Please complete the report by March 31

Transcription

1 February 2015 Dear Clerk of Session, The EPC s Annual Church Report (formerly called the Annual Statistical and Financial Report) represents people touched by the ministry of your church and resources given generously for the advancement of God s kingdom. Significant aspects of your participation in God s mission are difficult to measure with numbers. If you want to share some stories of how your church has touched your community and transformed lives, we d love to hear them. Please use the enclosed worksheet to gather data for the Annual Church Report. Once you have done so, go to to enter the data. Click Instructions on that page for a video on how to log in and use the online form. Please complete the report by March 31. That will give us adequate time to prepare reports for publication to the 2015 General Assembly meeting in June. We depend on you to send us your reports on time so we can give the Assembly an accurate snapshot of our family of churches. This Worksheet, with your church s User ID and password, was mailed to your Clerk of Session the week of Feb. 9. If you cannot locate your church s copy, please ask a Pastor of the church or the Clerk of Session to epchurch@epc.org and we will you another copy. When you determine who will be entering the data and who should have access to this Report, please give those people the User ID and password. You, or another appropriate person determined by your church, is responsible for controlling access to this User ID and password. If you have questions about the Annual Church Report: Financial section: contact Annette Minard (annette.minard@epc.org / ) General questions: contact Ed McCallum (ed.mccallum@epc.org / ) Technical assistance using the site: contact Jeff Sturgeon (jeff.sturgeon@epc.org / ) Yours in Christ, Ed McCallum, Assistant Stated Clerk Evangelical Presbyterian Church N. Laurel Park Dr. Ste 567 Livonia, MI Fax: epchurch@epc.org

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3 ANNUAL CHURCH REPORT 2014 WORKSHEET Use this worksheet to gather data, enter the data on using the User ID and password provided in the cover letter to this Worksheet and the attached instruction page. Evangelical Presbyterian Church N. Laurel Park Dr., Suite 567 Livonia, Michigan Phone: Fax:

4 WORKSHEET 2014 EPC Annual Church Report Due March 31, 2015 This is the inaugural year for the EPC s online Annual Church Report site. We ve simplified the name from Annual Statistical and Financial Report and worked to make data entry and tracking your reports from year to year a simple process. Beginning this year, your Annual Church Report will be available for you to view and print in subsequent years as well. This is the first piece of a new EPC web site that has gone live. Look forward to a refreshed and improved web presence for the EPC in the near future. We want to keep improving this site. Due to the underlying architecture, there are some limits as to what we can do, but we d like to hear your suggestions. Please send them to jeff.sturgeon@epc.org. Instructions 1. Use this worksheet to compile the data needed for your report. Information entered last year is pre-printed on the following pages. 2. When you complete the worksheet, go to the new Annual Church Report page at Click Instructions for an introductory video. Click <Start> next to Annual Church Report, and log in with the following credentials for your church: This Worksheet, with your church s User ID and password, was sent to the Clerk of Session the week of Feb. 9. If you cannot locate your church s copy, please ask a Pastor of the church or the Clerk of Session to epchurch@epc.org and we will you another copy. Your church leadership is responsible for controlling access to this User ID and Password. 3. You may click the <save> button at any time, then come back to resume or make changes. 4. Double check your entries before you click the <submit> button. After submitting, you will not be able to make any changes in the report. If post-submission corrections are needed, please send those corrections to epchurch@epc.org. If they are received by May 15, they will be included in the report to the General Assembly. If corrections are received by October 1, they will appear in a new report on 3. If you are unable to access please mail or fax a copy of this Worksheet to: Annual Church Report, Evangelical Presbyterian Church, N. Laurel Park Drive, Ste. 567, Livonia, MI (Fax: ). 4. When completed, please keep this worksheet in your files. 5. Please enter your report no later than March 31, If you have questions about the Annual Church Report: Financial section: Contact Annette Minard (annette.minard@epc.org / ) General questions: Contact Ed McCallum (ed.mccallum@epc.org / ). Technical assistance using the site: Contact Jeff Sturgeon (jeff.sturgeon@epc.org / ) EPC 2014 Annual Statistical & Financial Report 2

5 GENERAL INFORMATION Please make corrections to any pre-printed information as needed PIN: (same as your User ID) Church: Mailing Address: City: State: Zip: Country: Presbytery: Church Phone: (The number people should call for information or to leave messages) Church Fax: Church (Address for official correspondence to the church) Church Web Site: Federal Tax ID: (Also known as the Federal Employer Identification Number (FEIN)) Pastor: Title: (Rev. or Rev. Dr. / If a Commissioned Pastor, leave blank) Pastor - First Name: Pastor - Last Name: Spouse - First Name: Spouse - Last Name: Note: Names of Associate and Assistant pastors will be requested in a separate census of personnel (see p. 10) EPC 2014 Annual Statistical & Financial Report 3

6 MEMBERSHIP / ATTENDANCE / OFFICERS 1. ACTIVE MEMBERS, DECEMBER 31, 2013 If your church joined the EPC in 2013, leave blank. Membership Gains 2014 A. Professions of Faith Number of members received by profession of faith who are age18 or over (G.8-3B.2a). 1 B. Professions of Faith Number of members received by profession of faith who are under age 18 (G.8-3B.2a). C. Reaffirmation of Faith Number of members who had previously professed their faith but unable to secure a certificate of membership or who chose to reaffirm their faith (G.8-3B.2b). D. Transfer gain. Number of members received through transfer of membership from another Evangelical Presbyterian Church or body recognized as part of the true Church (G.8-3B.2c). E. Restored from inactive roll Number of members who were moved from the church s inactive roll back to active status. (G.8-3D). TOTAL GAINS.- Add lines A, B, C, D and E to show membership gains. This number is for your worksheet calculations. It will not appear in the online report. Membership Losses 2014 F. Transfer loss Number of members transferred to another church (G.8-4). G. Death: Number of members removed from the active roll because of death. H. Moved to Inactive Roll: Number of members moved from active to inactive roll (G.8-3D). I. All other losses: All other reductions of active member roll and persons temporarily excluded or removed from active membership. TOTAL LOSSES: Add lines F, G, H, and I to show membership losses. This number is for your worksheet calculations. It will not appear in the online report. 2. ACTIVE MEMBERS, DECEMBER 31, 2014 (Line 1 + Total Gains Total Losses) 3. BAPTIZED ROLL DEC. 31, 2013: Local churches consist of all those professing Christians who, along with their children, covenant to live out their faith together by worshiping and serving the Lord in their words and deeds, submitting themselves to the government and discipline of the Church, and promising to promote its unity, purity and peace (G.4-1). Baptized Roll: Infants and children baptized in the local church and baptized children of confirmed members received from other churches. Those on the baptized roll are members of the 1 Citations beginning with G refer to the EPC Book of Government, edition. EPC 2014 Annual Statistical & Financial Report 4

7 covenant by right of birth and adoption (G.8-3A). J. Added to Baptized Roll 2014: Number of infant/child baptisms in 2014 (line K) and children of new members baptized elsewhere received in 2014 (G.8-3A.1). K. Removed from Baptized Roll 2014 Number of those on the Baptized Roll received as a confirmed members (G.8-3B.1) or removed upon receiving credible information that the person has become a member of another church (G.8-3A.3). 4. BAPTIZED ROLL Dec. 31, 2014 Add line J to the 2013 total, then subtract line K 5 INFANT/CHILD BAPTISMS Number of infants and children baptized during 2014 (W.3-2G). 2 This number should be included in line J above. 6. ADULT BAPTISMS Number of adults baptized upon profession of faith in 2014 (W.3-2F). 7. AVERAGE SUNDAY SCHOOL ATTENDANCE 2013 <2013 SS Attendance> Sunday School includes children s ministries and adult classes offered in conjunction with the main worship services.. L. Sunday School Students 2014 Average number of students (both children and adults) attending all Sunday School classes. M. Teachers and Officers 2014: Total number of all Sunday School teachers and officers. An officer would be the Superintendent, Children s Ministries Director, etc. 8. AVERAGE SUNDAY SCHOOL ATTENDANCE 2014: (total of lines L and M) 9. AVERAGE WORSHIP ATTENDANCE 2013: 10. AVERAGE WORSHIP ATTENDANCE 2014: Enter the average number of people (both adults and children) in primary worship service(s) only. Primary worship services include Sunday morning or an alternative time (e.g., Saturday or Sunday night). This figure does not include the traditional Sunday or Wednesday services that consist mainly of those who attend primary worship. 11. MALE RULING ELDERS Active FEMALE RULING ELDERS Active MALE DEACONS Active FEMALE DEACONS Active MALE TRUSTEES Active FEMALE TRUSTEES Active ARE ALL TRUSTEES MEMBERS OF SESSION (unicameral system)? Yes No 2 Citations beginning with W are from the EPC Book of Worship. EPC 2014 Annual Statistical & Financial Report 5

8 FINANCES Note to churches on a fiscal year other than January - December: The General Assembly operates on a fiscal year corresponding to the calendar year. All financial reporting to the Assembly is on that basis. For ease and accuracy of reporting, churches are asked to use figures in all categories that also correspond to the calendar year, even if that means a reasoned estimation. Questions on the Finances section? Contact Annette Minard annette.minard@epc.org / BEGINNING BALANCE, JANUARY 1, 2014 This is the total of balances held by all treasurers on this date, available for expenditure during the ensuing year. This includes cash on hand and balances in checking and savings accounts. Figure should be the same as your ending balance for the prior year. Contributions Received Include all organizations of the church. Round to whole dollars. A. Tithes and offerings Total received during the year as regular tithes and offerings. B. Capital and building funds Receipts for special capital purposes (extraordinary repairs, equipment, building funds) C. Other income Other income not included in 1A and 1B, such as dividends and interest on investments, bequests, proceeds from sale or liquidation of investments, proceeds from claims, insurance policies, special fund raisers or non-donation activities fees. D. Aid or sustenance Income received from other churches, presbytery, or General Assembly for local purposes. E. TOTAL RECEIPTS Add lines A, B, C, and D Disbursements 2014: Include the total of all expenditures from January 1 through December 31 by all treasurers, including all boards and organizations of the congregation. F. Local Program and Operating Expenses The total of all monies expended for current operation of the congregation, such as salaries and wages, pension and social security payments, printing, postage, materials, utilities, insurance premiums, payments of interest and principal on loans, whether or not secured by mortgage, etc. G. Local Capital/Building Expenditures The total of all monies expended for real property, whether improved or unimproved, the construction of new buildings, extraordinary repairs of existing buildings, equipment with anticipated useful life in excess of three years. EPC 2014 Annual Statistical & Financial Report 6

9 H. General Assembly Causes Please use the year-end remittance statement mailed to your treasurer and pastor in late January. If your records do not agree, please contact Annette Minard, Finance Director, at the General Assembly; or (1) Per member giving: (2) Other Administration (3) National Outreach Ministries: (4) Student & College Ministries: (5) Women In Ministry (6) Ongoing offerings/projects: (7) EPC World Outreach Personnel: (8) EPC World Outreach (9) Special Offerings: (10) Total General Assembly Causes: Add lines H(1) to H(10) I. Presbytery Per Member Giving and Ministries The total of all monies expended for current operations of the presbytery, payments toward approved presbytery general and mission budgets, and payments of the proceeds of approved special offerings for presbytery projects. J. All other missions giving (not included in lines in h (1) through h (10) above) Enter total amount disbursed to missionaries and non-epc mission agencies you support but who are not under EPC World Outreach auspices. K. TOTAL DISBURSEMENTS: Add lines F, G, H(11), I, and J. 2. ENDING BALANCE DECEMBER 31, 2014 Add line E to the beginning balance, then subtract line k 3. VALUE OF ALL INVESTMENTS DECEMBER 31, 2014 The total of all invested funds whether invested in certificates of deposit, real property mortgages, stocks and bonds, real property held for investment, valued at market value on December 31, Do not include value of your church property. 4. GIVING TO CHURCH PLANTING (included in the above disbursements): A. General Assembly National Outreach: B. Presbytery: C. Direct to EPC church plants: D. Direct to non-epc church plants: E. Total: sum of lines 14a, b, c and d: EPC 2014 Annual Statistical & Financial Report 7

10 ADMINISTRATION 1. Did the Session review with the pastors the adequacy of compensation for 2014? Yes No A. Have no pastor (pulpit is vacant) Yes No If the church has a stated supply or interim supply pastor, answer "yes." B. Have stated or interim supply Yes No 2. Number of full time EPC-ordained minister(s) on staff: 3. Number of part time EPC-ordained minister(s) on staff. 4. Does the Church have a stated annual congregational meeting? Yes No C. If yes, what month? 5. Does the Church publish an Annual Report? Yes No 6. Does the church have an annual audit? Yes No 7. Church Fiscal Year: D. From (month) E. To (month) 8. Is the church incorporated? Yes No F. If yes, what year? 9. Does the church have written by-laws? Yes No EPC 2014 Annual Statistical & Financial Report 8

11 PROGRAM 1. Did your church have a planning/training event for elders and/or deacons in 2014? Yes No 2. Did your church have a Missions Conference in 2014? Yes No If yes, when (month)? 3. How many adult missionaries does your church support? Note: Enter the number of adult missionaries separately (e.g. John and Jane Doe = 2 adult missionaries) but do not include children or count a couple as one missionary. 4. Does your church have multiple worship services? Yes No If yes, how many worship services per week? 5 If your church does not worship at the address on record (see p. 3, General Information, ) enter the name and location of the facility in which you worship. Worship Facility: Worship Facility Address: Worship Facility City: State: Zip 6. Is your church multi-site? Yes No If yes, what are the names and addresses of those sites (other than the site named on p. 3, General Information )? Multi-site 1 Name: Multi-site 1 Address: State: Zip: Multi-site 2 Name: Multi-site 2 Address: State: Zip: Multi-site 3 Name: Multi-site 3 Address: State: Zip: EPC 2014 Annual Statistical & Financial Report 9

12 PERSONNEL FOR UPDATES In order to improve our communication, the General Assembly will do a separate census of church personnel in the first quarter of In future years, only changes in personnel will need to be reported. Saving / Submitting the Annual Church Report You may click the <save> button at any time, then come back to resume the report or make changes. Be sure to double check your entries before you click the submit button. After submitting, you will not be able to make any changes in the report. If corrections are needed, please send those corrections to epchurch@epc.org. If received by May 15, they will be included in the report to the General Assembly. If received by October 1, the corrections will be made to your report on EPC 2014 Annual Statistical & Financial Report 10