Weaving Traditional Wisdom and Modern Knowledge REGULAR SCHOOL BOARD MEETING. Newcomb Middle School, Newcomb, NM March 15,2016-6:30 p.m.

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1 CENTRAL CONSOLIDA TED SCHOOL DISTRICT District Administration Complex P.O. Box 1199, Shiprock, NM US Hwy 64 Old High School Rd Administration Fax Weaving Traditional Wisdom and Modern Knowledge REGULAR SCHOOL BOARD MEETING Newcomb Middle School, Newcomb, NM March 15,2016-6:30 p.m. MINUTES School Board Members Charlie T. Jones, Jr., President (absent) Ruthda W. Thomas, Vice-President Christina J. Aspaas, Secretary Adam J. Begaye, Member Randy Manning, Member Administrators Dr. Colleen W. Bowman, Interim Superintendent Pandora Mike, Deputy Superintendent Dr. George Schumpelt, Director of Legal Services & School Board Policy Eric James, Director of Operations Herbie Clichee, Director of Finance Dr. Rebecca Benedict, Director of Schools I. ROUTINE MATTERS A. Board Vice-President, Ruthda W. Thomas called the meeting to order and verified that a quorum was present through a roll call at 6:35 p.m. B. Randy Manning led the school board and audience in the Pledge of Allegiance. C. Christina J. Aspaas conducted a prayer. D. Agenda Review - Adam J. Begaye requested to move Section VII - Convene in Executive Session to Section IV and Christina J. Aspaas requested to move Item 0 Teach For America to Section IV - Reports to A. E. Motion by Adam J. Begaye, second by Christina J. Aspaas to approve the Agenda as amended. Motion Carried, 4-0. II. ELECTION OF BOARD OFFICERS Ruthda W. Thomas open the floor for nomination for School Board President. Christina J. Aspaas nominated Randy Manning. Close the nomination, second by Ruthda W. Thomas. Motion carried, 4-0. Randy Manning was elected School Board President. Randy Manning open the floor for nomination for School Board Vice-President. Christina J. Aspaas nominated Ruthda W. Thomas and Randy Manning nominated Adam J. Begaye. Randy Manning moved to close the nomination, second by Christina J. Aspaas. Motion carried, 2-2. (Christina J Aspaas and Ruthda W Thomas voted for Ruthda W Thomas and Randy Manning and Adam J Begaye voted for Adam J Begaye). Randy Manning suggested to pick a number and asked Sharon Ray to pick a number which was number 7, Ruthda Thomas picked number

2 Regular School Board Meeting 2 March 15, and Adam J Begaye picked number 6. Adam J. Begaye was elected School Board Vice President. Randy Manning open the floor for nomination for School Board Secretary. Ruthda W. Thomas nominated Christina J. Aspaas. Randy Manning moved to close the nomination, second by Adam J. Begaye. Motion carried, 4-0. Christina J. Aspaas was elected School Board Secretary. III. COMMENTS FROM THE AUDIENCE No Comments from the Audience IV. CONVENE IN EXECUTIVE SESSION: DISCUSS LIMITED PERSONNEL MATTERS ADMINISTRATIVE ADJUDICATORY DELIBERATIONS, EMPLOYEE GRIEVANCE, AS PERMITTED UNDER SECTION lo-15-1(h)(3) OF THE NEW MEXICO OPEN MEETINGS ACT AND COMMUNICATION WITH LEGAL COUNSEL REGARDING PENDING OR THREATENING LITIGATION RELATED TO THE SAME, PENDING FEDERAL LITIGATION AND UPDATE ON TRANSFERRED LEGAL MATTERS FROM PREVIOUS COUNSEL, AS PERMITTED UNDER SECTION lo-15-1(h)(7) OF THE NEW MEXICO OPEN MEETING ACT Motion by Adam J. Begaye, second by Ruthda W. Thomas to convene in Executive Session: Discuss Limited Personnel Matter [Section (H)( 5), NMSA 1978] - Collective Bargaining and [Section (H)(7), NMSA 1978] - Possible Litigation on Tenth Circuit Appeal. A roll call vote was taken: Adam J. Begaye voted yes; Ruthda W. Thomas voted yes; Christina J. Aspaas voted yes; Randy Manning voted yes. Motion carried, 4-0. Time: 6:57 pm. V. RECONVENE IN OPEN SESSION Motion by Adam J. Begaye, second by Ruthda W. Thomas to reconvene in Open Session: Randy Manning stated that the Board has discussed in the executive session only the subject identified in the agenda as the reason for which the meeting was closed: Discuss Limited Personnel Matter [Section 1O-15-1(H) (5), NMSA 1978] and [Section (H) (7), NMSA 1978] - Possible Litigation on Tenth Circuit Appeal. A roll call vote was taken: Adam J. Begaye voted yes; Ruthda W. Thomas voted yes; Christina J. Aspaas voted yes; Randy Manning voted yes. Motion carried, 4-0. Time: 7:47 p.m. VI. REPORTS A. Nate Morrison and Alray Nelson presented the Teach For America, packets were given to the board. The power point presentation consisted of Big Opportunities to increase local recruitment effort, percentage of native teacher this year, and partner with school districts and communities to retain teachers. Local Accountability - Regional Advisory Board, launched in February 2016, Indigenous leaders and local New Mexicans represented, and hold our region accountable for the work we do every day. Impact to 2015, recruited, trained and placed 83 new teachers and provide ongoing support for an excellent culturally-responsive educator. Board member Ms. Aspaas commented on the crash course for 5 weeks on Teach For America, also stated that Teach For America was not brought to the board. Nate Morrison would review the contract with Teach For

3 Regular School Board Meeting 3 March 15,2016 America. Dr. Bowman will have Teach For America give a comprehensive report at the next school board meeting. B. Fundraising Requests 1. Newcomb High School representative presented the Fundraising request for Softball and Track to sell Fan Cloths. 2. Darah Tabrum of Kirtland Central High School presented the fundraising request for rewarding perfect attendance. The prizes and rewards will be used as incentives for students who have perfect attendance. Herbie Clichee will follow up on the gift cards. (Christina J. Aspaas excused herselffrom the Regular School Board meeting at 8:58 p.m.) C. Unique Trip Requests 1. Virginia Beyale of Tse Bit Ai Middle School presented the TBA Gifted travel request to Glen Canyon Dam, hike the Antelope Canyon and Lake Powell. 2. Darah Tabrum also presented the Student Travel for College Success to Fort Lewis College in Durango, CO on April 15, Darah Tabrum presented the Student Travel for College Success for Yoga/PE Field Trip in Durango, CO on April 29, D. Brian Joe of KCHS presented the Kirtland Central High School Peer Monitoring to build peer to peer relationships that sparks a positive supporting experiences among the freshmen class and continues throughout the entire school community. E. James Lowe, Compliance/Assessment Coordinator presented the Cancellation of April 20, 2016 Early Release due to P ARCC testing. PARCC testing begins on April 11, F. Dennis Fieldsted, Building and Construction Coordinator presented a power point presentation on the Judy Nelson Construction Progress Report. Scheduled to reach substantial completion is October 22,2016 and showing 10 days behind but are picking up days as the weather gets better. G. Dennis Fieldsted also presented the Nizhoni Elementary Kitchen Hood and HV AC in K Wing. The bid recommendation to Farmington Hearing and Metal. This is a bid approval and requested to be on the agenda for approval at the next meeting. H. Eric James, Director of Operation presented the Per Capita Feeder Route Application. The applicant with severe disabilities and determine the feeder route would be the best route. I. Kristy Stock, Federal Programs Supervisor presented the Summer School Program. The programs start in June 6, 2016 through July 27, 2016 for High School, Middle School, High School CCR Camp, High School STEAM Camp. The district will be closed on July 4 and 5, 2016 and also on July 12,2016 for Bus Driver Institute. J. Eric James also presented the Cost of Security report. Mr. James presented in details on Core Coverage for High Schools, Holiday Coverage for schools, Additional coverage and additional items, and Security Guard Costs CCSD

4 Regular School Board Meeting 4 March 15,2016 K. Dr. George Schumpelt presented the Review of Volunteer Procedures on Spontaneous and Regular Volunteers. Randy MaIming requested to add "professional appearance" to be more descriptive on the policy on Section G Staff Standards of Conduct (Policy). Ruthda W. Thomas is requesting for number of Volunteer by site. L. Eric James, Director of Operations presented the BARs report for Exceptional Programs funding for increases and transfer. Mr. James requested to remove BAR IDEA Early Intervention Services - 0 I 00 Transfer from the Consent Agenda. VII. CONSENT AGENDA A. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Consent Agenda as amended. Discussion: Remove Item B6 - Fundraising Request - Kirtland Central High School - Football Team - Golf Tournament - April 1, 2016 through June 30,2016; Item C9 - Unique Trip Requestfor Mesa Elementary School- 21 st Century 21 st - Antelope Canyon in Page, AZ - April 29, 2015 (one-day); Item F - Navajo Mine Four Wing Salt Bush Award to Kirtland Central High School Football Team; Item N8 - BAR IDEA-Early Intervention Services - OIOO-Transfer. Motion B. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Minutes for February 16, 2016 Regular School Board, and March 10, 2016 Work Session. Motion C. Motion by Adam 1. Begaye, second by Ruthda W. Thomas to approve the Fundraising Requests I) Newcomb High School - Senior Class of Peshlakai Basketball Tournament - April 6, 2016 through April 10,2016; 2) Newcomb High School - Junior Class - Concession for Basketball Tournament - April 6, 2016 through April 10, 2016; 3) Newcomb High School- Softball and Track - Fan Cloth Sales - March 18,2016 through April 4, 2016; 4) Kirtland Central High School - Softball - Fan Gear Sales - March 16, 2016 through May 6, 2016; 5) Kirtland Central High School - JROTC th Anniversary Fun Run - April 1,2016 through April 23,2016; 6) Kirtland Central High School - Boys and Girls Golf - Krispy Kreme Doughnut Sale - March 18, 2016 through April 28, 2016; 7) Kirtland Central High School - Attendance Committee - Rewarding Perfect Attendance - March 16,2016 through May 27, Motion D. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Unique Trip Requests. 1).Shiprock High School - Gear Up - Utah State University Eastern - Blanding, UT - March 17, 2016 (one-day); 2) Shiprock High School - Gear Up - New Mexico Colleges including UNM, Dona Anna Community College, NM Institute of Mining and Technology and Western NM University - March 29, 2016 through April 1, 2016; 3) Shiprock High School - Gear Up - Visit Universities - Tempe, Tucson, Flagstaff, AZ and St. George, UT - May 2, 2016 through May 5, 2016; 4) Shiprock High School - MCJROTC - JROTC Military Skills Meet - Capprock High School, Amarillo, TX - April 8, 2016 through April 10, 2016; 5) Shiprock High School and Kirtland Central High School - Vo-AgIFFA - Senior High School Scholarship Welding Competition - Houston, TX - April 13, 2016 through April 18, 2016; 6) Kirtland Elementary School - 2 nd Grade - Durango-Silverton Train Station - Durango, CO - April 27, 2016; 7) Tse Bit Ai Middle School - Science Club - State Science Fair - April 6,

5 Regular School Board Meeting 5 March 15, through April 9,2016; 8) Tse Bit Ai Middle School - TBA Gifted - Glen Canyon Dam, Antelope Canyon, and Lake Powell - Page, AZ - May 13,2016 through May 14, 2016; 9) Kirtland Central High School- College Success - Fort Lewis College Field Trip - Durango, CO - April 29, (one-day); 10) Kirtland Central High School - College Success - YogaJPE Field Trip - Durango, CO - April 29, 2016 (one-day). Motion E. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve NM Career Technical Leadership Project Incentive for Kirtland Central High School. Motion carried, 3-0. F. Motion by Adam 1. Begaye, second by Ruthda W. Thomas to approve the Kirtland Central High School Popcorn Popper Donation. Motion G. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve Kirtland Central High School Peer Mentoring Program Grant. Motion H. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Per Capita Feeder Route Application. Motion I. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Memorandum of Understanding between Central Consolidated School District and Navajo Head Start. Discussion: An additional signature is needed with no changes on the MOU Motion J. Motion by Adam 1. Begaye, second by Ruthda W. Thomas to approve the High School ELA Adoption. Motion K. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the School Superintendent Association (AASA) Mini Grant through Helping Kids Program. Motion L. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Cancellation of April 20, 2016 Early Release. Motion M. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Payment of Bills. Motion N. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Budget Adjustments and Journal Entries. BARs 1) Operational Maintenance; 2) Operational Tranfer; 3) Operational Increase; 4) Title I-IASA Transfer; 5) Title I-IASA ncrease; 6) Entitlement IDEA-B Increase; 7) Preschool IDEA-B Increase; 8) pt Century Community Learning Centers Transfer; 9) st Century Community Learning Center Transfer; 10) IDEA-B "Risk Pool" Initial Budget; 11) Private Dir Grants (Categorical) Transfer; 12) Private Dir Grants (Categorical) ncrease; 13) Private Dir Grants (Categorical) Increase; 14) Private Dir Grants (Categorical)

6 Regular School Board Meeting 6 March 15,2016 Increase; 15) Special Capital Outlay -State Initial Budget. Motion carried, 3-0. O. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Items Over $60,000. Motion VIII. ITEMS PULLED FROM CONSENT AGENDA FOR DISCUSSION A. Motion by Adam J. Begaye, second by Ruthda W. Thomas to approve the Fundraising Request for Kirtland Central High School- Football Team - Golf Toumament - April 1, 2016 through June 30, Motion B. Motion by Adam J. Begaye, second by Ruthda W. Thomas to take no action on Unique Trip Request for Mesa Elementary School - 21 SI Century - Antelope Canyon in Page, AZ - April 29,2016 (one-day). Motion C. Motion by Adam J. Begaye, second by Ruthda W. Thomas to remove BARs IDEA-Early Intervention Services - OlOO-Transfer. Motion D. Motion by Adam J. Begaye, second by Ruthda W. Thomas to reconsider Navajo Mine Four Wing Salt Bush Award to Kirtland Central High School Football Team. Motion E. Motion by Randy Manning, second by Adam J. Begaye to accept the donation with the stipulation that the Football budget be cut at $ Navajo Mine Four Wing Salt Bush Award to Kirtland Central High School Football Team. Discussion: Policies and Procedures need to be followed per Randy Manning. Dr. Bowman commented to advocate on behalf ofthe students and make an exception on approving the jundraising, the Principals need to have a clear understanding on what the process to the board on decision and authority in these matters. The fundraising will be used for SY Motion IX. REPORTS A. Board Member Reports Ruthda W. Thomas - NIEA Conference, would like to have two students representation at the conference. Adam J. Begaye - Congratulate the KCHS and Science Wi1U1ers, KCHS BPA Wi1U1ing at State, SHS Lady Chieftain RU1U1er Up at State. Randy Manning - Personnel department to have contracts ready by prior of upcoming school year. B. Superintendent Report Colleen Bowman - announced Ruthda W. Thomas award certificate on Leadership Award and Exemplary A ward. Dr. Bowman also reported key highlights on Operations Department - Maintenance, Custodial Services, Housing, Transportation, Construction, Food Services, Finance, Payroll, Accounts Payable and Purchasing, Schools, Data,

7 Regular School Board Meeting 7 March 15,2016 Bilingual and Cultural, EPO, Technology, Coordinated Early Intervention Services, Gear Up, Federal and Grant Programs, National Teacher guides, ELA Process, Curriculum, Federal Program Grants, needs of the Homeless Program, Human Resources recruiting, update on hurdles at schools, Special School Board meeting on April 6,2016 to review School Board Policies. X. REQUESTED ACTION ITEMS AND REPORTS FOR NEXT MEETING ~ Organizational Chart ~ Shiprock High School Lady Chieftains Recognition ~ Substitute Pay Scale to be ed to Adam J. Begaye XI. PLUS / DELTA Strengths (+): Action on Internal Control Changes (1'-.): Need a full board during the meetings Microphone not working properly XII. ADJOURN Motion by Adam Begaye, second by Ruthda W. Thomas to adjourn the Regular School Board meeting at 10:43 p.m. Motion Respectfully Submitted,