ST. KATHERINE GREEK ORTHODOX CHURCH FALLS CHURCH, VA Parish Council Meeting Minutes Wednesday, April 18, 2012 The Parish Council of Saint Katherine Greek Orthodox Church convened on April 18, 2012, at the Board Room of the Meletas Charuhas Community Center at 7:30 p.m. The Proistamenos, Fr. Costas Pavlakos was in attendance. There were present at the meeting, the following members of the Parish Council: Jim Stoucker Maria Wills George Moshos Art Dimopoulos Andrea Ballard Chris Christou Chris Euripides Korinna Garbis Daphne Papamichael Bill Polizos Bill Porter Pierre Tavlouaris Dr. George Silis Daphne Vacallero Christina Vazquez Fr. Costas Report Father Costas reported on the success of Holy Week from every perspective and expressed thanks to God for a very Blessed Lenten period. Father Costas reminded everyone of the upcoming IOCC 20 th Anniversary on May 8, 2012 and that he would be appropriating $1,000 from the Missions budget for a contribution towards the IOCC gala event on the 8 th. Father Costas also reminded the Parish Council that the annual metropolitan area pan-orthodox services would be held at area Orthodox Church commencing with vesper services at St. Katherine s on April 23 rd and urged the Parish Council members to attend the same. Summer camp season is around the corner and preparations are underway to ensure that all of St. Katherine camp sessions are successful and continue to grow. Many of us tend to take the summer off when it comes to the life of the Church Father Costas reminded the Parish Council that the Church s work knows no rest and suggested we all try to stay active in the life of the Community and do our best to ensure that our summer programs and Bible Camp are very successful. Parish Council President s Report Parish Council President Jim Stoucker thanked the entire Parish Council for the yeoman s effort through Holy Week and the entire Lenten period which everyone agrees was successful spiritually and in every aspect. The President commented on the lessons learned to be implemented in the future but was pleased with how everything came together for our stewards and guest visitors to St. Katherine. The President also reported that a congregant had donated a 12-passenger, late model van in loving memory of his son who feel asleep in our Lord. The van is in excellent shape with low mileage and the best use of the van in the ministry of the Church will be evaluated and reported on to the Board.
Minutes Parish Council Meeting, 4/18/2012 The President also reminded everyone that the General Assembly meeting will be held on the evening of April 25 th and urged all Parish Council members and respective families to attend. The General Assembly will hear the Audit Committee s findings and recommendations, the Stewardship Program Plan and address the Assembly s questions. The Secretary was called upon to report on an voluntary grass roots initiative to help support Greece s efforts to boost tourism that several members of St. Katherine s have been involved with highlighted by the placement of a wallscape in downtown Washington, D.C. which depicts a positive image of the signature blue domed island church on the island of Santorini with a positive message. The initiative is 100% transparent, the target is to raise $10,000 on the internet to offset costs for placement of the wallscape to date, 71% of the funds have been been raised. The grass roots initiative is a tangible way to express unity and support for Greece that boosts tourism. The Parish Council s consensus was that the effort did have merit but believed it would be best to contribute in a substantial way through humanitarian efforts underway. Nevertheless, the merits of the effort did warrant a smaller $250 donation from St. Katherine. Upon motion duly made, seconded and carried with one abstention (the Secretary), it was RESOLVED, that the Parish Council s contribute $250 towards the UpGreekTourism Washington, D.C initiative to fund a wallscape display at 819 7 th Street, Washington, D.C. The President also reported on the upcoming metropolitan and national clergy laity conferences and asked for nominations for Parish Council representation at both events. Maria Wills and Bill Porter indicated that they would be willing to attend the Metropolitan conference and the Secretary indicated that he would be attending the national Clergy Laity Conference in Phoenix. The President presented the Audit Committee findings, report and recommendations to the Parish Council. The Parish Council had a detailed discussion concerning each recommendation and the consensus of the Parish Council was to have each respective committee that had jurisdiction over the points and deficiencies addressed by the Audit Committee to report back to the Parish Council with a timeline and action item checklist that would properly address and resolve the recommendations and deficiencies highlighted by the Audit Committee. The President indicated that this course of action will be reported to the General Assembly. The Minutes, Treasurer and Stewardship reports were presented to the Parish Council. The Parish Council had an extensive discussion on the need to pay down principal debt payments and come up with a plan that can be executed to help pay down debt. Currently, interest payments on debt are substantial and in excess of $100,000 per annum. The President also reported on a deficiency notice received from the Church s lender, BB&T Bank that involves deficiencies relating to loan covenants that relate to minimum debt to equity ratios. These are technical deficiencies, not consider serious and the lender remains confident St. Katherine will manage the situation appropriately. 2
Minutes Parish Council Meeting, 4/18/2012 Old Business Christina Vazquez reported that the condition of the pews were a mess after Holy Week services. There was a substantial amount of spilled wax that took significant effort to remove the same. Fr. Costas suggested that the Parish purchase the material needed to fabricate pew covers for Holy Week and a conduct a sewing bee as part of Stewardship. There are many people in the Parish that have the skills to do an expedient and great job. The consensus of the Parish Council was to proceed with this suggestion. New Business The Treasurer reported that a veteran s committee is renting the Church s hall in June to provide counseling and job services to the areas veterans. The Parish Council expressed their support of such effort and suggested that news of the event be circulated in DOXA and the Church Sunday Bulletin. Upon motion duly made, seconded, it was RESOLVED, that the Parish Council s meeting be adjourned. The meeting was adjourned at 9:40 p.m. followed by Father Costas benediction. April 18, 2012 Arthur Dimopoulos Secretary James E. Stoucker President Rev. Fr. Constantine A. Pavlakos Proistamenos Tab A Treasurer's Report 3
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Cash Position Report As of: March 31st, 2012 CHURCH OPERATING ACCOUNTS Previous Month Current Month 1. Cash in Bank - BB&T 43,634.74 33,915.33 2. Credit Card Account 3,055.04 14,463.08 TOTAL: 46,689.78 48,378.41 CHURCH RESTRICTED ACCOUNTS 1. Cash in Wachovia Bank/BB&T 62,701.05 64,564.06 Designated Projects 2. Cash in Wachovia Bank/BB&T 65,113.33 57,109.42 Greek School 3. Cash in BB&T Bank 84,400.73 85,400.73 Church Beautification 4. Cash in Wachovia Bank/BB&T 47,710.43 50,197.81 Preschool TOTAL: 259,925.54 257,272.02 GRAND TOTAL: 306,615.32 305,650.43
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Revenue Report - March, 2012 March REVENUES: 2012 Budget Revenues YTD $ YTD % 1. Stewardship 504,000 50,916 175,435 35% 2. Candles & Trays 120,000 11,191 27,445 23% 3. Holiday Offerings 20,000 1,050 1,736 9% 4. Special Donations 25,000 323 1,702 7% 5. Memorial Donations 20,000 1,225 4,595 23% 6. Fund Raising 200,000 500 500 0% 7. Building Fund (Meletis-Charuhas Ctr) 1,000 325 699 70% 8. Church Beautification (2 nd tray) 6,500 70 3,544 55% 9. Rentals 175,000 10,500 24,400 14% Total Revenues: 1,071,500 $76,100 $240,057 22% 1,200,000 2012 Revenue - YTD 1,000,000 800,000 600,000 400,000 200,000 0 Actual Projected Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Expense Report - March, 2012 2012 March EXPENSES: Budget Expenses YTD $ YTD % Comments Church/Ministries Archdiocese 51,000 6,000 18,000 35% Diakonia 3,000 0 0 0% Youth Ministries 500 0 0 0% Sunday School 6,000 248 353 6% Greek School 500 0 0 0% GOYA 500 0 0 0% HOPE 500 0 0 0% JOY 500 0 318 64% PAIDEIA Day Care 500 0 0 0% Orth. Christian Fellowship 500 0 0 0% Holy Cross Seminary 3,000 0 0 0% Missions 6,500 600 600 9% Church Laity Congress 4,000 0 0 0% Arch/Met. Mtgs/Seminars 2,000 0 522 26% Comm. Relations/Ministries 15,000 1,412 3,877 26% Parish Retreats 1,000 1,600 1,600 160% Clergy/Staff Priest 134,525 11,210 33,631 25% Asst. Priest/Yoluth Director 15,000 0 0 0% Substitute Clergy 19,000 1,200 4,100 22% Financial Officer 12,875 1,073 3,219 25% Asst. Financial Officer 37,130 3,094 9,283 25% Secretary 42,665 3,555 10,666 25% Custodian 47,410 3,951 11,852 25% Part-Time Custodians 30,000 1,510 7,670 26% Choir Director 6,800 0 0 0% Organist 0 0 0 0% Chanter 8,160 680 2,040 25% IT Engineer 7,000 583 1,750 25% Payroll Taxes 9,000 811 2,433 27% Employee Benefits 55,000 5,536 14,584 27% Recurring Expenses Mortgage Payment 203,030 16,564 49,693 24% Mortgage Principle Payment 0 0 0 0% If funds are available Insurance 15,000 1,127 3,382 23% Utilities 67,500 4,736 15,315 23% Telephone/Cable Service 12,000 1,240 2,963 25% Church Supplies 27,000 5,083 7,902 29% Office Supplies/Equipment 25,000 1,409 3,699 15% Postage 10,000 7 2,349 23% Credit Card Commissions 6,000 2,000 2,000 33% Fund Raising Operations 75,000 528 923 1% Rental Operations 40,000 2,933 3,555 9% Infrastructure Maintenance 35,000 6,765 13,992 40% Capital Improvements 25,000 0 168 1% Vehicle Maintenance 6,000 235 908 15% IT Enhancements 3,405 0 168 0% Misc 2,000 129 494 25% Total Expenses: $1,071,500 $85,820 $234,010 20%
St. Katherine Greek Orthodox Church of Northern Virginia Monthly Expense Report - March, 2012 1,200,000 Rate of Expenditures - YTD 1,000,000 800,000 600,000 Actual 400,000 Budget 200,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Saint Katherine Greek Orthodox Church Stewardship Report Period ending:march 31st, 2012 2011 2012 Performance Goal $504,000 $504,000 March Stewardship Revenue $44,113 $50,916 15% Stewardship Pledges YTD $145,265 $185,507 28% -- Revenue/Pledges Rcv'd $ 89,451 $ 100,670 13% -- Revenue/Contributions Recv'd $ 83,833 $ 74,765-11% Total Revenue YTD $ 173,284 $ 175,435 1% # Stewardship Pledges YTD 151 202 34% -- Avg. Pledge YTD 962 918-5% # Contributors YTD 284 246-13% -- Avg. Contribution YTD $295 $304 3% # Pledge & Contributors YTD 435 448 3% Actual for 2011 YTD $482,687 --- 96% Actual for 2012 YTD --- 35% 600,000 Stewardship Revenue - 2012 500,000 400,000 300,000 200,000 Actual Projected 100,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec We are blessed!
Accounts St Katherine Greek Orthodox Church Analysis of Revenues & Expenses Fund: Church Beautification Fund March 2012 MTD Actual (This Year) YTD Actual (This Year) Revenues Church Beautification Fund - Iconography Donation Total Church Beautification Fund Total Revenues Expenses Church Beautification Fund - Heating / Air condition Total Church Beautification Fund Total Expenses $1,000.00 $11,100.00 $1,000.00 $11,100.00 $1,000.00 $11,100.00 $0.00 $48,222.00 $0.00 $48,222.00 $0.00 $48,222.00 Net Total $1,000.00 ($37,122.00)
St Katherine Greek Orthodox Church Summary of Restricted Accounts Fund: Designated Projects Fund January to March 2012 Accounts Beginning Balance Restricted Revenue Restricted Expenses Ending Balance Temporary Restricted Designated Fund - New Album - Rental Deposit - Miscellaneous Fund - Book Store - Interest - Operation Troops - Service Charge/check Image Stmt Fee - Banquet Fund - Missions Fund - Vacation Bible School - JOY - Christmas Event - Project Mexico Fund - Missions/Guatemala - Future Missions - John Harocopos Oratorical Fund - Playground Escrow - Safeway Benefits - Homeless Shelter - Deacon Fund - Saturday of Lazarus Feed Homeless - Missions/Alaska - Goya homeless Total Designated Fund Total Temporary Restricted $0.00 $200.00 $0.00 $21,450.00 $11,000.00 $2,750.00 $51.18 $597.00 $823.72 $6,718.26 $1,129.00 $412.26 $215.13 $0.91 $0.00 $1,072.75 $0.00 $315.70 $0.00 $0.00 $16.00 $0.00 $900.00 $0.00 $50.92 $0.00 $0.00 $0.00 $1,520.00 $0.00 ($318.00) $318.00 $0.00 $3,328.16 $200.00 $0.00 $537.97 $1,067.00 $463.00 $6,794.35 $0.00 $0.00 $5,096.15 $0.00 $0.00 $3,133.54 $0.00 $0.00 $682.41 $332.91 $450.00 $616.10 $300.00 $0.00 $900.00 $0.00 $0.00 $0.00 $695.00 $0.00 $1,206.00 $0.00 $0.00 $1,285.00 $0.00 $1,285.00 $52,819.92 $18,259.82 $6,515.68 $52,819.92 $18,259.82 $6,515.68 $200.00 $29,700.00 ($175.54) $7,435.00 $216.04 $757.05 ($16.00) $900.00 $50.92 $1,520.00 $0.00 $3,528.16 $1,141.97 $6,794.35 $5,096.15 $3,133.54 $565.32 $916.10 $900.00 $695.00 $1,206.00 $0.00 $64,564.06 $64,564.06