Town of Winterton P.O. Box 59 Winterton, NL A0B 3M0. Phone: (709) Fax: (709) Regular Meeting with Council June 19, 2014

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1 Town of Winterton P.O. Box 59 Winterton, NL A0B 3M0 Phone: (709) Fax: (709) Regular Meeting with Council June 19, 2014 Members Present: Mayor Mark Sheppard Councilors: Linda Cole Roger Green Gary Hiscock Charlie Reid Also Present: Acting Town Clerk: Suzanne Coates Absent: Deputy Mayor: David Reid Councilor: Hilda Green Mayor Sheppard called the meeting to order 7:05 pm. Adopt Minutes: Motion # / Resolved that the minutes from Regular Meeting May 29 & Special Meeting June 5 & 12 be adopted with the changes noted. In favor: 5 Mayor M. Sheppard

2 2 Adopt Agenda: Motion # / Resolved that the agenda be adopted. In favor: 5 Mayor M. Sheppard **Deputy Mayor D. Reid arrived at 7:10 pm BUSINESS ARISING: Report from FloTech: Report was received from Flotech Enterprises Ltd. pertaining to the Town s Gas Chlorination system. The report indicated a few things that need to be repaired. Council discussed this and decided to have Flotech complete the required repairs as per report. Motion # / Resolved that Flotech Enterprises Ltd. complete the required repairs on the chlorination system. Deputy Mayor D. Reid

3 3 Paving Quotes: The Town only received one quote for paving from ConCord. Council decided to have ConCord do the required paving. Motion # / Resolved that ConCord do the required paving around the Town as per the quote that was submitted. Deputy Mayor D. Reid Revisit Town/ Seasonal Employee Holidays: The Acting Town Clerk provided council with the policies of other surrounding Town s regarding their holiday policies. Council decided to leave the holiday policy as is. Motion # / Resolved that the Town s Holiday Policy for full time and seasonal employees remain the same. Deputy Mayor D. Reid Update on Union: Mayor M. Sheppard explained that he has received the report from the Labour Board and a decision will possibly be made within the next two or three weeks.

4 4 NEW BUSINESS: Town Report: The Acting Town Clerk tabled an that was sent from Brad Penney with Department of Municipal Affairs regarding the Request for Proposal about upgrades to the Town s water system that was sent to his office for review. Mr. Penney also stated that the flow meter readings are a little higher than they should be. Councilor and Deputy Mayor D. Reid both stated that the plant and Outside Pond Park could be making the water consumption a little higher than it should be. Mayor M. Sheppard will contact Mr. Penney and invite him out to meet with council to go over the intake and screen house repairs. An was received from the Park Manager regarding the ball field. Council decided that they will have the Park employees do the required maintenance on the ball field. Outside Pond Park has been approved for one summer student at 20 hours per week for four weeks. The Memorial wreath laying will be held on June 29 th Councilor H. Green and the Acting Town Clerk will lay the wreath on behalf of the Town. Park Report: Heritage Day in New Perlican: Application from Crown Lands: Chemical Petition: Dessert & Silent Auction in Dildo: The Park report was tabled and accepted. An invitation was passed along to Council to attend New Perlican s Heritage Day on July 12 th Application is pertaining to Outside Pond Park. Town decided to have application filled out and then return back to the Crown Land office. A petition lobbying Government to stop the use of chemicals on the roadways was tabled and discussed. Council decided that they would sign the petition in favor and send back to George Murphy MHA-St. John s East. An invitation was passed along to Council to attend an event Dessert and Silent Auction in Dildo. Council decided to pass on attending.

5 5 Condition of Main Highway: Council discussed the condition of the main highway going through the Town and decided that the Town should write a letter to Government Departments asking to have the road repaired. Motion # /L. Cole Resolved that the Acting Town Clerk write a letter to Government asking to have the Main Highway repaired. Deputy Mayor D. Reid CORRESPONDENCE: Letter from William Green: from Beverley King: from Jason Langdon: Letter from Auditor: A letter was received from Mr. Green informing council of the condition of the boardwalk at Outside Pond Park. Mr. Green is concerned that someone will hurt themselves while walking. Council decided that the Acting Town Clerk will write a letter to Mr. Green thanking him and letting him know that upgrades to the boardwalk is ongoing and there will be a checklist put in place for areas of repair. was received asking council if the Wooden Boat NL could place a sign on the building that was formerly the Town office. Council decided that they will give permission to place a sign on the building. An was received informing council of the damage that was done to Mr. Langdon s property during snow clearing he is asking council to have the damages repaired. Council discussed this and decided that the Acting Town Clerk will contact Mr. Langdon and let him know that the damages caused to his property will be added to the list of things that need to be repaired around the Town and the damages will be repaired as soon as possible. A letter was received from the Town s Auditor explaining that the major bookkeeping functions of the Ambulance should be completed at the Town Office. Council discussed the letter at length and decided to have a meeting set up with the Ambulance committee and the Acting Town Clerk is to send the committee the letter from the auditor.

6 6 BILLS: Councilor stated that if the repairs can be completed within the Town then emergency vehicles should be brought to the business in Town. Council decided that the Acting Town Clerk is to write a letter to the Ambulance explaining that council has met with Mike s Auto Repair Ltd. and they have committed to having the emergency vehicles repaired within a reasonable time frame. Motion # D. Reid/ Resolved that the Acting Town Clerk write a letter to the Ambulance Committee letting them know that in the future the ambulance is to be repaired within the Town. Deputy Mayor D. Reid Motion # / Resolved to pay bill for Town, Park & Ambulance. In favor: 5 Mayor M. Sheppard Deputy Mayor: D. Reid Opposed: 1 Motion Carried

7 7 OTHER BUSINESS: **Councilor informed council that he was speaking with the owner of CanaCom services and he has offered his help if the Town requires it. **Deputy Mayor D. Reid inquired as to when will the upgrades to the Rec. Center washrooms be started. Mayor M. Sheppard stated that the upgrades are to begin soon. **Deputy Mayor D. Reid informed council that the entrance to the Rec. Center needs to be paved as well. Council decided that the Rec. Center Commission is to contact ConCord Paving and have the paving completed when they are in this area and Town will reimburse them. **Council suggested that the Town ask residents if they have any location in mind for a Town bon Fire. The Town will place it on the Town s Facebook page and website. **Councilor inquired into the fire protection for Turks Cove. Council decided that the Acting Town Clerk is contact Municipal Affairs to find out if the Town has to provide coverage for everyone or just the ones who have paid. The Town would also like to know that if they give the Fire Department permission to provide coverage to Turks Cove will they still be covered under insurance. **Councilor suggested that for the next tax year can the Town come up with a way to increase the fire protection coverage to the Turks Cove residents due to non-compliance. ADJOURNMENT: Motion # /L. Cole Resolved that the meeting do now adjourn at 9:56 pm to meet again with a call from the chair. Deputy Mayor: D. Reid Motion Carried

8 8 Mayor Mark Sheppard Acting Town Clerk Suzanne Coates

9 9 Town of Winterton Vendor Aged Summary As at 17/06/2014 Name Current EMCO Waterworks Manhole Frame & Sewer Snake $ 1, Newfoundland Power Chlorine House ($126.06), Rec. Center ($229.09), Rec. Center Furnace ($360.83), Town Office ($281.38), Fire Hall ($428.07) & War Memorial ($24.39) $ 1, FloTech Enterprises Ltd. Maintenance on Chlorine System $ 2, Confederation Building Meeting with Labour Board $ Suzanne Coates June Benefits $ Hindy's Home Hardware Supplies for Council Meetings $ Oil, Oil Filter, Grease, Parts Cleaner & Tires Mike's Auto Repair Installed $ Total Outstanding $ 5, Paid Invoices Not Tabled at Council Meeting Name Amount Cindy Branton Donation $ Total $ Company Name Outstanding Town Ambulance Account Amount Vital Oxygen $95.33 Bell Mobility May Monthly Charges $38.36 Trio Benefits June Premiums $ Debbie Coates Travel Claim-2X to Legge s Autotech with Ambulance $21.60 Legge s Autotech Tires changed and balanced, wiper blades 3 bulbs replaced $ Eastern Medical Supplies 2 BVM Adult Disp. Plus S& H $56.50 Total $875.52

10 10 Outside Pond Park Vendor Aged Summary As at 06/17/2014 Name Amount A1 Glass Repairs to Playground Equipment $ D&L Russell Limited 4 ATV Tires $ Dicks and Company Office Supplies $ Ice Block 9 Bales of Ice $ Penney's Transport & Courier Courier Charges $ Stephanie Piercey Hindy's Home Hardware Travel to Carbonear, Flowers, Soil for planters throughout the Park, Business Cards, Canada Day/Office Supplies, Travel to St. John's, Safe for Park & Lunch for First Aid Course $ Screws, Tie Wire, Spruce, GFI Receptor, Keys, Pliers, Elbow Insert, Coupling, Broom, Tape, Signs, Gauge, Hose Nozzle, Stain, Patio Blocks, Light Bulbs, Breaker, Caulking, Baseboard, Moulding, Floor Tiles, Nails, Sand, Cleaners, Garbage Can, Bolts, Nuts, GFI Cover, Rope, Mop, Brush Set & Gas for Truck $ 1, Newfoundland Power Heat & Light Bills $ 1, Canada Select Annual Camp Rating Fee $ Total $ 4, Paid Invoices Not Tabled at Council Meeting Name Amount Michael Pretty First Aid Training for Two employees $ Total $