2016 Pacifica Synod Pre-Assembly Notebook

Transcription

1 2016 Pacifica Synod Pre-Assembly Notebook Table of Contents Introduction Voting Member Guide Churches by Conference Hotel Meeting Space Agenda Opening/Closing Dialogue Assembly Participants Speakers Assembly Rules and Procedures Roster Changes Financials Nominations for Synod Council Reports Resolutions Hearings Workshops Conference Meetings Bishop Election

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3 TO: FROM: SUBJECT: PACIFICA SYNOD VOTING MEMBERS 2016 ASSEMBLY PLANNING TEAM TWENTY-NINTH ANNUAL ASSEMBLY May 5-7, 2016, Irvine Marriott Von Karman Avenue Irvine, California Pre-Assembly Report for the Twenty-Ninth Annual Pacifica Synod Assembly To help you prepare for the experience of a synod assembly and introduce you to this year's business items and program content, please read carefully through all these materials. This report contains most of the official documents to be used for the assembly. Print what you need or, better yet, download the PDF files to your tablet or laptop. Bring this pre-assembly report with you to the assembly. Voting materials, nametags and meal tickets will be distributed at registration booth located in the foyer of the Irvine Marriott. Assembly registration will begin at 10 a.m. on Thursday, May 5. Check the agenda on page 2-1 for events each day. Presiding Bishop Elizabeth Eaton will begin the explanation of the bishop election process at 2 p.m. Check-in and registration for the First Ballot for Bishop will close at 2:30 p.m. In the years when a bishop is elected, credentials that is, whether persons are attending the assembly as voting members or visitors are given additional care. In order to check credentials prior to the First Ballot for Bishop, checkin and registration will close at 2:30 p.m. on Thursday, May 5, and will not reopen until after the first ballot is collected. If you are a voting member who arrives during that time, you will not be able to vote on the First Ballot for Bishop. We will be unable to grant exceptions for late arrivals. While we expect most voting members will check in on Thursday morning, registration will be closed for 30 minutes prior to every bishop election ballot so that credentials can be verified. Because the assembly is a legislative meeting, the tables on the floor are designated for Voting Members. A voting member must be seated at one of these tables to speak at the microphone, receive a ballot and be counted in a quorum or division of the house. Non-voting members of the assembly are to be seated in the designated Visitor tables at the rear of the assembly hall. 1-3

4 The official hotel check in time of the Irvine Marriott is 4 p.m., so it is possible that your room may not be ready when you arrive. In that event, you may store your luggage at the bell desk. Since checkout time is 12 p.m. on Saturday you may wish to check out before the morning session begins. Once again, you may store your luggage at the bell desk. The business of the assembly is expected to conclude by 12:30 p.m. Internet access in guest rooms is discounted to $6.95 per day, but complimentary for Marriott Rewards members. Use of the hotel s fitness center is complimentary. Discounted cost of daily selfparking is $12 per day. Casual dress is encouraged throughout the assembly. Remember to bring your NRSV Bible (or another version if you prefer), a sweater/jacket for the meeting room, and this Pre-Assembly Report. An offering will be gathered at the assembly worship services with proceeds going to the Global Mission Engagement Fund and the Robert L. Miller Scholarship Fund. Please make offering checks payable to the Pacifica Synod and include Assembly Offering in the memo. In the event of an emergency while at the assembly dial 911, then contact hotel personnel and synod staff immediately. Voting Member Guide What is a Synod Assembly? Just as a congregation has an annual meeting, so each year the synod has an annual meeting when representatives from all the congregations of the synod come together to form the Voting Membership of a Synod Assembly. The purpose of the assembly is to hear reports of work done over the past year on our collective behalf, to elect people to serve in synod and churchwide leadership capacities, to deliberate issues, and to consider and approve a synod budget. Who attends a Synod Assembly? The voting membership of the assembly includes laypersons from each congregation, clergy, associates in ministry, diaconal ministers under call in this synod, a 10% representation of the retired on the synod roster, and the Synod Council. As constituted, at least 60% of the voting members of the assembly are laypersons. Other assembly participants include representatives from the ELCA churchwide offices, synod staff, representatives from the synod program units and related agencies and institutions, special guests and visitors. Assembly Vocabulary The words "assembly" and "voting members," rather than convention and delegates, were chosen deliberately to reflect the understanding of the church that members gather in worship, carry out service and assemble occasionally for governance decisions and elections. Assembly participants do not come from a given caucus as politicized delegates to a party convention; rather they assemble as duly selected members of this church with voting responsibilities. Assembly Program Interspersed with the business, an assembly program committee plans opportunities for assembly participants to be inspired, grow in understanding and experience a deepening of faith. These 1-4

5 opportunities come in the forms of worship, speakers, discussion, workshops, forums, service projects and fellowship. Assembly Participation Become a full participant in the Synod Assembly. Attend business sessions, hearings and workshops, join in worship and share in discussions. Meet new people and renew old acquaintances. You will be blessed and others will be blessed by your presence. May the assembly experience strengthen your faith and broaden your understanding; and may it further equip and encourage you as a witness to the gospel and servant of the Lord. Orientation Participation The Synod Assembly is the highest legislative body of the synod. As a voting member of the assembly, you play an important role in making decisions that shape and affect our ministry together. Participation in all of the assembly plenary sessions, forums and workshops can help you to consider difficult issues. Study Materials This Assembly Notebook is prepared for registered assembly participants. It contains the official assembly documents. Voting Members are asked to read and review these materials before the assembly begins. Bylaw and constitution changes, resolutions and legislative matters are important items of business. Robert's Rules of Order govern parliamentary procedures at the assembly. Attend Plenary Sessions Plenary (business) sessions are sometimes prolonged. Important decisions, however, often come near the end of a session. Therefore, it is important for all Voting Members to attend every business session and stay until a session is recessed or adjourned. Participate in Other Opportunities Along with the business of the synod, the assembly also provides participants with other unique experiences: Worship In addition to gathering for two formal worship services, the assembly also begins each business session with music and Bible study to worship and glorify God. Knowledge and Growth Reports, presentations, workshops, forums and displays offer opportunities to: Gain new or broader understanding of the mission and ministry for the whole church. Grow in faith, be renewed in spirit and refreshed for service. Community-Building Organized fellowship opportunities, meal times and interaction with assembly participants from other parts of the church help to build community and strengthen the Body the Church. 1-5

6 Procedures for Conducting Business Voting Members, and only Voting Members, are to be seated at tables designated "Voting Member." You must sit at a "Voting Member" table in order to vote or to be counted in a quorum. Floor microphones are placed on the assembly floor at strategic locations. Voting Members and Voice- Only Members are allowed to speak on the assembly floor. To do so you must: 1) Approach the microphone nearest your table. 2) Wait to be recognized by the Chair (usually the Bishop). 3) State your name and congregation, organization, or capacity, which entitles you to speak. If you wish to make a motion or amendment to a motion (other than one of a procedural nature), you must first give a written copy to the Secretary. Forms for making a motion or amendment to a motion are available at the Secretary s Table. What Can Be Done with a Motion? You may debate an issue which has been properly placed before the assembly. The maker of a motion is entitled to speak first. Form of Making Motions by Voting Members MAIN MOTION I move I move the adoption of this report I wish to present the following resolution I move its adoption I move the adoption of the proposition in the letter read POSTPONE INDEFINITELY I move to postpone this matter indefinitely AMEND I move to amend the motion by inserting between and I move to amend the motion by adding after I move to amend the motion by striking out I move to amend the motion by striking out and inserting I move to amend by striking out the motion and substituting this motion (read or state substitute motion) COMMIT or RE-COMMIT I move that this matter be referred to a committee of to be named by with instruction POSTPONE TO A SET TIME I move that this matter be postponed to I move that this matter be postponed to meeting at (name time) and be made A Special Order of Business (2/3 vote required) 1-6

7 PREVIOUS QUESTION I call for (or move) the previous question (2/3 vote) TABLE I move that this matter be laid on the table (no debate) TAKE FROM THE TABLE I move that the motion be taken from the table (no debate motion made when no business is pending) APPEAL I appeal from the decision of the Chair (in order only after the chair has made a decision or ruling) OBJECTION TO CONSIDERATION OF A QUESTION I object to the consideration of this question (2/3 vote) SUSPEND THE RULES I move that we suspend the rules for the purpose of WITHDRAW A MOTION I ask leave to withdraw my motion (no second required only maker of motion may ask leave) QUESTION OF PRIVILEGE (Personal or General Privilege) I rise to a question of privilege (state your question) I rise to a parliamentary inquiry (state your inquiry) I rise to a point of order (state your point) ORDERS OF THE DAY I move we return to the orders of the day READING PAPERS I move that the paper be read or re-read TO FIX THE TIME TO WHICH TO ADJOURN I move that when we adjourn, we adjourn to meet ADJOURN I move that we adjourn (no debate) RESCIND I move to rescind the action taken, which was (2/3 vote) I give notice that I shall move to rescind (no second required at the next meeting at the next meeting, offer the Motion to Rescind) 1-7

8 PACIFICA SYNOD CHURCHES & MINISTRIES BY CONFERENCE Synodically Authorized Worshiping Community Congregation Under Development #1 Sonshine Conference Dean: The Rev. Dan Roschke Lay Leader: Sue Connors Chula Vista, Glory La Mesa, Shepherd of the Valley Chula Vista, St. Mark San Diego, Calvary El Cajon, The Welcome Church San Diego, Hope El Cajon, St. John San Diego, Oromo Ethiopian Luth. Ministry Lemon Grove, Lemon Grove Santee, Carlton Hills #2 West San Diego Conference Dean: The Rev. Karen Marohn Coronado, Resurrection San Diego, All Saints San Diego, Ascension San Diego, Atonement San Diego, Christ San Diego, Clairemont Iglesia Luterana Clairemont San Diego, First Lay Leader: Angela Jackson San Diego, Gethsemane San Diego, Our Savior Nuestro Salvador San Diego, St. Andrew San Diego, St. Peter s by the Sea San Diego, Taiwanese San Diego, Tierrasanta #3 Harvest Conference Dean: The Rev. Karla Seyb-Stockton Carlsbad, Spirit Harbor Encinitas, Bethlehem Escondido, House of Prayer Oceanside, King of Kings Poway, Incarnation Ramona, Spirit of Joy San Marcos, San Marcos Solana Beach, Calvary Vista, First Primera Iglesia #4 Raincross Conference Dean: The Rev. Brian Foxworth Claremont, Good Shepherd Chino, Christ Corona, Peace Hemet, Spirit of Joy Hemet, Trinity Lake Elsinore, Shepherd of Life Moreno Valley, Lord of Life Norco, Bethany Norco, HKBP California (Batak) Lay Leader: Greg Shepherd Ontario, First Ontario, Prince of Peace Riverside, Eden Riverside, Grace of Glen Avon Riverside, Hope Riverside, Trinity Sun City, Faith Temecula, Hope Upland, Grace 1-8

9 #5 Big Bear Conference Dean: The Rev. Jay Egenes Banning, Our Savior Redlands, First Barstow, Shepherd of the Desert Rialto, Church of the Cross Big Bear City, Spirit of Peace San Bernardino, Central City Lutheran Mission Fontana, Gloria Dei San Bernardino, Spirit of Hope (Est. Highland Ave.) Joshua Tree, Faith San Bernardino, Our Savior Palm Desert, Hope 29 Palms, Immanuel Prince of Peace Palm Desert, St. John Victorville, Trinity Rancho Cucamonga, Cross & Crown Yucaipa, Faith #7 Saddleback Conference Dean: The Rev. Jeff Frohner Corona del Mar, Church of the Master Dana Point, Gloria Dei Laguna Niguel, Mission Newport Beach, Newport Harbor Rancho Santa Margarita, Community San Clemente, Christ San Clemente, Our Savior #8 Son & Surf Conference Dean: The Rev. Brian Taylor Lay Leader: Bob Dickson Cypress, Mt. Calvary Orange, Christ Fountain Valley, King of Glory Orange, Our Saviour Garden Grove, Our Redeemer Santa Ana, Calvary Garden Grove, St. Olaf Santa Ana, St. Peter San Pedro Huntington Beach, Resurrection Santa Ana, The Table Los Alamitos, Bethlehem Seal Beach, Redeemer #9 Rejoice Conference Dean: The Rev. Tom Goellrich Anaheim, Faith Fullerton, Thai House Church Anaheim, Grace La Habra, Church of the Master Anaheim, Grace Taiwanese La Habra, Emanuel Anaheim, Lamb of God Whittier, Salem Anaheim, Church of Dream Builders Whittier, St. Andrew Buena Park, Good Shepherd Whittier, Shepherd of the Hills Fullerton, First Whittier, Thai Lutheran Ministry Fullerton, St. Luke Yorba Linda, Emanuel Danish Fullerton, St. Paul Yorba Linda, Messiah #10 Hukilau Conference Dean: The Rev. Ruth Peterson Honolulu, Calvary by the Sea Honolulu, Lutheran Church of Honolulu Honolulu, Prince of Peace Kailua, St. John Kailua-Kona, Luth. Church of the Holy Trinity Kihei, Kihei Lihue, Lihue Mililani, Christ Pearl City, Joy of Christ Waianae, Maluhia 1-9

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