Session Meeting First Presbyterian Church Davenport, Iowa May 19, 2014

Transcription

1 Session Meeting First resbyterian Church Davenport, Iowa May 19, 2014 The regular meeting of the Session of First resbyterian Church of Davenport, Iowa was held in Fellowship Hall on Monday, May 19, Rev. Kristy arker called the meeting to order at 7:03 pm and opened with prayer and devotion on the story of Jacob s ladder. On motion, the Session voted unanimously to elect Rev. Kristy arker, arish Associate of First resbyterian Church, Davenport, to act as Moderator ro Tem for this meeting in the absence of Head astor Richard Miller Elders Roll (=resent; E=Excused; A=Absent) Class of 2014 Class of 2015 Class of 2016 E Chad Carr Mike Bawden John Affre E Ralph Congdon Bill Hawthorne Stephanie Arp Jeff Ehrmann John Hensel A Margaret Carr Louise Hales E Val Horvat John Gere Mark Jones Linda Meadors Sarah Greim E Glenn Simmonds Jim Middleton Kent Marcek E Hugh Stafford Gavin Schermer eter Rink Jim Tucker E Glen Roebuck A Emma Saskowski A quorum was present. Staff members present: E Rev. Richard Miller Head astor Diane umphrey Communications & Office Mgr Tiffany Horvath, Director of Christian Education Shannon Gruhlke Finance & Facilities Manager Steve Jobman Minister of Music Also present was Jeffrey Gomez representing the Deacons. On motion, the agenda was approved as amended to include a report from the 175 th Celebration Committee. On motion, the following CONSENT AGENDA items were approved as presented electronically: (A full copy of the April 2014 Clerk s report presented to the Session at the May 2014 Session Meeting can be found in the appendix of the official 2014 session minutes.) The minutes of the regular Session Meeting held April 21, 2014 The minutes of a Congregational Meeting held May 4, 2014

2 The REORT OF THE CLERK OF SESSION o Requests resulting in an increase of membership: The following persons were received into membership at the April 2014 Session meeting Jerry Cuppy Reaffirmation of Faith Rachel Cuppy Reaffirmation of Faith Al Frohlich Reaffirmation of Faith Wendy Frohlich Reaffirmation of Faith Betsy Yount Certificate of Transfer David Yount Certificate of Transfer o Requests resulting in a decrease of active membership Lynne Anderson-Kearns Transfer to St. aul s Lutheran, Davenport Matthew Degner Transfer to First resbyterian Church, Iowa City, IA Katherine Degner Transfer to First resbyterian Church, Iowa City, IA Courtney Legendre Transfer to Bettendorf Christian Church, Bettendorf, IA Kenneth Legendre Transfer to Bettendorf Christian Church, Bettendorf, IA o Weddings Gretchen Ann Hamilton* and Daniel John Ludgate, April 26, 2014, Officiated by Rev. Richard Miller *former member o Deaths Gay Isaacson Hoyt, April 11, 2014 Officiated by Rev. Richard Miller o The Communion Report was received in writing In Church Communion Communion was served to 260 people at the 8:45 am service on Sunday, April 6, Elders/Deacons serving were: hil Eshleman, aula Burnett, Gail Yingling, Wendy Hammen, LaWanda Roudebush, Diane Schreiner, Deb Beshears, Ted Brown, Scott Sherwood, Jim Tucker, Jeff Ehrmann, John Hensel, Louise Hales, Elisabeth Riedesel, Emma Saskowski, Morgan Riedesel, and Margaret Carr. Communion was served to 68 people at the 11:00 am service on Sunday, April 6, Elders/Deacons serving were: Lois Boyer-Fitzpatrick, Janet Stensrud, Ralph Congdon and Anthony Ciccotelli. Communion was served at the Celebration Service, 10:00 am by Rev. Richard Miller on the following dates: o April 6 40 people o April people o April people o April people Communion was served by intinction on Maundy Thursday, April 17, 2014 to 82 people at the 7:30 pm service. astors and Elders/Deacons serving were: Rev. Richard Miller, Rev. Kristy arker, Ted Brown and Jane Magnusson. Farthest ew Communion Communion was served to 10 people on Monday morning, April 7, 2014 by the Rev. Richard Miller and Deacon Janet Stensrud. Communion was served to 4 people on Monday afternoon, April 7, 2014 by the Rev. Richard Miller and Deacon Gail Yingling.

3 Ridgecrest Communion Communion was served to 100 people on Sunday, April 6, 2014 by astor Susan Houseman. Communion was served to 75 people on Maundy Thursday, April 17, 2014 by astor Susan Houseman. BUSINESS OF THE CLERK Elder Mark Jones reminded the Session of two upcoming resbytery events: A Leadership Gathering: Inclusion of erson with Disabilities in the Life of the Church, Saturday, June 28, 10-11:30 am, St. Andrew resbyterian Church, Iowa City. Spring 2014 Leadership Seminar: Leadership in the 21 st Century Church, June 6-7, Camp Wyoming, IA. Elder Mark Jones, Elder Louise Hales, and Rev. Kristy arker reported on the resbytery of East Iowa meeting of May 10, Items reviewed included: The resbyterian Church Board of ensions requires churches to pay 23% of Effective Salary of pastors for medical coverage. In 2015, the Board of ensions will require payment of an additional 1.5% for coverage of family members. The resbytery approved a motion that the churches be required to pay for this coverage on behalf of the pastor and family. A report from the Administrative Commission on Governance (ACOG) and ersonnel Committee on recommendations for staffing the resbytery. This was the first reading of a plan that includes 4 elected positions (all currently in place) and 5 paid staff positions. It was requested that prior to the second reading that the final report will be provided at least 3 weeks prior to the next meeting and include salary information for the paid positions. The resbytery celebrated its partnership with the resbytery of Ceara, Brazil active since The partnership was dissolved by the Brazil resbytery because of theological differences. FC Davenport member Morgan Riedesel was approved as the Alternate General Assembly Young Adult Advisory delegate (effective June 2014 June 2016) NEW BUSINESS 175 th Celebration Committee Sally Ewoldt, 175 th Celebration Committee Chair, reviewed the charge given the committee and activities to date for this committee. She reminded Session of the emphasis on the youth in our church and that one of the goals is to raise funds for youth programming. Marilyn Jorgenson, member of the 175 th Celebration Committee, reviewed the status of the Committee s request regarding the Silent/Live Auction fundraiser for youth programming. At the last Session meeting, the Committee requested a change in worship schedule for the October 19 th date of the auction. The Session requested the Committee review their request with the Executive

4 Committee of Session to clarify their plans and consider other options. The 175 th Celebration Committee did have that discussion with the Executive Committee. They looked into a suggested move to September 28 th so that the auction occurs before the start of the Stewardship Drive in October. The Committee would need to set up on the 27 th and there are other activities using Fellowship Hall well into the evening on the 27 th. The Committee considered other times for the auction but has decided it will request again that the worship schedule be changed. Elder Linda Meadors, on behalf of the 175 th Celebration Committee, moved that the Session approve the 175 th Celebration Committee plan to hold a silent and live auction on Sunday, October 19, 2014 with one worship service on that Sunday at 10:00 am (to be planned by the Worship and Music Committee) with the auction commencing after the special service. The proceeds from the event will go directly to a specific purpose determined by the Christian Education and Fellowship for Youth (CEFY) Committee to benefit the children and youth of FC. Following a second, the motion was unanimously approved. FINANCIAL REORT Elder Jeff Ehrmann, on behalf of the Finance Committee, presented the General Fund Revenue and Expense Report and the Custodial/ass-Through Account Analysis through April He noted that general income was below anticipated for April but the income for the year is above expected and we currently have a small positive balance for the year. April 2014 April 2013 Actual Budget Actual Budget General Income 79,289 83,516 76,090 91,539 Custodial Accounts Income 91,882-6,298 - General Expenses 89,623 91,794 96,682 96,771 Custodial Accounts Expenses 91,882-6,298 - Over (Under) (10,334) (8,278) (20,592) (5,232) 2014 Year-To-Date 2013 Year-To-Date Actual Budget Actual Budget General Income 340, , , ,627 Custodial Accounts Income 139,292-36,073 - General Expenses 321, , , ,533 Custodial Accounts Expenses 139,292-36,073 - Over (Under) 18,480 8,691 13,699 94

5 DEACON S REORT Deacon Jeffrey Gomez reported on the following items: Rocky Kane has resigned from the Deacons and the Deacons will request the Nominating Committee seek a replacement as soon as possible. Rocky served the Mission Connection. Others have stepped up to carry on the work on the committee. The Deacon picnic will be June 8 th. The Deacons served 60 people at the Salvation Army in April. The Deacons have approved Camp Wyoming scholarships for 4 church youth. $1000 of the $3000 restored to the Deacon s budget has been pledged to ongoing upgrades to the Deer Center at Camp Wyoming. The plant sale held this past week raised about $200. Details for a possible youth mission trip to Washington, Illinois are still in negotiation. About 50 boxes of clothes have been collected for Re-Member. Ted Brown is planning on taking the donations to South Dakota. Three applications were received for the Deacons Endowment Fund during the recent granting period. They are being reviewed currently. COMMITTEE REORTS Worship and Music Committee Elder Mike Bawden reported that the church worship survey is undergoing final review but should be released very soon. He held a session at Adult Education on Sunday from which he received several suggestions. The survey will primarily be electronic, but paper copies will be available. ersons completing the survey will be able to share the link with others that may want to also do the survey. Christian Education and Fellowship for Youth (CEFY) Tiffany Horvath, Director of Christian Education, reported that the Sunday School year has been completed. She is still in need of a group to provide lunch on Thursday, June 19 for Vacation Bible Camp. Buildings and Grounds Committee Elder John Gere, on behalf of the Buildings and Grounds Committee, moved the approval of a sanctuary chancel lighting project for a bidded cost of $4,807 with the money coming from the Forward in Faith Capital Fund. The work will be done by DECCO. The scope of work fits the criteria of the Forward in Faith Capital Fund. John explained the current lighting is outdated, difficult to repair and this project will provide a necessary upgrade. The motion was unanimously approved. Elder Gere reported that the company that hung our 175 th Celebration banners has agreed to walk through the church and provide some options and ideas for church signage.

6 Stewardship Committee Elder Mike Bawden reported that church leadership will be asked in September to offer their 2015 pledge in advance of the October stewardship effort with the congregation. It is hoped that 100% of leadership (Session, Deacons, and Foundation Board) will support the church with a pledge. Elder Bawden reported the committee is looking at possible granting opportunities that might assist with an anticipated kitchen remodel that is being discussed. OLD BUSINESS - none STAFF REORTS Diane umphrey, Communications and Office Manager, asked the Session to acknowledge the efforts of Tiffany Horvath in writing, staging, and running practices for the Children s ageant. She also commended Cindy Meinert for her efforts on the Ice Cream Social. Shannon Gruhlke, Finance and Facilities Manager, reported the acquisition of a new system that will allow for on-line donations to the church and credit card purchases of event tickets at the door. It has a number of plusses and will add efficiency to the church office. The new system has lower credit card fees than the church currently pays for credit card donations and the donor can elect to offset the service fee. ADJOURNMENT On motion, the meeting was adjourned at 8:06 pm. Moderator ro Tem, Rev. Kristy arker closed the meeting with prayer. Moderator ro Tem, The Rev. Kristy arker Clerk of Session, Mark E. Jones