Worship Board Meeting

Transcription

1 Date: May 3, 2017 Convener Doug Hindman, Convener Recorder: Sue Peterson Blyth Members Present: Susan Pross Kramer, John Payne, Chad Runyon, Gabe Evans, Kent Gilbert, Guests Present: Jack Marshall and Williams, Members Absent: BJ Godby, Rachel Small-Stokes Subject Discussion Action Needed By Whom Devotional Jack s Report Offered by Susan Pross Kramer taken from Meditations to Heal Your Life by Louise Hays. The passage chosen talked about spiritual growth happening with you are willing to change and grow and move out of the victim role. Jack Marshall met with Board to give a report about various issues regarding the sound system and Youtube/Ustream online programs that are being streamed weekly and/or posted to YouTube. He reported that we now have 36/22 subscribers on the various services. We have posted 155 videos so far and it has been viewed more than 2,250 times over the course of the year. We have viewers from all over the world, including Japan, India, England and Canada. He suggested that we add a Subscribe button to the Union Church website to increase subscribers. Subscribers automatically get an directing them to a new posting and/or the live stream happening. Doug will provide Devotional next time. Work with Joan/Kent to add a Subscribe button to the Union Church website. Doug Kent/Gabe Follow-up Date Next meeting Not specified Discussion about the need to get the speakers in the Narthax fixed SOON as we now have a number of parents with babies that need a place to go with fussy babies. Some discussion ensued with Jack about a 5 year plan to update/replace the sound system and add an induction Jack and Kent will work on this a new line may need to be installed. Jack, Gabe and Kent will work Jack/Kent Jack, Gabe, Kent will work on a proposal. ASAP Before next budgeting period. Page 1 of 6

2 loop system for hard of hearing and other reasons to the mix. Jack will work with Gabe and Kent to come up with suggestions and prices so we can then submit that information to Church Council and work up a proposed budget accordingly. Jack mentioned that there is a cost to the UStream service that probably should be evaluated at some point, however, it does provide us with the platform that allows us to do the life stream. We also pay Jack approximately $200 a month for his services in this regard. with Properties to come up with a proposal for a new sound system and recommendation for when this would be needed. Worship will then develop a budget accordingly. Jack will come back with a proposal. Worship will then develop a budget. Jack is planning on beginning a training session for young adults/teens in operating the sound system. We are hoping that several will volunteer in the summer. Training Session Jack This summer William s Report Bulletin Announcement: Godspell will be performed at Union Church on June 16 at 7 pm by Elation, the youth choir from St. Stephen United Methodist Church in Mesquite, Texas. It is a free performance, and a love offering will be collected to help defray expenses. Union Church is tasked to provide dinner for the choir at 5 pm the day of the performance and housing for youth choir members and chaperones on the 16 th. Hosts are asked to provide breakfast the following day and get the guests back to Union Church to catch their bus. Beds are a plus but not required; choir members and chaperones will have sleeping bags. and Sue are requesting help from the Union Congregation to house and feed them and that you consider attending the performance and bring your friends! will function as liaison and church contact info and sanctuary info to Alan Hobbs, Director of Elation. 2. will send (via this e- mail) press release, poster and announcement for bulletin, e-newsletter, etc. to Joan and others who can help with publicity. 3. Begin recruiting people to host and provide food for dinner? 4. Contact Berea churches' Kent ASAP Page 2 of 6

3 association, KY Council of Churches and UMC and let them know about the performance and invite them to attend and/or help sponsor? 5) Additional advertising venues to send info include: WEKU, EKU and UK calendars, and Berea College 6) Request Kim Kobersmith to write an article for Berea Citizen. Otherwise see about getting in the calendar/ad. 7) Send Melissa Osbourne. Press release info for her chain. 8) Please help us get the word out? Flyer included with minutes. Show scheduled for June 16 th at 7 PM. 9) Dinner for youth choir at 5 PM on the 16 th. Can you volunteer cookies or meatballs, or help serve or clean up? 10) Overnight housing Gabe /Kim Sue Every one! Sue will coordinate dinner will coordinate housing. Possible article in 6/15 paper & calendar for June and weekly calendar Volunteer by 6/7 Volunteer by 6/7 Page 3 of 6

4 needed. All students will need to be placed with a Chaperone. Beds are not necessary as they will have their sleeping bags. 11) Check in is at 3 or 3:30 when they arrive on June 16. They need 2 rooms that lock for dressing rooms, so the keys will need to be available. 12) No sound system needed as the choir provides their own system and assistants. 13) Last minute issues will be addressed at next meeting. /Sue will get key from Joan for the two dressing rooms and meet students. n/a Jack 6/16 6/7 board meeting ASAP Many accolades were given for the Easter and Lent services. We recognized how much work went into the programming and music! 14) Jack volunteered to make a Facebook event page for the event. Gabe s Report Unfortunately, we were short several robes and stoles on Easter. Existing robes are ancient, showing wear and need to be replaced. Gabe presented a proposal to purchase 60 new two color robes of a lightweight (cool) polyester fabric that will blend with the Church décor. They will include a Union Church peace dove monogram and button sleeves (so they can be used by the bell choir) as well as an Gabe will do the ordering once approval has been given by Church Council for additional funds. Needs to find a new logo. Gabe After Church Council approval. Page 4 of 6

5 additional two robes for accolytes. Because of the cost, Sue Blyth moved and it was seconded by Susan Pross Kramer and voted on to pre-purchase a sample robe which could be inspected and evaluated before we proceed with a large purchase. (from Worship Supplies budget). The order will take about 6-8 weeks to receive so Doug is going to present a request to Church Council to increase our budget accordingly. The choir Is hoping they will have them in place by the beginning of the fall season activities, but no later than the beginning of Advent. Gabe will order sample robe. Gabe ASAP Easter and Maundy Thursday were a big success. A couple lessons they ran out of helium. Curtains with butterflies worked great. We will plan to take down decorations the week of May 28 th. Helpers needed. Helpers needed to take down decorations Board Members and Volunteers May 28 th after church Kent s Report Short report on changes in local ministry around town. Three pastors including Father Flannigan from Catholic Church and UMC and one other congregation will switch ministers. Captain Assignments & Adjournment Staff planning sessions for Summer/Fall services will happen Wed 24 th. Sue suggested that we include some kind of special touch to celebrate International Day of Peace in September and Homecoming in November as well as we also have Stewardship and World Communion Sunday in October. Board Members assigned as Captain s for services are as follows: Doug Communion 1 st Sunday; Sue Second Sunday; Chad Runyon Third Sunday; BJ Fourth Sunday (BJ is on Sabbatical right now) John Fifth Sunday. Sue will be on vacation from May 23-June 1 st. Next Worship Board meeting scheduled for June 7 th 4 PM All day planning session Weekly Captains for usher and greeter functions chosen. Responsible for getting assistants when you are captain. Staff All Board except for Susan Pross Kramer are assigned one week as Captain. Wed May 24th Each week. Page 5 of 6

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