NEWSLETTER NOVEMBER 2007

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1 NOVEMBER 2007 General Update Rachel Rogers, Communications Assistant Maintenance Agreement We are happy to report that the maintenance agreement was approved unanimously by the City Council on October 16. The Ranches HOA will take over the regular maintenance and repairs of the parkways ( The Ranches and Pony Express parkways). One of our priorities is to get the water feature at the entrance up and running as quickly as possible. This may take several weeks due to the fact that the internal plumbing needs to be replaced. Next, we are going to be turning the sprinkler systems off and during the winter we will be doing a complete mapping of the sprinkler system. This will include meters, stop and waste valves and valve boxes. We will then have a clear understanding of the operating system. Next spring we will work on solving the problem with overspray of the center islands by possibly changing sprinkler heads or regulating the pressure. Our goal is to maintain healthy, green lawns without wasting water. As mentioned in previous newsletters, we have over seeded all open space areas. Many of them are growing nicely but some are still struggling and may need to be over seeded again in the spring. Information or details about the maintenance agreement are available for those interested. Contact the office for any questions. Planning/Landscaping Committee The Planning Committee and Landscaping Committee have been combined and will discuss the 2008 budget on Wednesday, November 7th at 5:30 p.m. The Planning/ Landscaping Committee meets the 1st Wednesday of each month at the Prairie Gate Office. Everyone is invited to attend. New delegate Cold Springs has elected Josh Johnson as the new delegate. Josh can be reached at: Correction Daylight savings was listed incorrectly in last month s newsletter as October 28. The correct date is November 4. We apologize for this misprint Budget On the proceeding pages is the 2008 Budget that was recently approved by the Board. We would like to thank the Finance Committee for their time and efforts. There are significant increases in some areas, primarily with landscaping as we take over maintenance of the Parkways, but this will result in a community wide increase. There is an anticipated increase for Sub- HOA s of $6 per month. Before this increase can go into effect it will need to be approved through a vote of the Delegates, and if approved will begin July 1, There will be a detailed packet mailed out in the next few months on the proposed changes to the CC&R s and fee increase for sub-hoa members. INSIDE THIS ISSUE: General Update budget 2 budget, cont. 3 Home for a hero 4 Community response/ letter to the board/ December yard of the month Homeowner Recognition Community Calendar/ Board & Committee info Office Info

2 PAGE 2 Budget Narrative 1: The income is based on a conservative increase in of 7.2% or 200 units and a delinquency rate of 10%. The income also takes into consideration that an increase in Sub-HOA fees will be approved in the 1st quarter and go into effect the 2nd quarter. 2, 3, 4, 5 & 7: These other income lines are transferred into the Improvement Reserve account. 6: This other income line is a direct offset to the expense on line item #25. 8: Same as 2007 contribution. 9: Increased 30% due to increase in number of homes. 10 through 18: Same as : Decreased to reflect actual decrease in : Same as : Increased in anticipation of purchasing new accounting software : Same as : Off-set from line 6.

3 PAGE 3 Budget Narrative 26: added for parkway maintenance. 27: Added for fence and sign post maintenance. 28 & 29: Slight increases made in these accounts in anticipation of a stronger winter. 30: Increased 80% from last year due to the HOA taking over maintenance of the Parkways. 31: Same as & 33: Increased 17% due to anticipated repairs with taking on maintenance of the water fountain feature at entrance. 34: Increased 33% to slurry seal trails : Same as : Increased due to increase in homes. 40: Same as : Decreased 50% due to allotment agreement with the City. 42: Same as : Estimated from Other Income less line item # : Suggested projects for 2008 to be determined by the Planning/Landscape Committee and approved by the Board.

4 PAGE 4 Home for a Hero 2007 Laura Whipple-Alta Vista Homes Too often we hear stories about our Military Brothers and Sisters who have made the ultimate sacrifice and lost their lives or suffered life changing injuries through their service to our country. In many cases, the families affected lose their primary income provider. These families have suffered extraordinary losses and should not face an uncertain future. That is why Alta Vista Homes LLC, Homes for our Troops, a (501(c) 3 organization, and Mikes Guardian Eagle Foundation are stepping up together to build a Home for a Hero for a soldier in your community. Sergeant First Class Gordon Ewell has been chosen as this year s Home for a Hero recipient. The devastating injuries Mr. Ewell suffered have changed his life forever. Mr. Ewell and his family will receive a home that is free from any financial burden. We are building the home from the ground up, the perfect home for this family to find peace, healing, safety and comfort. Many of us find ourselves asking the question, What can I do to make a difference in this war? Regardless of whether we agree or disagree with this war, we can all agree that every soldier serving our country deserves our gratitude and support. You can make a difference in this war and in the battles now being fought by our returning injured Hero s by donating your time, services or financial assistance in the building of this year s Home for a Hero. This is a perfect opportunity to get your whole family involved in showing your gratitude. Please visit our website at to read Mr. Ewell s story and the stories of two other soldiers who also need your help and to make a donation. We appreciate your interest in becoming involved in this wonderful undertaking. Our partners in the Home for a Hero are Home for Our Troops and Mikes Guardian Eagle Foundation, both are 501 C3 non-profit organizations making your donation tax deductible. Please contact Laura at or if you would like to become involved this year s Home for a Hero. We look forward to hearing from you; together we can make a difference in the lives of some very deserving families. To every Serviceman/woman from this current war and past wars, God bless you, and thank you for your service. Benefit Concert for the Ewell Family Wednesday November 14, 2008 from 8:00 10:00 P.M. at The Willow Creek Middle School in Lehi Scheduled to perform : Jenny Jordan Frogley, Alex Boye, George Dyer and The Three Tenors, The International Children s Choir and Mr. Mills from Jericho Road. More acts to come! For more information or to purchase tickets, call or

5 PAGE 5 COMMUNITY RESPONSES Q: Should the HOA continue to sponsor a Member Appreciation Day? If yes, what (if any) changes should be made with future events? Yes, I think we should have future Member Appreciation days but only allowed to the Ranches members (since we are paying for it). Multiple people were there that were not members, (causing long lines). Next time have a ticket/pass system to get food, face painting, inflatables and especially for the raffle (since there was not any accountability of who was getting the raffles). At least have every member receive a voucher so if they do come, they can receive one raffle ticket. -Deborah Have an opinion? We Want to Hear It! The Ranches Eagle Eye Newsletter will include comments from Members of the HOA. Here is next months question: Q: Our current violation enforcement policy allows for up to 90 days before fines and/ or legal action occurs. Is this time frame adequate, or should it be reduced to require homeowner s to correct violations more quickly? comments and questions to: Rachel@rancheshoa.com Please limits responses to one paragraph. To the Board of Trustees: Your decision to use the HOA Newsletter to endorse specific candidates in the forthcoming Eagle Mountain election carries with it the responsibility to be fair and thorough in your analysis. HOA members should be told that three of the candidates, Robert DeKorver Jr., Nathan Ochsenhirt, and Linn Strouse did not take the opportunity to present their views and be questioned by the board as were the other candidates. Nevertheless, to ensure us that your endorsement has been fully researched, their input should be proactively sought after. Also, it might have been well to mention in the newsletter that when residents cast their vote they should take into consideration ALL of the Eagle Mountain challenges facing the newly elected officials and not merely the communication difficulties between the HOA and the City. Bill Tinney, Saddle Rock Delegate December Yard of the Month Yard of the month winners for December will be awarded based on holiday lighting and décor. Please call or nominations to Cody@Rancheshoa.com by December 12. Have fun, be creative and happy holiday decorating!!

6 PAGE 6 HOMEOWNER RECOGNITION CORNER Congratulations to our Yard of the Month Winners! Jesus & Susan Jaimes 7695 Ruby Valley Dr. (Ruby Valley #48) Donny & Nicole Green 7649 N. Powell St. (Three Crossings #98) Keith & Jennifer Moon 7877 Ruby Valley Dr. (Ruby Valley #22) SUDOKU PUZZLE CONTEST Fill in the grid so that every row, every column, and every 3x3 box contains the numbers 1-9 That's all there is to it. There's no math involved. You solve the puzzle with reasoning and logic. It's fun. It's challenging. It's addictive! Place completed puzzles in the HOA drop box by the last day of each month and 5 correct puzzles will be drawn each month for a $10.00 HOA credit. Please take a moment to congratulate your neighbors for the extra efforts they have taken to make the neighborhood shine. If you or a neighbor has a yard that should be recognized, please submit nominations to the management office before the 5th of the month. Winners must be current on their fees and have no active violations. Congratulations to our Monthly Early Bird Winners! Jerry Rowan, Eagle s Gate #108 Mitchell & Jennifer Hunt, Porter s Crossing #220 Gloria Ottesen, Eagle s Gate #129 Full Name: Subdivision: Lot #: EARLY BIRD DRAWING Please complete and include this form with your next payment made on or before the 1st of the month that you are paying for. Only one entry per month will be accepted. If you re paying for more than one month, you must submit an entry form for each month you are paying in advance. 3 lucky winners will be drawn at the monthly Board Meetings and will receive a free month of HOA fees from the Master HOA only. Winners must be current on fees, have no violations and can only win once in a 12 month period. Full Name: Subdivision: Lot #: Month:

7 PAGE 7 THE RANCHES CALENDAR OF EVENTS NOVEMBER 2007 Sun Mon Tue Wed Thu Fri Sat 1 HOA Fees Due Daylight Savings Time Ends 5 6 EM City Council 7PM 7 DRC 8:30AM Planning/ Landscaping 5:30PM 8 HOA Board Meeting 6PM EM City Council 7PM DRC 8:30AM Thanksgiving Have an event you would like posted? Please send to Rachel@rancheshoa.com by the 15th B OARD MEMBERS J ON CELAYA, PRESIDENT B OBBY COLSON, V.P. T ODD MOIR, SECRETARY B RIAN HASKELL, TREAS. J OHN LINTON M IKE CARON J ON BARCLAY B OARD OF TRUSTEE MEET- INGS ARE HELD ON THE SEC- OND THURSDAY OF EACH MONTH AT 6:00 PM AT THE P RAIRIE G ATE O FFICE. M EETINGS ARE OPEN TO THE PUBLIC. Board & Committee Information C OMMITTTEE CHAIRS& MEETING TIMES P LANNING/ LANDSCAPING-BILL TINNEY, 1ST WEDNESDAY 5:30 PM DRC-BOBBY COLSON, EVERY OTHER WEDNESDAY 8:30 AM F INANCE-BRIAN HASKELL, SCHEDULED AS NEEDED W ELCOME-DELCINA WHITE, SCHEDULED AS NEEDED R ULES-BOBBY COLSON, SCHEDULED AS NEEDED E VERYONE IS WELCOME TO ATTEND! MEETINGS ARE HELD AT THE PRAIRIE GATE OFFICE, PLEASE CALL FOR MORE INFO.

8 3688 E. Campus Drive, Suite #230 Eagle Mountain, UT Homeowner s Association Newsletter - Please Read Managed by: General Office Information: Office Hours: 3688 E. Campus Drive, Suite #230 Monday-Thursday 9:00-6:00 PM & Friday 9:00-5:00 PM Eagle Mountain, UT Closed Holidays P: * F: Quality Management Services, Inc. Cary Brackett, CMCA, AMS - Cary@rancheshoa.com Cody White, Community Manager - Cody@rancheshoa.com Delcina White, Accounts Manager - Delcina@rancheshoa.com Nelle Muhlstein, Administrative Assistant - Nelle@rancheshoa.com Rachel Rogers, Communications Assistant - Rachel@rancheshoa.com