IMPLEMENTATION GUIDE
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1 IMPLEMENTATION GUIDE 15 THINGS TO KNOW ABOUT OUR STRATEGIC PLAN Where there is no vision, the people will perish. Proverbs 29:18
2 Our Journey Together The future of the faithful and Parishes of the Greek Orthodox Metropolis of San Francisco depends on how diligently we pursue this Strategic Plan as stewards of God s many blessings. I look forward to sharing this journey of faith with you. His Eminence, Metropolitan Gerasimos of San Francisco
3 1. Why We re Doing This The ultimate goal of our Metropolis Strategic Plan is to provide our Priests and Lay Leaders with an array of Ministries, Services, Activities and Programs which can be readily and easily used within their respective Parishes. We will do this in a manner which affirms our commitment and support of the Ecumenical Patriarchate and Greek Orthodox Archdiocese of America. It is our intent to recognize their leadership and build upon existing programs.
4 2. Vision & Mission Since the Metropolis of San Francisco is an integral part of the Greek Orthodox Archdiocese of America, His Eminence, Metropolitan Gerasimos and the Strategic Planning Committee affirmed and adopted the Archdiocese s Mission Statement as the Metropolis Mission Statement to: 1. proclaim the Gospel of Christ; 2. teach and spread the Orthodox Christian Faith; 3. energize, cultivate, and guide the life of the Church according to the Orthodox Christian Faith and Tradition 3
5 3. We are in the Implementation Phase July 2012 Phoenix Today Prayer & Communication February 2014 Clergy-Laity Assembly Approval
6 4. Implementation Principles Love and Understanding Must Guide Us Key Implementation Leaders: Our Clergy Parish Level support and adoption is key. Parishes over PMO The needs, readiness and ability of a Parish to implement must be considered at all times. Resiliency is a Real Issue Many Parishes are resource constrained. Extensive Communication & Transparency Expand the use and presence of the Metropolis Website by providing frequent updates. Cascade information by providing Priests relevant information first. Support our Coordinators and Captains We all must lend support, and offer great thanks, to our volunteers as they diligently develop their assigned programs. 5
7 5. Insights on our 37 Strategic Goals Are All 37 Goals Intended For Parish-Wide Implementations? No 19 Parish Specialized Groups 9 Parish-Wide 9 Metropolis Level 6 Plan
8 6. Swap-Out Are Parishes Required to Implement Goals as designed? Yes and No From His Eminence, Metropolitan Gerasimos: Swap-Out Policy We are asking that each and every Parish within our Metropolis support our Strategic Plan by fully providing the Ministries, Programs and Services described within the Plan. However, if you are currently using a program at your Parish, and would like to continue using it because of its effectiveness, you may do so. In those instances, I do ask that you share your program with the Strategic Goal s respective Captain, so we may consider it for broader use. 7
9 7. Leadership at all Levels is Vital His Eminence, Metropolitan Gerasimos & Planning Teams Visionary Level Program Level PMO & Vicars Coordinators (11 Task Areas) & Captains (37 Goals) Development Level Parish Level Priests, Parish Councils, Metropolis Advocates & Ministry Leaders 8 Plan
10 8. The Role of the Metropolis Advocate 1. Selection 2. Parish Communications Plan Presentations by year-end Updates Bulletin or Newsletter articles 3. Resource Support 4. Parish Representative 9
11 9. Development Teams Strategic Goals Education Clergy Development Parish Council Development Education Core Curriculum Liturgical Life Diaconate Program Liturgical Renewal Programs/Resource Center Missions & Evangelism Missions and Evangelism Ministry in Each Parish Establish 5 New Parishes Parish Mentoring Process and Team Philanthropic Outreach Service Learning Training Outreach Information Exchange Signature Philanthropic Outreach in Each Parish Stewardship Igniting the Flame of True Orthodox Stewardship ; Stewardship Ambassadors, Ambassador Visitations Youth Young Adult Focus Groups/Min. Social Media and Skype Youth Moms and Tots Youth Website Youth Participation Survey Specialized Ministries - Wellness Prepare Premarital Program Enrich Couples Program Parish Nurse Ministry DivorceCare Program Clergy Wellness Ministry Communications Metropolis Value Proposition Strategic Communications Plan Pan-Orthodox Western Communications Plan Metropolis Regular Communications Finances Standard Financial Reporting Metropolis Financial Assistance Metropolis Endowment Metropolis Organization & Development Metropolis Staffing Enhancement Metropolis Council of Ministries Metropolis Leadership Program Parish Organization & Development Parish Level Strategic Planning Inter-Parish Cooperation Council Model Set of Parish Leaders Roles Fr. Anthony Savas Steve Tibbs Themistocles Sparangis & Eve Tibbs Fr. Steven Tsichlis Fr. Andrew Barakos Thomaida Hudanish Fr. Andrew Barakos Fr. Theodore Dorrance Nick Metrakos Fr. Aris Metrakos Fr. Aris Metrakos Coordinators and Captains Dr. Eve Tibbs Fr. Steven Tsichlis Fr. Theodore Dorrance Fr. Aris Metrakos Ted Vavoulis All three goals have been combined into a single program, led by one Captain per Vicarate: John Kalas, Mike Koulakis, Max Lofton, Bill Rockwell, Jerry Wright, Rocky Sisson & Andrew Marefos Dr. Dave Matty Jacob Saylor and Esther Vavoulis Fr. Christos Kanakis Mary Pruitt Johanna Duterte Christine Zeppos Presvytera Donna Pappas Jackie Reckas Retelas, MFCC Jackie Reckas Retelas, MFCC Dr. Dee White, PNP Patricia Manuse, MSW Fr. Jim Pappas Cliff Argue Fr. Tom Zaferes Fr. Ninos Oshaana Fr. Panagiotis Sotiras & Fr. Nebojsa Pantic George Psihogios George Demos Steve Pappas Geoff Gowan John Buzas, George Kallins, Max Lofton, Peter Zarifes Fr. Aris Metrakos Steve Tibbs Elaine Dorlis Steve Tibbs Peter Eliades Steve Tibbs Fr. Apostolos Koufallakis & Michael Syrengelas Greg Kyritsis 10 Plan
12 10. Vicars Implementation Roles advisors advocates 11
13 11. PMO will Coordinate Activities Fr. Apostolos Koufallakis Steve Tibbs Co-PMO Lead Gerry Kamilos Co-PMO Lead Key Responsibilities Paul Gikas Fanis Economidis Key Activities Air Traffic Control Build PMO Team & Processes Manage Implementation Calendar Progress Tracking & Reporting Support Development Teams Communications Support Clergy & Parishes Surveys Weekly Review Calls Monthly Executive Reviews Formal Issue and Task Tracking Monthly Coordinator Calls Monthly Vicar Calls Bi-Monthly 1:1 Coordinator Meetings Quarterly Preview to Parishes 12 Plan
14 12. What Clergy Had to Say 13
15 14 Plan 13. Implementation Calendar
16 14. For Updates: sanfran.goarch.org
17 15. Readiness Tips Suggestions to Prepare for Implementation Familiarize yourself with the Strategic Plan s goals (either the full plan or the Quick Reference which is on the Implementation website). Review the overall Implementation Schedule. Meet with your Parish Council President, Ministry Leaders and Metropolis Advocate to discuss how the Strategic Plan can support your Parish. Periodically visit the Metropolis Website to stay current with the plan. Create an annual Parish Implementation Plan which links to the Strategic Plan Implementation Calendar. Consider creating a three year Strategic Plan for your Parish, using the Metropolis Strategic Planning For Parishes (planned for a February release) as a possible starting point. 16 Plan
18 Parish Change Leadership Demonstrate Effective Sponsorship Expressed Support Sounds Good, Let s Do It Modeled Support Walks the Talk Active in Parish presentations on Strategic Plan Frees-up Schedule to meet or speak on Program Reinforced Support Let s Put This into our Parish Plan Personally follows-up with Parish Leaders
19 Focus For Delivery of Ministries, Services and Programs to either enhance or initiate a Parish s ability to support its Parishioners and Community 2 Communications Advocate Presentations Increase In Communications Website Visitors Quarterly What s Coming 3 Support of Strategic Goal Teams 4 Results 19
20 Questions? General Questions about the Strategic Plan: The PMO Specifics around Goals and Programs: Respective Coordinator COORDINATOR TASK FORCE Cliff Argue Communications Johanna Duterte Youth Eve Tibbs Education Fr. Apostolos Koufallakis Metropolis Organization and Development Fr. Aris Metrakos Philanthropic Outreach Fr. Steve Tsichlis Liturgical Life Fr. Theodore Dorrance Missions and Evangelism George Demos Finances Greg Kyritsis Parish Organization and Development Michael Syrengelas Metropolis Organization and Development Presvytera Donna Pappas Wellness Ted Vavoulis Stewardship PROGRAM MGMT OFFICE Fr. Apostolos Koufallakis PMO Member Fanis Economidis PMO Member Gerry Kamilos PMO Co-Lead Paul Gikas Communications Steve Tibbs PMO Co-Lead 18 Plan
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