Calvin Chiles Eric T. Butler Alvin Jennings Ann Seymour

Transcription

1 Prior to the regular meeting of the McCormick Town Council, on February 14, 2017 at 6:00 pm, at the McCormick One Stop Conference Room, a Stakeholder Meeting for Comprehensive Input & Review of Agency Requirements Streetscape Master Plan was held, facilitated by Johnson, Laschober & Associates. Input & Comments Received are attached to these Minutes for reference. Town of McCormick, SC Regular Town Council Meeting Tuesday, February 14, 2017 McCormick One Stop Conference Room, 109 W. Augusta St., McCormick, SC Attendance: Mayor: Council Members Present: Council Members Absent: Staff Present: Town Attorney Johnson, Laschober & Associates: News Media: Guests: Roy Smith, Jr. Dolly Franklin Calvin Chiles Eric T. Butler Alvin Jennings Ann Seymour Nathan Jones Major W.D. (Bo) Willis, Interim Police Chief Fire Chief Mike Barron Town Clerk/Treasurer Sandra McKinney John D. Compton, III Rett Harbeson Lance Cheely Wes Emery, McCormick Messenger Robbie Seigler, DSS Kathy Stokes, Resident Public Notification: February 8, 10, News Media notified of the meeting by February 8, Posting to the Town s website, townofmccormicksc.org. February 8, All other parties requesting notification either by fax, or correspondence February 10, Agenda Packages delivered to Council Members February 10, Public notice posting - Town's Kiosk outside of the Town Hall area Welcome: Mayor Smith welcomed all present to the regular meeting of the McCormick Town Council for February 14, 2017, recognizing guest s presence: Robbie Seigler, Department of Social Services.

2 1. Call to Order: At approximately 7:00 pm, Mayor Smith called to order the McCormick Town Council s regular scheduled meeting for February 14, Pledge of Allegiance: Mayor Smith asked all present to stand and offer the Pledge of Allegiance; all did so in a patriotic manner. 3. Invocation: Mayor Smith called for Council Member Mr. Butler to offer the invocation; Council Member Mr. Butler did so, thankful for the day, of being kept and brought to this day and place, for intervention, guidance and direction in the governing of the meeting. 4. Approval of Agenda as Written: Mayor Smith called for any discussion regarding the Agenda as Written and receiving none, called for a motion; Council Member Mr. Chiles offered the motion to approve the agenda as written, said motion being duly seconded by Council Member Mrs. Franklin, and unanimously approved. 5. General Public Comments: Mayor Smith stated the next item under General Public Comments was the information from the Stakeholders Meeting for Comprehensive Input & Review of Agency Requirements Streetscape Master Plan Johnson, Laschober & Associates. Mayor Smith recognized Rett Harbeson and Lance Cheely, and asked them to give a brief summary of the comments received at the 6:00 p.m. meeting for those members of Council who had not been in attendance. Mr. Harbeson and Mr. Cheely presented the drawings for the typical sections of the Plan, noting the outer corridor, the highway corridor, residential and back streets, with a proposed boulevard with a 50 right of way. They stated the focus area would include a roundabout in the area of North Main at Highway 28; this would, they stated, slow the traffic on Highway 28 North and give vision to the area of North Main in hopes of bringing traffic to the downtown area. In front of the MACK area, plans are to create a narrower side street parking area with the feel of a plaza area being included. At the intersection of Augusta Street and Main Street, the idea was to make this a closed area with increased parking, with a focal point being created in the front of Town Hall, with amenities such as a flag pole plaza with seating or maybe a fountain area, with seating. Character features would include gateways, street lights, and wayfinding, paving materials, bike racks, furnishings and focal points. The plan would address pedestrian safe zones, parking improvements, landscaping and other amenities to increase accessibility to the downtown area. Calling for, and no further public comments being offered, Mayor Smith closed the General Public Comments at approximately 7:05 pm. 6. Regular Town Council Business Items: Mayor Smith stated Council had received copies of the Minutes of the regular meeting of Council for January 10, 2017 for review prior to the meeting and called for any discussion or action regarding the Minutes as presented.

3 No discussion being offered, Council Member Mr. Chiles made a motion that the Minutes stand approved as written, said motion being duly seconded by Council Member Mrs. Franklin, and unanimously approved. Mayor Smith stated Council had received, for review prior to the meeting, a copy of the Bills for January and called for any discussion or action regarding the Bills. No discussion being offered, Council Member Mr. Chiles made a motion that the Bills be paid in the usual manner, said motion being duly seconded by Council Member Mrs. Franklin, and unanimously approved. Mayor Smith stated Council had received a copy of the January Financial Statement for review prior to the meeting, and called for any discussion or action regarding same. No discussion being offered, Council Member Mr. Chiles made a motion that the Financial Statement be received as information, said motion being duly seconded by Council Members Mrs. Franklin and Mr. Jennings, and unanimously approved. 7. Legislation: Mayor Smith stated under Legislation, there were one Ordinance for consideration for second and final reading: O , FY 16/17 Budget Amendment for Fire Brush Truck Purchase. Mayor Smith called for action regarding said Ordinance. Council Member Mrs. Seymour offered the motion for second reading and adoption, said motion being duly seconded by Council Member Mr. Butler, and unanimously approved. Mayor Smith stated there no Resolutions for consideration, and that he had issued one Proclamation for South Carolina United Teal & White Proclamation, Cervical Cancer Recognition. Mayor Smith stated he had received a letter from Mayor Steve Benjamin, Columbia, asking that the Proclamation be considered. Council had received a copy of the Proclamation for information. Mayor Smith called for Major W.D. Willis to give the Police Department Report for the month of January. Major Willis gave the following information: Collisions Investigated - 2 Traffic Offenses 12 Arrests 20 Overall Offenses (Incident Reports filed) 24 Calls for Service 274 No events were reported for January. Mayor Willis presented to Council photos of individuals processed for the month of January, noting that most were for unpaid fines and/or bench warrants failure to appear in court. He stated he was continuing to work with the paper to get the information published. Major Willis asked Council to be diligent in locking their cars as there were break ins recently. He also reported that he had met with the new Sheriff and was working with him to continue the working relationship of the Police Department with the Sheriff s Department. He stated that Chief Deputy Junior Gable was retiring, an event would

4 be held at the Sheriff s Office on February 15 for anyone who would like to attend. Mayor Smith thanked Major Willis for his report and moved to the Fire Report. Fire Chief Mike Barron, stating that January was a very quiet month, gave the following report: Automotive: 1 Structure Fire: 2 Alarm Calls: 0 Brush Fire: 0 Misc.: 0 For a total of 3 calls for service. Under notes, Chief Barron reported hose testing for the year had been completed. He stated that all of the fire departments had come together to do the testing at one time thereby reducing the cost. Council Member Seymour asked about the burning in Town and if the Chief had any control over it. Chief Barron stated there was an ordinance relative to burning, which could be done in a pit, but he didn t have any enforcement rights. Discussion was held as to people with respiratory problems, the burning of leaves and other debris in ditches, and the need to remind the community regarding burning regulations. Chief Barron stated that he had received a quote for the lettering on the brush truck and once the truck was finished, he was planning to have a blessing of the community, with Reverend Butler officiating, with the community being invited to an open house. Mayor Smith stated he would let the Fire Chief know of a day when they could meet with regard to the proposed budget. Mayor Smith thanked Chief Barron and then called for the Clerk/Treasurer and Deputy Clerk/Treasurer s reports. Mrs. McKinney reported as follows: Town Clerk/Treasurer Additional Report to Council for January: Purchases of goods and services: 9% local purchases; 12% out of town; 15% for personal services; 64% for contracted services Upcoming/Continuing Events: ADA Filing Requirements & Fair Housing Resolution (April) Inspection Reports for Town owned properties Fire Extinguisher Inspections FY 17/18 Draft General Fund Operating Budget, first draft to Council on March 14; Budget Workshop on March 22 Holiday for Town: Monday, February 20, President s Day Filings: 2016 Payroll Audit 12/31/16 4 th Qtr. Payroll Reports, W-2 & W-3 Forms; ACA Filing 1094-B & 1094-C 2016 OSHA 300 Report

5 & 1099M Miscellaneous Contractors/Non-employee Compensation Survey for 2017 MASC 2016 Annual Financial Report State Treasurer s Office Publications: None Zoning: Zoning Classifications for properties on West Gold, Maple, East Gold & Pine Streets Meetings: None Mandated Review Dates: Town Comprehensive Plan/Zoning 2017 Policy Manuals/SOP s/-police & Fire 2018 Town Employee Handbook/Policy Manual 2018 Business License Standardization Bill/Implementation 2018 (January) In giving the Deputy Town Clerk/Treasurer s report, Mrs. McKinney reported: Deputy Clerk/Treasurer s report: Business licenses: 6 new; (1-in Town); 43 - renewals Building Permit Coordination: 5 - for repairs Background Checks: 1 Employment Visitor's Log: Town Hall - 74; Police Department - 37; Fire Department 5; for a total of 116 Meetings Attended: None New businesses started in Town: Kirby Petals, 200 South Main Street. Mayor Smith called for a motion to approve all reports as given. Council Member Mr. Butler made a motion to approve all reports as given, said motion being duly seconded by Council Member Mr. Chiles, and unanimously approved. 9. Old Business: Mayor Smith stated under Old Business, Council had received, for information, a copy of the Budget Schedule for FY 17/18, and information regarding the filing of the 2016 Statements of Economic Interests to be done by elected officials online (via Internet) and due by noon, March 30, A copy of the new income disclosure requirement had been included in the Council s agenda packages. 10. New Business: Mayor Smith stated two items were listed under New Business, they being: Transfer of Pledge Agreements/Collateralization of Accounts through BB&T to the State Pool, and Safety Meeting Notes for October, November and December, for information. Mayor Smith asked Mrs. McKinney, Clerk/Treasurer to address Council regarding the Transfer

6 of Pledge Agreements. Mrs. McKinney stated that currently BB&T utilized the Federal Reserve to collateralize Town accounts over the $250,000 limit, securing Town funds with different entities. She stated the Town already has funds in the State Investment Pool as reserves. She stated that BB&T would still collateralize the Town s accounts through the State Pool, with the State Treasurer. A copy of BB&T s request to change was given to Council in their agenda packages for review prior to the meeting. Council Member Mr. Butler made a motion to approve the change in the collateralization of the Town s accounts, said motion being duly seconded by Council Member Mr. Chiles and unanimously approved. Mayor Smith stated the Safety Meeting Notes were for information. Before moving to Mayor s Comments, Council Member Mr. Chiles stated, regarding the garbage notice in the paper with information that roll carts were to be at the curb for pickup, he wanted to know about the information regarding items outside the cart, specifically leaves, brush, and would those still be picked up. Information regarding the pickup of leaves, limbs and brush was given, the leaves to be boxed or bagged, and the limbs and brush to be bagged, box or tied in bundles, the same requirements in place. In the past, leaves, limbs and brush was picked up every other Wednesday. Council Member Mr. Chiles also addressed lighting in the area of Highway 28 South at a business there and in other areas of the Town. He stated that he would like to see increased lighting for not only this area, but the downtown as well. Mayor Smith directed the Clerk/Treasurer to report this to the CPW for assessment. Kathy Stokes, resident, with business downtown, stated the area in front of the Pawn Shop was also dark and would like to see more lighting in that area. Attorney Compton stated that it was important for New Business to come before Council, but as this was an addition to the published agenda, with comments being made, and citizens not having a right to hear those comments, he recommended that additions under New Business be announced at the beginning of the meeting in avoidance of any FOIA violation. He stated that blurting out comments in the meeting was inappropriate and out of order. He stated he was commenting to caution Council to void FOIA violations. Mayor s Comments: Mayor Smith stated with regard to the Dorn House, the Town has had the House on the market for sale for at least five years or more. He stated there had been some interest, but had not been followed up. He stated that a local resident was interested in swapping other properties for the House. Mayor Smith stated he would be getting further information to Council. He stated that he had receive information from the Municipal Association as to the steps and procedure.

7 Mayor Smith stated that he had not received any response from Council with regard to their recommendations for nominations for the Election Commission. 12. Adjournment Council Member Mr. Butler made the motion to adjourn, said motion being duly seconded by Council Member Mrs. Seymour, and unanimously approved. Council adjourned at approximately 7:43 pm. Respectfully submitted, Sandra McKinney Town Clerk/Treasurer M

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