REGULAR MEETING BOARD OF TRUSTEES SCHOOL DISTRICT NO 10. Carole Jones, Joe Russell, Craig Broesder, Becky Rammell, and Terri Peters

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1 June 9, 2015 REGULAR MEETING BOARD OF TRUSTEES SCHOOL DISTRICT NO 10 MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Carole Jones, Joe Russell, Craig Broesder, Becky Rammell, and Terri Peters none Superintendent Donald Mathis, Clerk Afton Lamoreaux, Bryan Jenkins, Principals Ken Larson, Karen Lee, Lynsi Morris, and Tara Thielman CALL TO ORDER Chairman Joe Russell, called the meeting to order at 7:01 P.M. in the Board/Superintendent Conference Room at the Russell Building. Chairman Russell reminded everyone in attendance to sign the Attendance Sheet being passed around. On this sheet is the protocol for the meeting. If you are interested in addressing the Board on an Agenda item, please sign the Participation Form found in the Foyer. AGENDA Chairman Russell called for any amendments to the Agenda. approving the Agenda as published. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried STUDENT RECOG There are no students to be recognized at this meeting. FINANCIAL Minutes The minutes of May 12, 2015 were presented for approval. Carole Jones moved and Becky Rammell seconded the motion approving the minutes of May 12, 2015 as written. Pros: Jones, Bammell, Broesder, Peters, Russell. Motion carried PR & AP WTS. Account Payable Warrant Nos through and Payroll Warrant Nos through were presented for approval, Terri Peters moved and Becky Rammell seconded the motion approving the AP Warrants and PR Warrants presented. Pros: Peters, Rammell, Jones, Broesder, Russell. Motion carried 1

2 BUILDING COMMUNICATIONS PV/Lee Principal Lee gave a general report on the year s activities at Prairie View School. Office of Civil Rights paid a visit to CHS and audited the schools. Mr. Larson previously explained some of the issues that precipitated the audit. UMS/Thielman MBI Team leaves tomorrow for the MBI Conference in Bozeman and will be receiving the MBI Award. Ms. Thielman would like to work with the Board on Policy #3122, the Campus Grading Policy. She has concerns with implementation. The UMS Wrestling Team has not had new singlets in many years; the Conrad Wrestling Group has agreed to pay $1000 towards the new singlets which have been ordered. PV/Lee Announced the student winners at Awards Day. The Computer Lab will become a Teaching Lab; the custodians are doing the necessary changes. On the MAPP Test saw a 92% student improvement. The Final Report card has been paired down to 2 pages and is much better for parents, students, as well as teachers. ML/Morris Cap in First Grade has been a concern, and will now be consistent with Title Teachers. STUDENT RECOGNITION Purchased Mine Works through the 21 st Century Grant that will be used for classroom teachers as well as for the After School Program. Jace Brierly had perfect attendance this year. Devon Baney, 5 th Grader, was the PV Student of the Month for May but was unable to attend the May Regular Meeting. He was able to attend this month and received his award. 2

3 MAINTENANCE Maintenance Supervisor, Jeff Sullivan, reviewed the projects his staff will be working on this summer. The Board was given a list of what will be done in each building over the course of the summer. A new stove has been purchased for the kitchen and will be installed. All steam boilers are worked on every year and all uninvents are cleaned prior to inspection. Wiring at PV is being redone. All roofs are inspected and drains cleaned. Have a gopher issue at the football field. KITCHEN The Summer Lunch Program will begin June 29 through August 4, Breakfast and Lunch will be served Monday through Thursday every week. Flyers will be placed around town, add will be placed in the IO, and on KSEN. Inventory is done. There are a few vegetarians in the District, tried to accommodate their needs. AD The State Class B Meetings are being held in Red Lodge finalizing the schedules. Have received requests for summer camps, Riece Gliko and Bobby Howard will be hosting basketball camps. They have acquired the necessary insurance. Coordinating camp dates with Mr. Sullivan so the gymnasium floors can be redone. Listed coaching positions that are open. Purchasing Concussion Insurance through MHSA. A Training Rule Packet has been developed and will be used next year. Provided the Board with Coaching Evaluations. BUS. MANAGER General The Board will need to call for an Auction to dispose of old and obsolete equipment. The auction is normally held in the summer prior to school starting. 3

4 Interest Activities Interest received for the month of May through the County Wide Investment Pool is $1, The UMS Student Activity Report was presented for approval. Terri Peters moved and Becky Rammell seconded the motion approving the UMS Student Activity Report as presented. Pros: Peters, Rammell, Broesder, Jones, Russell. Motion carried The H. S. Student Activity Report was presented for approval. approving the H. S. Activity Report as presented. Pros: Jones, Broesder, Peters, Rammell, Russell. Motion carried RESIGNATIONS A letter of resignation was received from Katheryn Keaster, CHS Assistant Volleyball Coach. Carole Jones moved and Becky Rammell seconded the motion accepting the resignation of Kathryn Keaster, CHS Assistant Volleyball Coach. Pros: Jones, Rammell, Broesder, Peters, Russell. Motion carried A letter of resignation was received from Lyndsey Green, Assistant H. S. Girls Basketball Coach. Carole Jones moved and Terri Peters seconded the motion accepting the resignation of Lyndsey Green, H. S. Girls Assistant Basketball Coach. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried A letter of resignation was received from Phil Springer, H. S. Assistant Golf Coach. Terri Peters moved and Craig Broesder seconded the motion accepting the resignation of Phil Springer, Assistant Golf Coach. Pros: Peters, Broesder, Rammell, Jones, Russell. Motion carried A letter of resignation was received from Jessica Jensen, Head Coach H. S. Tennis Team. Craig Broesder moved and Terri Peters seconded the motion accepting the resignation of Jessica Jensen, H. S. Tennis Coach. 4

5 HIRING RECOMMENDATIONS Pros: Broesder, Peters, Rammell, Jones, Russell. Motion carried Principal Ken Larson, recommends Wayne Reynolds as the H. S. Speech and Drama Coach for FY2016. Terri Peters moved and Craig Broesder seconded the motion approving Wayne Reynolds as H. S. Speech and Drama Coach as recommended. Pros: Peters, Broesder, Rammell, Jones, Russell. Motion carried Principal Larson recommends as Assistant Speech and Drama Coach for FY2016. Terri Peters moved and Carole Jones seconded the motion to hire Ashley Buswell for the Assistant H. S. Speech and Drama Coach as recommended. Pros: Peters, Jones, Broesder, Jones, Russell. Motion carried Principal Larson and AD Jim Carroll recommended Kevin Moritz as the H. S. Head Wrestling Coach for FY2016. Carole Jones moved and Terri Peters seconded the motion hiring Kevin Moritz as the H. S. Head Wrestling Coach as recommended. Pros: Jones, Peters, Broesder, Rammell, Russell. Motion carried Principal Larson and AD Carroll recommended Tyson Anderson as Head Boys Basketball Coach for FY2016. Craig Broesder moved and Carole Jones seconded the motion hiring Tyson Anderson as Head H. S. Boys Basketball Coach as recommended. Pros: Broesder, Jones, Rammell, Peters, Russell. Motion carried Principal Larson and AD Carroll recommended Jeremiah Pearson as H. S. Assistant Boys Basketball Coach for FY2016. Carole Jones moved and Becky Rammell seconded the motion hiring Jeremiah Pearson as H. S. Assistant Boys Basketball Coach as recommended. Pros: Jones, Rammell, Peters, Broesder, Russell. Motion carried Principal Larson and AD Carroll recommended Tyler Bucklin as Head H. S. Girls Basketball Coach for FY

6 Carole Jones moved and Becky Rammell seconded the motion hiring Tyler Bucklin as Head H. S. Girls Basketball Coach as recommended. Pros: Jones, Rammell, Broesder, Peters, Russell. Motion carried Principal Larson and AD Carroll recommended Todd Truscott as H. S. Head Golf Coach for FY2016. Craig Broesder moved and Terri Peters seconded the motion hiring Todd Truscott as Head H. S. Golf Coach as recommended. Pros: Broesder, Peters, Rammell, Jones, Russell. Motion carried Principal Larson recommended Jim Carroll as Head H. S. Track Coach for FY2016. hiring Jim Carroll as Head H. S. Track Coach as recommended. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried Principal Larson and AD Carroll recommended Loni Judisch as Co-Assistant H. S. Track Coach for FY2016. Carole Jones moved and Terri Peters seconded the motion hiring Loni Judisch as Co-Assistant H. S. Track Coach as recommended. Pros: Jones, Peters, Broesder, Rammell, Russell. Motion carried Principal Larson and AD Carroll recommended Mick Morris as H. S. Head Girls Softball Coach for FY2016. Terri Peters moved and Craig Broesder seconded the motion hiring Mick Morris as Head Girls Softball Coach as recommended. Pros: Peters, Broesder, Rammell, Jones, Russell. Motion carried Principal Larson and AD Carroll recommended Tyson Anderson as Assistant Girls Softball Coach for FY2016. Craig Broesder moved and Carole Jones seconded the motion hiring Tyson Anderson as Assistant H. S. Girls Softball Coach as recommended. Pros: Broesder, Jones, Rammell, Peters, Russell. Motion carried 6

7 INS. COMMITTEE REPORT TRANSP. COMMITTEE Principal Larson and AD Carroll recommended Jacklyn Thayer as H. S. Cheerleading Coach for FY2016. Terri Peters moved and Craig Broesder seconded the motion hiring Jacklyn Thayer as H. S. Cheerleading Coach as recommended. Pros: Peters, Broesder, Rammell, Jones, Russell. Motion carried Principal Larson and AD Carroll recommended Dale Janzen as Co- Assistant H. S. Track Coach for FY2016. Terri Peters moved and Carole Jones seconded the motion hiring Dale Janzen as Co-Assistant H. S. Track Coach as recommended. Pros: Peters, Jones, Rammell, Broesder, Russell. Motion carried Carole Jones, Board Representative to the Insurance Committee, reported there were several bids received for the FY2016 insurance premiums. Serious consideration was given to EBMS and the Joint Powers Trust, after receiving an original quote of a 4% increase from BCBS. Because of issues in the past there were concerns about a Trust and the financial backing behind the JPT. Julie Blockey, Broker with Southwestern Montana Financial Insurance, Inc., was successful in negotiating a 5% decrease in the premiums from the prior year. However, all of the selections are a 70/30 co-pay vs. an 80/20 with the prior year s premiums. The new policy does allow co-pays for prescriptions to go against the out-of-pocket expenses. The Transportation Committee met and many drivers were in attendance to discuss pay concerns. Buses 140 and 150 are currently going through off-season repairs. Transportation Director Jim Carroll is proposing purchasing new radios for all the buses due to the problems experienced the last few years with the current radios. The County Transportation Committee Meeting will be held in June. Transportation Agreements between counties will be mailed 7

8 requesting permission from other Board of Directors to run our bus into their Districts. Mr. Carroll reviewed the proposed bus routes for the next year. Route 1 no change Route 2 increasing route by 3 miles. Route 4 increasing 8 miles Route 6 may increase a few miles, no driver at this time, same exit by Denzers. Route 8 no change approving the bus routes as proposed. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried Mr. Carroll is soliciting information and quotes from bus vendors, looking at purchasing two new buses next year. SUPT. REPORT Superintendent Mathis presented the latest enrollment count for the district. ML 133 PV 129 UMS 106 CHS 175 Total 543 A copy of the Accreditation Report was presented. The district has several deficiencies that will need to be corrected. Two representatives from OPI visited the District asking what corrective steps were being taken to comply with current accreditation standards. If the District does not comply and make the corrections, the District could lose their state funding. Prairie View School s deficiency was hiring a long-term sub that did not hold a current teaching certificate, but the individual was a certified teacher but did not keep his certificate updated. Sometimes districts cannot find actual certified subs to fill these positions. Also, student performance standards were low in reading, math, and science. The High School has teacher assignments that have not been endorsed in the position being taught. This deficiency has been going on three years, and must be corrected. 8

9 Accreditation Standards require 8100 minutes of world language instruction; UMS provides only 4500 minutes and received an Advice warning. Spanish will continue to be taught at UMS. Also, the student performance standards in Science were low. OPEN POSITIONS The district has two Special Education teaching openings, one at ML and one at UMS, looking for an English Teacher at UMS; and have interviewed for the open 4 th Grade position. BOARD POLICY The second reading of updated Board Policy No. 3141, Discretionary Nonresident Student Attendance Policy, was heard. NEW BUSINESS adopting on 2 nd reading Board Policy No. 3141, Discretionary Nonresident Student Attendance Policy. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried The 2 nd reading of Board Policy No. 3221, Student Publication, was heard. Terri Peters moved and Becky Rammell seconded the motion adopting on 2 nd reading, Board Policy No as presented. Pros: Peters, Rammell, Broesder, Jones, Russell. Motion carried The 2 nd reading of updated School Board Policy No. 4332, Conduct on School Property, was heard. Carole Jones moved and Terri Peters seconded the motion adopting the updated School Board Policy No as presented. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried The 2 nd reading of Board Policy No. 8225, Tobacco Free Policy, was heard. Carole Jones moved and Terri Peters seconded the motion adopting on 2 nd reading, revised Board Policy No Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried Silverback The contract for Silverback costs $10 per student per year. More than half the teaching staff did not use; the district could provide 9

10 more training, but the Infinite Campus Program has added more applications and can do almost anything Silverback does. Mrs. Lee has read the report from Infinite Campus, may not do everything, but most applications are included. Will have to get training, some is free but there will be some cost. It is important to use data to drive instruction, and Mrs. Lee is recommending dropping Silberback and going with Infinite Campus as more staff members are familiar with this program. Edify costs $3 per student and gives a standard on each student, but also not recommending continuing this program either. The money that is spent on the Silverback Contract and Edify Contract can be used for training on Infinite Campus. Becky Rammell moved and Terri Peters seconded the motion to not renew Silverback Contract for FY2016. Pros: Rammell, Peters, Broesder, Jones, Russell. Motion carried LIABILITY INS SUMMER HELP Shawn Bubb, from MSGIA, visited with Superintendent Mathis asking to provide liability insurance to the District. Dr. Mathis said once he hears from EMC and has a policy and price to compare, he would make a recommendation to the Board. Jeff Sullivan, Maintenance Supervisor, recommends Alex Gage for summer temporary help. Terri Peters moved and Carole Jones seconded the motion hiring Alex Gage for temporary summer custodial help. Pros: Peters, Jones, Rammell, Broesder, Russell. Motion carried OPEN GYM????Applicants want access to gym and weight room. approving??? as an Open Gym Supervisor. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried STAFF PATTERNS Amanda Lucas is moving from UMS to 4 th grade, and Ashley Buswell is moving from H. S. Spanish to H. S. Librarian. NEW HIRES Principal Lynsi Morris recommends Marie Barrey for the Elementary Music position at ML and PV Schools. 10

11 hiring Marie Barrey for the Elementary Music Position. Pros: Jones, Broesder, Peters, Rammell, Russell. Motion carried CLASSIFIED STAFF A list of Classified Staff Employees was presented for approval. Tech. Coord. Jill Swanson was recommended for the Technology Coordinator Position. hiring Jill Swanson as Technology Coordinator for FY2016. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried Secretaries A list of secretaries serving all schools in the district was recommended for approval. Carole Jones moved and Terri Peters seconded the motion hiring the secretaries for FY2016 as listed. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried Maintenance A list of Maintenance and Custodial staff for the district were presented to the Board and recommended to be rehired for FY2016. Terri Peters moved and Becky Rammell seconded the motion hiring the Maintenance and Custodial Staff for FY2016 as listed. Pros: Peters, Rammell, Broesder, Jones, Russell. Motion carried Kitchen The School Nutrition Staff were presented to the Board and recommended to be rehired for the FY2016 school year. Craig Broesder moved and Becky Rammell seconded the motion hiring the School Nutrition Staff as recommended. Pros: Broesder, Rammell, Peters, Jones, Russell. Motion carried Aides A list of aides was presented for rehire for FY2016. hiring the School Aides for FY2016. Pros: Jones, Broesder, Peters, Rammell, Russell. Motion carried 11

12 FACILITY USE Three Facility Use applications have been submitted to host basketball camps. AD Jim Carroll recommends not charging rent to the three individuals because working with our students and they all have secured liability insurance. Reece Gliko has requested use of the facility to host Elevate Basketball for girls and boys in grades 2 nd through 12, June 10, 11, 12, Carole Jones moved and Terri Peters seconded the motion approving the Elevate Basketball Camp hosted by Reece Gliko and no rent will be charged. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried Bobby Howard has requested use of the facility to host a Youth Basketball Camp June 22 through June 24, Cory Shepherd has rquested us of the facility to host a youth basketball camp for grades 6 through 8. Terri Peters moved and Becky Rammell Seconded the motion approving the Bobby Howard and Cory Shepherd Basketball Camps as requested. Pros: Peters, Rammell, Broesder, Jones, Russell. Motion carried RED CROSS The Red Cross has requested use of the Commons area at the High School to hold a blood drawing. Terri Peters moved and Carole Jones seconded the motion allowing the Red Cross use of the H. S. Commons to hold a Blood Drawing. Pros: Peters, Jones, Broesder, Rammell, Russell. Motion carried STUDENT ATTENDANCE A list of families submitting FP14 Forms requesting attendance for their children in our district was presented for approval. See list. Carole Jones moved and Terri Peters seconded the motion approving the Student Attendance Agreements as submitted. Pros: Jones, Peters, Rammell, Broesder, Russell. Motion carried FUTURE AGENDA Items on next month s agenda are continuing hiring for open positions, board policy changes, a Work Session on July 7, 2015, and possibly call for an auction to dispose of obsolete or outdated equipment. 12

13 EXECUTIVE SESSION Chairman Russell declared the meeting closed at 8:55 P.M. to discuss a personnel issue regarding discipline of a teacher. As this is a personnel matter, it is Chairman Russell s determination that the demands of individual privacy clearly exceed the merits of public disclosure. The regular meeting reconvened at 9:39 P.M. Chairman Russell called for a vote on the Level Three Grievance brought by Todd Boehmler. denying the Level 3 Greviance brought by Todd Boehmler. Pros: Jones, Broesder, Rammell, Peters, Russell. Motion carried ADJOURNMENT Terri Peters moved and Carole Jones seconeded the motion to adjourn the meeting at 9:43 P.M. Pros: Peters, Jones, Broesder, Rammell, Russell. Motion carried Afton Lamoreaux, Clerk Joe Russell, Chairman 13