STATE OF TEXAS * CITY COUNCIL COUNTY OF HOOD * REGULAR MEETING CITY OF GRANBURY * NOVEMBER 2, 2010

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1 STATE OF TEXAS * CITY COUNCIL COUNTY OF HOOD * REGULAR MEETING CITY OF GRANBURY * NOVEMBER 2, 2010 The City Council of the City of Granbury, Texas, convened on November 2, 2010 at 6:30 p.m. in the City Hall Council Chambers, 116 West Bridge Street, Granbury, Texas. Notice of said meeting giving date, place, and subject thereof having been posted as prescribed by Article V.A.T.V.S., with the following members present: Rickie Pratt * Mayor, Place 1 Tony Allen * Councilperson Place 2 Lisa Johnson * Councilperson, Place 4 Laurel Pirkle * Councilperson, Place 5 Mickey Parson * Mayor Pro Tem, Place 6 And Ron Berryman * Interim City Manager Dee Arcos * City Secretary Absent: Mitch Tyra, Councilperson, Place 3 4:00 PM TOURISM WORKSHOP Mayor Pratt welcomed persons in the audience and commented the reason for the workshop was that there had been a lot of talk that the community would like to see some sort of change in the way that the City was running the CVB. Mayor Pratt commented to clear up any confusion, the CVB was still operation and the CVB still was continuing to function. He commented some of the Council and some of the persons in the audience have asked that the City consider forming a Tourism Advisory Board. Mayor Pratt commented he thought Council needed to come up with a consensus of what a mission statement should be for the Tourism Advisory Board and how it is going to achieve its goal. Mayor Pratt commented whoever is going to be a part of this Tourism Board, each member needed to bring something to the table. He commented his thought about the presiding officer was that that office would rotate, so that for approximately every 6 months a new member of the Board would serve as the President or Chairperson. Mayor Pratt commented he envisioned the Tourism Advisory Board to be comprised of the following people: CVB Director; Chamber of Commerce representative; a hoteliers representative, a restaurants representative, HGMA representative; B & B s representative; the entertainment industry representative, (opera guild, the opera house, the Granbury Live) the museums representative,(us Veterans Museum, Bridge St Museum, Hood County Museum). Mayor Pratt commented he also would like to see input from Hood County and the surrounding communities of Cresson, Lipan, Tolar and Acton. He thought it would be in the City of Granbury s best interest to broaden tourism and commented he wanted to stress a community atmosphere for tourism draw. Mayor commented regarding the issues surrounding the Historic Square, example, the Courthouse renovation, future Opera House renovation, parking issues, repaving parking behind south side, sewer and water issues on south side of the Square, and he thought some kind of funding solution was needed and a plan of action. The following persons voiced their opinions.

2 Chris Christian, 3620 Weatherford Hwy, Granbury, commented he owns a Bed & Breakfast here in Granbury, has an entertainment venue in Irving called The Studios at Las Colinas and used to own the Hollywood Antique Mall here in Granbury. Mr. Christian asked that a real effort be made to get Granbury mentioned in a Super Bowl ad. He commented as a community, Granbury had a lot to offer and was excited there was going to be a focus on tourism and offered to help any way he could. Stacie Kelley, 4501 Cimmaron, Granbury with the Hilton Inn- Ms. Kelley commented she thought people who man the CVB should have experience and preferably they should be persons who have lived in the area for a long time who are knowledgeable not only about the history of the community; but who are also familiar with the town and are able to give visitors coming from out of town, directions on how to get to various places. She commented she thought consolidation of the websites were of major importance. She recommended the City require any organization asking for Hotel Occupancy Tax funds to be required to fill out an application. Jim Goode, 8512 Thicket Ct, Fort Worth, with Hilton Garden was in favor of a Tourism Advisory Board. Mr. Goode commented he thought the City needed to have someone out there, actively selling the City, in order to generate dollars and getting people into Granbury. He thought the City needed to try to get more Trade Shows into town. Mayor Pratt commented he thought if the Hilton wanted to be the headquarter hotel, then the Hilton also needed to offer discounts on the rooms. Mr. Goode commented the manager on site cannot offer discounts; however, any type of sales for multiple night discounts could be discussed and worked out with Staci Kelli, Director of Sales or Laurie Mullins, Sales Coordinator. Councilperson Allen commented he thought all hotels in town should consider giving discounts and thought the rates at the City Conference Center were high in comparison with other Conference Centers in surrounding towns. Councilperson Johnson commented she thought discounts at the City Conference Center should be offered for multiple day bookings. Interim City Manager Berryman commented the CVB Staff were authorized to offer discounts for multiple day bookings. Mike Scott, 3211 Hideaway Bay Ct, Granbury, with the Granbury Chamber of Commerce, commented he thought if the community worked together to bring in the visitors for two and three night stays, then the Historic Square merchants would be able to stay open later then they do now. He presented to Council the Granbury Chamber of Commerce recommendations which included: Hiring an established proven outside sales person with a long list of clients. Create a Tourism Development Council. Having one City website that would cover all areas, with tourism being a major portion of that site. Councilperson Allen asked if the Granbury Chamber of Commerce served the whole County and Mr. Scott replied yes, although, he commented it was kind of hard to reach out and serve someone like Lipan. Councilperson Allen asked if Mr. Scott thought it was a good idea to include people from outside of Granbury on the proposed Tourism Board. Mr. Scott replied he thought it was a good idea to do that. Mayor Pratt commented he would like for individuals who

3 have a City business interest and live in the City of Granbury ETJ that these individuals be allowed to apply to serve on City Boards. Terri Beck, Director of Sales at Best Western and the General Manager and Director of Sales for La Quinta here in Granbury, commented she represented the owners of both hotels and was in favor of a Tourism Board or Committee where all interests would be represented. She felt this Board or Committee should be entrusted to determine the best way to spend hotel occupancy taxes to bring in additional business to the City that would generate overnight stays. Councilperson Johnson commented she agreed that the City needed to be using hotel occupancy tax in order to generate more overnight stays, because that was the whole focus of tourism and she thought Council needed to keep that ever present in their minds. Buddy Harper, 555 Doyle Spring Rd, member of the Historic Granbury Gunslingers, commented every second Saturday of every month, the Granbury Gunslingers get dressed in their western outfits and put on a little gun show on the Historic Square. They walk about the Square, they visit the stores and they generate a lot of interest from the people visiting the Square and people ask to have their picture taken with them. He felt people usually like to be a part of history and he suggested the Granbury Historic Square Merchants might also try getting dressed in western outfits on the weekends, and try to sell sizzle like the Fort Worth, Stockyards do. Mr. Harper also was in favor of a Tourism Committee being formed. Tim Bubel, 204 Turner Circle, did a power point presentation on some ideas he wanted to present to Council regarding arts and tourism. He commented most communities have dining, shopping, and lodging to offer, but the most important he felt was, entertainment. He thought there needed to be more options than what the Opera House and Granbury Live had to offer. Mr. Bubel commented he felt the following options were assets he thought the City might consider and these included the following: o Lake Granbury, music festivals, (suggested having a start of summer lake festival ) o Theater and cultural events, (suggested variety at the Opera House, example showing movies or doing dinner theater) o Hewlett Park & Shanley Park (suggested having Shakespeare in the Park or Shakespeare at Shanley ) Mr. Bubel commented he thought maybe a group could be formed to help raise funds for the Opera House renovations project; and he was very much in favor of a multi-purpose space design. He thought, not only the people who were passionate about moving forward with ideas of how to revitalize the tourism industry in Granbury, but the whole community, was going to have to rally around those ideas, for those ideas and for tourism to work. Sister McRae, 5105 N. Highland, Acton commented she agreed with everything that had already been said. She was one of the original members on the search committee that had recommended Charlie McIlvain, CVB Director and thought he has done an excellent job; however, when Director McIlvain was hired they were of the understanding a Tourism

4 Advisory Board would also be formed and it did not happen. Ms. McRae commented Granbury Live would like to have a working relationship with the Granbury Opera House. Scott Young, 101 & 123 E Pearl, commented he thought the City needed a fully funded Conference Center and a fully funded CVB and felt the City did need someone to market it. He encouraged the Council and all of the people present to be positive and try to work together and move forward. Kay Collerain, 202 S. Crockett, owner of the Nutshell Eatery restaurant, commented she had been on the Historic Square for 30 years. She commented Mary Lou Watkins was the one that had introduced the wearing costumes at the Nuthouse Hotel and she brought the tourists in by the droves; unfortunately that went away after the Nuthouse restaurant closed. Ms. Collerain commented she thought over the years, Granbury had lost its sense of identity and she thought the town needed to get back to its roots, because the town s roots, the old buildings and the courthouse was what had brought people here. She thought the heart of this town, was not Hwy 377, it was the Granbury Historic Square and if the people here did not preserve it, then there would be nothing. Ms. Collerain commented the Nutshell Restaurant would support whatever the City did to help this town move forward to restore its tourism. Dutch Wilkinson, 630 Williamsburg Ct, commented he and his wife purchased the Plantation Inn in 1993 and at the time the CVB was a 501C 3 Corporation. The CVB office used to be on the Square and it was very convenient for visitors and tourists. The CVB used to be managed by a CVB Director and a very active volunteer force, which created enthusiasm and interest and it saved the City money. He recommended the City create an advisory board to help the CVB Director with ideas and direction. Abigail Azima, 3712 Bradford Creek Dr, Fort Worth, commented she worked with a company called SKEDS and they were located in North Richland Hills. Her company was offering to promote shopping opportunities for local businesses in Granbury with a custom designed web page linked to the City s official web site. The different businesses would then sign up themselves. Claudia Southern, 226 E Pearl, commented she was the president of Preserve Granbury, a 501C3 organization, which was formed in 2005 that helps preserve and promote the historic integrity of the community. Preserve Granbury has been focusing their efforts on Lambert Branch Park, which is the site of the old City Electrical Plant, the old Crockett News building, and two old historic homes, which were moved there. Preserve Granbury has been working with architects and professionals to work up plans for how the park could be in years to come. They have met with the City Parks Board and with City Services Director Keith Callahan and his Staff to discuss plans to develop a heritage park at Lambert Branch. For the last couple of years Preserve Granbury has been raising funds for restoration of the historic buildings in the park. Mrs. Southern commented they had come to an agreement whereby Preserve Granbury could provide funds for the City and the City could provide the labor for the houses there to have some foundation. Preserve Granbury raised $4,600, which was a third of what they had estimated it would cost to put foundations on the houses, to help preserve them within the

5 park. Mrs. Southern commented she felt heritage tourism was a big part of tourism both in Texas and had been a huge part of tourism in Granbury. She commented Preserve Granbury was helping to continue building that heritage tourism in Granbury and that was what that park was about. Mayor Pratt commented he would like this matter brought to Council at a future date. Councilperson Parson commented in his opinion he thought this was a very important part of tourism business in Granbury. He thought at one of the previous meetings Council had talked about needing culture on historic items in town to attract tourists. Councilperson Parson commented he thought Lambert Branch Park could be the beginning of what could be a very nice tourist attraction, since the Hike and Bike Trail was going to go by there. He proposed that Council set aside some of the City s bond money to get the Lambert Branch Park project planned, off, and running. Councilperson Johnson commented the City logo, Where Texas History Lives, was exactly what a heritage tourism program would represent. Mayor Pratt commented he agreed this was something that needed to be brought forward and enacted on and asked if Council wanted to make a motion regarding the matter, this was the time to do so. Councilperson Parson commented he would get with Preserve Granbury and get it on the agenda. Mrs. Southern commented they would be more than happy to come back to a Council meeting to present their project more fully. Mrs. Southern presented a check in the amount of $4,600 to the Mayor. Councilperson Allen commented he agreed this item be put on the next Council agenda. Councilperson Parson commented he would like for $400,000 to $500,000 be allocated out of bond money to get the project planned and get it up and going. He envisioned since the Hood County Courthouse was going to be completed in about nine months, and if in those nine months the City could have those three or four buildings at Lambert Branch Park, ready to be a part of the presentation and opening of the newly renovated Hood County Courthouse, then the City could really raise the historic appeal of the town in a very short order. Tom Kirkland, 613 Willow Springs, Heath, TX, with Hilton Garden Inn asked that the City look at how it goes about advertising. He commented that in the last couple of years the cost of advertising has gone up, but at the same time the sales tax revenue and bed tax revenue was decreasing. Mr. Kirkland commented there is a way in today s environment to track the results from the City s advertising efforts. He felt people are not taking time today to look at a lot of printed material and thought it was people to people bringing in the best marketing results. He asked a designated sales person be hired, who would be fairly well compensated to be out in Austin, or somewhere else, to sell Granbury to large group businesses. Charlie McIlvain, CVB Director commented he was excited about the ideas being brought forth at the tourism workshop. The CVB is doing a lot more of social and electronic media with tracking systems that can track the information as it takes place and as requests come in. The new website will be easier to navigate and update. He agreed the City needed a sales person out in Austin and in the Metroplex at least a few times a month. Director McIlvain also thought the City needed to let go of the past and move forward. Ken Hackett, 2715 Harborside, representing Granbury Square Plaza, commented he was in favor of the Tourism Board. Regarding the infrastructure to support the tourism, Mr. Hackett commented he understood the State was purchasing the ROW for the northeast

6 loop and asked if this was true. Mayor Pratt responded yes. Mr. Hackett commented buying the ROW would still not build a roadway an asked regarding funding. Interim City Manager Ron Berryman commented at the last meeting Staff had had with TDOT, they indicated the project was fully funded. Mayor Pratt commented Staff had gotten good feedback from TXDOT, they stated the traffic situation regarding the synchronization of the traffic light, was only 95% complete and the final 5% was the final programming of the clocking system to actually make it function. They were going to move forward with that, and the TXDOT representative, who is down here from the Austin main branch, stated funding was available, and so as far as the City knew that was moving forward. Mr. Hackett commented he thought it was vital to move the heavy truck traffic off of the Historic Square to provide that experience for the tourist that the Community was looking for. Regarding tourism and the parking situation, Mr. Hackett commented if Granbury was going to grow its events and its status, then the City definitely needed to improve the parking to make these things work and so a parking facility was imperative. He commented his parking facility gets overwhelmed with just the smallest of events at Granbury Square Plaza. Another issue that needed to be looked at was the sidewalk improvement program on the Historic Square. Councilperson Tony Allen asked regarding the status of the parking lot site where the old Baptist Church used to be on Houston Street. Mayor Pratt commented the asphalt that had previously been approved by Council for that parking lot, had not been poured after all. The owner of the property had indicated they would be starting development at the start of the year. Councilperson Allen commented he thought the matter needed to be brought back to Council. Tom Baker, 1002 W Pearl St, President of the Bed & Breakfast Assoc. commented he was in favor of a Tourism Advisory Board and felt an outside sales person was needed and also needed was someone to be in charge of promotions and advertising and could also be the inside sales person. The Opera House was a primary concern and Mr. Baker commented he thought it needed to be brought back to its heyday. 6:00 PM - Tourism Workshop was adjourned. Mayor Pratt commented the City Council would take a short break and announced the regular Council meeting would start in about 30 minutes. 6:30 PM MAYOR PRATT CALLED THE REGULAR MEETING TO ORDER. Invocation Pastor Alan Latta with Generations Church CONSENT AGENDA Approval of Council minutes of October 11, 2010 (special meeting). Approval of Council minutes of October 19, 2010 (regular meeting). Councilperson Johnson made a motion to approve the minutes of both meetings as presented. Seconded by Councilperson Pirkle, the motion carried with 4 ayes and 0 nays.

7 DELIBERATION AGENDA PUBLIC HEARING regarding a request of Cecil Britton and Bobby Gumm for a Specific Use Permit to allow for used automotive sales at 3401 and 3403 E. Hwy. 377; and consider and approve an ordinance providing for said SUP. Mayor Pratt opened the hearing. Scott Sopchak, Assistant City Manager briefed Council. This was an application presented on a heavy commercial zone site comprised of two recorded lots. The western most lot is the location that previously housed feather lite trailers, so the City did previously have an SUP for that type of heavy commercial activity on site. As a part of the feather lite trailer proposal, the applicant did make some improvements to the previous site plan, to the parking lot area, which is for the interior of the site. There is no built structure on the western most lot, the sales office will be on the eastern lot. The structure does meet the City s masonry standards, for the Certificate of Occupancy. P & Z and Staff at their October 18 th meeting recommended approval of the SUP request as presented. Mayor Pratt asked if the auto sales shop was going to have to change the style of sign to a monument sign or would they be allowed to stay with the pedestal mount sign. Assistant City Manager Scott Sopchak commented pursuant to City ordinance, what people do on grandfathered nonconforming signs; they just change the face plate out to the new business and bolt it in. As long as it does not increase or intensify the commercial advertising area, these businesses were not required to have a monument sign. No comments were offered by persons in the audience; Mayor Pratt closed the public hearing. Councilperson Allen made a motion the ordinance providing for SUP for 3401 and 3403 E Hwy 377 as presented by Staff, be passed and approved. Seconded by Councilperson Pirkle, the motion carried with 4 ayes and 0 nays. MOTION CARRIED PUBLIC HEARING, consideration, and approval regarding a replat request of Judy Coates, Dan Coates, Shaye Tipton, and FBA Land Holdings to replat Lot 1, Block 3, Lot 1R, Block 4 of the Villages of Stonebrook and a acre tract of Lot 21 of the Milam County School Land Survey, Abstract # 348 to Lots 1R1 and 1R2, Block 3 and 1R1 and 1R2, Block 4 of the Villages of Stonebrook addition. The property is located south of W. Hwy 377, north of Autumn Ridge Dr and west of Wright and Roe Ct. The property is addressed at 710 Roe Ct. Mayor Pratt opened the hearing. Scott Sopchak, Assistant City Manager briefed Council. The site of this replat is located south of Hwy 377 behind Pizza Hut and the CPA office, inclusive of the platted lots that are the nursing home and the Coates Blackman building. The applicants were requesting to replat the subject property to allow for future title transfer of Lot 1R2, Block 4. The purpose of the proposed replat will provide the undeveloped 10 acre parcel with two points of access onto Autumn Ridge Dr. with a minimum of 60 of street frontage. Currently, the access points are not 60 wide, preventing the future, possible dedication of a 60 ROW and construction of a commercial roadway, if a future purchaser so desired to subdivide the 10 acre parcel. The access points will also allow for locations to extend pubic infrastructure to develop the site. The acquisition or property swap will improve the

8 marketability of the property to future developers. Future development cannot commence on Lot 1R2 until such time a replat and detailed engineering drawings are submitted to support the development. The following note has been added to the plat by the applicant: Prior to any development or subdivision of Lot 1R2, Block 4, the property owner or developer shall submit detailed engineering plans for the installation of any infrastructure or drainage improvements required by the City of Granbury Subdivision Ordinance to the City of Granbury for review and approval. Approved engineering plans shall be accompanied by any necessary right-of-way, drainage or utility easement dedications and such dedications shall be made by filing a Replat or Amending Plat consistent with the City s Subdivision Ordinance. If public infrastructure is required by the City in order to subdivide or development Lot 1R2, Block 4, the developer shall submit a Public Improvement Agreement to the City for review and approval. The following variances were requested by the developer under the plat application in order to support the proposal as presented. Variance requested to Section 3.9 and 4.5 to not extend an 8 sewer main along Hwy 377. Variance to Section 3.6.A.4 to not install a commercial sidewalk along the Hwy 377 frontage. Variance to Section 3.9 & 4.6 to not install an 8 water main along Hwy 377. Variance to Section 4.8 to not install an urban streetlight along Hwy 377. Variance to Section 3.1 to not improve Wright Ct. and Hwy 377 to an urban standard street. In order to approve the variances, City Council should make the following findings as evidence the variance was found valid: The granting of the variance will not be detrimental to the public safety, health, or welfare or injurious to other property; The conditions upon which the request for a variance is based are unique to the property for which the variance is sought and are not applicable generally to other property; Because of the particular physical surroundings, shape or topographical conditions of the specific property involved, a particular hardship to the owner would result as distinguished from a mere inconvenience, if the strict letter of these regulations is carried out, and; The variance will not, in any manner vary, the provisions of the Zoning Ordinance or Future Land Use Plan, Thoroughfare Plan, and other adopted Plans, except that those documents may be amended in the manner prescribed by law. The site has approximately 1,250 feet of street frontage along E. Hwy 377. In previous discussions with TxDOT regarding the development of the undeveloped tract, TxDOT stated access would not be granted onto Hwy 377 due to the access ramp along the majority of the property. In the latest plat review, TxDOT stated any approach or permit request onto Hwy 377 would require a variance from their committee. There is no guaranty that any variance would ever be supported or approved by TxDOT. TxDOT further stated that any review would not be conducted until the proposed development of the site was availed. P & Z and Staff at their meeting of October 18, 2010, recommended approval of the replat as presented and with approval of the variances in order to clean up the proposed property.

9 Councilperson Johnson commented she thought this was a good thing, but noticed that three of four of the surrounding property owners indicated they were against the replat and asked if Staff knew the reason/s why. Assistant City Manager Sopchak commented they did not state in their letters and or appear at the P & Z meeting to voice their concerns. Mayor asked if Mr. and Mrs. Duffield, Mr. and Mrs. Beaird, or Kathie Smith were present at the Council meeting to voice their opinions; no comments were heard from the audience. Mayor again asked if there were any persons in the audience wishing to speak. Dutch Wilkinson, 630 Williamsburg Ct, commented he owned a lot on Wright Ct and on Roe Ct and he thought the replat would be an improvement and would help the neighborhood and so he was in favor of it. No further comments were offered by persons in the audience, Mayor Pratt closed the hearing. Councilperson Johnson moved to approve the replat request as presented. Seconded by Councilperson Pirkle, the motion carried with 4 ayes and 0 nays. MOTION CARRIED PUBLIC HEARING regarding a request of the City of Granbury to amend Article 4 of the City of Granbury Zoning Ord. to allow for a Helistop within a Business Commercial or Light Commercial zoning district with the issuance of a Specific Use Permit; and consider and approve an ordinance providing for said amendment to the City of Granbury Zoning Ordinance. Mayor opened the hearing and asked Assistant City Manager Sopchak to give the description of what a helistop was, as opposed to a heliport. Mr. Sopchak commented the helistop as currently defined by the Zoning Ord., is the same as a heliport, except that no refueling, maintenance, repairs or storage of helicopters is permitted. The Heliport is defined by ordinance as an area of land or water or a structural surface which is used, or intended for use, for the landing and taking off of helicopters, and any appurtenant areas which are used, or intended for use for heliport buildings and other heliport facilities. Mayor commented what Council was considering was a public hearing regarding amending the zoning ordinance to provide for a helistop with an SUP. Assist Manager Sopchak commented P & Z wanted to forward this ordinance amendment to Council. This change only would affect the Business Commercial and the Light Commercial Districts adding in the Specific Use Permit requirements that would allow City Council, not the obligation, but the discretionary review on a case by case basis. Mayor Pratt commented it was his understanding that it was also being recommended to change the language in the table under Industrial and in the Central Business District to be from permitted to being SUP as well. Mr. Sopchak commented that was correct, P & Z also wanted to change under helistop, in Industrial and Central Business District, to be considered not be right, but under issuance of an SUP as well and also at the discretionary review of P & Z and City Council. Councilperson Johnson commented since the City currently has a nice airport here that could be a helistop, heliport, and a landing strip, she asked if the City could specify in this ordinance, that if the proposed helistop or heliport were located within two miles of the City Airport, that it would be prohibited, unless it were outside away from that range. Councilperson Johnson commented she thought if the helistop or heliport were in close proximity to the City Airport that could possibly pose a dangerous situation. Manager Sopchak commented with respect to the way this item was posted relative to helistop only, he thought the item needed to be considered as such. Of course Council had the latitude to say if they felt this item needed to be

10 tabled or to remand this case back to P & Z for more comprehensive review. Mayor Pratt commented he agreed with safety concerns raised by Councilperson Johnson. City Attorney Neal commented this item was a blanket proposal, it was proposing to amend the zoning ordinance. At the time a request for a particular SUP would come before the City Council for consideration, and then at that time, the City Council would consider the actual nuts and bolts of that SUP request. Assistant Manager Sopchak commented the issuance of a particular SUP would give Council full discretionary review and that would be the time when Council could consider and determine where and if a helispot or a heliport were approved or not. Councilperson Parson asked regarding the definition of storage. Assist Manager Sopchak commented that was one of the definitions that Staff thought needed refining so he recommended Council remand this item back to P & Z for clarification. Councilperson Parson moved that Council follow Mr. Sopchak advice and remand this item back to P & Z for further study. Seconded by Councilperson Johnson, the motion carried with 4 ayes and 0 nays. MOTION CARRIED TO REMAND BACK TO P & Z Consider and approve a request of St. Frances Cabrini Catholic Church, 2301 Acton Hwy, to execute a Public Improvement Agreement (PIA) for installation of an 8 water main and two (2) fire hydrants on Lot 1, Block 1 of the St. Francis Cabrini Catholic Church Addition. The estimated costs of public improvements total - $82, Mayor Pratt opened the hearing. Assistant City Manager Sopchak commented the applicant, St. Frances Cabrini Catholic Church wanted to install a water line loop. This is a platted lot and what the City was trying to do is get fire hydrants that meet the City s fire code specifications, and water pressure on the back side of the lot. This was a very positive thing that the Church was going to do as they expand to the west. Freeze & Nichols, Engineering Consultants for the City have reviewed the plans and Staff recommended execution of the PIA as presented. Mayor Pratt asked if he understood correctly that the Church was also going to add a drainage berm to keep water flowing off of a paved area. Assistant Manager commented that was correct and the City s engineer did also review the drainage berm and approved it; however, those improvements were not part of this PIA, and since they were not dedicated public improvements, they would be privately maintained. Councilperson Allen asked if this would cost the taxpayers any money, Mayor Pratt replied no. No comments were offered by persons in the audience, Mayor Pratt closed the hearing. Councilperson Johnson made a motion that Council authorize Mayor to execute the PIA as presented. Seconded by Councilperson Pirkle, the motion carried with 4 ayes and 0 nays. MOTION CARRIED Consider and adopt a resolution amending the City of Granbury Personnel Manual, Section 28.2-Holidays. Interim City Manager Ron Berryman commented City employees have gone two consecutive years without a pay increase and he thought this was an opportune time to consider adding paid holidays to help keep employee morale up. Employees often ask why the City does not observe

11 holidays, comparable to those of Hood County employees. Often times during holidays, due to the fact that Hood County offices, State offices and Federal offices are all closed, it has been noted, the City is not very busy on those dates, possibly because citizens assume City offices are also closed. Councilperson Allen asked what the additional holidays would be. Manager Berryman commented these would be MLK Jr s Birthday, Presidents Day, Columbus Day and Veterans Day. Staff was recommending the floating holiday be eliminated and the City of Granbury adopt the four additional designated holidays to match those of Hood County. Manager Berryman commented since Columbus Day had already passed this year, he asked that the Floating Holiday that has already been accrued (and used by a few employees) for 2010/2011, remain in effect and available for use until 9/30/2011. The Floating Holiday would not be renewed in October, Manager Berryman was recommending the amendment to the holiday schedule be effective as of October 1, Councilperson Johnson asked why not start the new policy as of January 1, 2011, rather than October 1 st. Manager Berryman commented since the City had/has the floating holiday and that floating holiday accrued as of October 1, 2010, some employees have already taken that holiday. Councilperson Johnson commented she was aware the two ways to motivate employees was through money and time off; and since the City was not at liberty to give more money, she thought this was fine. Councilperson Johnson made a motion Council approve the three additional holidays and adopt the resolution amending the holiday schedule. Councilperson Allen asked what this would cost the City. Manager Berryman commented the proposed changes would have no direct dollar cost to the City, so the budget would not be impacted. There should actually be a small dollar savings from reduced utility costs when City offices are closed the additional days. Councilperson Pirkle seconded the motion. Councilperson Allen asked if the Police Dept would be paid extra if they worked on holidays. Interim City Manager Berryman commented, no, the Police Officers who work on holidays, take off days at other times during the year, to make up for their worked holidays. Mayor Pratt called for a vote, the motion carried with 4 ayes and 0 nays. MOTION CARRIED Consider and adopt a resolution amending the City of Granbury Personnel Manual, Section Vacation. Interim City Manager Berryman commented employees accrue 6.66 hours of vacation per month (80 hours/2 weeks annually) for the first four years of employment. Starting in their fifth year of employment, employees accrue 10 hours per month (120 hours/3 weeks annually). It is then another ten years before employees see any increase in vacation allowance, with 8 hours/one day added each year in years 15, 16, 17, 18 & 19, with a maximum of 160 hours/4 weeks vacation. Staff was not advocating an increase in the maximum allowance of 160 hours/4 weeks for vacation; however, Staff was recommending a change that would allow employees to reach that maximum level sooner. The proposed changes would have no direct dollar cost to the City, so the budget would not be impacted. Councilperson Allen asked why not start this policy with new hires. Councilperson Johnson commented because the City had a hiring freeze. Councilperson Allen commented he did not think the City had the money to do that. Interim City Manager Berryman commented if the City made this for new hires only, there would be some situations where you would have a five year employee with the same amount of vacation as a current senior employee. Regarding putting a cap on paid vacation upon retirement or termination, Mayor Pratt commented, this could be something Council could address at a later

12 time, to possibly cap maximum compensation not to exceed 4 weeks. Mayor asked City Attorney Neal if Council had the discretion to put in some kind of language to have some kind of cap in place. City Attorney Neal answered Council could do that if they wished. Councilperson Allen asked regarding sick leave, Mayor Pratt commented that was not before Council at this time. Councilperson Johnson commented that Council approve the new vacation plan as presented by City Manager Berryman; and that the maximum payout benefit of any employee upon leaving is one year of their vacation of whatever level that employee is at, limited to one year of the employee s accumulated vacation for payout benefit. Seconded by Councilperson Pirkle, the motion carried with 3 ayes and 1 nay. Ayes: Parson, Johnson, and Pirkle Nay: Allen MOTION CARRIED Consider and approve an ordinance providing for proposed FY Budget adjustments. Finance Director Wayne McKethan commented during the year, various issues and projects arise that require a change to the original FY Budget, to insure that budgeted amounts are applied appropriately to the developing operational environment. The Department Heads are given the authority to manage individual line items within their budget, by transferring budgeted money between line items within their Department, upon approval by the City Manager. Director McKethan presented to Council and gave a brief summary of the inter-departmental and revenue impacting budget adjustments, which included both revenue and expenditure adjustments for the FY Budget. A list of those adjustments will be attached and will become a part of the ordinance. Councilperson Allen asked what were the organizations that the City gave money to. Director McKethan commented there is in the budget under Social Services, $3,200 for the Senior Center and $6,000 for the Transit System. Director McKethan commented the City actually applies the funds set aside for the Senior Center to pay for the Center s utilities. Kevin Meyer, member of the Senior Center Board of Directors was present in the audience and commented the Senior Center was very appreciative of the City helping them with their utilities. Councilperson Parson moved that Council approve the ordinance providing for the FY Budget adjustments as presented. Seconded by Councilperson Johnson, the motion carried with 4 ayes and 0 nays. MOTION CARRIED Consider appointments to City Boards. Mayor Pratt commented in the Council packets were applications from persons whose terms will expire December 31, 2010 and who have indicated, they wish to continue serving if Council should reappoint them. Mayor Pratt commented he did not think there was any action that needed to be taken at this Council meeting. He asked that Council go out and find people to come in and fill out applications, if folks wished to be considered for appointment to fill the vacancies on the various City Boards. NO FORMAL ACTION TAKEN Discuss and approve re-allocation of bond funds from Street Improvement to a contingency account for expansion of the Granbury Municipal Airport.

13 Mayor Pratt commented there is an issue, where TXDOT aviation has asked that before the City move forward with the Airport expansion, that the City come up with some additional fund method, in case they should go over budget on the expansion project. There is currently $500,000 in a contingency fund set aside. Mayor Pratt commented there is street improvements money in the amount of $1 million and he wanted to see a portion of this allocated to some sort of a contingency fund for the airport project. City Services Director commented if the airport expansion project got started now, the project would take approximately 3 yrs to complete. Interim City Manager Berryman commented he did not think TXDOT was asking for a specific amount, they just basically wanted a letter from the City stating Council was willing to use existing bond funds if needed. Councilperson Johnson commented the City was already committed to this project and this was not going to cost money out of the current Budget and it did not mean they were going to spend the $500,000, just putting it aside just in case it was needed and so she recommended Council do that and move forward with the project. Mayor Pratt asked Councilperson Johnson if she would she put that in a motion and Councilperson Johnson commented that was her motion. Seconded by Councilperson Allen, the motion carried with 4 ayes and 0 nays. MOTION CARRIED Finance Director McKethan commented he wanted to clarify he did not have $500,000 set aside right now, other than the $500,000 going to be moved over from the Bond Fund. Councilperson Parson commented he thought also included in the letter to TXDOT should be noted that the City has contributed 30 acres of land. Director McKethan commented he also wanted to mention that if the interest rates went up and the earnings went past the 3 ½ % to 3.8%, the City could have an arbitrage this year and so if that happened, he would have to come back later to Council with that. NEW BUSINESS Open Microphone The following persons gave their comments to Council. Scott Young, 101 & 123 E Pearl St, thanked Council for conducting the Tourism Workshop and asked that Council consider and take action regarding the following items: 1. A fully functioning CVB 2. Establish a CVB Advisory Board 3. Remodel Opera House immediately 4. Start immediately the process to select the Opera House Company for Jan Tom Baker, 1002 W. Pearl St thanked Council for conducting the Tourism Workshop and for the Open Mic. 7:58 PM - EXECUTIVE SESSION Pursuant to the Texas Open Meetings Act, Chapter 551 of the Texas Government Code, the City Council may convene in Executive Session to deliberate regarding the following matters:

14 SECTION Consultation with Attorney. The City Council may convene in executive session to consult with its attorney on any posted agenda item, when the City Council seeks the advice of its attorney about pending or contemplated litigation, a settlement offer, or on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the provisions of Chapter 551, including open meetings, open records and the following item: Discuss a proposed traffic signal at Pearl Street and the City Conference Center and related property matters regarding said proposed traffic signal which may involve 650 E Pearl St (also known as Hewlett Park) and 622 E Pearl St. 8:23 PM - RECONVENE IN OPEN SESSION Take any action that may be necessary pursuant to item discussed in Executive Session. Mayor commented he would entertain a motion for, 650 E Pearl St and 622 E Pearl St, to allow the City Manager to follow up on negotiations regarding these properties as determined and outlined and discussed by Council in Executive Session. City Attorney Neal commented he would recommend the language of the motion to say, To negotiate for possible acquisition of the property Councilperson Parson moved that the City Manager be directed to continue negotiation Regarding the properties at 650 E Pearl St and 622 E Pearl St including and up to acquisition of that property as discussed in executive session. Seconded by Councilperson Allen, the motion carried with 4 ayes and 0 nays. MOTION CARRIED There being no further business, the meeting was adjourned at 8:25 PM.

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