints Anglican Church contributed the hot meal dish on three separate lunch days. The Sherwood Co-op in north Regina donated boxes of bread, rolls, pastries and cookies. Because so much is donated, the average cost per 200 servings is $ Each serving (including the coffee and muffins, hot meal, lunch bag) costs $3.11. St. Paul s Cathedral Annual Report

20 About half of the Cathedral Lunch serving cost is related to the purchase of dry goods (pre-packaged items for the bag lunches and disposable cups, plates and cutlery). Disposable products are necessary to deal with the many health concerns presented by our guests. Lunch costs further increased by about $ on the days we made 200 sandwiches. Beyond our lunch service, many individual donors and organizations provided toiletries and clean, seasonal clothing and footwear. These items are eagerly taken by the men and women (and sometimes, children) who come through the door. We are grateful to have had at least one clergy member and deacon present on the lunch days. As well as giving practical assistance, their presence offers support to the guests and volunteers alike. We do our best to encourage the participation of youth in Cathedral Lunch, as an investment in their development and fun, and in future volunteering. Over the year, some youth participating in school-related community service completed their service hours at Cathedral Lunch. The youth leaders and teachers from the Balgonie school further assisted a lunch in March and in April. The Anglican youth group from Kenaston assisted a lunch in April. Other program related activities in 2017 included a new approach to handing out individual lunch bags (starting in April, to ensure every guest received a bag), a volunteer meeting in June and additional work on safe food guidelines in September. In December, a special visit to Cathedral Lunch by Santa and helpers was made possible by one of our volunteer families. We also gave assistance over the year to a new lunch program at Westminster United Church, which now opens on the third Saturday of each month and serves around 40 guests. Even with the many donations of food and the generous participation of volunteers, Cathedral Lunch could not continue without a financial base. We are most grateful, for two years, to have been the chosen as the designated charitable service for the local Golden Sheaf Chapter of the Canada Post Heritage Club. Their fundraising efforts (as well as other donations and service) have contributed a great deal to Cathedral Lunch. Donations from individuals and local churches have further contributed to a strong financial footing. Cathedral Lunch concluded the 2017 year with $12, in budget, providing a good start to our 2018 program. While the lunches are always welcomed by our guests, we are often reminded that the experience of a respectful, inclusive community, a compassionate approach and a beautiful space may be some of our most important offerings. Our sincere thanks to everyone who has worked tirelessly to make Cathedral Lunch possible. Respectfully Submitted, Marilyn Hedlund & Susan Wahba, Co-coordinators, Cathedral Lunch. St. Paul s Cathedral Annual Report

21 Strawberry Fair 2017 Strawberry Fair was a success this year.we HAD strawberries!!! We moved the date to the last Saturday in May and hoped it would be for the better and it was, the weather cooperated, the strawberries cooperated and all was well. The Fair was a success with a huge thank you to the coordinators, convenors and all the volunteers. Plans for the 30 th Strawberry Fair are well underway. Watch for info sheets/posters in the upcoming weeks. New ideas, suggestions and volunteers are always welcome!!! Respectfully submitted, Elvira Beday St. Paul s Cathedral Annual Report

22 Financial Reports 2017 Congregants have given generously this past year and we have cut costs wherever possible. We continue to review spending in attempts to become more efficient. The bottom line, however, is A NET LOSS of $7,846. Having strawberries once again improved the income from that activity to more normal levels. INCOME: OFFERINGS: Offerings over all fell short of budget by $15, Also note that Special Donations includes $11,250 received from the Edna Forbes Foundation. USE OF SPACE: The Hall and the Cloister are busy throughout the year with meetings, activities, etc and this is reflected in the Rental income. All the parking spaces set aside for rental are rented and there is a long waiting list. PROJECTS: Strawberry Fair went much better this year WITH Strawberries! The later date also allowed for a veritable forest at the plant table house plants, garden flowers, vegetable plants and much, much more! The net proceeds from the fair were up to a NET of $16,885. This was below budget but the low Canadian dollar took a chunk out of anticipated proceeds. However, we celebrate our achievement, the sales and the fellowship, and are thankful. The Fall Supper was, as always of late, a roaring success. It exceeded the income of the past two years and exceeded budget by nearly $1,000! All that, and delightfully delicious as well! The Garage Sale was held again this year and, while attendance was down over last year, the variety of items offered were excellent and the proceeds welcome. Unfortunately the weather was not in our favor this year. It was our first real blast of winter, cold, snowy, windy and icy! CATERING: Under the management of Joanne Bonneville and Pat Lauder and their host of volunteers the Catering Committee did an excellent job! They looked after Church events, funeral receptions, catered some outside luncheons and dinners and provided excellent meals and snacks to Synod, which was hosted at St Paul s this past year. We are always sad to say that catering did so well because it usually means that we have provided lunch as we say goodbye to dear friends. CATHEDRAL LUNCH: This outreach project is well supported by generous contributions of money, food, and time from both within and outside the Cathedral. Because monies received are designated specifically for this ministry, these funds are managed through Designated Accounts where the balance may build and be carried over year-end. The fund currently has a balance of nearly $11,000. COLUMBARIUM: The Columbarium is not funded by the Cathedral but it generously contributes $8000 per year to the Cathedral. MEF INTEREST: This is the portion of interest from our investments which is returned to the Cathedral annually, (MEF = Memorial Endowment Fund ) FLOW THROUGH FUNDS: these items are recorded together because they are monies which come in for a specific purpose and are immediately forwarded out. Example: PWRDF offering is not held in our operating account but 100% of incoming funds are forwarded to the Diocese. Altar flowers represents payment by parishioners for the flowers they order to be placed in the Church and these payments are forwarded to the florist. Etc. St. Paul s Cathedral Annual Report

23 EXPENSES Stipends, Salaries, benefits, honoraria, and music largely speak for themselves. If there are questions please ask at the meeting or speak with the Treasurer. The stipends, salaries and benefits are for the Dean and the Admin Assistant. BUILDING RELATED: The complete breakdown of this section is shown on the budget document by individual line. It is good to see that maintenance and utility expenses are levelling out and stabilizing with the new hall in place. While some lines increased, we still came in just under budget. Lane access: charged by the City to any city property which is backed by a lane, as does the Cathedral property.. Sundry Supplies: This includes all kinds of supplies and cleaning supplies, even items like toilet paper. This also includes kitchen sundries. Snow Removal Light snow last winter and relatively little snow this fall have brought us in well below budget for this line. OFFICE EXPENSE: Again, see budget for line by line accounting. Several steps were put in place last year to trim expenses in the office output and these remain in place. We no longer advertise in the Leader-Post except for special services big savings. Office Telephones includes several business lines, Internet cost, fire alarm protection, and the Dean s Cell Phone. Website Maintenance: Be sure to be a regular visitor to St. Paul s website. It is an excellent resource for all of our Church news and activities. Maintenance of this site is $740 per year. The new data base program purchased last year is proving to be well worth every penny paid and more. This has enabled Elvira to computerize much of the required church statistics and records which have been being kept on paper. Please welcome us to the 21 st century!! IN PARISH: Liturgical Supplies: This involves provision of and replacement of the large candles, oils, wine, wafers, etc. You will have noticed that we now use oil candles at the Gospel instead of traditional candles. Youth Ministry: The Cathedral made funds available to assist in sending children to Camp Harding. Photo Journal: Maintained by Margaret Ball. The albums are on the table at the back and well worth viewing. This year St. Paul s hosted the Synod. The only expense to St. Paul s was the fees for our delegates. All other expenses incurred by us were returned from the Diocese and we realized good income from the catering. FAIR SHARE: Paid by each Parish to support the work of the Diocese. This is based on a relatively simple series of equations involving the number of identifiable givers and the amount given to the Cathedral and the same two factors for the entire Diocese. Our Share for 2017 was $63,456. Excellent information has been provided on Fair Share by the Diocese and it is on display for you to read behind you at the back of the hall. It is also fully explained in the booklet, A Simple Guide to the Financial Reports of St. Paul s Cathedral, which has been prepared for your information.. DESIGNATED ACCOUNTS: The Operating Account is merely an accounting of our income and the money we spend for the physical operation of the Cathedral and it s general ministry. From time to time funds are raised or donated for a very specific purpose. These funds are recorded in DESIGNATED ACCOUNTS (see the report). Examples are Cathedral Lunch (formerly Feed My Sheep), Cathedral Preservation, Chapel Fund, etc. The funds are only spent on things toward their specific purposes. If the specific project is completed (ie. Furnishing New Hall, Commercial Vacuum, etc) and some monies remain, those left overs are transferred in to Special Projects St. Paul s Cathedral Annual Report

24 account. These Funds constitute the majority of our bank account. Frequently funds actually for the operating account are very low, leaving very little money to pay the bills. At the end of 2017 the money in the designated accounts was $110, Unfortunately, the reconciled Bank Balance was $108, meaning that we actually used some of those Designated Funds to pay bills something that we should NEVER do. Earlier, based on advice of the Financial/Audit Committee created last year, and approved by Vestry, (and to bring us closer into line with Canon Regulations) $90,000 of those funds have been put into a Savings account. The balance remaining in Operating will allow us ongoing access to those accounts used regularly, such as the Lunch account, Choir Account, and the Dean s Designated Funds. This will result in a month-end bank balance more accurately representing our true financial position. Hopefully these explanations will help you understand the financial report. Questions can be asked to the Treasurer AT ANY TIME in person at Church, by phone ( ) or by at macis@sasktel.net. OPEN DISCUSSION OF, AND A CLEAR UNDERSTANDING OF, OUR FINANCES IS IMPORTANT. I welcome your questions. I have prepared a pamphlet which will more clearly explain all aspects of our financial reporting, what the reports mean, and what the expense lines mean. They have been made available today and are available anytime in the Office. It can also be provided on line. Please feel free to help yourself. Respectfully submitted, Donna MacIntosh, Parish Treasurer St. Paul s Cathedral Annual Report

25 ST. PAUL'S CATHEDRAL OPERATING ACCOUNT 31 DECEMBER 2017 (UNAUDITED) INCOME Identifiable Offerings $ 222, $ 210, Open Offerings $ 7, $ 9, Special Offerings (St.Paul's Day, Easter, Harvest, Special Donations) $ 25, $ 26, Use of Space $ 22, $ 26, Strawberry Fair & Other Projects (NET) $ 17, $ 23, Catering (NET) $ 4, $ 11, Income from Columbarium $ 8, $ 8, MEF Interest $ 1, $ 2, GST Rebate & Other Income $ 3, $ 9, Flow Through ( Altar Flowers, PWRDF, transfers to BIF, etc) $ 13, $ 9, TOTAL INCOME $ 327, $ 336, EXPENDITURES Dean's Stipend and Benefits (Stipend, pension, Continuing Ed, Housing and Vehicle Use Allowance) $ 92, $ 95, Salary & Pension (Admin Assistant) $ 39, $ 40, Benefits (EI, CPP, Grp Ins/Dental, Workers Comp, Conferences) $ 12, $ 11, Honoraria: Assistants & Misc $ 6, $ 6, Music ( Fees for Organist, Director of Music, and Conductor, cost of music, piano and organ maintenance) $ 29, $ 29, Building Related (Cleaning, Utilities, Supplies, Insurance, minor repairs, maintenance, security, fire detection, lane access, snow removal) $ 50, $ 54, Office Expenses: Postage, stationery, photocopier use, telephones, audit bank charges, office equipment, advertising, etc) $ 25, $ 25, In Parish Expenses (Liturgical supplies, children's liturgy, Synod, etc $ 3, $ 3, Beyond Parish Expenses: Fair Share $ 60, $ 63, Beyond Parish Expenses: Outreach $ $ Other/ Misc Expenses: (GST, etc $ 3, $ 3, Flow-through ( Altar Flowers, PWRDF, etc.) $ 13, $ 9, TOTAL EXPENDITURES $ 336, $ 344, NET INCOME / LOSS $ (7,648.46) Prepared and Submitted by Donna MacIntosh, Parish Treasurer St. Paul s Cathedral Annual Report

26 ST. PAUL'S CATHEDRAL - DESIGNATED FUNDS 01 JAN TO 31 DECEMBER 2017 Balance Income Current $ 15, $13, Expenditures Remarks Balance Cathedral Lunch $ $ $ 16, Lunch Program $ 12, Altar Flowers $ $ $ Altar Guild $ $ 1, $ $ 6, Special Projects Funds $ 16, $12, $ 3, $ 4, Cathedral Preservation $ 18, $ 8, Repairs underway in Cathedral $ 20, Cathedral Lighting $ 4, $ - $ 18, Chapel Fund $ 4, $ $ 2, Restoratiion work on Chapel $ 1, Music/Choir $ $ $ $ 4, Sound System $ 17, $84, $ $ Memorials/Bequests $ 15, $ 7, $ 80, $ 22, Christmas Offering $ 3, $ 1, $ 11, Dean's Designated Fund $ 10, Columbarium Trust Fund $ $ 4, Pre-paid Funeral $ $ $ Outreach $ - $ 1, $ 1, Sign $ 112, Fundraising for new outdoor sign $ 1, TOTAL $ 110, Prepared & submitted by D. MacIntosh, Parish Treasurer Reconciled Bank Balance at 31 December 2017 = $ 108, Designated Funds at 31 December 2016 = $ 110, ST PAUL'S CATHEDRAL - INVESTMENTS as of 31 DEC 2017 Investment at 31 Dec 16 Withdrawals Rtn Deposits at 31 Dec 17 RBC - MEF $142, $ 2, $ 2, $ 142, TOTAL MEMORIAL ENDOWMENT FUNDS $142, $ 2, $ 2, $ 142, Gilboy Watts $ 18, $ $ 18, TOTAL FUNDS INVESTED $160, $ 160, Funds loaned to BIF from MEF still outstanding $128, Prepared and submitted by D. MacIntosh, Treasurer St. Paul s Cathedral Annual Report

27 St. Paul s Cathedral Annual Report

28 St. Paul s Cathedral Annual Report

29 Columbarium Board of Management Report 2017 St. Paul s Cathedral Annual Report 2017 The Columbarium at St. Paul's Cathedral (the Cathedral) is a resting place for the cremated ashes of loved ones. The Columbarium is located in the lower level of the Cathedral and is accessible by stairs or elevator. The operations of the Columbarium are governed by an eight member Columbarium Board of Management (the Board). Meetings are at the call of the Chair. Board members are: Susan Haacke (chair); The Very Reverend Mike Sinclair, Pat Lauder (Warden), Basil Pogue (Warden), Pat Hall (Treasurer), Margaret Hammond (Secretary), Emilie-Jewett Curley and Justin Messner. During the year, one vault containing 24 style A niches was constructed and installed in the Columbarium. Seven niches were sold in Three styles of niches are available and are priced as follows: Style of Niche Selling Price A (up to two urns) $2,000 B (up to three urns) $3,200 C (up to five urns) $4,800 Requiem Eucharists were held at 10:00 a.m. in the Columbarium on the first Saturday of each month except the months of January and July. The Board expresses its appreciation to Dean Mike Sinclair, the Reverend Ed Dunfield, and The Reverend Winna Martin for presiding at these services. The average attendance at Requiem Eucharists throughout the year was 30 persons. A four member committee established in 2015 to address the safekeeping of artefacts in the Columbarium, has disbursed some artefacts to places more suitable for their preservation and sharing with others. The Board expresses its gratitude to all who participate in fostering the ministry of the Columbarium and who provide support to its on-going operations whether that be through volunteer work, financial donations, baking for receptions following Requiem Eucharists and/or prayer. The work of each person has served to enrich the sense of community and the overall sense of spirituality felt by many who visit the Columbarium. Excluding board members and clergy, ten volunteers from the Cathedral regularly provided support to the Columbarium in Donations were used to purchase flowers for Requiem Eucharists, flowers for specific niches as requested, and supplies (e.g. cleaning, operations). Gratitude and appreciation is extended to Speers Funeral and Cremation Services (Speers), in particular, Ferlin McChesney. Ferlin has become well known for the support he provides to those interested in purchasing a niche in 29

30 the Columbarium, and to people wanting to learn more about or wanting to visit the Columbarium. The support of all at Speers who answer the Columbarium phone, prepare for and attend inurnments, address requests for visitations to the Columbarium, provide information as needed, and provide backup when Ferlin is away, is appreciated. It is a pleasure working with members of Speers in this capacity. Volunteers are needed and appreciated to help with the ongoing care of the Columbarium. Please contact Susan Haacke if you are able to help. To purchase a niche or to arrange a visit to the Columbarium please phone Respectfully submitted on behalf of the Board, Susan H. A. Haacke Chair, Columbarium Board of Management Columbarium Financial Report 2017 For the Years Ended December Revenue Revenue from Current Year Sales $ 20,000 $ 26,820 Time Payments Received on Previous Year's Sales Donations -General 1,375 8,060 Donations - Flowers 1,210 GST Refund Total Revenue 22,725 37,026 Expenditures St. Paul's Cathedral Operating Account $ 8,000 $ 8,000 Honoraria and Commissions 2,400 2,400 Office Expenses (e.g. telephone, supplies) 1,576 1,562 In-Trust Account (Note 1) 900 1,500 Flowers Special Supplies (e.g. brass plaques, remembrance pages) GST Major Purchases (i.e. vaults, office furniture) 3, Total Expenditures $16,859 $14,742 Net Income $ 5,866 $ 22,284 During 2016 the Building in Faith Fund repaid $3,000 of the loan made to the Fund. Financial Assets Bank Balance $ 63,713 $ 57,847 Time Payments Receivable 870 Loan Receivable, Building in Faith 32,726 32,726 Designated "In Trust" in St. Paul's records (Note 1) 5,850 4,950 Total Financial Assets $ 102,289 $ 96,393 Note 1: For each sale an amount is designated to an "In-Trust Account" pursuant to The Cemeteries Act The Columbarium had another positive operating surplus for the year. The surplus was lower than last year for three main reasons: 1) fewer niche sales than last year; 2) last year received a major donation; and 3) purchase of vault this year. St. Paul s Cathedral Annual Report

31 NOTES St. Paul s Cathedral Annual Report

32 Thank you to all of you who contributed your TIME, your TALENT, your SUPPORT, and your EFFORTS into making 2017 another successful and blessed year in the life of the community of St. Paul s Cathedral St. Paul s Cathedral Annual Report