SEMIAHMOO RESORT ASSOCIATION (SRA) BOARD OF DIRECTORS MEETING 9001 SEMIAHMOO PARKWAY 1:30 P.M. APRIL 22, 2015

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1 CALL TO ORDER: The meeting was called to order at 1:30 p.m. CONFIRMATION OF QUORUM: All ten members were present, therefore a quorum was established. Those present: Arthur Buzz Abercrombie, Mark Andrew, Paul Atchison, John Binns, Christy Callender, John Gaff, Kurt Haggman, Don Hardy, Joan Standridge and Mark Theaman. Also in attendance: Debbie Smith, Executive Director. GUESTS: Mike Myers (1:30 pm to 2:30 pm). APPROVAL OF MARCH 19, 2015 MEETING MINUTES: The minutes were approved as distributed. EXECUTIVE DIRECTORS REPORT: a) Financial Report The March financial statements (Profit & Loss Analysis of Budget vs. Actual, Balance Sheet and Account Receivable Aging Summary) were reviewed. A motion was adopted to accept the financial statements as presented. A subcommittee has been formed to review property owner liens that have been on file for several years, and new liens may need to be filed. The Covenants, Conditions and Restrictions (CC&Rs) are also being reviewed as it relates to the interest rate per annum. Once the review process is complete, the owners will be notified. This topic was tabled until May. The vote for Buzz, Joan and Debbie to meet with Archer Halliday, PS (SRA's auditor) to review QuickBooks accounting questions was confirmed. The meeting will take place soon. b) Employee Health Insurance Renewal - The Board was informed that the Regence plan has a 10% decrease in 2015 and that all eligible employees will participate in the plan with a June renewal date. c) Vacation - Debbie will begin vacation on May 11, returning to the office on May 26, Sandy Bonnickson, ASC Administrator and Kandace McKinney, PT Administrative Assistant will cover on administrative matters; and Justin Cleere, SRA Maintenance Foreman will address common area maintenance needs. OLD BUSINESS: a) Banking Update Buzz said there were no new updates for this month's meeting. b) Drayton Cove Retention Pond - Kurt said he spoke to Justin Cleere, SRA Maintenance Foreman and was told the third bid from WRS was recently received. A meeting will take place next week with Kurt, Christy, John, Justin and Debbie to compare the three bids that have been received. A recommendation on how to proceed will take place next month. It was mentioned that the bids thus far are under budget and that 4/24/2015 1

2 review of the common areas should take place to see what other enhancements may be needed in 2015, with the condition that the funds are spent wisely. The goal is to show the membership that the board is trying to add value to the community. c) SRA Member Input In regard to the "input" sheet - What is the number one (1) improvement you would like to see at Semiahmoo?, Paul thanked Mark Theaman for the drafts he provided. Kandace McKinney, SRA Administrative Assistant finalized the letters on an individual basis (example letters were provided for the board's review). d) SRA Office Telephone System Upgrade - Paul thanked Buzz for his work on setting up the new telephone system! The system has gone "live". The only number for the SRA/ASC staff is e) ASC Approved Locking Mailboxes - Supply & Installation Option - In follow up to last month's meeting, Paul outlined Don's experience with obtaining and installing a locking mailbox. In an attempt to make the process simpler for Semiahmoo residents, Pacific Building Center (PBC) / True Value Hardware store has agreed to stock, sell and help with installation of the mailboxes. Don volunteered to draft an information sheet on this topic. AD HOC COMMITTEE REPORTS 1. City of Blaine Liaison Kurt Haggman Kurt said that the Council is focusing on employee negotiations. The new equipment the City purchased to maintain the pathways at Semiahmoo has improved the appearance, as shown with the recent mowing and sweeping of the paths. 2. Covenants, Conditions and Restrictions (CC&Rs) Review John Binns John said he has formed a committee of community members to consider the question of modifying the CC&Rs provisions relating to the modification of CC&Rs. The committee will make a recommendation to the board in the coming months. At this time, the thought is to organize a campaign, with the possibility of holding one or more "town meetings" for SRA member input. The campaign will also include reaching out to those members who did not vote at the last Annual Meeting. The goal is to have this topic on the ballot for a vote at this years' annual meeting. The first committee meeting will take place on May Architectural Standards Committee (ASC) Liaison Mark Theaman ASC Meeting Minutes The March 27, 2015 and April 10, 2015 draft meeting minutes were noted. 4/24/2015 2

3 Mark said the ASC members have been diligent with undeveloped lot inspections. The draft "Immediate" and "Medium" priority letters to undeveloped lot owners were noted. In follow up to the February board meeting that ASC members attended, the board found the Background, Standards and Process documents for undeveloped lots acceptable. In closing, the board members expressed their appreciation to the ASC members for their work on this important community matter. 4. Maintenance Committee Kurt Haggman and John Gaff Kurt said that in follow up to the community tour on March 16, letters have been sent to residents and there have been good results. It is anticipated that the next community tour will take place in approximately six weeks. Discussion of the condition of the cul-de-sac islands throughout the community took place. Kurt and John will meet with Justin Cleere to see what measures can be taken to make them more attractive. Justin Cleere provided the following maintenance report through April 20: A new circuit board was installed on the entrance side of the Drayton Cove gate. A new telephone entry board was installed at St. Andrews Green Gate 3. Entrance signs at Beachwalker Villas and Gleneagle Villas were rebuilt. Several Stop Sign posts have been replaced throughout the community. The exit side of Drayton Hillside Gate 1 was replaced. Overall evaluation of gate and sign posts was performed. A post order has been made. Dangerous trees and limbs were removed from the Drayton Cove greenbelt. Major cleanup occurred at Rex Park and Syre Park (both located in the St. Andrews Green neighborhood). Improvements at Syre Park included washing the playground equipment and sanding and treating the benches. A new playground border was installed. "Spring cleaning" of the cul-de-sac islands throughout the community. Application of pre-emergent for weed control throughout the common areas. Hedging and pruning at all gate entrances. All gates have been washed. Replacement of deteriorated sign post at St. Andrews Green Gate 2 entrance. Fertilized Rhododendrons and Azaleas throughout the community. Mowing at gate entrances, parks and circle near the hotel. Maintaining the appearance of all the planting areas. Gravel paths have been sprayed for weed control. Monitoring/maintenance of the bioswales located in the Drayton Hillside I & II neighborhood. Planning and ordering of the summer flowers. Gathering bids for improvement to the Drayton Cove retention pond. 4/24/2015 3

4 5. Community Courier Newsletter David Steward The board expressed their appreciation to David Steward for producing another fine newsletter! As mentioned in the newsletter, it will be the last paper version and future newsletters will be sent via SRA News and posted on the SRA Web site. 6. SRA Web Site - Kandace McKinney Paul said that improvements continue to be made to the web site (there have been a few "bumps" recently that have been corrected). Check it out at: 7. Whatcom County and Blaine-Birch Bay Park & Recreation (P&R) District Liaison Christy Callender Christy said that Whatcom County Parks & Recreation have several new classes. Demonstrations are scheduled on April 27. For more information visit 8. Semiahmoo Resort Golf Spa / Semiahmoo Golf & Country Club (SG&CC) Liaison Mark Andrew, Kurt and Joan Mark began by saying May is "Oyster Shucking" month! May 16 is "Demo Day" at the SG&CC. Repairs and improvements include: cart path repairs, re-roofing the tennis building, Pump House 5 repairs, aerification and sanding of both Semiahmoo and Loomis golf courses, resurfacing and new heaters for the hotel pool and improved lighting at the hotel parking lot. A new menu with more healthy options is now available. An Open House is scheduled on June 4 (more details to follow) to showcase the renovations throughout the hotel. Mother's Day brunch will be served at Pierside Kitchen and Packers. The Seaview Lounge will be open Friday and Saturday's with a limited menu and beverage options. The Gift Shop is being relocated next to the front desk. 9. Evaluation of changes in Resort Semiahmoo Master Plan (RSMP) Katie Boczek No report this month. 10. Blaine Public Works John Gaff and Paul Atchison John reported that Ravyn Whitewolf, Public Works Director said there is no funding available to improve the lighting on The Spit. John is awaiting a reply from Ms. Whitewolf to his questions on the electrical conduit used for the Semiahmoo feed, along with sanitary sewer and flushing plans. 11. Election Committee - Debbie for David Steward, Chairperson The report dated April 14, 2015 was noted. The memo dated April 15, 2015 from the David Steward regarding the Beachwalker Villa Condo Association request to review qualifications to serve on the board was reviewed and found acceptable. A letter will be sent to Tim Johnson, president of Beachwalker Villas. 4/24/2015 4

5 NEW BUSINESS: a) Residential Neighborhood Security - Paul relayed an incident that occurred on the beach on The Spit early Sunday morning (April 19) which involved three intoxicated individuals who were apprehended by the Blaine Police Department (BPD). He also mentioned a burglary that took place in the Drayton Cove neighborhood on April 13 (during daylight hours). After discussion, it was determined that Paul will contact Gateway Controls to obtain costs for possible use of wireless cameras at each entry/exit side of all 13 gates. Residents are encouraged to lock their doors and windows and if applicable arm their security system. Joan volunteered to contact the BPD to inquire about Neighborhood Block Watch programs. Executive Session: A motion was adopted to convene into Executive Session at 3:07 p.m. A motion was adopted at 3:19 pm to reconvene the open meeting. The outcome is as follows: City of Blaine Ordinance (Seagrass): The letter dated April 13, 2015 from the SRA attorney was noted. It was mentioned that Dennis Wise (DBW Whatcom, LLC) is planning on moving forward with the Seagrass development. The City of Blaine confirmed that the Comprehensive Plan Amendment application (for a new hotel on The Spit) was withdrawn on April 2, ADJOURN: The meeting adjourned at 3:22 p.m. The next meeting will be held on Wednesday, May 27, 2015 at 2:00 p.m. in the Fire Station/SRA Conference Room located at 9001 Semiahmoo Parkway. John Gaff will be absent. Future meetings will now begin at 2:00 p.m. Respectfully Submitted, John H. Binns, Jr., Secretary Date Debbie Smith, Executive Director Date 4/24/2015 5