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1 ~. ~l' 1r::,..., J)19 7,:::r The Minutes of the Regular Session of the County CommiSs16n""bfMingo County, West Virginia was held on Tuesday, September 16, 2014 at 4:30 p.m. in the Commission Courtroom, Room 136, First Floor, Courthouse, Williamson, West Virginia were approved as presented this the\5:l_ day of OcJnkfv,2014. ENTER: Greg Smith, President ORDER: Ronnie L. Blankenship, Commission

2 STATE OF WEST VIRGINIA COUNTY OF MINGO, to-wit: The County Commission of Mingo County met in Regular Session on Tuesday, September 16, 2014, at 4:30 p.m. in the Commission Courtroom, Room 136, First Floor, Courthouse, Williamson, West Virginia. Present for the meeting were Commissioners Greg Smith and Ronnie Blankenship. Commissioner John Mark Hubbard was absent. A quorum being present and the public being duly notified, the meeting was called to order at 4:30 p.m. by Commissioner Smith. Minutes Tina Abbott presented the following Minutes for approve and to be placed on record: September 3, 2014 (Regular Session) September 5,2014 (Special Session) Commissioner Smith made a Motion to approve the Minutes as presented and place on record. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Impropers Real Estate and Personal Property deemed by investigation to be improper was presented for authorization of the same to be stipulated on the Land Books and Personal Property books on behalf of the Assessor's office. Commissioner Smith made a Motion to approve the Impropers as presented being approved and signed by the Prosecuting Attorney and the Assessor. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Mingo County PSD: Request financial assistance JB Heflin, Mingo County PSD General Manager, appeared before the Commission. Heflin requested financial assistance with reimbursement for expenses incurred repairing the Breeden water line. Heflin stated the amount needed is $8, Commissioner Smith made a Motion to approve the reimbursement amount requested, $8,861.10, to the Mingo County PSD. Commissioner Blankenship Region 2: Environmental Review Report Ben Creek Water Mike Webb, Region 2, appeared before the Commission. Webb presented the environmental review report for the Ben Creek Water Project to satisfy the Small City Block Grant funds. Webb stated they will request the funds be released after the comment period. Webb presented the documentation to the Commission for signature. Webb stated this basically says that anything done on this project will be put back as was found or better and all guidelines will be followed. Webb stated the comment period ends October 3,2014.

3 Commissioner Smith stated that the Commission will address any comments made up to October 1sl at the regular session meeting scheduled for that date and make a decision at that time regarding those documents. Commissioner Smith made a Motion to approve the environmental assessment for the Ben Creek Water Project as submitted by Region 2 Planning & Development and authorize the Commission President to sign the appropriate documents upon the condition that discussions will take place concerning the public comments at the October 1sl meeting. Commissioner Blankenship Town of Gilbert: Vivian Livingood, Mayor Request Financial Assistance with Sidewalk Project Mayor Livingood stated that she previously appeared before the Commission concerning Phase 2 of the Sidewalk Project for the town and it is the most extensive phase because it is a very narrow area that will need connected but this will be very beneficial to the town. Livingood stated the Commission previously agreed to do a letter of commitment for $10,000 and the project is a $300,000 project with the town needing to raise $60,000 of that. Livingood stated $240,000 will come from the Dept. of Transportation grant. Livingood stated she is going to try her best to raise these funds and will need the letter soon. Commissioner Smith made a Motion to reaffirm the Commission's prior commitment to the Town of Gilbert for phase 2 of the sidewalk project of $10,000 upon obtaining all funding to complete the project. Commissioner Blankenship Request Financial Assistance withtrail-fest 2014 Livingood requested financial assistance with the upcoming Trail-Fest for the Town of Gilbert. Commissioner Smith made a Motion to make a $2,000 contribution for the Town of Gilbert's Trail-Fest. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Lenore K-8 Football: Request financial assistance Fred Russell, Lenore K-8 Football coach, appeared before the Commission. Russell requested financial assistance from the Commission to help purchase a football sled. Russell stated the total cost is $3,231 and he has approximately half of the funds raised. Commissioner Smith stated that the County Commission can only donate to a 501-C-3 non-profit organizations and Lenore K-8 Football does not qualify. Commissioner Smith suggested that Russell approach the Board of Education since most of the county's tax dollars go them and they should be funding the athletic programs. Commissioner Smith made a Motion to send a letter to the Mingo County BOE asking to support the Lenore K-8 in their efforts to purchase a football sled for their program use and courtesy copy the BOE board members. Commissioner Blankenship

4 Wharncliffe Volunteer Fire Dept.: Request FY 2015 allotment No one appeared. Commissioner Smith made a Motion to table this matter. Commissioner Blankenship House of Hope: Request financial assistance No one appeared. Cox Wrecker Service: Request reinstatement to 911 call list Commissioner Smith stated that Mr. Cox has been ill and requested to be placed on the next agenda. Circuit Clerk Office: Storage Space Grant Preece, Circuit Clerk and Camilla Ellis, Chief Deputy appeared before the Commission. Commissioner Smith stated it was his understanding that Preece had went to the old Williamson High School building and looked at a room to be used as potential storage space. Commissioner Smith asked Preece if that room would be adequate space for the Clerk's needs. Preece stated yes but there are two rooms he would like to request use of. Commissioner Smith asked Preece if he would consider allowing some of the historical documents to be securely displayed in the museum that will be housed in the same building. Preece stated he would have to speak with the Supreme Court and get permission for use of the documents for that purpose. Ellis stated they also need 20 new filing cabinets. Commissioner Smith asked what the cost of that would be because there are budget constraints right now. Glen Rutledge suggested contacting the Supreme Court and asking if they will assist with any of these items like the filing cabinets and rent for storage space, the historical records, etc. Preece asked about getting a secure lock for the storage space. Commissioner Smith stated he would have maintenance to get that changed and give the keys to Preece. Commissioner Smith informed Preece that the Commission cannot guarantee that they will always have this space for use it may need to be moved in the future. Commissioner Smith made a Motion to allow the Circuit Clerk's office access to two rooms at the old Williamson High School for storage space. Commissioner Blankenship Approve Polling Place Agreements for November General Election Commissioner Smith made a Motion to approve the polling place agreements as presented for the upcoming November General Election and further authorize the Commission President to sign the same. Commissioner Blankenship

5 Approve Election Officials for November General Election Commissioner Smith made a Motion to approve the election officials for the November General Election as presented. Commissioner Blankenship Estate of Sidney Grant Norman: Petition to Admit LW& T of Sidney Grant Norman to Probate & to Appoint Levi Norman as Administrator Cum Testamento Annexo Commissioner Smith stated he has a conflict with this matter and requested the matter to be placed on the next agenda, October 1st. Orders & Settlements Orders & Settlements were presented on behalf of the County Clerk's office for approval and to be placed on record. Commissioner Smith made a Motion to approve the Orders & Settlements as presented and place on record. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Correspondence on Record Leigh Ann Ray presented the following correspondence record: to be placed on Payroll Tax Receipt (September 15, 2014) Resignation of Stephanie Austin effective September 15,2014 Commissioner Smith made a Motion to place the correspondence presented on record. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Grants: Leigh Ann Ray, Grants Coordinator Mingo County Housing Authority Ray presented a Program Income Report for the Mingo County Housing Authority for the 2014 fiscal year and the resolution authorizing signature. Ray stated this is from a Small Cities Block Grant that they had a few years ago and they still generate income from it and they must file an annual report on the income. Commissioner Smith made a Motion to approve the Program Income Report as presented and further authorize the Commission President to sign the accompanying documents. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Accounts Payables Commissioner Smith made a Motion to approve the accounts payables, as monies are made available. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.

6 Public DAVE BOGGS Dave Boggs resident at Elmer Brown Drive appeared before the Commission under the "Public" and stated he is requesting assistance with the bridge and gaining safe access to Elmer Brown Drive. Commissioner Smith recommended setting up a meeting with the DOH, Railroad and Emergency Services representatives to further discuss this matter and determine what resolution can be made. Personnel Ambulance Personnel Matter to be placed on the October 1 5t agenda. Transfer Lowell Sparks to Work Crew Supervisor Commissioner Smith made a Motion to go into Executive Session to discuss personnel matters. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. Upon return from Executive Session, Commissioner action was taken while in Executive Session. Smith stated no Commissioner Smith stated that Lowell Sparks has been working with the Commission on litter control and the Day Report Center and has requested to be moved to the Commission full time. Commissioner Smith made a Motion to approve moving Lowell Sparks to the County Commission full-time as a work program supervisor at $22,000/year effective September 17, Commissioner Blankenship seconded. The vote was 2 yes. Motion carried. County Commission Commissioner Smith stated that Connie Ellis has been working as a custodian for the Commission as a temporary full-time employee and has been a very good employee. Commissioner Smith made a Motion to hire Connie Ellis as a full-time employee with benefits effective September 17, 2014 at $1 g,ooo/year. Commissioner Blankenship Commissioner Smith made a Motion to make the following changes to the court marshal's/bailiffs salaries to restructure: Larry Croaff ($31,011), Ronnie Martin ($26,000), Brian Haney ($25,400), Nathan Hatfield ($24,610), Dusty Scarberry ($22,000), Brandon Maynard ($22,000), Jearlene Maynard ($22,000), Kyle Morrison ($21,000), Billy Sammons ($21,000). Commissioner Blankenship Commissioner Smith stated the Mickey Gollihue's (bailiff) salary was previously adjusted on an individual basis.

7 Adjourn Commissioner Smith made a Motion to adjourn from the September 16, 2014 Regular Session. Commissioner Blankenship seconded. The vote was 2 yes. Motion carried.,j:c - - f;: