St. Austin Catholic Church Parish Finance May 7, 2018 Meeting Summary

Transcription

1 St. Austin Catholic Church Parish Finance May 7, 2018 Meeting Summary Attendees: Fr. Chuck, Berta Smoak, Jennifer Anderson, Trish Dolese (Chair), Scott Carruth, Mario Espinoza, Ken Mills Absent: Carter Breed, Nick Dyer, Randy Hagman, Ida Malina Review Current Financials Berta reviewed the financials and noted that we continue to be in a good position. The salary savings from the Liturgy position has provided a cushion and we continue to fund our savings for unexpected maintenance and repairs ($50k annually). Stewardship Update Jennifer provide an update on the recently concluded annual stewardship renewal. We did not see as many of our regulars return pledges. Jennifer is working to identify that list. Fr. Chuck would like the Finance Council to make phone calls to parishioners thanking them for the participation in the offertory appeal. Jennifer is to draft a script for such use. DOA Capital Campaign Jennifer provided an update on the DOA campaign. St. Austin s has been placed in the second wave meaning we start in January The parish receives 30% of all funds raised. Our goal is set at $2M, which means the parish stands to received $600k. We need to develop our campaign mission statement (that identifies the purposes to which we d direct our funds). Property Update Berta provided a rental update. White Lodging has taken over the Hotel Ella space. Several of their subcontractors continue to look at the Subway space. White Lodging has also expressed interest in obtaining more parking in the garage. TBDG has not yet replied to our lease amendment which would reduce their lease to 45 spaces. The Diocese, in responding to our letter seeking clarity on our new loan, has offered to restructure payments already made on the Guadalupe and MLK land notes this fiscal year in an attempt to reduce our income tax liability for this year. As a refresher, we owed approximately $38k in taxes last fiscal year, largely resulting from the profit turned by the MLK garage. The profit stemmed from the payoff of the 5 year bridge note with capital campaign funds, thereby reducing the income expense for the garage. There being confusion as to what the DOA was proposing, it was decided that Trish and Berta should meet with the DOA to get clarification. FY2019 Budget Presentation and Discussion Berta walked through the budget for next year, noting deviations from last year s budget. No proposals were advanced by staff this year for increases to budget, so our exercise this year is just trying to ensure that the budget accurately reflects anticipated costs. With several clarifications as to those expectations surrounding the clergy and liturgy budgets, the Finance Council adopted the budget, granting Berta permission to make non-substantive changes and corrections prior to submission to the DOA. Next Meetings: June 4 th to avoid Memorial Day.

2 Checking/Savings Cash and Cash Equivalents St. Austin Catholic Parish Balance Sheet March UFCU-Operating Checking Acct #. 441, Operational Savings Acct Total 151, Capital Campaign Fund 181, UFCU OUTREACH -PIN Checking Act 1, UFCU Savings - Attached to PIN 152, UFCU-Capital Camp Checking Act 15, Petty Cash 2, Total Cash and Cash Equivalents 946, Total Checking/Savings 946, Accounts Receivable & Other current Assets Total Accounts Receivable 60, UBS-Parish Operating Reserve 10, Prepaid Expenses 64, Total Other Current Assets 74, Total Other Current Assets 74, Total Current Assets 1,081, Fixed Assets 13,923, TOTAL ASSETS 15,004, LIABILITIES & EQUITY Accounts Payable 80, Diocesan Second Collections 10, SVdP 1, PrePaid Stewardship 48, Gabriel Project Fund 3, Prayer Blanket Fund CHRP - Fund 3, Other Funds - Other 255, Funds Held for other than Dioc - Other 3, Payroll Liabilities 6, Other Current Liabilities 57, Total Current Liabilities 472, Long Term Liabilities NP # 20yr MLK Facilities 1,496, NP # Guad A & B 83, NP # MLK Lot-Land 399, NP # Guad-Land 83, Construction Loan for Reno 1,196, Total Long Term Liabilities 3,259, Total Liabilities 3,731, Equity 11,272, TOTAL LIABILITIES & EQUITY 15,004,573.29

3 11100 UFCU-Operating Checking Acct #. 441, Funds Held for other than Dioc liabilities & Other Current Liabilities -391, Actual Checking Account Balance 49,779.61

4 St. Austin Catholic Parish - Profit and Loss Report with Budget Comparison - March 2018 Mar 18 Budget % of Budget Jul '17 - Mar 18 YTD Budget % of Budget Annual Budget Income Offertory Collections 138, , % 1,195, ,225, % 1,634, Interest, Dividends& Royalties % % Fees 3, , % 16, , % 13, Rental Income 54, , % 506, , % 594, Non-Assessable Income 18, , % 349, , % 453, Total Income 214, , % 2,067, ,022, % 2,696, Gross Profit 214, , % 2,067, ,022, % 2,696, Expense Salary & Wages 53, , % 502, , % 727, Employee Benefits 11, , % 115, , % 162, Employer Taxes 3, , % 30, , % 49, Professional Services 4, , % 54, , % 107, Insurance & Risk Management 12, , % 95, , % 162, Supplies & Other Services 15, , % 111, , % 128, Purchased Furniture & Equipment % 2, , % 10, Repairs & Maintenance 8, , % 82, , % 97, Utilities 13, , % 127, , % 145, Subsidies & Charitable Contr. 17, , % 169, , % 207, Parish Assessment 13, , % 191, , % 164, Interest Expense 14, , % 130, , % 180, Taxes , % 38, , % 49, Administrative/OPERATIONExpense 4, , % 23, , % 36, Depreciation 35, , % 321, , % 428, Total Expense 210, , % 1,995, ,988, % 2,653, Net Ordinary Income 4, , % 71, , % 42, Other Income Other Income 17, % 1,104, % 0.00 Total Other Income 17, % 1,104, % 0.00 Other Expense 192, % 554, % 0.00 Net Other Income -174, % 549, % 0.00 Net Income -170, , ,850.42% 620, , ,826.58% 42,731.69

5 Stewardship Reporting -- Updated as of Mar. 31, 2018 Population % to last yr # Families % # Families pledging % % Families pledging 25% 27% # Families paying on their pledge % # Families other traceable giving % % Families giving but not pledging 17% 17% % Total Families with any traceable giving 41% 43% Offertory Income % to last yr Calendar yr income total $ 394, $ 394, % Fiscal yr income total $ 1,146, $ 1,197, % Pledge yr income total $ 1,381, $ 1,474, % Offertory Pledge Year Stats % to last yr Pledge yr pledges $ 1,288, $ 1,343, % Pledge yr pledges paid (includes over pmts) $ 1,133, $ 1,136, % Percent pd total for pledge yr 88% 85% 104% Pledges due $ 154, $ 207, Range of pledges due $ 5 - $ 10,000 $ 10 - $ 8,000 Average due per family $ $ Pledge yr other traceable giving (no pledge) $ 221, $ 237, % Avg. pd by pledging families $ 2, $ 2, % Avg. pd by non pledging families $ $ % Loose cash $ 85, $ 97, % Notes Notes Notes

6 Stewardship Reporting -- Postings through April 30, 2018 Offertory Pledge Year Notes Pledge yr pledges $ 1,288, families Pledge yr pledges paid (includes over pmts) $ 1,227, Percent pd total for pledge yr 95% Pledges due $ 61, Pledge yr other traceable giving (no pledge) $ 239, families Loose cash $ 99, Offertory Pledges for Pledge Year Notes Pledge yr pledges $ 809, As of 5/1/2018 # Families 268

7 CSA Stats Report (as of 04/09/18) Parish ID Parish Name - City Parish Goal Total Pledged % Goal Pledged Total % # of Pledges Avg. Pledge Challenge Goal % Challenge Goal Pledged 5 Our Lady's Maronite Catholic Church - Austin % St. Elizabeth Ann Seton Catholic Community - Ft. Hood 1, % 1 1, Cristo Rey Catholic Church - Austin 39,500 25, % 14, % $41, % 110 Holy Cross Catholic Church - Austin 15,500 25, % 11, % $16, % 115 St. Mary, Our Lady of the Lake Catholic Church - Lago Vista 51,000 47, % 37, % $53, % 120 Our Lady of Guadalupe Catholic Church - Austin 47,500 40, % 17, % $49, % 121 St. Elizabeth Catholic Church - Pflugerville 111, , % 75, % $116, % 125 Dolores Catholic Church - Austin 26,000 19, % 13, % $27, % 130 Sacred Heart Catholic Church - Austin 73,000 68, % 37, % $76, % 135 St. Austin Catholic Church - Austin 95,000 97, % 74, % $99, % 136 University Catholic Center - Austin 5,100 7, % 5, % $5, % 140 St. Catherine of Siena Catholic Church - Austin 157, , % 116, % $165, % 143 St. Paul Catholic Church - Austin 48,500 52, % 40, % $51, % 145 St. Ignatius Martyr Catholic Church - Austin 106, , % 83, % $112, % 150 St. Julia Catholic Church - Austin 5,000 7, % 3, % $5, % 151 Santa Barbara Catholic Church - Austin 20,000 11, % 6, % $21, % 155 St. Louis Catholic Church - Austin 197, , % 176, % $207, % 160 St. Mary Cathedral Catholic Church - Austin 105, , % 98, % $110, % 165 St. Peter the Apostle Catholic Church - Austin 24,000 23, % 17, % $25, % 170 St. Theresa Catholic Church - Austin 265, , % 209, % $278, % 171 Emmaus Catholic Church - Lakeway 117, , % 99, % $123, % 175 St. Thomas More Catholic Church - Austin 206, , % 218, % $216, % 176 St. Margaret Mary Catholic Church - Cedar Park 121, , % 83, % $127, % 177 St. Albert the Great Catholic Church - Austin 95, , % 69, % $99, % 178 St. Andrew Kim Catholic Church - Austin 5,100 5, % 3, % $5, % 180 San Jose Catholic Church - Austin 50,000 55, % 37, % $52, % 185 St. Joseph Catholic Church - Mason 7,400 9, % 8, % $7, % 186 Holy Trinity Catholic Church - Llano 14,500 14, % 12, % $15, % 188 Our Lady of the Lake Catholic Church - Sunrise Beach 3,500 6, % 4, % $3, % 190 St. John Neumann Catholic Church - Austin 357, , % 319, % $375, % 195 St. Patrick Catholic Church - Hutto 27,000 22, % 15, % $28, % 200 St. Vincent De Paul Catholic Church - Austin 175, , % 125, % $184, % 210 St. Mary, Immaculate Conception Catholic Church - Brenham 52,500 59, % 49, % $55, % 215 St. Stanislaus Catholic Church - Chappell Hill 5,500 5, % 4, % $5, % 220 St. Joseph Catholic Church - Dime Box 4,300 5, % 5, % $4, % 221 Holy Rosary Catholic Church - Frenstat 7,500 8, % 6, % $7, % 240 St. Ann Catholic Church - Somerville 5,500 8, % 7, % $5, % 241 Blessed Virgin Mary Catholic Church - Old Washington 1,700 1, % % $1, %

8 CSA Stats Report (as of 04/09/18) Parish ID Parish Name - City Parish Goal Total Pledged % Goal Pledged Total % # of Pledges Avg. Pledge Challenge Goal % Challenge Goal Pledged 305 St. Mary Catholic Church - Bremond 15,400 21, % 19, % $16, % 310 St. Anthony Catholic Church - Bryan 52,000 58, % 51, % $54, % 315 St. Joseph Catholic Church - Bryan 135, , % 107, % $141, % 316 St. Francis of Assisi Catholic Church - Franklin 6,800 6, % 5, % $7, % 320 Santa Teresa Catholic Church - Bryan 29,500 42, % 19, % $31, % 325 St. Mary Catholic Church - Caldwell 26,000 27, % 24, % $27, % 330 St. Mary Catholic Center - College Station 75,000 74, % 61, % $78, % 335 St. Mary Catholic Church - Hearne 10,000 8, % 7, % $10, % 340 St. Thomas Aquinas Catholic Church - College Station 122, , % 124, % $128, % 400 St. John Vianney Catholic Church - Round Rock 84, , % 82, % $88, % 405 Our Mother of Sorrows Catholic Church - Burnet 16,500 22, % 16, % $17, % 406 Holy Cross Catholic Church - Bertram 2,000 2, % 1, % $2, % 410 Holy Trinity Catholic Church - Corn Hill/Jarrell 23,500 24, % 20, % $24, % 415 Sacred Heart Catholic Church - Elgin 25,000 30, % 20, % $26, % 420 St. Helen Catholic Church - Georgetown 187, , % 152, % $196, % 425 Sts. Cyril and Methodius Catholic Church - Granger 13,000 15, % 12, % $13, % 426 Santa Rosa Catholic Church - Andice 71,000 79, % 67, % $74, % 430 St. Joseph Catholic Church - Manor 18,000 17, % 11, % $18, % 431 Holy Vietnamese Martyrs Catholic Church - Austin 83,000 86, % 75, % $87, % 435 St. John the Evangelist Catholic Church - Marble Falls 41,000 57, % 48, % $43, % 436 St. Charles Borromeo Catholic Church - Kingsland 14,000 12, % 10, % $14, % 438 St. Paul the Apostle Catholic Church - Horseshoe Bay 21,500 19, % 15, % $22, % 440 St. Joseph Catholic Church - Rockdale 12,000 12, % 8, % $12, % 441 Holy Family Catholic Church - Lexington 2,700 3, % 3, % $2, % 445 St. William Catholic Church - Round Rock 279, , % 187, % $293, % 450 Our Lady of Guadalupe Catholic Church - Taylor 13,000 14, % 8, % $13, % 455 St. Mary of the Assumption Catholic Church - Taylor 27,000 35, % 27, % $28, % 505 Ascension Catholic Church - Bastrop 82,000 83, % 61, % $86, % 510 St. John Catholic Church - Fayetteville 26,000 31, % 30, % $27, % 520 St. Margaret Catholic Church - Giddings 16,500 11, % 6, % $17, % 521 St. Mary Catholic Church - Pin Oak 5,500 5, % 3, % $5, % 525 St. Mary Catholic Church - Ellinger 9,000 8, % 8, % $9, % 530 Sacred Heart Catholic Church - La Grange 26,500 28, % 24, % $27, % 535 St. Paul Catholic Church - Smithville 7,200 6, % 5, % $7, % 604 San Juan Diego Catholic Church - Stoney Point 1, % % $1, % 605 San Francisco Javier Catholic Church - Austin 14,000 6, % 3, % $14, % 606 Santa Cruz Catholic Church - Buda 63,500 71, % 48, % $66, % 609 Good Shepherd Catholic Church - Johnson City 3,300 4, % 3, % $3, %

9 CSA Stats Report (as of 04/09/18) Parish ID Parish Name - City Parish Goal Total Pledged % Goal Pledged Total % # of Pledges Avg. Pledge Challenge Goal % Challenge Goal Pledged 610 St. Ferdinand Catholic Church - Blanco 13,500 25, % 18, % $14, % 611 St. Mary Catholic Church - Wimberley 24,500 40, % 30, % $25, % 613 St. Martin De Porres Catholic Church - Dripping Springs 50,000 65, % 49, % $52, % 615 St. Anthony Marie De Claret Catholic Church - Kyle 42,000 39, % 26, % $44, % 616 St. Michael Catholic Church - Uhland 4,200 5, % 3, % $4, % 620 St. Mary of the Visitation Catholic Church - Lockhart 34,300 39, % 27, % $36, % 625 St. John the Evangelist Catholic Church - Luling 14,000 14, % 11, % $14, % 630 Immaculate Heart of Mary Catholic Church - Martindale 8,200 7, % 4, % $8, % 635 Sacred Heart Catholic Church - Rockne 38,000 38, % 29, % $39, % 636 St. Mary of the Assumption Catholic Church - String Prairie 12,000 9, % 8, % $12, % 640 St. John the Evangelist Catholic Church - San Marcos 105,000 83, % 54, % $110, % 641 Our Lady of Wisdom University Catholic Church - San Marcos 22,500 15, % 13, % $23, % 705 Christ the King Catholic Church - Belton 78,000 86, % 62, % $82, % 706 St. Stephen Catholic Church - Salado 15,000 20, % 13, % $15, % 710 St. Michael Catholic Church - Burlington 1,800 1, % 1, % $1, % 711 St. Ann Catholic Church - Rosebud 2,700 2, % 2, % $2, % 715 St. Monica Catholic Church - Cameron 11,000 12, % 9, % $11, % 720 Holy Family Catholic Church - Copperas Cove 63,000 69, % 54, % $66, % 725 St. Joseph Catholic Church - Cyclone 11,000 11, % 11, % $11, % 726 Sts. Cyril and Methodius Catholic Church - Marak 3,800 3, % 2, % $3, % 730 Our Lady of Lourdes Catholic Church - Gatesville 10,500 9, % 7, % $11, % 735 St. Thomas Catholic Church - Hamilton 4,500 2, % 2, % $4, % 740 St. Joseph Catholic Church - Killeen 51,000 56, % 37, % $53, % 743 St. Paul Chong Hasang Catholic Church - Harker Heights 145, , % 107, % $152, % 745 St. Mary of the Immaculate Conception Catholic Church - Lampasas 8,500 12, % 8, % $8, % 746 Good Shepherd Catholic Church - Lometa 6,000 8, % 6, % $6, % 750 St. Mary Catholic Church - San Saba 4,500 5, % 4, % $4, % 751 St. Peter Catholic Church - Goldthwaite 3,500 5, % 3, % $3, % 755 Our Lady of Guadalupe Catholic Church - Temple 17,000 13, % 10, % $17, % 760 St. Luke Catholic Church - Temple 104, , % 81, % $109, % 761 St. Matthew Catholic Church - Rogers 3,800 2, % 1, % $3, % 765 St. Mary Catholic Church - Temple 57,000 58, % 45, % $59, % 770 Church of the Visitation Catholic Church - Westphalia 6,600 7, % 7, % $6, % 771 Sacred Heart Catholic Church - Lott 2,500 4, % 1, % $2, % 805 St. Eugene Catholic Church - McGregor 11,500 11, % 7, % $12, % 806 Our Lady of San Juan Catholic Church - Moody % % $ % 810 St. Joseph Catholic Church - Marlin 5,500 4, % 2, % $5, % 815 St. Mary Catholic Church - Mexia 11,000 10, % 9, % $11, %

10 CSA Stats Report (as of 04/09/18) Parish ID Parish Name - City Parish Goal Total Pledged % Goal Pledged Total % # of Pledges Avg. Pledge Challenge Goal % Challenge Goal Pledged 820 St. Martin Catholic Church - Tours 12,000 9, % 8, % $12, % 821 St. Joseph Catholic Church - Elk 7,700 5, % 5, % $8, % 825 Sacred Heart Catholic Church - Waco 18,500 11, % 9, % $19, % 830 St. Francis On the Brazos Catholic Church - Waco 14,000 16, % 10, % $14, % 835 St. John the Baptist Catholic Church - Waco 4,800 4, % 4, % $5, % 840 St. Joseph Catholic Church - Waco 20,500 12, % 9, % $21, % 845 St. Louis Catholic Church - Waco 143, , % 96, % $150, % 850 St. Mary, Church of the Assumption Catholic Church - Waco 23,000 29, % 20, % $24, % 853 St. Peter Catholic Student Center - Waco 6,300 5, % 4, % $6, % 855 St. Mary, Church of the Assumption Catholic Church - West 51,500 50, % 45, % $54, % 860 St. Jerome Catholic Church - Waco 52,000 46, % 32, % $54, % 865 St. Philip Catholic Church - China Spring 8,000 8, % 5, % $8, % 975 St. Edward Campus Ministry - Austin 3,900 2, % 1, % $4, %

11 APA 2018 to 2017 Comparison Report -- March 23, 2018 All Foundations As of March 23, 2018 $285, $ As of March 23, 2017 $220, $ BKU Holy Spirit Parish Berkeley, CA 2018 $16, $ $10, $ CIC Catholic Info Center Grand Rapids, MI 2018 $3, $ $6, $ GRP Cathedral of St. Andrews Grand Rapids, MI 2018 $8, $ $6, $ ILP Old St. Mary's Chicago, IL 2017 $27, $ $19, $ CSS St. Patricks Rome, Italy Appeal Scheduled for April 21st-22nd KNP Imm. Concept. Parish Knoxville, TN 2018 $16, $ $15, $ APA Report Pg 1

12 KNU St. John the XXIII Knoxville, TN 2018 $20, $ $18, $ LAP St. Paul the Apostle Los Angeles, CA 2018 $27, $ $ $ LAP had not completed the Paulist Appeal at this time last year LAU University Catholic Center Los Angeles, CA 2018 $ $ $ $0.00 MAC Paulist Center Boston, MA 2018 $28, $ $24, $ NYP St. Paul the Apostle New York, NY Appeal Scheduled for April 21st-22nd OHU St. Thomas More Newman Center Columbus, OH 2018 $20, $ $14, $ TXH St. Paul the Apostle Horseshoe Bay, TX 2018 $16, $ $16, $ TXP St. Austin's Parish Austin, TX 2018 $48, $ $58, $ APA Report Pg 2

13 TXU University Catholic Center Austin, TX 2018 $4, $ $6, $ SFP Old St. Mary's Cathedral and Chinese Mission San Fransico Appeal Scheduled for August 25th-26th OMA Office of Mission Advancement New York, NY 2018 $11, $ Unidentifiable Donations, OMA Mailing scheduled for later this year St. Austin -- Paulist Appeal 2017 and 2018 Comparision, Jan. 1-Mar. 22 Year Total Donations Total Amt Donated $ 58, $ 48, % Changes 18.95% % APA Report Pg 3