SCHEDULE FRIDAY 3.23 4:00-7:00 Registration 8:00 Main Service / Session One 9:30 Youth Pastors/Leaders Meeting* 11:30 Curfew SATURDAY 3.24 8:00 9:30 Breakfast** 9:00 9:45 Student Leadership Conference (optional) 10:00-12:00 Main Service (students) / Session 2 10:15 11:45 Youth Ministry Workshop (Adult ministry leaders) 12:00 7:00 Lunch /Free Time / Dinner** 7:30 9:30 Main Service / Session 3*** 11:30 Curfew SUNDAY 3.25 7:30 8:30 Breakfast** 9:00 11:00 Main Service / Session 4 11:30 Check-Out *the primary youth leader/pastor from each group should participate in this important informational meeting meeting will take place immediately following the service on Friday evening **meals & free time are determined by local leaders please use this as a time to bond with your local group *** Session 3 will include Communion with your local group. Local youth pastors/ leaders please share the location you plan to have communion with your group prior to service
TN Church of God State Youth Student Leadership Team (SLT) Application We are excited that you are interested in being a part of TN Student Leadership Team! Please complete the following application. Applications will be reviewed and applicants will be contacted for an interview as part of the selection process. In addition to this application, you will need a reference letter from your pastor or youth pastor. Please submit all information by February 15, 2018. Name: GENERAL INFORMATION Date of birth: Age: Grade in high school (current): Address: City/State/Zip: Phone: E-mail: Contact Parent(s) full name(s): Home church: Pastor: Youth Pastor/Leader: How long have you been attending your home church? What areas of ministry are you actively involved in within your church and/or youth ministry? Are you planning to attend the following: 2018 State Youth Convention? 2018 State Youth Retreat? 2019 State Youth Convention? What leadership qualities do you possess that would make you a good candidate for the SLT? What other personal commitments or responsibilities could possibly interfere with your commitment to TN SLT? Please mail completed application & signed Leadership Team Commitment to: Bev Robinson, 4764 Franklin Rd, Lebanon, TN 37090 or e-mail information to bevrobinson1@yahoo.com. Please also have your pastor or youth pastor/leader e-mail or mail a reference letter including his/ her contact information to the address listed above. Student Leadership Team Commitment
After spending time in prayer and discussing with my family the commitment necessary to be an active part of the TN Church of God Student Leadership Team, I commit to the following: I acknowledge the Lordship of Jesus Christ in my life. I am committed to growing and maturing in my relationship with Christ through consistent, intentional time alone with Him, involvement in some type of accountability, and participation in a community of faith. I will strive to be a servant leader. I understand that my role on the SLT will require a servant heart & attitude. Mark 10:45 (NLT) says, The Son of Man came here not to be served but to serve others. I commit to make choices and live a lifestyle that are godly and above reproach. My words, actions & attitude, including my social media activity, should be a good reflection of Christ I commit to live by a HIGHER STANDARD. The Bible commands us to abstain from every appearance of evil (1 Thessalonians 5:22 NAS). Student Leadership Team members are expected to avoid alcohol, tobacco, and other illegal drugs. Members are also expected to stay away from places that could be a hindrance to their witness. I commit to supporting the leadership of the Tennessee Youth Ministries as well as the other members of the Student Leadership Team by being loyal in words and actions. If there is a problem, I will go directly to the person with whom I have an issue. I will strive to live out Ephesians 4:29. I commit to attend two planning meetings consisting of possible overnight stays in April or May, and September (at Fall Retreat). I commit to attend and support State Youth Events Youth Convention and Fall Retreat I will be available to communicate and promote State Youth Convention, Fall Retreat, and Youth Camps at area/state/district youth events. I commit to working at the SYC 2019 convention in whatever capacity is requested. I commit to lift the convention up in prayer. I agree to complete any assignments given to me in a timely manner. I will honor any deadlines set forth. I understand I am serving the church at large and will not do anything to jeopardize the integrity of the TN State Youth ministry. If for any reason I cannot complete my commitment, I will step away willingly. Full name (please print) Signature Date
Parent s signature Date
TN COG Youth Convention ADULT LEADER Registration ATTENDEE INFORMATION ADULT LEADER INFORMATION Name: Age: Gender: M F Address: City/State/Zip: Home Phone: Cell Phone: E-mail address: Church/Youth Group: Emergency Contact : Phone: YOUTH/PARENTAL CONSENT (COMPLETE ALL FIELDS) STUDENT CONVENTION COST & REGISTRATION INFORMATION Cost: $110.00 4 per room $120.00 3 per room $140 2 per room $280 1 per room $10 pre-registration fee must accompany your completed registration form. The balance of your registration fee is due at convention. Registrations postmarked after the February 7 deadline will be charged a $10 per person late fee. Please check with your youth pastor/leader regarding payment information & local due date. Conference Opportunity (optional) (please check if you plan to attend) Youth Ministry Workshop for Adult Leaders Chip Taylor T-Shirt Pre-Order Information Payment MUST be included with order T-Shirt Cost $10.00 short sleeve / $15 long sleeve Size Range: Small XXXL SHORT sleeve T $10 Size Quantity LONG sleeve T $15 Size Quantity Deposit Amt. Paid T-Shirt Amt. Paid Balance Due
SYC 2018 IMPORTANT INFORMATION Registration Forms The following forms must be completed & returned by the February 7 deadline: signed registration form for each student & counselor, roster/ rooming list & t-shirt order form. When completing your roster/rooming list, please note that you should have an adult leader (recommended age 21+) in each room. Registration Fees A pre-registration fee of $10 per person must be included with forms & returned by the deadline. Fees are $110 per person/4 per room, $120 pp/3 per room, $140 pp/2 per room, $280 1 per room Please collect pre-registration fees and send ONE check for your group payable to: TN CHOG STATE YOUTH. Please do not send cash through the mail. The balance of your group s registration fees will be due at the convention. This can be paid by cash and/or check. Once again, please collect the balance from your students and pay with ONE check. Unfortunately, we are unable to accept credit/debit cards at this time. Late Registrations Registrations postmarked after February 7 WILL BE subject to a late fee of $10 per person. We cannot guarantee room availability for late registrants. Final Convention Registration at the Park Vista Onsite registration will begin at 4:00 pm on Friday March 23. Your hotel rooms will not be available prior to 4:00 pm. Upon arrival at the hotel, the adult leader in charge of your group s registration should proceed to the Garden View area (downstairs). DO NOT REGISTER AT THE FRONT DESK. Our hotel registration area is limited. In order to minimize confusion, we request that students not come to the registration area. Convention T-Shirts All t-shirt orders are PRE-ORDER & PRE-PAY. If a student doesn t order or pay for a shirt at the time of registration, they may not get a shirt. There will be very limited quantities of shirts available for sale at the convention. The T-shirt order deadline is the same as registration deadline, February 7. No guarantees on shirts ordered after this date. T- shirt prices are $10 for short sleeve & $15 for long sleeve. Payment must be included with your registration. Please complete the T-shirt order form for your group and include with your registration material.
Youth Ministry Conference We have added a session to encourage, inspire & help train youth leaders & pastors. Our convention speaker, Chip Taylor, will lead this session. This conference is open to all of the adult leaders in your group. We highly encourage the participation of all leaders who work consistently in your local youth ministry. This conference will take place during the same time frame as the Saturday morning student session. We have a special session planned for students with guest illusionist John Michael Hinton. We will have designated adult supervision for the student session, so you don t have to be concerned about your students. We will discuss this more during the leader s meeting at convention. It would be helpful in our preparation to get an approximate number of leaders who plan to participate in the conference. Please include a count on your roster sheet. Student Leadership Conference We will offer an optional conference opportunity for students who are interested in developing Christian leadership skills. Please include an approximate count of students who are interested in participating in this conference on your roster sheet. SYC Programs It has been our experience that some students do not desire to have their own personal convention program. In an effort to reduce waste, we would like to print only the amount of programs that will be utilized. Please indicate the approximate number of programs you need for your group on your roster sheet. We are more than happy to print a program for each person in your group if you desire. Student Leadership Team (SLT) Application form for TN State SLT enclosed Please make copies for students in your group who are qualified Christian leader & who are interested in applying. Form may also be downloaded from our website. Please advise them to complete the forms & return by February 15. Phone interviews & selection of candidates will take place during the month of February Other Helpful Info The Park Vista does not offer roll away beds We request that the hotel book group rooms as close together as possible. The hotel will do their best to accommodate requests, but with a group of 700+, we cannot guarantee special requests. We will not offer the Friday night pizza function this year. We are trying to negotiate a breakfast option with the hotel. More info on this option in the coming weeks
TN Church of God Youth 4764 Franklin Rd, Lebanon, TN 37090 615.419.3231 bevrobinson1@yahoo.com Dear Youth Pastors & Leaders: It is with great excitement & anticipation that we send the enclosed SYC 18 registration material. We believe that God has something special in store for our TN Church of God students in the coming year, beginning with our State Youth Convention in March! He has put together an exceptional group of leaders for SYC. Below you will find some information regarding our 2018 line-up: Chip Taylor, Speaker & Conference Leader Chip is a captivating speaker with a contagious love for Jesus and a huge heart for young people. He is passionate about empowering leaders, caring for hurting students and impacting the world. He is a 20-year veteran in student ministry and currently is a student ministry pastor in Morganton, North Carolina. In addition to serving as our main convention speaker, Chip will also lead a youth ministry training conference for youth pastors & leaders. John Tibbs, Worship Leader John is a rising songwriter and worship leader. Hailing from the Midwest, John has built his success the old-school way; by playing shows, writing great songs, and truly caring about those he meets along the way. John s goal for our time together is to create and share music that connects people to Jesus. Some of you had the opportunity to hear John lead worship at Fall Retreat. We are excited to have John along with his band join us for SYC 18. John Michael Hinton, Illusionist Using no sorcery at all, John Michael Hinton performs captivating illusions that make people doubt their senses, question their reality, and search for answers. He fakes the supernatural to cause people to desire the Real Supernatural! In his words, My goal is simply to be a tool that God can use to spread His incredible gospel. If my illusions earn me the right to be heard, awesome, but it s the heart of God that I want you to truly walk away remembering. Enclosed in your registration packet, you will find all of the forms & information necessary for registering your group. Please pay special attention to the SYC Important Information sheet. Please note that late registrations (postmarked after February 7) will be subject to late fees. We cannot guarantee the availability of rooms or t-shirts after this date. If you have any questions, please feel free to contact us at 615.419.3231 or bevrobinson1@yahoo.com Please join us in prayer for each student, leader & pastor who will attend SYC 2018. It is indeed a significant opportunity for life change! Can t wait to see you in Gatlinburg! Gratefully serving Him & you,
Kev & Bev Kevin & Beverly Robinson
SYC 18 REGISTRATION CHECK LIST Please include the following items Completed Student Registration Form for each student (including student & parent signatures) Completed Adult Leader Registration Form for each adult Completed Roster / Rooming List Registration Fees for each student & adult leader ($10 per person) (one check please) Completed T-Shirt Order Form Payment for T-Shirts (one check please) Count for Youth Ministry Conference (roster sheet) Count for Student Leadership Conference (roster sheet) Count for SYC programs (roster sheet)
Registration Packet Tennessee church of God State Youth Convention Message from TN State Youth Directors Important SYC 18 Info Sheet Registration Roster / Rooming List Event Schedule Student Registration Form Adult Leader Registration Form T-Shirt Group Order Form Photo / Video Release Form Student Leadership Team Application Registration Checklist Convention Dates: March 23-25, 2018 Location: Park Vista Hotel 705 Cherokee Orchard Rd., Gatlinburg, TN 37738 865.436.9211 Send Completed forms and payment to: TN CHOG STATE YOUTH c/o Bev Robinson 4764 Franklin Rd
Lebanon, TN 37090
TN COG Youth Convention STUDENT Registration ATTENDEE INFORMATION STUDENT INFORMATION Name: Age: Gender: M F Address: City/State/Zip: Home Phone: Cell Phone: E-mail address: Church/Youth Group: Emergency Contact: Phone: PARENTAL CONSENT YOUTH/PARENTAL CONSENT (COMPLETE ALL FIELDS) I, the undersigned parent /guardian herby give my permission to authorize medical treatment for the following student: I will be responsible for any damages, property, hotel or personal, caused by my child. I understand that any student who does not abide by the policies set forth by the state youth ministry team will be subject to dismissal from the youth convention. Parent/Guardian Signature Date Contact Numbers STUDENT COMMITMENT I will abide by the rules and guidelines of the hotel and convention center, and those set forth by the TN Church of God State Youth Ministry Team. Student Signature Date CONVENTION COST & REGISTRATION INFORMATION Cost: $110.00 4 per room $120.00 3 per room $140 2 per room $280 1 per room $10 pre-registration fee must accompany your completed registration form. The balance of your registration fee is due at convention. Registrations postmarked after the February 7 deadline will be charged a $10 per person late fee. Please check with your youth pastor/leader regarding payment information & local due date. Conference Opportunity (optional) (please check if you plan to attend) Student Leadership T-Shirt Pre-Order Information Payment MUST be included with order T-Shirt Cost $10.00 short sleeve / $15 long sleeve Size Range: Adult Small XXXL SHORT sleeve T $10 LONG sleeve T $15 Size Quantity Size Quantity Deposit Amt. Paid T-Shirt Amt. Paid Balance Due
SYC 2018 ROSTER / Rooming List Church: Youth Leader/Pastor: E-mail: Phone: Ok to text this # Y N Total # Registered: Total Pre-registration Enclosed: $ Approximate # of adult leaders planning to attend Youth Ministry Conference: Approximate # of students planning to attend Student Leadership Conference: Please reserve the following # of SYC programs for our group: Registration Rates: $110 4 per room $120 3 per room $140 2 per room $280 1 per room There must be an adult leader in each room (recommended age 21+) $10 (per person) pre-registration fee must be included with registration Male Age Female Age 1. 2. 3. 4. Male Age Female Age 1. 2. 3. 4. Male Age Female Age 1. 2. 3. 4.
SYC 2018 ROSTER page 2 Male Age Female Age 1. 2. 3. 4. Male Age Female Age 1. 2. 3. 4. Male Age Female Age 1. 2. 3. 4. Male Age Female Age 1. 2. 3. 4.
SYC 2018 T-SHIRT GROUP ORDER FORM Church: Please indicate the quantities of each size SHORT Sleeve T adult small adult medium adult large adult XL adult 2X Total Short Sleeve LONG Sleeve T adult small adult medium adult large adult XL adult 2X Total Long Sleeve Total Short Sleeve x $10 = Total Long Sleeve x $15 = Total T-Shirt payment enclosed: $