Lindenwald United Methodist Church Leadership Team Minutes January 11, 2016 Those Present: Ed Gebhart Neil Hayes Megan Bell Greg Albright Matt Hoffman Tony Brown Lisa Gebhart Sis Rimer Lynne Dyer Judy Nesselroad Val Waibel Joyce Magly Bob Brabbs Cheryl Salzman Ray Kissinger Ed Gebhart opened the meeting with prayer at 7pm. Ed asked if there were any changes to the minutes from last month. Hearing that there were none, a motion was made by Greg to accept the minutes as written. Motion was seconded by Ray. The motion passed. Ed will ask Linda to include the minutes in the packet sent out prior to next meeting. Old Business None Treasurers Report Megan Bell None Finance Report Since Finance is highlighted this month, this report will be at the end Trustees Matt Hoffman We would like to proceed with installation of the alarm system at the Parsonage. It appears that a church member will pay for the installation; we would need to accept the $30/month contract for 3 years. I'd like to get a vote on that action, the quotation was previously distributed. We are planning to proceed with more stripping and waxing of floors in different rooms, sometime in the next 1-2 months. I would like to get information on which actions the church would like to have accomplished in the coming year, so that we can put together a plan for coordinating with volunteers. Actions taken in the last month: Greg Albright buffed the hallway floors Light bulbs in the attic above the sanctuary were replaced
Matt motioned that we approve the alarm quote maintenance for $30.00 per month for the parsonage. Greg seconded the motion. The motion carried unanimously. Matt advised that Greg will head up the stripping and waxing the floors in various rooms. There has been $200.00 allocated toward that effort. Greg advised that he plans to complete in February. Matt asked if there have been any communication with the snow removal company. He thought that the company comes unless we call him. Pastor Val added that he comes if it snows more than 2. It was also noted that Ray can no longer do the steps and sidewalk therefore a volunteer is needed to take over. IT Report Matt advises they are focused on networking items. Greg added that there was discussion at the planning retreat about what needs to be done before we can use the TVs. Staff Parish Neil submitted the following report: Neil added that it would be wonderful if everyone on the Leadership Team could attend the Ohio River Valley Training Workshop. Nominations Pastor Val reported that there would be a meeting next week. They are continuing to fill vacancies.
Children's Ministries Lisa Gebhart Christmas Shoppe-The children/teens raised $180.00 for the Caring Closet Kettle Corn-We had 8 children who helped raise money for the Malaria Fund and Camp Fund (2 Pathways, 2 J-zone and 4 Teen Guard) $92.00 Malaria and $92.00 Camp Fund Van Drivers-We have a winter van crew on Wednesday nights. Jim Howell and Dennis Philipps will be our Winter van Crew. It s been years since we had a winter van crew. Safety Policy-All of the volunteers who volunteer in the Children s/teen Dept. will receive a Safety Policy to read & sign and return to Lisa Gebhart. Support the HFD-The Sunday school kids/teens created homemade cards. Angie P and Linda G made cookies and we took the cards and cookies to 3 Fire stations on Sunday. The kids showed their support to the Hamilton Fire dept. after losing one of their own. January 2016 Pathways and J-Zone- resumed on January 6 th Goal Setting Meeting on January 9th-Ed and I will be in attendance Protocol Meeting on January 18 th - I will be in attendance (LUMC) Continue Education Class-Stewards of Child Abuse Class-Mason UMC-10:00am to Noon - January 21 st - Angie P, Melissa Cox and I will be in attendance. Ohio Valley- January 30 th - Ed and I will be in attendance February 2016 Winter Jam-Winter Jam is on Friday, Feb 19 th and would like to invite the 4 th, 5 th and 6 th graders and parents to join Teen Guard on this wonderful experience!! -This is a wonderful way to show the kids and adults another way to experience God and his love through Music. Church family- I will be speaking to the church family about donating plastic eggs & wrapped candy on Feb 21 st and to return by March 13 th for the Easter Egg Hunt. March 2016 Easter Egg Hunt/LUMC and Protocol event-easter Egg hunt will take place on Saturday, March 19 th at the Splash Pad. -We are having an Easter egg hunt to bring families together at a safe location and to learn more about Gods and love and Grace. April 2016 Spring break-march 25 th - April 1 st, Pathways and J-Zone will resume on April 13 th
Spring Bake sale-april 17 th or 24 th?-the children and teens will have a bake sale to earn money to go to Camp Wesley Spring Program- Wednesday, April 27 th Dinner at 6pm and 7pm Program -Inviting families and friends to church to see the children perform and sending our kids out to perform Gods word through music. May 2016 Wednesday Night Family Picnic- May 11 th at Joyce Park-everyone is invited to attendwe will supply hot dogs and drinks. Families will provide side dishes and dessert. - we are inviting the families to come and gather and have fun with their kids and worship with us as well. June 2016 Thursday, June 23 rd - Summer shine Teen Party (Germantown UMC will be in attendance) July 2016 Camp Wesley-July 5-7 for the beginners (5), July 5-8 is the Teen Ultimate Camp (5) -We are inviting the kids to experience the ultimate great outdoors that God created. Summer Shine 2016-summer shine will be the week of July 11 th to 15 th from Noon to 3pm. Summer shine dinner/program will be on Wednesday, July 20 th. The theme is Joy in Jesus from Cokes bury. (Germantown UMC Youth will be here that week) - We are inviting children and families into our church home during this wonderful week and by telling them about the love of our Lord and Savior and having them tell others about our Lord and Savior. Win-By inviting the children and families to church on Sunday and to our Wednesday night programs by word of mouth through the children, Facebook and invitation. Equip-Every Sunday and Wednesday a team of volunteers are equipping the children by learning the books of the bible, how to find the books of the bible in the Old and New Testament, by having each child read a bible verse and learning more and more about God s Love and Grace and by sharing prayer to one another and to our Lord and Savior. Sending-By teaching the word of God to our children, we are sending them out into their homes, schools and activities to others in hope that the children will be the light of Jesus and shine his light through them every day!!
What s happening with the Children? Sunday school Totals for December: 9:30-1, 1, 4,1 10:30 Hand Bell Choir 1, 3, 2,5 11:30 6, 5, 4,6 Sunday school rotation for January: Jan 3 rd -Lisa G, Jan 10 th -Linda G, Jan 17 th - Karen/Lauren and Tonya, Jan 24 th -Gayle, Tammy G, Jan 31 st -Lisa G Lesson plans- Jan 3 rd -It s a miracle(matthew 4:1-11), Jan 10 th -Giving (Matthew 26:6-13), Jan 17 th -Obeying God (Mark 12:41-44), Jan 24 th (Tammy Gross has a lesson plan), Jan 31 st -Lost and found (Luke 15:1-10) Nursery Room Rotation-Jan 3-Leslie, Jan 10 th- -Lisa G, Jan 17 th -Lisa G, Jan 24 th- Connie L, Jan 31 st -Open Pathways Totals for December- 13, 16=29 (off for 3 Wednesday) J-Zone totals for December- 7, 8=15 (off for 3 Wednesday) Pathways Lesson Plans- January: Jan 6 th -Ephinany (Cheryl), Jan 13 th -Three Wise Men (Carol), Jan 20th- Jesus Baptism (Julia), Jan 27 th -Jesus heals the paralyzed man (Carol) J-Zone lesson plans for January: Cokesbury- Jan 6 th -Ephiphany, Jan 13 th -Following God s Will (Saul Disobeys God), Jan 20 th -Seeking God s Help (Solomon s Wisdom), Jan 27 th -Choosing Our Actions (The Divided Kingdom) Teachers for J-Zone: Angie Perpingon and Melissa Cox. Lisa Also had praise for the 2 new van drivers for winter. Also that the Sunday school and teens made cards in support of the fireman who was killed in the line of duty in Hamilton, Mr. Wolterman. Youth Directors Report Tony Brown *Teen Guard met on December 3, 10, 17 and January 6. Attendance was 8/6/5/6. The teens continue to share prayer requests and discuss where they see Jesus in other people. In December, the teens compared the Christmas stories of the Gospels. On January 6, the teens looked at the ministry of John the Baptist and discussed changing their hearts and their lives to produce fruit. *5 Teen Guard members continue to be a part of the Xperience Praise Band. *Teen Guard continues to serve in the food pantry and at the community meal. The teens prepared 70 bags of groceries for the December community meal. There were 2 teens that served at the meal.
*The Director participated in all services in December ( except Dec. 6 ). *The Director attended the January Full Staff Meeting. *Teen Guard will meet every Wednesday. They will meet from 5:15 6:15 and eat dinner with Pathways and J-Zone afterwards. *In 2016, the teens will do the following activities: Super Bowl Sub Sale, Winter Jam, Good Friday Lock-in, Red s game, Lakeside retreat, Youth lead Sunday Service. WIN The teens talk about inviting other teens to church during their discussions on Where they see Jesus in the world We have a few new teens from these invitations. EQUIP Every session of Teen Guard includes a scripture passage that is read and discussed. The teens relate the scripture to their lives at home, at school, or when hanging out with friends. SEND Every session of Teen Guard concludes with ideas on how they can apply what they learned into their lives over the next week. They are asked to share the following week on how they applied it. Also, this past week we walked the neighborhood to pray over households and streets of people. There were people who asked what we were doing and the teens with their responses put some smiles on faces. Tony wanted to stress that all events were open to all the people in the church if they would like to attend. Pastor Val suggested a ministry moment to highlight that. Christian Education No one is assigned yet to represent this group to the Leadership Team Welcome Committee Tony was asked to set up a meeting for the purpose of finding new leadership for the team. He will be setting up the meeting on Sunday February 21 after second service (1-2pm). He will have a ministry moment to invite all interested persons. Music Report None. Missions Sis Rimer No report Community Ministries Joyce Magly
Joyce advised that the first quarterly meeting of the Community Ministries has been set for Monday, February 1 at 6:30pm. She also advised that she has received calendars from Pastor Val and Lisa. Judy advised that hers was included in her prior month report and Tony will give his to her later. Lay Leader Report Greg Albright No report however he does mention that we need to develop a better script for worship leaders. We should be advising that pay pal is available online for those watching on live streaming however this is not preferred for those who normally attend our church. Also that direct deposit will soon be available. There was other discussion on more appropriate places to put the pay pal button on the website. Pastors Report Pastor Val
Pastor Val added that the week of Martin Luther King day is the Week of Prayer. We will have a visiting minister this Sunday from the Kingdom Ministries House of Prayer. She also expressed how much she appreciated the work that Ray and Russ did in tearing our bushes after a truck backed into our church before Christmas. Pastor Val also wanted to remind everyone of the reception for our Treasurers Nancy and Sue on January 24 between services. The goal retreat was Saturday. We came up with goals and directives for 2016. Greg is compiling them at this time.
She also wanted everyone to know that during the reaffirmation of our Baptism, someone came forward and wanted to be baptized. UMW Cheryl Salzman No report however Cheryl did add that there will be a meeting on January 27. Also that she will be the Leadership Team representative for January through April. For the Lenten season, she and Pastor Val will be teaching The Daniel Plan. She is having a ministry moment this Sunday about the class. The materials are about $36.00 and the session will be for 6 weeks either on Wednesday or Saturday morning. UMM Ray Kissinger Ray submitted the following report:
Stephen Ministry Julia Hayes Finance Report Bob Brabbs Bob presented the proposed budget for 2016 which shows a significant shortfall for 2016. He said that the committee reduced various groups quite a bit but still have a shortfall of $13,661. It was suggested that we may need an extra report showing where funding is coming from for the children, youth and missions ministries so that the actual number looks more accurate to what is spent. Matt suggests that we need a fund raiser as soon as possible to overcome the shortfall. Something above and beyond the capital campaign planned for April. Megan said that she and Arline are interested in heading up a fundraiser of some kind either as a stand- alone committee or task force under Finance. Megan made a motion for a separate fund raising committee to be formed and Greg seconded that motion. There was discussion around whether or not it should be under Finance and it was decided to amend the motion as follows:
Megan made a motion for a separate fund raising committee to be formed with dual reporting to Finance and Leadership Committees. The motion passed unanimously. Bob stated that the actual 2015 is not yet 100% accurate as there are a few bills left to pay, but it should be a really close representation. The proposed budget follows: Bob motioned that we approve the budget as proposed. Neil seconds the motion. The motion passes unanimously. Greg mentions that there is a directive coming down for Finance to figure out how to increase our apportionments. New Business Next month highlighted group will be led by Greg as we need proper wording in order to explain to the church membership about the direction that the church is moving toward. Also on February 6 (Saturday) a group from church is going to the Creation Museum. If anyone is interested in going see Jim Mullaney. The cost involved is about $16.00 for seniors. They are meeting at the church at about 9:00am and may take the van.
The next meeting will be February 8, 2016 at 7:00PM There was a motion to adjourn by Sis and seconded by Matt. Motion unanimously carried and we ended with prayer at 8:50. Respectfully submitted, Joyce Magly