TŪPUNA MAUNGA O TĀMAKI MAKAURAU AUTHORITY HUI July 2017 Open Agenda

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1 Date: Time: Venue: Monday, 24 July, :00pm Māngere Education Centre, 100 Coronation Road, Māngere Bridge, Auckland TŪPUNA MAUNGA O TĀMAKI MAKAURAU AUTHORITY HUI July 2017 Open Agenda Chairperson Paul Majurey Ngā Mana Whenua o Tāmaki Makaurau (Marutūāhu Rōpū) Deputy Alf Filipaina Auckland Council (Governing Body) Chairperson Members Cathy Casey Auckland Council (Governing Body) Glenda Fryer Grant Hawke Denise Lee Auckland Council (Governing Body) Kit Parkinson Hauauru Rawiri Lemauga Lydia Sosene Josie Smith Karen Wilson Andrew Bignell Crown Representative Auckland Council (Deputy Chair Albert-Eden Local Board) Ngā Mana Whenua o Tāmaki Makaurau (Ngāti Whātua Rōpū) Auckland Council (Deputy Chair - Ōrākei Local Board) Ngā Mana Whenua o Tāmaki Makaurau (Marutūāhu Rōpū) Auckalnd Council (Chair Mangere Otahuhu Local Board) Ngā Mana Whenua o Tāmaki Makaurau (Marutūāhu Rōpū) Ngā Mana Whenua o Tāmaki Makaurau (Waiohua-Tāmaki Rōpū) ITEM TABLE OF CONTENTS 1 Apologies 2 Declaration of Interest 3 Confirmation of Minutes 4 Registers Update: a) Health and Safety b) Public feedback c) Events d) Media (Quorum is 7 members, comprising the chair or deputy chair and 2 members appointed by the rōpū entities and 2 members appointed by Auckland Council) Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 1

2 Agenda July 2017 Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 2

3 109 Functions and powers Ngā Mana Whenua o Tāmaki Makaurau Collective Redress Act 2014 (1) The Maunga Authority has the powers and functions conferred on it by or under this Act or any other enactment. (2) In exercising its powers and carrying out its functions in relation to the maunga, the Maunga Authority must have regard to (a) the spiritual, ancestral, cultural, customary, and historical significance of the maunga to Ngā Mana Whenua o Tāmaki Makaurau; and (b) section 41(2). (3) In exercising its powers and carrying out its functions in relation to the administered lands, the Maunga Authority must have regard to the spiritual, ancestral, cultural, customary, and historical significance of the administered lands to Ngā Mana Whenua o Tāmaki Makaurau. [Emphasis added] 41 Maunga must remain as reserves vested in trustee (1) This section applies to each maunga once the maunga is (a) vested in the trustee under subpart 1, 2, or 3 of this Part; and (b) declared a reserve under any of sections 18 to 29, 33, and 39. (2) The maunga is held by the trustee for the common benefit of Ngā Mana Whenua o Tāmaki Makaurau and the other people of Auckland. [Emphasis added] Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 3

4 Agenda July 2017 Date: Time: Venue: Monday, 19 June,2017 4:09pm Reception Lounge, Town Hall, 301 Queen Street, Auckland TŪPUNA MAUNGA O TĀMAKI MAKAURAU AUTHORITY HUI 27 Friday, 19 June 2017 Open Minutes Chairperson Paul Majurey Ngā Mana Whenua o Tāmaki Makaurau (Marutūāhu Rōpū) Deputy Alf Filipaina Auckland Council (Governing Body) Chairperson Members Cathy Casey Auckland Council (Governing Body) Denise Lee Auckland Council (Governing Body) Kit Parkinson Auckland Council (Deputy Chair - Ōrākei Local Board) Hauauru Rawiri Ngā Mana Whenua o Tāmaki Makaurau (Marutūāhu Rōpū) Lemauga Lydia Sosene Auckalnd Council (Chair Mangere Otahuhu Local Board) Karen Wilson Ngā Mana Whenua o Tāmaki Makaurau (Waiohua-Tāmaki Rōpū) Apologies Glenda Fryer Auckland Council (Deputy Chair Albert-Eden Local Board) Grant Hawke Ngā Mana Whenua o Tāmaki Makaurau (Ngāti Whātua Rōpū) Josie Smith Ngā Mana Whenua o Tāmaki Makaurau (Marutūāhu Rōpū) Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 4

5 Agenda July Apologies Moved: Deputy Chair A Filipaina, Seconded: C Casey, That the Tūpuna Maunga o Tāmaki Makaurau Authority: a. accept the apology from Glenda Fryer for absence. b. accept the apology from Grant Hawke for absence. c. accept the apology from Josie Smith for absence. CARRIED 2. Declarations of Interest There were no declarations of interest. 3. Confirmation of Minutes Moved: Deputy Chair A Filipaina, Seconded: C Casey, That the Tūpuna Maunga o Tāmaki Makaurau Authority: a. confirm the minutes of 26 held on Friday, 2 June 2017 as a true and accurate record. 4. Pakuranga Tennis Club Incorporated Lease Moved: H Rawiri, Seconded: K Parkinson, That the Tūpuna Maunga o Tāmaki Makaurau Authority CARRIED a. resolves to publicly notify pursuant to s119 of the Reserves Act 1977 an intention to grant a lease to the Pakuranga Tennis Club Incorporated for a term beginning at the expiry of their present lease and ending on 30 June 2019 with a right of renewal of a further one year until 30 June This resolution is made to meet the directives within the Tūpuna Maunga o Tāmaki Makaurau Integrated Management Plan and aligns with the values and pathways set out in the Plan. The intention is to place the health and well-being of the Tūpuna Maunga at the heart of this decision. b. recognises there may be submissions, in response to the public notice, and a hearing pursuant to s120 of the Reserves Act 1977; c. delegates to the Chair and Deputy Chair the power to execute a lease, including a Maunga Outcomes Plan, with the Pakuranga Tennis Club Incorporated on the standard terms and conditions. The Chair and Deputy Chair are delegated to confirm a lease rental (being a market rental as determined by a registered valuer with due consideration for any contribution to the health and wellbeing of the Tūpuna Maunga) ; and d. delegates to the Chair and Deputy Chair the power to agree to terms governing the withdrawal of the Pakuranga Tennis Club should the Club decide not to accept the lease. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 5

6 Agenda July 2017 CARRIED 5. The Scout Association of New Zealand Lease Expiry Moved: Deputy Chair A Filipaina, Seconded: L Sosene, That the Tūpuna Maunga o Tāmaki Makaurau Authority a. resolves to publicly notify pursuant to s119 of the Reserves Act 1977 an intention to grant a lease to The Scout Association of New Zealand (the Scouts) for a term beginning at the expiry of their present lease and ending on 30 June This resolution is made to meet the directives within the Tūpuna Maunga o Tāmaki Makaurau Integrated Management Plan and aligns with the values and pathways set out in the Plan. The intention is to place the health and well-being of the Tūpuna Maunga at the heart of this decision. b. recognises there may be submissions, in response to the public notice, and a hearing pursuant to s120 of the Reserves Act 1977; c. delegates to the Chair and Deputy Chair the power to execute a lease, including a Maunga Outcomes Plan, with the Scout Association of New Zealand on the standard terms and conditions. The Chair and Deputy Chair are delegated to confirm a lease rental (being a market rental as determined by a registered valuer with due consideration for any contribution to the health and well-being of the Tūpuna Maunga). d. delegates to the Chair and Deputy Chair the power to agree to terms governing the withdrawal of the Scout Association of New Zealand should the Scouts decide not to accept the lease. CARRIED 6. The Depot Incorporated Lease Expiry Moved: Deputy Chair A Filipaina, Seconded: L Sosene, That the Tūpuna Maunga o Tāmaki Makaurau Authority a. resolves to grant a lease to the Depot Arts and Music Space Trust (the Trust) for a term beginning at the expiry of their present lease and ending on 30 June 2019 with a right of renewal by the Trust of a further one year until 30 June This resolution is made to meet the directives within the Tūpuna Maunga o Tāmaki Makaurau Integrated Management Plan and aligns with the values and pathways set out in the Plan. The intention is to place the health and well-being of the Tūpuna Maunga at the heart of this decision. b. delegates to the Chair and Deputy Chair the power to execute a lease, including a Maunga Outcomes Plan, with the Depot Arts and Music Space Trust on the standard terms and conditions. The Chair and Deputy Chair are delegated to confirm a lease rental (being a market rental as determined by a registered valuer with due consideration for any contribution to the health and well-being of the Tūpuna Maunga). c. delegates to the Chair and Deputy Chair the power to agree to terms governing the withdrawal of the Depot Arts and Music Space Trust should the Trust decide not to accept the lease. CARRIED Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 6

7 Agenda July Auckland Kindergarten Association Lease Moved: Deputy Chair A Filipaina, Seconded: K Wilson, That the Tūpuna Maunga o Tāmaki Makaurau Authority a. resolves to grant a lease to the Auckland Kindergarten Association Incorporated (AKA) for a term beginning at the expiry of their present lease and ending on 30 June 2019 with a right of renewal by AKA of a further one year until 30 June This resolution is made to meet the directives within the Tūpuna Maunga o Tāmaki Makaurau Integrated Management Plan and aligns with the values and pathways set out in the Plan. The intention is to place the health and well-being of the Tūpuna Maunga at the heart of this decision. b. delegates to the Chair and Deputy Chair the power to execute a lease with the Auckland Kindergarten Association at a market rental (to be determined by a registered valuer), including a Maunga Outcomes Plan, and otherwise on the standard terms and conditions. The Chair and Deputy Chair are delegated to confirm a lease rental (being a market rental as determined by a registered valuer with due consideration for any contribution to the health and well-being of the Tūpuna Maunga). c delegates to the Chair and Deputy Chair the power to negotiate transition terms if the Auckland Kindergarten Association Incorporated decides not to accept the lease. 8 Northern Sports Car Club Incorporated Lease Renewal Moved: K Parkinson, Seconded: H Rawiri, That the Tūpuna Maunga o Tāmaki Makaurau Authority CARRIED a. resolves to accept the exercise of the right of renewal of the existing lease to 31 October 2021 by the Northern Sports Car Club Incorporated, b. directs Management to conduct a rent review to a current market rate pursuant to the existing lease, c. authorises the Chair and Deputy Chair to make any decisions on the rent review with any consideration for contribution to the health and wellbeing of the Tupuna Maunga, d directs Management to request the Northern Sports Car Club to agree to Maunga Outcomes Plan. CARRIED Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 7

8 Agenda July Register Moved: Chair P Majurey, Seconded: Deputy Chair A Filipaina, That the Tūpuna Maunga o Tāmaki Makaurau Authority a. note the attached Register, which has been updated since 26 (2 June 2017). CARRIED Attachment A Media update : CNN Travel Auckland: New Zealand s city of 50 volcanoes. A copy of this item has been placed on the official copy of the minutes. H Rawiri closed pm The Chairperson thanked members for their attendance and attention to business and declared the meeting closed. CONFIRMED AS A TRUE AND CORRECT RECORD AT A MEETING OF THE TŪPUNA MAUNGA O TĀMAKI MAKAURAU AUTHORITY HELD ON DATE:... CHAIRPERSON:... Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 8

9 Agenda July 2017 Items 1-3 Open Agenda 1. Apologies An apology for absence has been received from Kit Parkinson. 2. Declarations of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as a member and any private or other external interest they might have. 3. Confirmation of Minutes That the Tūpuna Maunga o Tāmaki Makaurau Authority: a. confirm the minutes of 27 held on Monday, 19 June 2017 as a true and accurate record. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 9

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11 Agenda July 2017 Registers Authors: Lynnette Sams; Paul Puru; Mike George; Dominic Wilson, Tūpuna Maunga Authority Purpose The purpose of this report is to provide the Tūpuna Maunga o Tāmaki Makaurau Authority with updated registers of: a. Health & Safety (Attachment A) b. Public feedback (Attachment B) c. Events (Attachment C) d. Media coverage (Attachment D) Recommendation That the Tūpuna Maunga o Tāmaki Makaurau Authority: a) note the attached Registers, which have been updated since 27 (19 June 2017). Registers 1. Attachment A is the updated Health & Safety Register. 2. Attachment B is the updated Public Feedback Register. 3. Attachment C is the updated Events Register. 4. Attachment D is the updated Media Register. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 11

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13 Agenda July 2017 Attachment A Attachment A Health and Safety Register reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 28 Maungawhau Cyclist had a near miss with the exit chain while biking down the Clive Road exit. 2 There are 2 reflective sleeves that cover most of this chain when it is up. The sleeves are regularly checked to ensure they are in working condition. Management are looking at options to slow cyclists down when they are riding downhill 28 Maungakiekie Reported that an assault took place up near the tihi on the 14 th of June at midday. It was reported by the police that it was an attempted aggravated robbery and two couples were involved. Police are currently working on the case. Cornwall Park Trust informed of incident, however there has been no contact with Cornwall Park Trust from the Police. On-going prompt communication between police and the Tūpuna Maunga team for future incidents. Police informed of connecting with Cornwall Park Trust around accessing entrance way camera footage. Police are investigating and victim has been spoken to by Tupuna Maunga team. Ongoing correspondence with Police, Cornwall Park Trust and the victim until the case is resolved. 26 Maungarei Bare footed visitor identified rusty spike of an old waratah (redundant and partially removed farming infrastructure) poking approximately 6cm out of the ground at the point near a track as a puncture wound hazard for walkers. 1 reported Staff on site assessed as dangerous Potential risk removed Remaining section of rusty waratah removed with as little soil disturbance as possible and recycled 26 Te Pane-o- Mataaho Recent storm damage to group of old macrocarpas near summit track 0 reported N/A (no data on any near misses, but large branch fell very near one section of track) Risk of tree failure and branches falling onto track Arborist report info gathered. Tree maintenance work will be carried out to reduce the risk to of failure Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 13

14 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 26 Maungawhau Cyclist did not see exit chain that was still up at the Clive Rd carpark exit. (5.45 am) They rode into the chain causing damage to himself and his bicycle. 1 Staff assessed the chain and worked with our contractor to find a better solution. Reflective tape on the chain gets worn out periodically from being dragged across the road during gate lock/unlocks. Re-applied high visibility tape across this chain. Maintenance contractors will monitor the chain and re-apply as required. Hi visibility chain sleeves will also be put on. 26 Maungakiekie While walking near the archery club a visitors foot fell into a small sunken hole that was covered by kikuyu 1 Contractors located the hole and filled it in. Hole has been filled. 26 Puketāpapa Quarry face exposed following removal of weedy vegetation that was blocking views from the carpark below the tihi. 1 A section of mesh fence was put up and flax were planted previously to create a barrier for people. Increased current fall risk as more weed trees were removed, the natural barrier was also being removed Additional temporary fencing installed 25 Otahuhu Large pine tree fell across ring road leaving a hanging branch on a nearby tree 1 Aborist and contractors responded within 2 hours to tape off the area and made the area safe by removing the branch and cleared the debris blocking the road. Potential risk to visitors accessing the maunga Dangerous limb removed 25 Maungawhau Received feedback that some visitors have been seen slipping on sections of badly eroded track. 2 Exposed roots and pipes are spray painted to make visitors aware of the hazard. Track maintenance required Ensure hazards are identified and look at track maintenance options where possible. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 14

15 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 24 Te Tātua a- Riukiuta Management responded to a suicide on the tihi. Emergency services responded and the area was cordoned off until blessed. 1 Management contacted the Taonga Trust who assisted with the blessing of the site. No H&S matters identified Maunga blessed, no further action required. 24 Ōhuiarangi Management identified a potential risk to visitors with a cut hole in the safety fence about the quarry 1 Management logged urgent job and contractors undertook repairs. Potential risk to visitors accessing the tihi Fence repaired 24 Maungakiekie Management identified a risk to visitors around the top of the old quarry. 1 Management to consider installing warning signs indicating steep cliff Potential risk to visitors accessing the tihi Management to consider installing signs on fence to identify risk. 24 Te Pane-o- Mataaho Dangerous tree reported by staff near track after recent storm event. Track was used by pedestrians to access the tihi. 1 Had arborist inspect the tree for safety, recommended maintenance work to be carried out to ensure safety of public. Area has been cordoned off to restrict access.. Arborist scheduled to undertake maintenance work. 24 Maungakiekie Dangerous tree, threatened safety of pedestrians and vehicles 1 Immediately closed the access road and footpaths, arborist team removed the limbs within 2 hours of the issue identified. Potential risk to visitors accessing the maunga Dangerous limb removed 24 Takarunga Management received a fire report relating to the Bunker on Takarunga. The report identified a number of issues with the building that needed to be addressed to ensure 2 Management have relocated the lessee to another facility until the full extent of the issue is understood and addressed. Potential risk to visitors using the Bunk for events. Relocated lessee to anther premises, identifying risks and issues with NZ Fire Service and AC Building Compliance team. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 15

16 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken safety of users of the facility. 24 Maungawhau A young male injured his foot when a spike from an old warratah post went through his shoe. 1 Management have located the section of track where this occurred and have laid matting down to prevent further injuries. Physical work to upgrade this track begins in late March. Potential risk to visitors accessing the maunga. Spike buried in ground again and covered over by matting. This section of track will be re-routed in the track upgrade. 22 Takarunga Concerns raised by management regarding the fire place in the Bunker. The fire is used to heat and keep the building dry during the winter months. Concerns were raised when the guard on the chimney heated up when the fire was in use, potentially resulting in members of the public burning themselves. 1 Management spoke to the Bunker operators and asked that not more fires be lit until we have completed a safety & fire inspection. Potential risk to visitors touching the chimney guard and risk to guests of the Bunker Safety and fire inspection has been actioned to review all aspects of the Bunker operations in regards to fire and associated risks. 20 Otahuhu Complaint received regarding an injury received (twisted ankle) due to the lack of sport field lighting on the training field on Otahuhu. 1 The field is a soil field which means it is unsuitable to be used outside daylight hours. There are currently no lights installed. The arrangement with the sports club is that they book hours during which the field will be used in this case the field was being used outside the bookable hours. One injury (twisted ankle) has been reported with the potential for further accidents if the field is continued to be used after hours. Management will meet with the Otahuhu League Club to discuss the use of the field in the evenings and health and safety obligations. The club are responsible for ensuring their members use the field within the specified limits. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 16

17 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 20 Mt Roskill Male forced into vehicle and driven to Mt Roskill where he was robbed and shot in the leg. The incident occurred within gate opening times. 1 Management have reviewed the Police information and will wait for the Police investigation to be completed. Management assessment is that this was a rare and isolated incident. There is little further we can do to prevent such behaviour however we will review this with NZ Police. Management are working with the NZ Police 20 Mt Roskill Male taxi driver assaulted in the lower car park of Mt Roskill. Incident occurred within park opening times. 1 Taxi driver admitted to hospital, NZ Police are investigating the incident. Management assessment is that this was a rare and isolated incident. There is little further we can do to prevent such incidents however we will review this with NZ Police. Management are working with the NZ Police 19 Maungakiekie Pedestrian and vehicle related incident on the access road to the tihi 3 The road alignment and lack of footpaths to the tihi has resulted in the potential risk to pedestrians walking to the tihi. The road is increasingly popular for walkers and runners and will increase due to the planting of the trees. Potential health & safety risk to pedestrians. Have reviewed speed signs and will install a shared sign to indicate to drivers the need to comply with speed limits and other users.. 19 Maungakiekie Visitor tripped on path and fell injuring himself 1 Staff assessed the area and path and although the path is in good condition there is a capacity issue with the number of visitors using this path during high use times. Potential further issues relating to the volume of traffic and design of the asset. 19 Maungakiekie Pest control contractor felling into hole while undertaking a night shoot. 1 Incident was investigated and concluded that when the incident occurred the contractors Risk to public and contractors. Hole covered and contractor briefed on incident. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 17

18 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken H&S procedures were being followed. Hazard has since been filled in to remove the hazard. 18 Maungawhau Cyclist fell off bike at speed hump on downhill section of road. 1 Speed signage already installed; install an additional speed sign on section of road to inform cyclists of appropriate speed Non compliance with speed signs resulting in injury 18 Ōtāhuhu Wasp nest discovered 1 Contractors were notified and have destroyed the nest Potential health and safety risk to visitors and volunteers 17 Maungakiekie Local user expressed concern that people were injuring themselves using the skate park bowl because of its dated features and surfacing. No specific incident reported. 0 Management will engage a skate park specialist to look at the site and make recommendations for improvements. Safety assessment of recreational infrastructure 17 Maungawhau Wasp nest discovered 0 Contractors notified and will destroy the nest Risk to visitors and volunteers 17 Maungakiekie Child fell off flying fox and broke his arm 1 Management have carried out a safety assessment to ensure it complies with playground standards. In the interim, the flying fox has been closed until the repair work can be confirmed and completed. Safety assessment of play equipment Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 18

19 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 17 Maungawhau Request to consider fencing the area around the playground because of safety concerns for children playing near a busy road. Note there has not been any recorded incident relating to this request. 0 There are no specifications regarding the installation of fences around playgrounds. Advice received is if the playground is within 5 meters of a road, fencing should be considered. The Maungawhau playground is positioned on average 10 metres from the road. The assessment considered the location and provided the following recommendation: The play space is located well back from the road (average 10m) and there is planting, a footpath and a low post and rail fence between the playground and the road; all providing a sense of enclosure for the play space. Safety assessment of play equipment 17 Maungawhau Contractors threatened by homeless man 2 Police were notified and removed the individual from the site Safety of visitors, volunteers, contractors and staff 16 No health and safety incidents reported for this period 15 Matukutūruru Risk to visitors falling off quarry cliff 0 Staffs have investigated and will be placing hazard signs at entrance to the Maunga to ad- Serious health and safety risks if signs are ignored Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 19

20 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken vise visitors of risks. 15 Matukutūruru Staff member fell into an old septic pit 1 The pit has been covered and will be filled. The area around the house will also be mown to expose any other potential risks. Investigate any hazards remaining from old historic services 15 Maungawhau Visitor tripped and fell on exposed pipe 1 Track repairs and pipes covered to remove the tripping hazard Track maintenance required 15 Maungawhau Visitor found urinating in car park, Tāmaki Hikoi guide approached individual and was verbally abused 1 Staff advised the guides to contact the police and record details of the offender s vehicle and description. Risk to staff and contractors around managing conflict with members of the public, future roles and staff need to be trained if in a position where this is a potential risk 14 No health and safety incidents reported for this period 13 Maungawhau Tamaki Hīkoi guide injured by vehicle 1 Investigation is underway, staff are awaiting the incident and police report from the guide. Conflict between pedestrians and vehicles. 12 Ōtāhuhu Several public complaints about sightings of off road motor bikes on and around the maunga, including reports of damage caused. 0 Potential issues with conflict between pedestrian and motor bikes. Staff have directed security to monitor the site and identify offenders. Conflict between pedestrians and vehicles Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 20

21 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 11 Maungarei Several complaints made about excessive speed and cars not following directional advice (ie, travelling the wrong way on the road). 0 Issue has been investigated by staff and resulted in the placement of new speed restriction signs and newly painted directional arrows on the road to inform visitors as an interim measure. Review to be completed on all roads signage and markings. Conflict between pedestrians and vehicles 11 Maungawhau Several complaints made about excessive speed and cars not following directional advice (ie, travelling the wrong way on the road). 0 First Security were advised of the conflict issue and requested to open gates closer to the stated time to allow safe passage for early joggers and pedestrians. Conflict between pedestrians and vehicles 11 Mt Albert Several complaints made about excessive speed and cars not following directional advice (ie, travelling the wrong way on the road). 0 Issue has been investigated by staff and resulted in the placement of new speed restriction signs and newly painted directional arrows on the road to inform visitors as an interim measure. Review to be completed on all roads signage and markings. Conflict between pedestrians and vehicles 11 Maungawhau Two incidents reported of vehicles and bicycles not stopping at stop sign at exit of road to the tihi; potential for accident. 2 Issue has been investigated by staff and a speed hump and associated signs have been installed at the stop sign to slow vehicles and cyclists. Conflict between pedestrians, cyclists and vehicles Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 21

22 Agenda July 2017 Attachment A reported to Maunga Summary of incident Number of any near misses Outcome of investigations into any incidents and near misses Health and Safety management matters arising Actions Taken 10 No health and safety incidents recorded for this period Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 22

23 Agenda July 2017 Attachment B Attachment B: Public Feedback Register Maunga Item Description Actions Taken 28 Maungawhau/ Mount Eden Events Successful Epsom Girls Grammar Sunrise Matariki Hikoi No action required Link to broader issue or strategy Recreation Received thanks from an event organiser who advised: The weather was perfect on our rain date. When we got to the top we saw the Matariki cluster, then the fog rolled in which made it feel very magical, then the fog rolled away and we could see the cluster again. And the rain stayed away which was fantastic! 28 Maungawhau/ Mount Eden Entry Gate Reports from the public around the gate (Hillside Cres entrance way) not being locked. Followed up with Contract Manager and requested contractor GPS tracking. Awaiting response. Security 28 Maungawhau/ Mount Eden Coach Buses Member of the community informed us that a coach bus had been blocking the upper car park area (3 rd time). Spoke with Tour Bus Company Manager enforced rules and for this not to happen again. Availability of facilities 28 Maungawhau/ Mount Eden Cyclist Groups Reports from Cyclists Groups around removing the speed bump up by the top car park where the bollards are situated. Spoke with Cyclists Groups. Reiterated the speed bump as a slowing down mechanism, as cyclists speeding out of that area. This generates potential risk factors for pedestrians, vehicles and buses. Management are exploring a solution moving forward. Recreation Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 23

24 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 28 Maungawhau/ Mount Eden Cigarette Butts Received feedback from a local resident concerned about the large number of cigarette butts littering the maunga in particular around the tour bus parking area. Advised that we will be working with tour operators in the future to resolve this issue. Link to broader issue or strategy Recreation 28 Ōwairaka/ Te-Ahi-kā-a-Rakataura/ Mount Albert Road maintenance Advised of a damaged speedbump and a large pothole on the road that required repair. Followed up with contractor and confirmed that repair works have been scheduled. Safety and accessibility 28 Maungawhau/ Mount Eden Inappropriate actions of visitors Reports from public visitors/tour buses in regards to the protesting group (Falun Dafa) harassing visitors and the general public. Protesting group has been notified via the Bylaws and Compliance Team. Availability of facilities 28 Ōtāhuhu / Mount Richmond Dog Signage Verbal Complaint from a dog-owner around the new dog signage on the maunga. Checked and relayed the current dog bylaws for the maunga to the dog-owner. Dog bylaws 28 Mangere Mountain (Te Pane-o-Mataoho/Te Ara Pueru) Dog Signage Complaints from dog-owners around the new dog signage on the maunga. Checked and relayed the current dog bylaws for the maunga. Removed old signage. Dog bylaws Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 24

25 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 26 Maungakiekie /One Tree Hill Puketāpapa/Pukewīwī /Mount Roskill Vehicle Restriction Program There has been a further enquiry in relation to the decision to restrict vehicles from the 5 maunga with access to the tihi Management have responded explaining the rationale behind the decision. Link to broader issue or strategy Vehicle Restrictions Takarunga /Mount Victoria Maungarei/Mount Wellington Ōwairaka/ Te-Ahi-kā-a-Rakataura/ Mount Albert 26 Matukutūruru/ Wiri Mountain Garden at front of building Member of Volcanic Cones Society suggested re-establishing garden in front of the house using suitable low growing natives, as almost no native vegetation at the site Suggestion received Weed control, vandalism reduction 26 Takarunga / Mount Victoria Te Tātua-a-Riukiuta/ Big King Pest control Enthusiasm from some neighbours to support pest control programmes and others concerned at perception of rat numbers. Also a concern raised about secondary poisoning from pets eating rats poisoned on Takarunga. Working with neighbours to support community to help with pest and weed control. Advised that there are rat numbers at many parks this autumn. Commenced planning for volunteer run rat programme on Ōhinerau. Also let member of public know about secondary poisoning extremely low risk Pest control Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 25

26 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 26 Ōhinerau/Mount Hobson Maungawhau/ Mount Eden Removal of mature weed trees Concerns around programme Noted Regional Pest Management Strategy target species Informed of arboriculture works programme Link to broader issue or strategy Weed control / arboriculture programme 26 Takarunga / Mount Victoria Weed control Takarunga Playcentre concerned about spikes from self-seeded Phoenix palms in playcentre lease area. Contractors controlled seedling Phoenix palms during school holidays when children were not using the Playcentre Weed control Matukutūruru/ Wiri Mountain Members of the public and Volcanic Cones Society and Friends of Maungawhau (who sometimes work at Matukutūruru) concerned that gorse and other weeds have overgrown the path to the lava cave entrance and general state of the site. Asked contractor to prioritise control along path at Matukutūruru and will prioritise this area for FY18. Also working towards reestablishing a corrections programme on this site. 26 Ōhinerau/ Mount Hobson Maungakiekie / One Tree Hill Rabbit shooting Range of enquiries about high rabbit numbers, in some cases moving from the maunga and into private gardens. Also enquiry about rabbit control operation on 6 March by Cornwall Park Trust Board (adjacent to Maungakiekie ) Let community members know that rabbit control works were programmed and worked with Cornwall Park Trust Board (CPTB), Local Board members and media enquiries to advise the protocols used for control work. CPTB will increase public notification component of their operations in future. Pest control Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 26

27 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 26 Maungakiekie / One Tree Hill Bus clearance standards Request from Cornwall Park to clarify the height to which tree branches are trimmed following an incident in the Stardome carpark where a Ritchies double decker bus windscreen was damaged. Questions whether double decker buses should be allowed Follow up with aborist on trimming requirements. Bus circulation and parking issues to feed into investigation of circulation and parking issues for Stardome/Sorrento/Manukau Rd area Bus company advised that double decker buses are not suitable for use in this maunga. Link to broader issue or strategy Access and vehicle restrictions 26 Takarunga / Mount Victoria Michael King writer s centre lighting Request from executive director of Michael King Centre for lighting on the road to the summit for the safety of residents returning by foot to the centre at night. Management looking into the issue Safety and Security 26 Takarunga / Mount Victoria Tennis court fence directed to Clr Darby in relation to the state of the fence around the tennis court response provided 16 May Tihi pedestrianisation 26 Maungawhau/ Mount Eden Security Reports that gates are not being locked or being un-locked too early. Cars are driving around the maunga in the early morning while its dark making it dangerous for walkers. Followed up with security provider to provide reports on their operations. Reduced window for gate locks/un-locks from 90mins to 30mins. Security performance and Health and Safety 26 Maungawhau/ Mount Eden Accessibility for cyclists when the gate is locked When the main gate is locked cyclists want to ride onto the footpath to enter/exit the Maunga. This is causing clashes with pedestrians at times. Management looking into the issue Accessibility Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 27

28 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 26 Ōwairaka/ Te-Ahi-kā-a-Rakataura/ Mount Albert Archery Received feedback from a walker to say on arrival to the maunga through the main gate - they did not see any signage advising of archery occurring. They and their dogs were confronted at the field with a member of the public yelling at them that the field was being used for archery. Followed up with Mountain Green Archery Club as its their responsibility Link to broader issue or strategy Recreation 25 Maungarei & Maungakiekie / One Tree Hill Weed and animal pest control, removal of stock Concern at proliferation of Kikuyu on Maungarei, seeking pest control for rabbits on Maungakiekie and generally seeking return of stock Management have acknowledged the concerns raised and will review. Rabbit control programme underway at Maungakiekie / One Tree Hill starting May 4. Pest control, removal of cattle from maunga, track design 25 Puketāpapa / Pukewīwī / Mount Roskill Alcohol Reports of people parked at carpark early on Sunday mornings drinking and littering. Notified the police who will try and patrol the maunga during this time Alcohol bans on the maunga 25 Ōtāhuhu / Mount Richmond Accessibility Received positive feedback on facebook stating the ease that the team enabled wheelchairs/prams to access on the ring road at Ōtāhuhu Management met with the local resident who is in a wheelchair and went over options with them and our maintenance team. Modified the gate access to allow wheelchair access and also keep stock contained. Accessibility 25 Maungawhau / Mount Eden Assets Compliment received relating to renewal of stone staircase at Tahaki Reserve No action required Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 28

29 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 25 Maungawhau / Mount Eden Track Received copy of letter from Kit Howden expressing concern at the state of tracks and the impact of the large number of visitors that walk this maunga. Management to review track and trail and way-finding info and look at further maintenance options. Link to broader issue or strategy Track and trail review Biodiversity and recreation strategies 25 Maungawhau / Mount Eden Bollard system Report from local police that the entrance bollard was faulty on 2 occasions in March. Bollard not going down completely but green light was on. Bollard supplier to check and re-test bollard. 25 Ōhuiarangi / Pigeon Mountain Bmx track Mountain Raiders BMX club disappointed that the track has been removed. Management have responded to the club explaining the rationale behind the decision. Recreation 25 Takarunga / Mount Victoria Mountain biking The risk of mountain bikers clashing with pedestrians on the maunga was raised at 24. To be discussed further as part of the Recreation strategy Recreation 25 Maungawhau / Mount Eden Portaloos Received feedback that toilets are not being used correctly causing blockages and cleaning issues. Put up signage to encourage tourists to use them correctly. Availability of facilities 24 Maungarei Fire Scrub fire attended by NZ Fire Service on 1 st January. Suspected cause was fireworks. Assessed site. No further action required. Security, vandalism, vehicles on Maunga 24 Puketāpapa / Pukewīwī / Mount Roskill Vandalism Incidents of vandalism and alcohol related activity reported by maintenance contractors over the summer. Regular occurrence of bottles being broken or littered around the gate and carpark areas. Management working with police to address this issue. Security, vandalism, vehicles on Maunga Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 29

30 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 24 Maungawhau / Mount Eden Disabled Access Received a compliment from a disabled user on the ease of gaining access No action required. Link to broader issue or strategy Vehicle Restrictions 24 Ōhinerau Fire Risk Some Remuera residents have complained regarding the decision to remove stock and perceived issues with longer grass. Management informed individuals of health and safety issues with stock (multiple occasions of stock escaping onto roads) and measures to manage fire risk (fire breaks and tracks). Stock Management 24 Maungakiekie / One Tree Hill, Ōwairaka, Maungarei, Puketāpapa / Pukewīwī / Mount Roskill, Takarunga / Mount Victoria Vehicle Restriction Program There has been both public support and opposition to the decision to restrict vehicles from the 5 maunga with access to the tihi Management have responded to individuals explaining the rationale behind the decision. Vehicle Restrictions 22 Maungakiekie / One Tree Hill Cattle stops Cornwall Park received a complaint from a cyclist requesting a rough surface on the cattle stops to avoid their bike tyres sliding sideways. Trialling use of non-skid tape on the LHS of the cattle stops Recreation 22 Maungakiekie / One Tree Hill Damaged vehicle left in car park Vehicle has been left in car park by Stardome since Labour Day. It is not stolen. It has been broken into and vandalised. Police have attempted to contact owner to have it removed. Legal team have advised we can only remove it under provisions in Reserves Act after 30 days Policies and bylaws Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 30

31 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 22 Maungakiekie / One Tree Hill Playground equipment Complaint received regarding the closure of the train, flying fox and T-bar swings during school holidays. Management working with Contractor to improve the maintenance of the train and when this is scheduled. Swings are currently being assessed and flying fox is closed until it s renewed (current project). Link to broader issue or strategy Asset management 22 Maungawhau / Mount Eden Bollard operation Issues with bollard at entrance to tihi not functioning properly. Contractors have installed new battery as this was the issue. 22 Maungawhau / Mount Eden Security Reports of 14 vehicle break-ins in the car parks on Maungawhau / Mount Eden between 31 Aug &1 Nov Management have been working with the NZ Police to try to address the issue. Security, vandalism, vehicles on Maunga 22 Maungawhau / Mount Eden Troughs Complaint received regarding water trough near Batger Rd access that is full of stagnant water Trough will be removed or have holes drilled at base to drain water Asset Management 22 Mount Roskill Drinking and vehicle-related incidents Reports from contractors of vehicle tracks in the grassed areas at the tihi and rubbish, broken bottles and glass left on the maunga Reported to local Police station to try and improve police visibility Vandalism, alcohol controls under bylaws. (Note that this maunga has an alcohol bylaw over it.) 21 Maungawhau / Mount Eden Security Reports of 11 vehicle break-ins in the car parks on Maungawhau between 2 & 16 August Management have been working with the NZ Police to try to address the issue. As a result the NZ Police apprehended one suspicious vehicle and only one reported break in has been reported since that time. Security, vandalism, vehicles on Maunga Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 31

32 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 21 Ōhinerau Signage Received a question from a resident regarding the placement of signage for the daffodil planting on Ōhinerau Management discussed the rationale for the removal of the previous signs (which were removed due to stability and condition) and explained that any new signage will be addressed when the Design Guidelines have been completed. Link to broader issue or strategy Signage and way finding 21 Maungakiekie / One Tree Hill Noise complaint Received a complaint from a neighbour about the noise generated from mowing around Hayden Ave. Contractors currently undertake mowing of the area around 6.30am to complete the work prior to visitors arriving, but has resulted in a series of complaints from a resident. Management have discussed the issue with the resident and adjusted the mowing schedule to delay the mowing around the site until later in the morning. Public Complaint 21 Ōwāiraka Vandalism Toilet on Ōwāiraka was set fire and caused extensive damage to one cubicle and fire damage to the exterior of the building and second cubicle. NZ Fire Service was notified and extinguished the fire; NZ Police were also notified of the incident. Toilet has been closed and repairs are due to be completed by October Port-a-loos have been placed in car park to cater for visitors. Vandalism 21 Maungawhau / Mount Eden Bollard operation Bollard on exit road at Maungawhau malfunctioning. Several issues with the exit bollard not lowering when activated. Contractors have ordered a new charging unit for battery to resolve issue. 21 Maungakiekie / One Tree Hill Vandalism Padlocks and chains to flying fox, train and climbing tower, basket swing cut over night Repairs carried out by contractors Vandalism Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 32

33 Agenda July 2017 Attachment B Maunga Item Description Actions Taken Link to broader issue or strategy 20 Ōtāhuhu / Mount Richmond Sport field condition Complaint received regarding the condition of the Ōtāhuhu sports field Contractors engaged and initial repairs carried out, a longer term upgrade of the surface may need to be considered in the future. Sport field management, asset renewal 20 Maungawhau / Mount Eden Breach of access to Maungawhau / Mount Eden Report of a vehicle transporting abled body people to tihi Spoke to individual involved and explained new policy. 19 Maungawhau / Mount Eden Inappropriate actions of visitors Reports of two individuals defecating near bus park. Installed port-a-loos in bus park, this was followed up by a letter to tour operators advising of incident and informing them of the location of toilets. Availability of facilities 19 Maungawhau / Mount Eden Security 9 break ins reported by contractors from May 3 - June 11th. Police advised of incidents, looking at options to reduce risk to visitor s vehicles and property. Will continue to work with police as incidents are reported. Security, vandalism, vehicles on Maunga 19 Mt Roskill Motor vehicle in unauthorised area Vehicles driving on grass, rubbish, broken bottles left on the Maunga Reported by maintenance contractors that there were a lot of broken bottles, cans, food scraps picked up over the weekend around the tihi parking area Reviewed security log to ensure locking the gate as per contract requirements. Security, vandalism, vehicles on Maunga 18 Maungakiekie / One Tree Hill Overhanging vegetation Resident at property adjoining Maungakiekie requested that the vegetation overhanging her property be trimmed or removed Arborist to assess whether trimming of the tree will have any impacts on its long term health Vegetation management and neighbouring properties Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 33

34 Agenda July 2017 Attachment B Maunga Item Description Actions Taken 18 Takarunga / Mount Victoria Vandalism The automatic entry/exit gate was damaged (mechanical ram was broken off at the weld), and at the same time the gate to the tunnels at the summit was damaged (padlock cage and padlock broken off). The entry/exit gate is being manually locked while it's being fixed. The padlock on the gate to the tunnels has been replaced. Link to broader issue or strategy Security, vandalism, vehicles on Maunga Maungawhau / Mount Eden Maungawhau / Mount Eden Maungawhau / Mount Eden Maungawhau / Mount Eden Bollard operation Motor vehicle in unauthorised area Bandstand power box Encroachment The entry bollard malfunctioned due to being struck by a vehicle An Auckland Grammar student riding a motor bike was observed traveling up the exit road On two occasions the lock to the bandstand power box was smashed and accessed to play radio An encroachment at 10 Hillside Crescent, Mt Eden is currently being managed by the council compliance team. The encroachment relates to a retaining wall on the maunga and a neighbouring property. Maungarei Entry gate Entry and exit gate padlocks missing Replaced Maungarei Entry gate Gate lifted off hinges Maungawhau / Mount Eden Maungawhau / Mount Eden Maungarei Maungawhau / Mount Eden Entry gate Padlock missing Replaced Entry gate Padlock cut Replaced Fire Fire Large grass fire attended by fire service; started by fireworks Small grass fire attended by fire service; started by fireworks Contractor was notified and has repaired the bollard. Staff stopped the vehicle and turned it, will be contacting Auckland Grammar about incident Lock latch replaced, police contacted Working closely with council compliance team Lifted back on and gudgeon welded to stop this happening again Cut locks replaced Cut gate fixed. Static guard placed at gate for next two nights Security, vandalism, vehicles on Maunga Vehicle restrictions from the tihi of Maungawhau / Mount Eden Security, vandalism, vehicles on Maunga Encroachment policy to be developed Security, vandalism, vehicles on Maunga Security, vandalism, vehicles on Maunga Security, vandalism, vehicles on Maunga Security, vandalism, vehicles on Maunga Fireworks, grass fires Fireworks, grass fires Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 34

35 Agenda July 2017 Attachment B Maunga Item Description Actions Taken Ōhuiarangi Maungawhau / Mount Eden Drinking and vehicle-related incidents Graffiti Reports of drinking and vehicle related issues on and around the Maunga by neighbours Incident involving graffiti on summit road and vehicle barriers No Public Issues reported to 14 Mount Albert Rubbish dumping A member of the public informed Council of a truck load of concrete dumped on the access road to Mount Albert Otāhuhu Volunteer day Future Auckland Leaders held a volunteer day on Otāhuhu, inviting the Rugby League Club and locals to attend; approximately 100 volunteers attended, collecting rubbish and barking gardens Otāhuhu Maungawhau / Mount Eden Maungakiekie / One Tree Hill Trail bikes access and damage Encroachment Replanting on Maungakiekie / One Tree Hill Over the past few years a number of trail bikes have been using the maunga as an off-track course; this has been causing damage and issues with other visitors Informed of an encroachment on Hillside Crescent. Member of the public wanted to know about the possible replanting on the tihi of Maungakiekie. To discuss incidents with NZ Police and if problems look at surveillance to identify offenders Informed contractors of incident and graffiti removed The concrete has been removed and staff have located the contractor who is believed to have dumped material. Staff have passed the information on to Council compliance officers to follow up Manager, Tūpuna Maunga has been involved in the programme and has thanked the Future Auckland Leaders Manager, Tūpuna Maunga have engaged a security company to investigate the matter and the details of a number of riders have been identified; discussions are due to take place with the riders shortly Staff have recorded the details of the encroachment; will address this issue once the Integrated Management Plan has been completed and a position regarding encroachments has been identified. Staff spoke to individual and informed him the Maunga Authority would be considering whether to replant on the tihi in due course. Staff agreed to update the individual when a decision is made. Link to broader issue or strategy Security, alcohol bans on the Maunga, vehicles on Maunga Vandalism Volunteer Strategy Unauthorised activities on the Tūpuna Maunga Encroachments (Maunga Authority s position to be addressed in the Integrated Management Plan) Awaiting a decision from the Maunga Authority regarding replanting on Maungakiekie Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 35

36 Agenda July 2017 Attachment B Maunga Item Description Actions Taken Maungawhau / Mount Eden Takarunga / Mount Victoria Maungawhau / Mount Eden Cyclist speed Tennis court fencing Possible encroachment Numerous complaints have been received about the speed of cyclists on Maungawhau, in particular their failure to adhere to speed restrictions and stop signs. Question received regarding the replacement program for the tennis court fencing; concern expressed that this should be addressed earlier than planned. Individual expressed a desire to look at fundraising through the local board or community to address the issue. Member of the public informed staff of a potential encroachment by his neighbour onto the maunga. Mt Roskill Removal of Cross Member of the public queried the removal of the Cross. Mt Roskill Removal of Cross Member of the public queried the removal of the Cross. Mt Roskill Removal of Cross Member of the public queried the removal of the Cross. Addressed the speed issue near the bus car park by placing additional signs and installing speed humps at the stop sign. Engaging with AT on speed calming measures (such as shared spaces) in the context of vehicle restrictions from the tihi of Maungawhau as well as cycleways on the maunga more generally. Staff spoke to the individual and explained the asset renewal programme in place and the current prioritisation system. Staff are working with the Resource Consents Department to address this potential encroachment issue. Staff spoke to individual and explained the rationale for the Cross removal, the discussions with ministers and the Puketāpapa Local Board, and the approval process for future applications. Staff spoke to individual and explained the rationale for the Cross removal, the discussions with ministers and the Puketāpapa Local Board, and the approval process for future applications. Staff spoke to individual and explained the rationale for the Cross removal, the discussions with ministers and the Puketāpapa Local Board, and the approval process for future applications. Link to broader issue or strategy Cycleways on the Tūpuna Maunga Vehicle restrictions from the tihi of Maungawhau Public expectation regarding asset renewal will be an ongoing challenge. Staff will continue to explain this to members of the public while taking their feedback on board. Encroachments (likely to be addressed in the IMP) Unauthorised structures on the Tūpuna Maunga Unauthorised structures on the Tūpuna Maunga Unauthorised structures on the Tūpuna Maunga Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 36

37 Agenda July 2017 Attachment C Attachment C: Events Register reported to Maunga Applicant Event Description Event date Status Revenue 28 Maungakiekie Cornwall Park Heritage Hikoi 14/10/2017 Approved No Charge 28 Maungawhau Jam TV Limited 28 Takarunga TVP Heritage Rescue Filming TV Series Filming Documentary 13/08/2017 Pending $1200 TBC Approved $ No events applications reported for this period 26 Owairaka Lynda Toki, Kaiawhina/Kuia, Te Noho Kotahitanga Marae, Unitec Karanga 10/06/17 Approved No Charge 26 Maungawhau/Maungakiekie ATEED Filming advertisement 01/06/17 Approved $ Maungawhau Ficino school Fun run 23/08/17 Approved No charge 26 Maungawhau Epsom girls grammar Hikoi to view Matariki 23/06/17 Approved No charge Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 37

38 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 26 Maungawhau Fresh concept 25 Owairaka Ōwairaka Kite flying event Matariki Schools Art Install 11/06/17 Approved No charge June 2017 Approved No charge 24 Mangere Combined Churches of Mangere Easter Service 14/04/17 Approved $90 24 Mt Roskill Filipino Way of the Cross Easter Service 14/04/17 Approved $90 24 Mt Roskill Combined Churches of Mt Roskill Easter Service 14/04/17 Approved $90 24 Takarunga Combined Churches of Devonport Easter Service 14/04/17 Approved $90 24 Owairaka Mt Albert Presbyterian Easter service 16/04/17 Approved $90 24 Maungawhau Auckland Down Syndrome Association Annual Buddy Walk 19/03/17 Approved No charge 24 Maungakiekie Tapa Kids Worldwide Childcare Annual picnic 25/02/17 Approved No charge 24 Maungakiekie Auckland Home Educators Annual picnic 9/02/17 Approved No charge 24 Mangere Andy Leleisi uao Commemorative walk 28/12/17 Approved No charge 24 Maungawhau Brazil Tourism Filming for Brazil 12/12/16 Approved but didn t Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 38 $300

39 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 24 Maungakiekie Kohia Terrace School 24 Takarunga Paul Henty Tourism Annual school picnic Wedding ceremony film 14/12/16 Approved No charge 18/02/17 Approved $ Maungawhau Friends of Maungawhau Infill planting ongoing Approved No charge 24 Maungawhau Mt Eden Normal Primary Fun run 20/11/16 Approved No charge 23 No events applications reported for this period 22 Owairaka Power Rangers Production 22 Maungakiekie Assistance Dogs NZ Filming for an episode of Power Rangers Promotional day for assistance dogs NZ 26/10/16 Approved $ /11/16 Approved $ Maungawhau Baha i faith Children s festival 3/12/16 Approved $ Maungawhau Chapman Tripp 22 Maungawhau Garry Carr - Geologist Children s Christmas Party Geology guided walk 4/12/16 Approved $1200 8/10/16 Approved No charge Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 39

40 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 22 Maungakiekie Cornwall Park Trust 22 Maungakiekie Cornwall Park Trust Maori Heritage Walk Heritage walk around sites of old golf course 1/10/16 Approved No charge 1/10/16 Approved No charge 22 Maungawhau Auckland Council Movies in Parks 10/03/17 Approved No charge 22 Maungawhau A Girl Called Hope 22 Maungakiekie Chris Davis 21 Otahuhu Bayleys 21 Maungarei College Sport Fundraiser called Walk for Hope Student Documentary Seeds of a City Promotional video for living in Otahuhu NZ Secondary Schools Individual Cycling Championship 15/10/16 Approved $180 15/09/16 to 9/10/16 Approved No charge 30/08/16 Approved $600 3/09/16 Approved $ Maungawhau Explorer Bus Sign placement for pick up point ongoing Declined 21 Maungawhau Rebel Sport Commercial 10/08/16 Approved then can- $600 Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 40

41 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 21 Maungarei New Zealand Fire Service Rural fire training celled ongoing Approved No charge 21 Mt Roskill Lake Shore 21 Maungawhau Ficino School Local music video Cross country run 25/06/16 Approved $140 10/10/16 Approved No charge 20 No events applications reported for this period 19 Maungakiekie Auckland City Athletics Fun Run 11/06/16 Approved No charge 19 Maungawhau Unitec Lichen collection n/a Approved No charge 19 Maungawhau Maunga Authority Love Your Maunga 10/04/16 Approved No charge 19 Maungawhau Baxter Dance School End of term performance 9/04/16 Approved $ Mt Roskill Puketapapa Local Board Manu Aute Kite Day 26/06/16 Approved No charge Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 41

42 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 18 Maungakiekie Auckland Council 18 Mangere Mountain Papatuanuku Kokiri Marae & AT Playground upgrade Raising awareness of Maori suicide tbc Approved No charge 20/03/16 Approved No charge 18 Takarunga Combined churches of Devonport Easter procession 25/03/16 Approved $ Mangere Mountain Mangere Parishes Easter procession 25/03/16 Approved $ Mt Roskill Filipino Catholic Church Auckland Easter procession 25/03/16 Approved $ Mt Roskill Combined churches of Mt Roskill Easter procession 25/03/16 Approved $ Maungawhau Rebecca Hobbs - Student 18 Various Rebecca Hobbs - Student Interpretive dance of historic event Art associated with maunga Declined tbc Approved No charge 18 Maungakiekie Auckland Grammar School Fun run postponed Approved No charge 18 Ohinerau Water care Waterline upgrade tbc Approved No charge 18 Maungawhau Wendy Waller Wedding 3/01/16 Approved No charge due to operational issues Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 42

43 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 18 Maungakiekie Panmure Bridge School Walk and picnic 11/12/15 Approved No charge 18 Maungawhau Mt Eden Normal School Fun run 29/11/15 Approved $ No events applications reported for this period No events applications reported for this period 15 Maungawhau Maori TV Te Aroha Series 20/11/15 Approved $ Maungarei Chief Gary 15 Maungarei The Rehearsal Filming Application Filming Application 13/11/15 Approved $ /10/15 Approved $ No events applications reported for this period 13 Maungarei NZ Secondary Schools Cycling event 5/9/15 Approved $ Maungawhau Walk for Hope Raising awareness on abuse of women 17/10/15 Approved $ Maungawhau Auckland Council / Local Boards Movies in the Park 12/2/16 Approved No charge Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 43

44 Agenda July 2017 Attachment C reported to Maunga Applicant Event Description Event date Status Revenue 13 Maungarei NZ Film Industry New Zealand film The Rehearsal 6/10/15 Approved $ Maungarei Panmure King of the Hill 12 Maungakiekie Assistance Dogs New Zealand Trust Cycling and running event Walk for Assistance 11/10/15 Approved $ /08/15 Approved $ No events applications recorded for this period 10 Maungawhau Te Puna Wananga Epsom Campus Matariki celebration 22/06/15 Approved No charge 10 Maungawhau Josephine Nathan 10 Maungakiekie Auckland Council 10 Maungakiekie Auckland City Athletics Kaupapa - Sexual abuse awareness Matariki celebration King of the Mountain Run 11/06/15 Approved No charge 20/06/15 Approved No charge 6/06/15 Approved No charge 9 Maungawhau Friends of Maungawhau Guided walk 25/07/2015 Approved No charge 9 Maungakiekie Auckland Council 9 Mt Roskill Puketapapa Local Board Matariki celebration Matariki celebration 20/06/2015 Approved No charge 28/6/2015 Approved No charge Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 44

45 Agenda July 2017 Attachment C reported to 8 Maunga Applicant Event Description Event date Status Revenue No events applications recorded for this period Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 45

46 Agenda July 2017 Attachment D Tūpuna Maunga Authority MEDIA REGISTER JUNE JULY 2017 The Depot - Takarunga 30 June 2017 Devonport Flagstaff Market-linked rents asked on maunga 30 June 2017 North Shore Times Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 46

47 Agenda July 2017 Attachment D Community group and iwi negotiating rent on Devonport's Mt Victoria Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 47

48 Agenda July 2017 Attachment D Pedestrianisation - Takarunga 14 July 2017 Devonport Flagstaff New parking areas and restrictions planed for Mt Victoria Article on next page. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 48

49 Agenda July 2017 Attachment D Prepared by Mike George, Manager Communications and Partnerships Media Enquiries Please direct all media enquiries to: Mike George, Manager Communications and Partnerships mike.george@aucklandcouncil.govt.nz, Spokesperson The Chair of the Tūpuna Maunga Authority is the spokesperson for all media queries. Tūpuna Maunga o Tāmaki Makaurau Authority Agenda - 28 Page 49