INTRODUCTION. Dear Colonial Members,
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- Stephany Henry
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2 INTRODUCTION Dear Colonial Members, I invite you to take a few minutes to read over this year s annual update. The update is designed to give you a snapshot of how things are going in terms of our priorities (Encounter God, Grow with Others, and Impact People) as well as an update on our financial situation, including an overview of our upcoming budget for the fiscal year. I call the update a snapshot because a thorough, comprehensive update on every ministry would require a few hundred pages and more time than you probably want to spend reading it! Still, this update will give you a pretty good idea of how we are trending in terms of participation, membership, missions, care and groups. As we prepared to put this update together, we realized that there are probably many more areas and activities that we need to be measuring, so I anticipate that future updates will hold even greater numbers of statistics and updates regarding participation and other metrics. We also anticipate that future updates will be provided within the context of the VISION that God is making known to our Elders regarding our future direction. We anticipate that vision to be discerned and clearly articulated within the next several months. Here s what we do know: Colonial s presence matters a lot. Thousands upon thousands of lives are influenced each year through the ministries and people that make up this church family, both here in the Metro and throughout the world. Every person who calls Colonial his/her church home is essential to what God is doing through this church. So thank you for being a part of this gospel-centered movement that is devoted to helping people become passionate, selfless followers of Christ! May God receive all the glory that He is due, and may His Kingdom continue to advance through the ministries of His Church. With love, Pastor Jim 1
3 INTRODUCTION Ministry Update 3 Encounter God 4 Grow with Others 6 Impact People 7 Financial Update 11 2
4 MINISTRY UPDATE Encounter God Grow with Others Impact People
5 ENCOUNTER GOD ATTENDANCE Sunday attendance is one expression of how we engage with God. It is one of the expectations of membership and a place where we can invite our friends and neighbors to encounter God in worship, biblical preaching, and fellowship. Although our membership has remained stable, our average Sunday attendance has declined slightly from the prior year. As you can see below, most of the decline occurred at the Wornall campus. We are prayerfully planning on reversing this trend and gaining new momentum with the calling of a new campus pastor and student ministry director within the next few months Attendance Trends Q Avrg Sunday Attendance W Avrg Sunday Attendance Quivira Wornall Wornall Quivira FY 2016/17 FY 2015/16 FY 2016/17 FT 2015/16 Weekly Youth Attendance Weekly Children Attendance* * Both Sunday School and Worship hours are counted. 4
6 ENCOUNTER GOD MEMBERSHIP Membership in a local church is important! It represents the commitment of our friends and fellow members to our church through participation in worship, mission, service, and groups. It also is a commitment to hold forth the core beliefs of our faith and by being a community of believers that reflects Christ to Kansas City. If Colonial is your church home and you have not joined, we would encourage you to attend the next Explore Colonial gathering to find out more about who we are and membership. January December 2016 * January December 2015 * Beginning Membership 1,674 1,640 Additions: Professions of Faith Reaffirmations Transfers in Subtractions: Became Inactive Transfer out -4-8 Death Ending Membership 1,676 1,674 * Membership is tracked and reported to the Presbytery on a calendar year basis. Since December 2016 there have been 52 additions and 18 subtractions from membership, as of May Ending membership count = 1,710. There were 22 baptisms at Colonial during Half of those were infant baptisms/ dedications and the other half were baptisms of adults. Of course, membership and average Sunday attendance do not give a complete picture of participation at Colonial. For example, within the last year over 2,900 unique Christ-seeking individuals attended a Colonial worship service at least once. What an opportunity we have on Sundays to share our faith, have fun and fellowship, and invite people to Encounter God! On the subsequent pages, we will focus on a couple of other key metrics for our church Growing with Others through groups and Impacting People through service. 5
7 GROW WITH OTHERS Regroup/Grow Groups Before relaunching groups in the fall of 2016, Colonial had been averaging around 40 groups. After launching the new groups format, we saw a jump to 88 groups with over 1,550 in the fall trimester! When surveyed, 97% of the participants said that they enjoyed meeting new people and exploring the unexpected variety of groups. One person said, I can t believe just how many choices I was offered this year so I signed up for two! That is something to get excited about! We see a cultural shift taking place within Colonial as Groups become a centerpiece for our connection, fellowship, and growth. GROUPS HIGHLIGHTS With more interest-based groups, new group leaders emerged and engaged. Groups proved to be a catalyst for the church-wide study, BLESS. The new Groups strategy has increased the number of people serving Groups Relaunch 1427 NUMBER OF GROUPS BY TRIMESTER Fall Spring Summer Pre- Groups Relaunch 450 Average Group Attendance 68 LOOKING FORWARD As we continue forward with groups, we anticipate even more interest and development in our Hope & Healing, Grow, and BLESS/Discovery Bible groups. We will continue to offer a rich diversity of offerings and celebrate the resulting spiritual growth and fellowship. 6
8 IMPACT PEOPLE IMPACT KC IMPACT HIGHLIGHTS 140 volunteers make Sunday mornings happen at both campuses 332 volunteers serve regularly in our KC Metro community o 90 volunteers tutor 90 students in local schools each week o 152 volunteers serve with Food Pantry, Garden, Backsnacks, and Harvesters Mobile Distribution o 90 volunteers serve alongside partners in our city like Freedom Fire, International Student Incorporated (ISI), Gracious Promise, Mission Southside, Healing House, and The Hope Center 175 volunteers took care of 258 children in foster care at three Respite Nights 250 volunteers served at both Vacation Bible Schools hosting 530 children BEYOND KC IMPACT We praise God for the opportunity to share Christ s love and His Gospel throughout the world. Through generous giving to Colonial, we support: 36 domestic and international missionary families 7 international organizations including Collegio MARC in Guatemala, India Gospel League (51 new church plants), Elam ministering in the Iran region, and Pothiwira (Malawi) and Faraja (Kenya) orphan care projects. MISSION TRIPS 224 adults, students, and families participated in Mission Trips this past year to India, Macedonia, Ukraine, Guatemala, Haiti, Arlington, and Milwaukee. 7
9 IMPACT PEOPLE IMPACT SPENDING Special Offerings *, $162,522 KC IMPACT, $331,975 Beyond KC IMPACT, $433,588 Total Giving: $928,085 * Special offerings include: YouThrive, Iraqi Christian Relief, Preschool Scholarship Fund, Operation Christmas Child Shoebox Shipping, Stop Hunger Now, and Disaster Response for Hurricane Matthew and Louisiana and India Flooding. Note: $607,000 of this total comes from the operating budget. The remainder is from contributions to Impact designations. CARE & PRAYER WE CARE Caring for one another is the heart of our Colonial family. The Care ministry moves throughout the congregation in many ways and in many streams. Here are some highlights of the care that flow among us at Colonial: Our Youth Engaged in Care o Colonial s Youth engage in service over 500 times each year. o The High School and Middle School students care through actions of love and kindness including: simple companionship, mowing grass, writing notes, cleaning, care deliveries, and prayer. 8
10 IMPACT PEOPLE "Thank you for the visit from the young women who came to visit me with a lovely bouquet of flowers. It s so wonderful that they have this opportunity in their young lives to begin ministering to others and show the love of Christ." We Love our Seniors o One way to care for our family is to not forget them when they can no longer travel to Colonial. The Care ministry provides monthly Worship Outreach to over 400 through teams who share musical talents, preach sermons, and facilitate Bible Study at six local retirement communities. We Care for Foster/Adopt Families o The Care ministry helps provide and deliver meals to our families serving in the important ministry of Foster/Adopt. We partner with the Summer Staffers to coordinate care for Foster/Adopt families during their Saturday Serve Days. Care Overview NOTES, CALLS, VISITS BOUQUETS GIVEN CARE VOLUNTEERS Care Overview WE PRAY Everything at Colonial begins first in prayer. Our God is great and the prayers of His people can move mountains. Our team provides many opportunities to connect to others in prayer. Prayer Overview PASTOR PRAYER PARTNERS PRAYER REQUEST TEAM SUNDAY SERVICE PRAYER TEAM PRAYER TEAMS PRAYER GROUPS
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12 FINANCIAL UPDATE Encounter God Grow with Others Impact People
13 FINANCIAL UPDATE Financial Update & Ministry Operations Budget We believe that the business of the church should never be THE BUSINESS of the church. In other words, we must never be confused about God s purpose for us as a community of believers. We are not to be fixated on the financial results of our ministry, mission, and operations such that we lose sight of God s real purpose for Colonial: to make disciples of Christ. To that end, we believe that God always provides our daily bread; enough for what He intends to be accomplished. We also know that God teaches us to be good stewards of what He provides. We are taught to first count the cost. So, it is this balance between good stewardship, prudent fiscal caution, and our more important purpose as a church which guides our discussion of the finances of the church. At Colonial, you won t see us take up space in our worship service reporting on last week s offering or whether we are ahead or behind on the budget. It is important, however, that we make this information available to you. We want everyone to be aware of our finances so there is transparency in how our resources are raised and spent. As the current fiscal year (FY July 1, 2016 to June 30, 2017) comes to a close, these are the projected results compared to the budget we originally set for the year: Projection Budget Variance $(unfavorable) Projected Operating results- Fiscal year ending June 30, 2017 (includes Preschool Operations) INCOME $5,356,700 $5,511,000 $(154,300) EXPENSE $5,327,700 $5,504,300 $176,600 NET GAIN $29,000 $6,700 $22,300 While the forecasted 4% growth in contributions has not materialized, expense savings also were realized from staff vacancies, employee benefit cost reductions due to reduced enrollments, and lower parking lot maintenance and utilities due to the mild winter. As a result, it is expected that Colonial s FY income will exceed our expenditures by $29,000, or 0.5%. 12
14 FINANCIAL UPDATE PRESENTING THE BUDGET FOR THE NEXT FISCAL YEAR Each year in May, our ministry departments prepare budgets for the following fiscal year. Those requests are then reviewed with church staff leadership and Colonial s Finance Committee. Following the Business Town Hall meetings, the budget is then presented to Colonial s Session for approval. The following page is a recap of the ministries and departments, a description of the major components making up each category, and their proposed budget for the new year alongside last year s budget. The budget request for many categories has been reduced to match the actual lower spending rates of the past year. There were increases in: Pastors to reflect the search expenses of the Wornall Pastor Selection effort. Staff overlap as we replace the Quivira Associate Pastor position while we continue to staff the Groups initiative. Worship where we have allocated funds to initiate a Music and Arts outreach at Quivira. Facilities where we have added a $47,000 new expense set aside (1% of contributions) to help replenish our Facility Reserve that would be used to offset future capital maintenance expenditures. 13
15 Ministry / Department Expenses Major Expense Components: 2017/18 Budget: 2016/17 Budget: Cause for expense change: Missions & EPC Support Pastoral Staff Children, Youth Ministry Preschool Connection Ministries Worship Ministry Communication Administration Facilities & IT 12% tithe of all offering receipts, denomination support $630,200 $631,400 Pay, benefits & retirement contribution for Pastors, auto, travel expenses Pay & benefits, curriculum and supplies, youth contact work, Summer Staff and Colonial Kids. Teacher & Administrators pay, training, classroom supplies. Note: all the Preschool direct cost is covered by $752,400 tuition income Pay & benefits, congregation contact work, Missions administration & events, Grow Go Hope & Healing Adult Groups & ed. development, New Member classes, Care coordination, congregation fellowship, evangelism, care, Foster/ Adopt, community outreach Pay & benefits, special events & programs, instrumentalists, tech equipment Pay & benefits, website, Connections, enews, printing & postage, copy services & equipment, video production and advertising Pay & benefits, Office rcpt., Accounting, HR, Scheduling, Admin. Assistant & Exec. Directors, insurance, audit & professional services, furnishings, staff development, all staff expenses. Utilities, janitorial service, bldggrounds-vehicle maintenance, pay & benefits, telephone, internet & intranet service, IT systems, software upgrades and maintenance. New this year is a 1% reserve set aside to offset future capital maintenance. Budgeted offering is basically unchanged from 16/17 $702,800 $658,600 See preceding paragraph. $697,900 $718,800 $716,800 $740,200 $533,400 $573,600 $460,300 $444,300 $273,500 $288,000 $718,000 $727,500 $760,800 $721,900 TOTAL Expense $5,493,700 $5,504,300 Minor staffing adjustments to reflect current structure. Reduction of forecasted enrollment and classes at W. Reflects staffing change moving from Connecting to Pastor category. Added resource for Worship outreach program Reflects lower run rate of current year. Reflects lower run rate of current year. Includes additional expense set aside of 1% of offering ($47,000) to replenish Facility Reserve Net Expense Reduction $(10,600) 14
16 FINANCIAL UPDATE CHURCH STAFFING Personnel cost (payroll, payroll taxes and benefit costs) represent the single largest expense category in our budget. This is consistent with how we believe Colonial is called to share the gospel and serve in mission. Ministry is, after all, a labor-intensive undertaking. Taking into account pay changes in the market place, moderate growth in cost of living, pay changes at other local churches and affordability in our budget, we are including an average 2% pay increase in this year s budget. This depicts how we have chosen to spend our Personnel budget by ministry and department. Total Employee Cost Facilities 4% Operations & Admin 18% Pastoral Staff 24% Communication 6% Worship 13% Connecting Ministry 15% Youth Ministry 10% Children's Ministry 10% Pastors There are currently 5 full time pastoral positions on staff at Colonial; 1 lead pastor, 2 campus pastors and 2 associate pastors. Each have been called by a vote of our congregation and annually the Session approves the pay and benefits package for each pastor. This year s budget envisions the filling of the vacant campus pastor position at Wornall, continued pastoral leadership of our Groups initiative and transition of newly ordained staff into an 15
17 FINANCIAL UPDATE assistant pastor role. For the year, including these transitions there will be 6 full time employees. In the budget, pay for our pastors has been budgeted at $528,000 and an additional $144,000 has been budgeted for the cost of their retirement and insurance benefits cost. Details on the pay and benefits for our pastors is available to any member for personal review by contacting Randy Shaneyfelt, Exec. Director of Finance and Administration at Non-Clergy Staff Pay rates for our non-clergy staff are set by our staff leadership in consultation with the HR Elder. We do not disclose individual salaries of non-clergy staff. The average full time equivalent annual salary across the non-clergy staff at Colonial is $48,000. The church also offers a market comparable benefits package, the cost of which is shared between the employee and Colonial. Colonial s cost for all non-clergy benefits and payroll taxes is $326,000. CONTRIBUTIONS AND INCOME BUDGET The income to cover the $5,493,700 expenses outlined above is budgeted to come from the following sources: Source 2017/18 Budget 2016/17 Projection Change Contributions $4,684,000 $4,537,700 +$146, % Miscellaneous $ 45,400 $43,600 +$ 1, % Preschool Tuition and Scholarship $ 752,400 $775,400 -$ 23, % TOTAL $5,481,800 $5,356,700 +$125, % OTHER FINANCIAL UPDATES Freedom Capital Campaign At the end of June, a total of $3.3 M has been pledged. This is our campaign to construct a new Student Center at Quivira, add to the parking and entrance drives there, and to make a number of campus renovations at our Wornall campus and to contribute a tithe to Missions. It is our intent to raise a total of $5.4 M over the remainder (March 19) of the 16
18 FINANCIAL UPDATE campaign. Projects will be undertaken as pledges and contributions are accumulated so that no debt will be incurred. To date, over $1.7 M has been contributed, and plans for the initial projects continue to be refined. 527 Colonial families have made a commitment to support this initiative. It is our prayer that others will join in to make this goal a reality. Facility Reserve At the end of May, our remaining Facility Reserve stood at $98,000. The majority of that, however, is expected to be spent on projects and repairs that are currently underway. New in this year s Operating Budget, we will begin replenishing that reserve at the rate of 1% of the contributions received. Operating Reserves Colonial s Operating cash balance at the end of May was $718,710. Of that, $526,301 has been designated to particular purposes, leaving $192,409 as the effective cash operating reserve. In addition, Colonial maintains a $500,000 line of credit at a local bank that can be drawn on to meet short term cash needs. Nothing has been borrowed on this line of credit in the past 12 months. FINANCIAL REVIEWS AND CONTROLS AT COLONIAL Representatives of church leadership (staff and Elders) will be available on Sunday, July 9, to answer your questions about the budget. Your feedback, observations and questions are welcome at this meeting or anytime, by contacting Randy Shaneyfelt, Executive Director Finance & Administration at or rshaneyfelt@colonialkc.org or Dave Robinson, Finance Elder at mdrrobinson@hotmail.com. At Session s July 11 meeting, they will consider and approve the annual budget. In August, Session will consider and approve the pastor Terms of Call. Once the budget is set, your church staff is accountable to manage the ministry and department expenditures against that budget. Those results are reviewed with the Finance Committee and reported to the Session each month. In addition, All expenditures are subject to review and approval per Colonial s Fiscal Policy. A copy of that policy is available for review by contacting the church office. A summary dashboard of the financial results along with other key statistics on attendance and membership are posted each month on Colonial s website. ( Annually, the church financial records are audited by an outside CPA firm who reports to Colonial s Finance Committee. 17
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