ST. KATHERINE GREEK ORTHODOX CHURCH FALLS CHURCH, VA Parish Council Meeting Minutes Wednesday, June 27, 2012 The Parish Council of Saint Katherine Greek Orthodox Church convened on June 27, 2012, at the Board Room of the Meletas Charuhas Community Center at 7:30 p.m. The Proistamenos, Fr. Costas Pavlakos was in attendance and opened the meeting with a prayer for the Community. There were present at the meeting, the following members of the Parish Council: Andrea Ballard Chris Christou Dr. John Demakis Art Dimopoulos Chris Euripides Korrina Garbis Costas Mavromatakis George Moshos Bill Polizos Bill Porter Jim Stoucker Pierre Tavoularis Daphne Vaccarello Fr. Costas Report Father Costas reported on the falling asleep in our Lord of Fr. Michael Yachnis who served the Dormition of the Virgin Mary Greek Orthodox Church in Winchester, VA for nearly 35 years. Father Costas spoke of Fr. Yachnis service to our Lord and commemorated the repose of his soul. Father also remembered the soul of Mrs. Chris Zirps and reflected on the passing of Alketas Panagoulias; both were Saint Katherine s parishioners. May their memories be eternal. Father Costas commented on the robust Vacation Bible Camp this summer and was inspired and pleased at the success of the camp programs and in seeing so many young people at the Church. Despite it being summer, Father said that the mission of the Church is never dormant. Fr. Costas also reminded everyone that the Clergy Laity Congress will be held in Phoenix next week, in addition to Father and Presv. Pauline, Nick Larigakis and Art Dimopoulos will represent Saint Katherine. Parish Council President s Report Parish Council President Jim Stoucker thanked the entire Parish Council for the Festival s success indicating that Parish Council participation and proceeds from at least two days were at all time highs. Everyone worked hard, had fun and it was a success in every way. The President reported that staff health care plans are nearly ready and preliminary savings for the parish are projected at about $3,000, although additional details are pending. Saint Katherine also contributed $3,000 to the Archbishop of Athens for assistance with the Church of Greece s program to feed the hungry in Greece affected by the economic crisis. The check was presented by Parish Council member Nick Larigakis during his recent visit to Greece. President Stoucker reported on the status of the following projects: Founder s Hall has been painted
Minutes Parish Council Meeting, 6/27/2012 Water damage to church edifice has been repaired Efforts to repair, reseal and re-stripe the parking will begin shortly Sanctuary wooden doors (original front doors prior to our recent renovation) are in the process of being restored and will be reinstalled at the side entrances in the near future Safer and economically viable gas line for festival grill area underway Painting of the new hall & landscaping efforts will begin no later than early Fall The President also discussed starting an environmentally minded ministry in line with His All Holiness Patriarch Bartholomew s efforts that are in line with Orthodox teachings. The challenge of this Ministry group is beyond mere ecology. Its mandate is to place Christ at the center of our lives and build a way of life that honors God, that does no harm to neighbors, that serves one another, and that conveys a sacred view of life in Creation to all its members. The ministry learns how and why we are extending the life of the Church into the life of the world. Their task is to discern the moral and ethical implications of Orthodox theology to lifestyle and propose recommendations on the behavior of the parish. After discussion, the consensus of the Board was to consider such a program and work on implementing the same at the Church and in outreach to the youth and community. Reports The President reviewed the minutes of the last meeting and pending one typographical revision upon motion duly made, seconded and unanimously carried, it was RESOLVED, that the Parish Council s minutes of its last meeting be adopted. The Treasurer distributed and reported on the Church s financial affairs indicating that the community is on target with budget estimates. Stewardship receipts are also on the rise on par with projections. Moreover, six of the Church s organizations including AHEPA, Daughters, Paiedeia, Greek School, GOYA and the Day Care have pledged to be stewards of Saint Katherine which is a very positive development. The President reminded everyone about the upcoming visit by National Stewardship Chairman Bill Marianes in October and is enthused by the Community s forward stewardship momentum. Upon motion duly made, seconded and unanimously carried, it was RESOLVED, that the Treasurer & Stewardship Reports be adopted. Missions Missions Committee Chair, Dr. John Demakis reported on missions outreach activities which are highlighted by a 3-day, Habitat for Humanity building project in West Virginia that about 50 people will participate on including several from Saint Katherine. Dr. Demakis also informed the Board that on August 21, 2012, Nathan Hoppe, the longest serving missionary in Albania will be visiting Saint Katherine for a fundraising reception and discuss the efforts underway in Albania. Dr. Demakis also reported on the visit of Bishop Timothy Ware at Saint 2
Minutes Parish Council Meeting, 6/27/2012 Mark's Cathedral and presentations. The Parish Council will again volunteer their time and efforts at the Bailey s Crossroads Homeless Shelter on the Tuesday, October 9. Lastly, Dr. Demakis reported on the success of Bible Camp and the efforts of other groups such as YAL participating as volunteers to make the Camp an overwhelming success. New Business Bill Porter reported on the difficulties a military family is facing and asked that everyone keep the family in their prayers. Chris Christou reported on plans to form a Saint Katherine s dance troupe and will present further concrete plans and fundraising ideas that will sustain the troupe s long-term viability. The consensus of the Parish Council was to applaud and support the effort and following discussion Chris Christou suggested some seed funding to kick-off the efforts. Upon motion duly made, seconded and unanimously carried, it was RESOLVED, that the Saint Katherine s dance troupe be allocated seed funding of $250 to initiate its activities and approved the opening of a separate dance troupe bank account. Daphne Vaccarello distributed a sample form for the Saint Katherine Business Directory initiative underway. The Parish Council supported the initiative and after discussion concerning concerns about how the bona fides of Business Directory listing will be verified decided to start off the effort on the parish level in print and on-line and take it one step at a time in terms of expanding the effort. The President thanked Daphne for her efforts and hard work. Upon motion duly made, seconded, it was RESOLVED, that the Parish Council s meeting be adjourned. The meeting was adjourned at 8:45 p.m. followed by Father Costas benediction. June 27, 2012 Arthur Dimopoulos Secretary James E. Stoucker President Rev. Fr. Constantine A. Pavlakos Proistamenos Tab A Treasurer's Report 3
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Cash Position Report As of: May 31st, 2012 CHURCH OPERATING ACCOUNTS Previous Month Current Month 1. Cash in Bank - BB&T 104,623.03 46,075.70 2. Credit Card Account 6,874.39 7,944.91 TOTAL: 111,497.42 54,020.61 CHURCH RESTRICTED ACCOUNTS 1. Cash in BB&T 67,588.01 68,266.44 Designated Projects 2. Cash in BB&T 51,906.99 46,939.67 Greek School 3. Cash in BB&T Bank 86,948.23 88,994.23 Church Beautification 4. Cash in BB&T 52,250.38 57,075.96 Preschool TOTAL: 258,693.61 261,276.30 GRAND TOTAL: 370,191.03 315,296.91
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Revenue Report - May, 2012 May REVENUES: 2012 Budget Revenues YTD $ YTD % 1. Stewardship 504,000 30,758 267,476 53% 2. Candles & Trays 120,000 5,664 73,949 62% 3. Holiday Offerings 20,000 250 12,302 62% 4. Special Donations 25,000 134 2,104 8% 5. Memorial Donations 20,000 670 7,190 36% 6. Fund Raising 200,000 50 2,331 1% 7. Building Fund (Meletis-Charuhas Ctr) 1,000 232 1,232 123% 8. Church Beautification (2 nd tray) 6,500 45 3,634 56% 9. Rentals 175,000 21,800 79,100 45% Total Revenues: 1,071,500 $59,603 $449,319 42% 1,200,000 2012 Revenue - YTD 1,000,000 800,000 600,000 400,000 200,000 0 Actual Projected Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Expense Report - May, 2012 2012 May EXPENSES: Budget Expenses YTD $ YTD % Comments Church/Ministries Archdiocese 51,000 6,000 30,000 59% Diakonia 3,000 0 0 0% Youth Ministries 500 0 0 0% Sunday School 6,000 292 646 11% Greek School 500 0 0 0% GOYA 500 0 0 0% HOPE 500 0 0 0% JOY 500 0 318 64% PAIDEIA Day Care 500 0 0 0% Orth. Christian Fellowship 500 0 0 0% Holy Cross Seminary 3,000 0 1,000 33% Missions 6,500 600 2,662 41% Church Laity Congress 4,000 900 1,399 0% Arch/Met. Mtgs/Seminars 2,000 0 1,622 81% Comm. Relations/Ministries 15,000 1,369 6,905 46% Parish Retreats 1,000 0 1,771 177% Clergy/Staff Priest 134,525 11,210 56,052 42% Asst. Priest/Yoluth Director 15,000 0 0 0% Substitute Clergy 19,000 1,200 8,400 44% Financial Officer 12,875 1,073 5,365 42% Asst. Financial Officer 37,130 3,094 15,471 42% Secretary 42,665 3,555 17,777 42% Custodian 47,410 4,409 20,212 43% Part-Time Custodians 30,000 4,860 16,085 54% Choir Director 6,800 0 0 0% Organist 0 0 0 0% Chanter 8,160 680 3,400 42% IT Engineer 7,000 583 2,917 42% Payroll Taxes 9,000 846 4,090 45% Employee Benefits 55,000 4,793 24,171 44% Recurring Expenses Mortgage Payment 203,030 16,564 82,821 41% Mortgage Principle Payment 0 0 0 0% If funds are available Insurance 15,000 1,189 6,125 41% Utilities 67,500 6,928 23,909 35% Telephone/Cable Service 12,000 1,797 5,464 46% Church Supplies 27,000 6,112 16,570 61% Office Supplies/Equipment 25,000 1,254 6,087 24% Postage 10,000 383 2,988 30% Credit Card Commissions 6,000 0 2,000 33% Fund Raising Operations 75,000 27,802 30,306 40% Rental Operations 40,000 4,985 10,431 26% Infrastructure Maintenance 35,000 4,489 20,279 58% Capital Improvements 25,000 0 168 1% Vehicle Maintenance 6,000 962 2,436 41% IT Enhancements 3,405 0 358 0% Misc 2,000 323 989 49% Total Expenses: $1,071,500 $118,252 $431,194 38%
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Expense Report - May, 2012 1,200,000 Rate of Expenditures - YTD 1,000,000 800,000 600,000 Actual 400,000 Budget 200,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Saint Katherine Greek Orthodox Church Stewardship Report Period ending:may31st, 2012 2011 2012 Performance Goal $504,000 $504,000 May Stewardship Revenue $27,489 $30,758 12% Stewardship Pledges YTD $170,788 $213,182 25% -- Revenue/Pledges Rcv'd $ 118,537 $ 139,535 18% -- Revenue/Contributions Recv'd $ 136,737 $ 127,941-6% Total Revenue YTD $ 255,274 $ 267,476 5% # Stewardship Pledges YTD 191 256 34% -- Avg. Pledge YTD 894 833-7% # Contributors YTD 360 314-13% -- Avg. Contribution YTD $380 $407 7% # Pledge & Contributors YTD 551 570 3% Actual for 2011 YTD $482,687 --- 96% Actual for 2012 YTD --- 53% 600,000 Stewardship Revenue - 2012 500,000 400,000 300,000 200,000 Actual Projected 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec We are blessed!
Accounts St Katherine Greek Orthodox Church Analysis of Revenues & Expenses Fund: Church Beautification Fund May 2012 MTD Actual (This Year) YTD Actual (This Year) Revenues Church Beautification Fund - Iconography Donation Total Church Beautification Fund Total Revenues Expenses Church Beautification Fund - Service Charge - Sound - Furniture - Heating / Air condition Total Church Beautification Fund Total Expenses $2,048.00 $18,688.00 $2,048.00 $18,688.00 $2,048.00 $18,688.00 $2.00 $2.00 $0.00 $2,392.50 $0.00 $1,600.00 $0.00 $48,222.00 $2.00 $52,216.50 $2.00 $52,216.50 Net Total $2,046.00 ($33,528.50)
St Katherine Greek Orthodox Church Summary of Restricted Accounts Fund: Designated Projects Fund January to May 2012 Accounts Beginning Balance Restricted Revenue Restricted Expenses Ending Balance Temporary Restricted Designated Fund - New Album - Rental Deposit - Miscellaneous Fund - Book Store - Interest - Operation Troops - Mission Fund/Sunday School - Service Charge/check Image Stmt Fee - Banquet Fund - Missions Fund - Vacation Bible School - JOY - Christmas Event - Project Mexico Fund - Missions/Guatemala - Future Missions - John Harocopos Oratorical Fund - Playground Escrow - Safeway Benefits - Homeless Shelter - Deacon Fund - Saturday of Lazarus Feed Homeless - Missions/Alaska - Goya homeless - Greek Relief Total Designated Fund Total Temporary Restricted $0.00 $200.00 $0.00 $21,450.00 $18,500.00 $8,650.00 $51.18 $597.00 $823.72 $6,718.26 $2,468.00 $1,516.60 $215.13 $0.91 $0.00 $1,072.75 $0.00 $315.70 $0.00 $866.32 $650.00 $0.00 $0.00 $16.00 $0.00 $5,935.00 $5,935.00 $50.92 $0.00 $0.00 $0.00 $2,320.00 $0.00 ($318.00) $318.00 $0.00 $3,328.16 $200.00 $0.00 $537.97 $1,067.00 $463.00 $6,794.35 $0.00 $0.00 $5,096.15 $1,000.00 $150.00 $3,133.54 $0.00 $0.00 $682.41 $582.82 $900.00 $616.10 $300.00 $369.51 $900.00 $0.00 $0.00 $0.00 $740.00 $740.00 $1,206.00 $0.00 $0.00 $1,285.00 $0.00 $1,285.00 $0.00 $2,166.00 $0.00 $52,819.92 $37,261.05 $21,814.53 $52,819.92 $37,261.05 $21,814.53 $200.00 $31,300.00 ($175.54) $7,669.66 $216.04 $757.05 $216.32 ($16.00) $0.00 $50.92 $2,320.00 $0.00 $3,528.16 $1,141.97 $6,794.35 $5,946.15 $3,133.54 $365.23 $546.59 $900.00 $0.00 $1,206.00 $0.00 $2,166.00 $68,266.44 $68,266.44