2016 International Conference

Transcription

1 CHILDREN & YOUTH ZONE Full Gospel Baptist Church Fellowship International 2016 International Conference Children & Youth Zone Bishop Joseph W W alker, III - Presiding Bishop Overseer Christopher J. Harris G eneral O verseer, Youth Overseer M ichael Scott O verseer, Chil dren

2 Conference Informational al Guide - Abbreviated PLEASE NOTE: ALL CONFERENCE FORMS CAN BE COMPLETED ON-LINE AT:

3 TABLE OF CONTENTS SUBJECTS PAGE Conference Objectives 4 Safety 5 Chaperone Information 5 Youth Expectations 6 Dress Code 6 Frequently Asked Questions 7-8

4 ADDITIONAL CONFERENCE FORMS & PRINTOUTS CAN BE COMPLETED ON-LINE AT: CONNECT WITH US on: Facebook: Twitter: Instagram:

5 First Steps! Please take a couple of minutes to read through this BRIEF Handbook, as it will answer many of the questions you may have. As always, if you have any further questions, please us at charris@fullgospelbaptist.org. See you at and around the conference! There must be a spirit of excellence and order in God s House and in doing God s Work, at all times. The Bible admonishes us to train up a child in the way he should go; and when he is old, he will not depart from it (Prov. 22:6- KJV). This command is to parents, as well, to the Body of Christ. A child is one who has not fully matured physically, emotionally, or spiritually. We must follow the divine order of God. God has given us charge over the youth, entrusting them into our hands. This information will provide guidelines for those who will assist in monitoring the activities of our youth as we travel to the International Conference. 7 Conference Objectives: Each year our conference objectives drive our planning. Our objectives for children (Ages 5-11) and youth (Ages 12-17) are to: 1) To help each young person become aware of God as revealed in Jesus Christ; 2) To stimulate and facilitate spiritual growth in our youth through biblical teaching and preaching; 3) To help youth respond to Christ in a personal commitment to faith; 4) To guide youth to witness about their personal faith; 5) To help youth experience worship in a private and corporate setting; 6) To help youth grow in self-acceptance and life purpose; and 7) To help youth understand and commit themselves to a Christian perspective of mortality. I would encourage you to share these objectives and even allow them to direct your planning, but more importantly, your FOLLOW-UP for the conference. Safety Safety is a HIGH priority for us. This emphasis has directed much of our efforts to ensure that everyone will have an enjoyable conference experience. Our established policy is of a 1:10 ratio of chaperones to students. Please plan ahead and coordinate cellular phone numbers or walkie-talkies between group leaders. Although we have a security team and appropriate safety measures in place, you and your adult sponsors are ultimately responsible for the proper supervision of your group at ALL times. Waiver/Release Forms: A master copy of the Waiver/Release Form may be found on our website link of forms. Be sure to collect these forms signed by the students and their parents one to two weeks prior to the conference. Make one copy of these completed forms for yourself and bring the other to turn in at registration. Checkpoints: Please establish periodic times and locations at the designated and in the convention center for your group to check-in. This will ensure accountability during transitions of programs, etc. Additionally, encourage your youth to remain in groups and not wander off alone. Each venue that we utilize can accommodate thousands of people we don t want any Finding

6 Nemo situations! We will provide an information desk throughout the conference that will assist in situations that may arise. Medical Emergencies Youth who have special medical conditions requiring medication or special attention MUST notify their chaperone, which in term must notify the International Youth Nurse Staff. Chaperones assigned to youth must have full knowledge of the medical condition(s) and be willing to accept full responsibility for the youth and their medical processes. All chaperones are encouraged to have a copy (or ensure that child has a copy) of their medical insurance card. Although we will have limited nurse support on-site for minimum assistance, our Fellowship is not responsible for the treatment of illnesses or any diagnosis. Medical professionals should be consulted primarily for any medical questions. The Full Gospel Baptist Fellowship International is to be notified of any and all incidents immediately. About Chaperones A Chaperone is an individual that is a registered delegate of the international conference. This individual must be approved by the local ministry to escort their youth. They are there to guide, correct, nurture, and protect the youth entrusted to them. A Chaperone MUST be at least 21 years of age. Each chaperone may not be responsible for more than ten (10) youth during the conference. Chaperones will be expected to have continual oversight over those whom they are responsible. Additionally, each chaperone will be expected to assist in maintaining order and general protection of youth. Chaperones are expected to: 1. Rise early enough to coordinate morning wake-up and to check appropriate attire and ensure materials are in order. 2. Have a Consent/Liability Form completed and properly signed for each young person. There must be a copy on their person at all times. It is highly recommended that each chaperone complete a medical emergency form for each youth. CHAPERONES ARE TO PERSONALLY KEEP ALL FORMS ORGANIZED & AT READY ACCESS AT ALL TIMES. 3. Escort youth to appropriate facilities, as deemed by the conference schedule. Please do not drop off or leave your youth. 4. Punctuality! The key, to a smooth conference, is for everyone to keep on schedule with the published times. 5. Assist with nightly transitions into rooms and enforce curfews. 6. At no time during the conference should any members of the opposite sex be visiting or relaxing in hotel rooms without the presence and permission of a chaperone. YOUTH EXPECTATIONS All youth that are participants in for the conference are expected to: 1. Be registered for the conference 2. Begin and end each day with prayer. 3. Be obedient to those in authority over them. 4. Wear identification bracelets at all times. 5. Attend all conference activities. 6. Remain with the youth conference during all youth sessions. 7. Maintain constant contact with assigned chaperone. 8. Immediately notify chaperone of any problems or concerns. 9. Report to their rooms immediately after night services/activities.

7 To make the most of the conferences, youth should bring: 1. Bible 2. Tablet with pen and/or pencil 3. Obedient and pleasing personality 4. Your youth ministry or church t-shirt 5. Money for offerings during services 6. Personal items 7. Spending money 8. Money to purchase Full Gospel International Conference T-Shirts ($12 - $15, depending on size) DRESS CODE (Male & Female) e) Young Women s Dress Code: φ Casual wear is appropriate for all activities (There is suggested attire for each day on conference agenda) φ Dress-Up wear for all scheduled evening activities or if you serve in a ministry function φ tight-fitting dresses, skirts, or pants φ revealing halter-tops, dresses, strapless tops, mini-skirts/shorts, bare midriff (belly-button) clothes, and no shorts or high splits in skirts and dresses φ hair rollers are to be worn outside of hotel room φ Pajamas are to be worn in hotel room and not throughout the hallways or elevators Young Men s Dress Code: φ Casual wear is appropriate for all activities (There is suggested attire for each day on conference agenda) φ Must wear shirts at all times φ body-building outfits or shown wife-beaters φ Males are asked to wear long pants and no shorts φ Pajamas are to be worn in hotel room and not throughout the hallways or elevators φ Dress-Up wear for all scheduled evening activities or if you serve in a ministry function Frequently Asked Questions (F.A.Q.) 1. How much does it cost to register for the conference? You can visit our website for the latest registration cost and breakdown of that cost by age.

8 2. How do I register? A. Go to and complete the registration form with complete credit card information. This is a secure Web site; 3. Where do I check-in? Check in at the Registration area set-up in Orange County Convention Center (OCCC). Be sure to look for the Children/Youth registration signs. 4. Does Full Gospel pay for my parking? Full Gospel does not provide transportation for conference participants. Individuals should make arrangements to accommodate themselves with the appropriate schedule and activities through the venues of the hotels and the convention center and surrounding areas. All of the youth activities, except our joint Friday session, will take place in the OCCC. Please allow this scheduling convenience to direct your parking efforts. Maps will be provided for your planning and information. Transportation, parking, and mobility should be considered when planning to attend and arrive on time for program areas and services. 5. Where is Lost & Found located? Lost & Found will be located at the Chaperone Check-In / Registration / Information Tables set-up in the OCCC. 6. What do I do in an Emergency situation? In an emergency situation, your first priority is to remain calm, and if you are assisting an injured student, do not move them. If you are near a phone, immediately call the Hotel Operator or 911 on that phone. If you are not near a phone, locate an additional individual that might assist you in getting emergency personnel to your location as soon as possible. After the emergency situation has been stabilized, please locate a staff member of the International Youth Council and inform them of the situation. 7. Can I invite family and friends that are not affiliated with Full Gospel or any Full Gospel churches?, you can! We strongly encourage you to invite additional family and friends that might benefit from being at the conference. 8. Is there seating with handicap access?, all of the venues are ADA compliant. If there are special needs or circumstances that we need to be made aware, please make us aware of those needs. 9. Can I bring my electronic devices to the conference?, photography can be taken at any point during the conference. If you specifically take photos of faces, you must obtain permission of those individuals to obtain their likeness. We also ask that you share these photos and videos with us as well. We have taken steps through online mediums to post these photos. It ll be great to have yours in the bunch! Follow Us on Facebook, Twitter, and Instagram! 10. When should I arrive in Orlando? You should plan to arrive on Monday. If you or your youth will be participating in any Music, Fine Arts, or Special Events, along with, any one of your group specifically volunteering during the conference, there are scheduled meetings and rehearsals beginning on Monday at 12:00 on. 11. How should I dress for the conference? There is a requested dress code for the youth. Additionally, each day a theme has been selected and recommended attire for that theme. We recommend that you support the conference further by following these recommendations. Please consider appropriate dress for the local weather in the summer, as well as, airconditioned buildings that you will be moving through.

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10 Full Gospel Baptist Church Fellowship International Annual International Conference CHILDREN &YOUTH ZONE (Theme Shift NOW!) June 28 th June 30 th, 2016 Orlando, FL Monday, June 27, :00pm Facility Walk-Through 5:00pm Youth Council Fellowship & Meeting 8:00pm All Hands Volunteer Meeting Tuesday, June 28, :00am Morning Drop-Off (Youth Ages 12-17)(Children Ages 5-11) (OCCC W ) 8:00am 8:50am Morning Devotion 9:00am 10:30am Morning Breakout Classes (Youth Ages 12-17) 9:00am 1:00pm Morning Session (Children Ages 5-11) (OCCC W 312) o Speakers (Pastor Adam Pettway), Activities, & Special Guests 10:30am 11:00am Break / Transition 11:00am 1:00pm General Session (On-Site) - (Youth Ages 12-17) (OCCC W 311) o Speaker: Pastor Canton Jones 1:00pm 6:00pm Break 2:00pm 4:00pm Rehearsals (Meet in OCCC W312) 6:00pm Evening Parent Body Services (OCCC) 10:00pm 12:00am Late Night Talent Jam Contest (OCCC W311) Wednesday, June 29, :00am Morning Drop-Off (Youth Ages 12-17)(Children Ages 5-11) (OCCC W ) 8:00am 8:50am Morning Devotion 9:00am 10:30am Morning Breakout Classes (Youth Ages 12-17) 9:00am 1:00pm Morning Session (Children Ages 5-11) (OCCC W 312) o Speakers (Overseer Michael Scott), Activities, & Special Guests 10:30am Break / Transition 11:00am 1:00pm General Session (On-Site) - (Youth Ages 12-17) (OCCC W 311) o Speaker: Pastor Lisa McClendon 1:00pm 6:00pm Break 2:00pm 4:00pm Rehearsals (Meet in OCCC W312) 6:00pm Evening Parent Body Services (OCCC) 10:00pm 12:00am Late Night Mixer & Concert (Featured Guests: Uncle Reece)(Rosen Plaza Club 39) Thursday, June 30, :00am ChurchFIt 8:00am Morning Drop-Off (OCCC W311/W312) 8:30am 10:00am Morning Classes (OCCC W311 / W313-W315) 11:00am 1:00pm Youth Presentation & General Session w/ Parent-body (OCCC WD) o Speaker: Pastor Tye Tribbett Friday, July 1, :30am Full Gospel Family Day at The Park (On Your Own) Children & Youth Rooms: Children - Orange County Convention Center (OCCC) W340 & Foyer Youth OCCC W331 / Classrooms: W330A / W330B / W330C CYD-ScheduleAtAGlance-External 6/13/2016 5:58 PM

11 Full Gospel Baptist Church Fellowship International Children & Youth Zone CONSENT/LIABILITY FORM To Whom It May Concern: I (We) the parent/legal guardian do hereby give permission for our/my child, To attend and participate in activities and events sponsored by the Full Gospel Baptist Church Fellowship International, specifically its International Youth Conference 2016 on June 28 - June 30, 2016 in Orlando, FL. In allowing my child to attend this conference, I agree to enforce and encourage my child to follow the rules and regulations set out by the Full Gospel Baptist Church Fellowship International. All youth are to be released into the hands of a qualified chaperone. I (We) understand that no youth will be allowed to freely roam without a chaperone, nor will they be released until the set time for their session(s) to end. Youth are to be escorted by chaperones, AT ALL TIMES. We (I) authorize an adult chaperone, in whose care the youth has been entrusted, in the event of an emergency to consent to any X-Ray examination, anesthetic, medical, surgical diagnosis, or treatment and hospital care, to be rendered to the minor under the general supervision and on the advice of any physician under provision of the Medical Practice Act on the medical staff of a licensed hospital. I, the parent/guardian will be liable and agree to pay all cost and expenses incurred in connection with such medical services rendered to my child. Should it become necessary for our/my child to return home due to medical reasons or otherwise, I the parent/guardian agree to assume all transportation cost. I, the parent/guardian do also give permission for my/our child to ride in any vehicle designated by the adult chaperone in whose care the minor has been entrusted while attending and participating in activities sponsored by the Full Gospel Baptist Church Fellowship International, International Youth Conference I, the parent/legal guardian do hereby release, forever discharge and agree to release the Full Gospel Baptist Church Fellowship International and the directors thereof from any and all liability, claims, or demands. Hospital Insurance Coverage: Medical Insurance Company: Policy #: Main/Primary Holder: Emergency Phone: Medication/Allergies: Medical Conditions: Current Medication: Signature of Parent/Legal Guardian Date Signature of Chaperone/Ministry Representative Date

12 Full Gospel Baptist Church Fellowship International MEDICAL TREATMENT RELEASE FORM As a parent/guardian, I do hereby authorize the treatment of named minor, by a qualified and licensed Medical Doctor in an emergency which, in the opinion of the attending physician, may endanger his/her life, cause disfigurement, physical impairment, or undue discomfort if delayed. This authority is granted only after a reasonable effort has been made to reach me. Name of Minor: DOB: / / Grade: Address of Minor: City/State: Home Phone: Cell Pone/Emergency Phone: Printed Name of Parent/Guardian(s): In case of emergency, contact: 1. Name: Relationship: Daytime Phone: Address: Evening Phone: City/State: 2. Name: Relationship: Daytime Phone: Address: Evening Phone: City/State: Family Physician: Physician Address: Phone: City/State: List allergies, medication, or other medical conditions: Other medical conditions that you should be aware of, are: Health Insurance: Policy Holder s Name: Policy Number: Group #: Company: Reason for which release is intended: FGBCFI International Conference, Atlanta, Georgia. This release form is completed and signed on my own free will with the sole purpose of authorizing medical treatment under emergency circumstances in my absence. This form must be completed for your child(ren) to travel with the (local ministry). Date Signature of Parent(s)/Legal Guardian(s)

13 Full Gospel Baptist Church Fellowship International Permission and Release Agreement We, the undersigned parents and/or legal guardians of, hereby agree that will participate in the (event) to be held on (date). We give permission for our child to ride in church vans, buses, or vehicles driven by qualified adult drivers. We realize that our child may be injured and therefore, in order that our child may participate, agree as follows: We agree that neither Full Gospel Baptist Church Fellowship International (FGBCFI), nor any contributor of the event, their members, employees, agent, sponsors, officers, directors, or officials will be held responsible for any injuries that our child might incur in conjunction with the above event. We release and forever discharge FGBCFI and any contributor of the event, their members, employees, agents, sponsors, officers, directors, or officials from any injury that our child might incur, including death, and form any and all claims, demands, damages, actions, and causes of action whatever kind and nature which might occur. As further consideration for allowing our child to participate in this event, we further agree to indemnify and hold harmless FGBCFI, and any contributor of the event, their members, employees, agents, sponsors, officers, directors, or officials from any claims or actions and costs, brought by us or any other party on our behalf on account of any claims, damages, actions, and causes of action of whatever kind and nature arising out of the aforesaid event. THIS IS A RELEASE. PLEASE READ CAREFULLY BEFORE SIGNING. WE HAVE READ THE ABOVE AND FULLY UNDERSTAND ITS PROVISIONS: Signature of Parent(s)/Legal Guardian(s) Date Printed Name of Parent(s)/Legal Guardian(s) Date Signature of Child Date Here are some common questions about the need for these release forms for your child for FGBCFI activities: Q: Why are these forms needed in the first place? A: These forms ensures the protection of the ministry, any staff, or volunteers that are involved, as well as the youth participating in the event, program, and/or activity. Q: Who can I talk to if I have more questions about this? A: Please feel free to visit, call, or the FGBCFI Children And Youth Zone at your convenience. Their contact information is listed below. FGBCFI International Children & Youth Zone (Fax) charris@fullgospelbaptist.org (Preferred Method of Communication)

14 Full Gospel Baptist Church Fellowship International Children and Youth Zone CHAPERONE INFORMATION FORM *Indicates required information Church*: Youth Director*: Senior Pastor*: Address*: Phone#1*: Phone#2: #1*: #2: Chaperone*: Cellular#*: Emergency#*: Hotel*: Room#*: Please list the name(s), age, day, and the area (listed above) in which each person would like to serve: Name of Youth Age Consent/Liability Form (Y/N) Important Information!!! If you have any questions concerning these forms or our conference procedure, please contact the International Children/Youth Office (Fax) or

15 Full Gospel Baptist Church Fellowship International Annual Children/Youth Conference Bishop Joseph W. Walker, III, International Presiding Bishop Overseer Christopher J. Harris, Overseer of Youth Overseer Michael Scott, Overseer of Children YOUTH AWARDS CRITERIA & OUTLINE The information and materials presented for evaluation for awards and achievements must be dates from the beginning of the current school/academic year to the beginning/opening of the current conference. Specifically for the 2016 International Children/Youth Conference, the dates must be between July/August 2015 June The following indicates the areas in which the student or adult can be nominated and selected for. Please ensure that the person meets or exceeds the minimum award criteria and that each criteria can be supported and verified with document if requested. Please include as much information as possible. Please encourage each nominator to be thorough in presenting information on behalf of the nominee. Category: (Select 1 award per form) Children General Overseer Award Outstanding Youth in Ministry I m An Overcomer Award Youth General Overseer Award Outstanding Youth in Community Involvement Outstanding Youth in Academics (GPA) Outstanding Youth in Arts Outstanding Youth in Ministry I m An Overcomer Award Adults Outstanding Youth Worker Outstanding Youth Pastor Children Award Categories General Overseer Award This is the top award that children can be awarded. It is awarded to that individual that has had well-rounded achievement in ministry, academics, community involvement, and the like. This well-rounded student is of good report and has a level of character and integrity that speaks volumes about their future. Outstanding Youth in Ministry (Requires words or less nomination statement.) This award is awarded to a child, ages 5-11, who is selfless in their service to the ministry. This child is consistently present and willing to help whenever needed with no concern for recognition. Further, this child will have the reputation of always responding positively to any request made of them. Finally, this child is a positive example to other young people and properly represents the ministry in all of their endeavors. I m An Overcomer Award (Requires words or less nomination statement.) This award is awarded to a child, age 5-11, who has overcome a great personal tragedy and/or obstacle(s) (Could be in academics, family situations, or their spiritual walk) that would serve as a testimony or example for other young people. Further, this individual continues to excel, perform, and be involved in spite of the difficulties that they have experienced.

16 Youth General Overseer Award This is the top award that youth can be awarded. It is awarded to that individual that has had well-rounded achievement in ministry, academics, community involvement, and the like. This well-rounded student is of good report and has a level of character and integrity that speaks volumes about their future. Outstanding Youth in Community Involvement This award is awarded to a youth who is actively involved in making a difference in the community in which they live through service learning opportunities (visiting the sick and shut-in, visiting the elderly, tutoring young people, etc.). Letters from official agency representatives of agency, dates, and hours served by student would assist.. A resume or outline of activities & involvement can also be included. Outstanding Youth in Academics (GPA) This award will be presented to the student with the highest Grade Point Average. A transcript or official computation from school official must be provided. Outstanding Youth in Arts (Requires words or less nomination statement.) This award is awarded to a youth, ages 12-18, who is uniquely gifted and offers their gift for others to be blessed. This young person can be gifted in any acceptable form of art (painting, sculpting, poetry, writing, singing, etc.) Outstanding Youth in Ministry (Requires words or less nomination statement.) This award is awarded to a youth, ages 12-18, who is selfless in their service to the ministry. This child is consistently present and willing to help whenever needed with no concern for recognition. Further, this child will have the reputation of always responding positively to any request made of them. Student has caught the vision of ministry and they can and do influence their peers in a positive manner. Finally, this child is a positive example to other young people and properly represents the ministry in all of their endeavors. I m An Overcomer Award (Requires word or less nomination statement.) This award is awarded to a youth, ages 12-18, who has overcome a great personal tragedy and/or obstacle(s) (Could be in academics, family situations, or their spiritual walk) that would serve as a testimony or example for other young people. Further, this individual continues to excel, perform, and be involved in spite of the difficulties that they have experienced. Adults Outstanding Youth Worker This award is presenting to a youth worker who has faithfully and consistently performed their work above and beyond the call of duty. They have built relationships with the young people that they work with and would be considered a model person to represent youth ministry across the globe. Outstanding Youth Pastor This award is presented to a Youth Pastor (or equivalent) who has developed a significant vision for their local youth ministry and consistently find innovative ways to reach young people with the Gospel of Jesus Christ. Further, they propel the vision of their local ministry and Senior leader by teaching it in a relevant and simplistic manner that is reflected in the spiritual, physical, and emotional growth of the youth that are served.

17 Full Gospel Baptist Church Fellowship International Annual Children/Youth Conference Bishop Paul S. Morton Sr., International Presiding Bishop Overseer Christopher J. Harris, Overseer of Children/Youth NOMINATION FORM Children General Overseer Award Outstanding Youth in Ministry I m An Overcomer Award Youth General Overseer Award Outstanding Youth in Community Involvement Outstanding Youth in Academics (GPA) Outstanding Youth in Arts Outstanding Youth in Ministry I m An Overcomer Award Adults Outstanding Youth Worker Outstanding Youth Pastor Completed By: Youth Pastor/Leader: Name: Age: Church: Senior Pastor: Church Address: Personal City: State: Phone: ( ) Day: ( ) Evening: ( ) Western-Pacific Southern-Atlantic Bahamas South-Western rtheast Central Mid-Western Atlantic Southern

18 FUTURE LEADERS OF EXCELLENCE (F.L.O.E.) AWARDS In 200 words or less please give a brief summary explaining why this person should be considered for the Future Leader of Excellence Award. Please include supporting, relevant information (i.e. copy of grades, certificates, 2-3 recommendation letters, accomplishments, etc ). Please use form and print or type neatly. IMPORTANT INFORMATION! This information should be faxed to the Full Gospel Children/Youth Division Attn. Special Events/FLOE Awards. Entries received after this date may not be considered. Chaperones are to keep the Consent/Liability Forms. FULL GOSPEL BAPTIST CHURCH FELLOWSHIP INTERNATIONAL

19 Full Gospel Baptist Church Fellowship International Annual Youth Conference Bishop Joseph W. Walker, III, Presiding Bishop Overseer Christopher J. Harris, Overseer of Youth Overseer Michael Scott, Overseer of Children Purpose: To provide an international platform for our youth to present their talent before their peers. Instructions Each individual or group will be allotted 3-5 minutes to present talent. Each individual must perform the talent they will present during auditions to receive approval from judges (Any youth or group that presents anything that has not been approved during presentation will automatically be disqualified from the talent jam). TALENT JAM REGISTRATION FORM Name: Address: Age: Church: Senior Pastor: Address: City: State: Phone: ( ) Day: ( ) Evening: ( ) INDIVIDUAL GROUP Talent you would like to present: This information should be submitted (via fax, , or mail) to the Full Gospel Children/Youth Zone Office, Attn. Talent Jam (Fax) or charris@fullgospelbaptist.org