Minutes of the 154 th Stated Session. of the PRESBYTERY OF SHENANDOAH. May 8, Lexington Presbyterian Church Lexington, Virginia

Transcription

1 Minutes of the 154 th Stated Session of the PRESBYTERY OF SHENANDOAH May 8, 2012 Lexington Presbyterian Church Lexington, Virginia NEXT STATED SESSIONS Saturday, August 25, 2012 Mt. Carmel Church Steeles Tavern, Virginia Tuesday, November 13, 2012 Woodstock Church Woodstock, Virginia SHENANDOAH PRESBYTERY IS A COVENANT BODY WHERE:» congregations are empowered to be centers for mission,» lay persons are equipped to be Disciples of Christ in a challenging world,» church leaders and members are nurtured and strengthened for service,» open communication and information are used constructively and creatively to keep us connected.

2 SHENANDOAH PRESBYTERY DIRECTORY Ruling Elder Paul Dana... Moderator 2012 Teaching Elder Olivia Haney...Vice-Moderator 2012 Teaching Elder Randy Webb...Acting General Presbyter Ext 108 Teaching Elder Dan Williams...Acting Stated Clerk Ext 110 Pam Williams...Treasurer Ext 111 Ruling Elder Doug Sensabaugh...Communications Coordinator/HAE Ext 106 Ruling Elder Lisa Hedrick...Resource Center Coordinator Ext 105 Ruling Elder Heather Carter... Office Coordinator/Bookkeeper Ext 100 Kimberly T. Stroupe...Assistant for Constitution Ext 107 EXECUTIVE EMERITUS: The Rev. Homer C. Phifer, Jr. 490 Burning Tree Road, Pinehurst, NC SHENANDOAH PRESBYTERY OFFICE 1111 North Main Street, Harrisonburg, VA Telephone: Fax: SHENANDOAH PRESBYTERY CORPORATION 1111 North Main Street, Harrisonburg, VA Current Officers Don Myers, President David Witt, Vice President Philip H. Miller, Secretary B. Randolph Roller, Treasurer Advisory Members Brown, Edwards & Company, LLP CAMP PADDY RUN Address: 221 Camp Lane, Star Tannery, VA 22654; Telephone: i

3 CANDIDATES FOR MINISTRY OF THE WORD AND SACRAMENT Marie Mainard O Connell Helen Punker Robertson Rebecca Siddle Home Church Covenant 638 W. Frederick St., Apt 2 Staunton, VA Home Church Goshen 471 Sunnybrook Rd. Fairfield, VA Home Church Waynesboro First 649 Chestnut Ave. Waynesboro, VA J. Walter Canter Home Church Cooks Creek 1490 Bluewater Rd. Harrisonburg VA INQUIRERS FOR MINISTRY OF THE WORD AND SACRAMENT John Craft Emily Peterson Gwen Carr Home Church Tinkling Spring Home Church - Covenant Home Church Tinkling Spring ii

4 GOVERNING BODIES Synod of the Mid-Atlantic 3218 Chamberlayne Ave. Richmond, VA Office of the General Assembly 100 Witherspoon St. Louisville, KY iii

5 PRESBYTERY OF SHENANDOAH MINUTES OF THE 154 th STATED MEETING The 154 th Stated Meeting of the Presbytery of Shenandoah was held at Lexington Presbyterian Church, in Lexington, Virginia, at 9:30 a.m. on Tuesday, May 8, The Moderator, Ruling Elder Dr. Paul Dana, called the meeting to order with prayer. WORSHIP Worship was planned and arranged by the Maury River Mission Community, members of which led the service of worship and Celebration of the Lord s Supper. The sermon was preached by the Rev. William Klein. QUORUM AND ENROLLMENT The Acting Stated Clerk reported that a quorum was present. The final enrollment was as follows: Adm Administrator DYP Director, Youth Program OM Overseas Missionary Asst Assistant ED Educator P Pastor Assoc Associate GP General Presbyter Prof Professor Chap Chaplain Honorably Retired SS Stated Supply CM Campus Minister IA Interim Associate Stu Student COP Co-Pastors IN Inactive T Teacher Coun Counselor IP Interim Pastor TM Tent Making DP Designated Pastor ML Minister-at-Large WC Without Charge (Description code for attendance: P = present E = excused A = absent) P Allen, Donald R., Jr. A Arnold, Timothy P Sherando A Barner, Ann Elizabeth A Barner, Fred Thomas E Baxter, John A. E Bethard, John T. P Charles Town Excused A Biggs, Thomas T. E Boyer, Grace Jones E Brandon, Joseph C. E Bridgman, Larry Ann C. E Bridgman, Stewart G. A Bromhead, Jonathan ML P Brownlee, J. Malcolm A Bucy, Ralph D. P Bunker, Jonathan W. P Berryville Jim Green P Burton, Rufus T., III P Martinsburg First James Sadler E Caldwell, Clifford D. P Cardot, Guy Richard P Petersburg Jane Bensenhaver E Carlsson, Charles M., Jr. A Carr, Phillips L. A Chapman, George W. P Buena Vista A Coffman, Donna B. ML E Cole, William A., Jr. P Coleman, Glenn M. P Hot Springs Eleanor Fry P Conrad, Scott A. P Glen Kirk A Coppedge, Gary L. ML A Corder, William Lee ML E Cornfield, Keith A. P New Providence Doris Fredricksen A Cornish, Homer T. E Cox, C. William E Cranford, April H. Assoc Tinkling Spring P Crumley, Rachel Assoc Front Royal E Cushman, James E. 48

6 P Cushwa, John W. P Falling Waters Ernest Weidman, Jr. P Dax, Betty G. IP Broadway P Dent, William H., Jr. E DeSarro-Raynal, Clark ML E DeSarro-Raynal, Donna ML P Dietrich, Richard S. P Staunton First Scott Wilson A Dobyns, Sharyl A. ML E Donohoe, Patricia A. P Douty, Horace D. /IP Oxford E Earl, John B., Sr. A Evans, Caroline B. Assoc Warrenton P Evans, George W. P Cooks Creek P Everhart, William G. Supply Bunker Hill E Farthing, Stanley H. Supply Zetta P Fetterman, Amy Assoc Covenant E Field, Robert F. A Fisher, Merle L., Jr. E Fisher, Otis L. E Forbes, Richard A., Jr. P Foster, M. Kerry P Bridgewater Jim Enterline E Franklin, John S. E Garrison, John D. E Garriss, K. Braxton E Goodman, William R., Jr. A Goshorn, Robert D. E Hahn-Campanella Kitty Supply Highland-Memorial P Hand, Kevin L. P Franklin Ruddle Upper Tract P Haney, John H. P Goshen Millboro Polly Rector Rocky Spring P Haney, M. Olivia Kincaid ML P Harmon, Melissa L. P Beulah Excused Monterey Francis Fenn Pisgah Holmes Stephenson E Harrison, L. Randolph P Hastings, John R. Skip P Collierstown E Hay, Thomas D. Adm E Hayter, J. T., Jr. P Held, Ann Reed P Trinity Malcolm Cameron E Hellmuth, Barton L. A Hendy, Susanna ML P Heyward, William B., Jr. P Smyrna Adam Meek E Hill, Robert S., Jr. P Hill, Sarah L. Assoc Lexington P Holbrook, Fred A. Adm P Holden, Thomas J., III P Holman, Glen A. P Waynesboro First Dan Woodworth P Hopkins, E. Reed P Loch Willow P Howard, Carl D. SS Hedgesville & Little Falls P Howard, David D. P Strasburg E Hunt, Patricia E Hunter, Tully J. P Tinkling Spring Lyle Moffett E Inglis, J. Leslie E Jackson, James R. P Jackson, Katherine C. P Moorefield Bonnie Sites A Jaureguizar, Marcia W. ML 49

7 E Johns, Harry E. IP Olivet P Johnson, Barbara R. P Romney Excused E Jones, Donald D. M. E Kennedy, J. Whitner P Key, Kyle W. Assoc Harrisonburg First P Klein, Deborah H. ML P Klein, William M. P Lexington Cynthia Hintze Ann Massie E Lanaghan, Patrick R. P Burnt Excused E Langdon, J. Bradford ML A LaPrade, Lester N., Jr. P LaRue, H. Donald P Finley Memorial P Leggett, John P. P Massanutten N. S. A Lewis, Elizabeth Chap Westminster-Canterbury E Lewis, Herbert T. E Lindsey, James E., Jr. P Long, Karen J. IP Keyser E Lowe, Emory G. E Macbeth, Bruce A. A McClintock, Lynn ML A McCoig, Dan M., Jr. Assoc Winchester First P McCrary, Elizabeth L. P Augusta Stone Mary McGuffin A McDermott, F. Lee ML E McDonald, Carlyle A. P McDonald, John L. P Waynesboro Second P McFarlin, Charles A. P Spring Hill Robert S. A McLean, Karen E. ML E Miles, Larry C. /SS Shenandoah Parish P Moore, G. Carl P Fairfield David Wade Timber Ridge Bill Peel E Moore, William L. OM E Muncy, Robert L. E Neel, Donald E. P Newman, Howard A. P Mt. Horeb Peggy Wonderley A Nickels, George E. E Norville, Charles K. P O'Gorek, Paul A. Chaplain Sunnyside Community E Osborne, Robert S. P Berkeley Springs Excused P Owen, Jan G. E Painter, William L., Jr. A Pancake, Joseph S. E Perkins, P. Parker, Jr. P Peterson, John C. P Covenant Connie Compton Travis Tysinger P Pettit, Ann R. Supply Massanutten P Pettit, Patrick S. P Mossy Creek Pat Campbell A Poland, Ernest L. Jr. ML A Pollock, Richard Adm A Potter, Ronald R. P Sunnyside E Price, Norman G. A Pyles, Elizabeth P McDowell A Reed, Charles K. P Warm Springs P Reifsnyder, Richard W. P Winchester First Diane Sinclair E Reller, Charles K. E Rhyne, C. Thomas P Front Royal Deirdre Sparger A Robinson, John A., Jr. Adm P Robinson, Sally O. IP Parish of Valleys 50

8 P Ross, Anne M. P Elkton Sarah Smith E Schmahl, Carl P Warrenton Excused Excused A Sefcik, Joseph T. P Sherman, H. Wray P Hermitage A Sherrard, Robert L. P Windy Cove P Sieck, Philip L. E Slider, C. Richard II A Sloop, John F. P Harrisonburg First E Snelson, Andrew L. A Sommer, Philip W. A Sonstegard-Spray, Maren Assoc Winchester First E Stanley, Arthur L. E Stephens, Millard M. P Stokes, Martin L. P New Monmouth Tim Welsh A Swezey, Charles M. E Symons, Charles D., Jr. E Thornton, Joel P. ML E Tremba, Randall W. P Shepherdstown Excused P Tutterow, Christina B. P Bethesda Karin Cron A Unger, Philip E. ML E Vernon, Joseph H. J. E von Oeyen, Jr., Robert E Watkins, John M. P Webb, Lisa M. P Woodstock John Coleman P Webb, Randall E. Supply Nineveh P Whiteley, Nancy S. E Wilkers, Jack B. P Staunton Third Excused E Wilkinson, Donald S. P Williams, Daniel S. P Staunton Second Sue Gochenour P Wilson, Joan M. Supply Mt. Storm E Wilson, Stanton R. P Witt, David R. P Opequon Paula McNichols Jean Steidel E Woodworth, Robert B. E Wyche, Frank P Hebron E Young, Betty Jean E Young, Philip H. A Young, Richard O., Sr. CHURCHES WITHOUT INSTALLED PASTORS Ben Salem Bethany Susan Schoenthaler Bethel Jane Law Bloomery Excused Broadway Philip Zirkle Buckton Buffalo Gap Bunker Hill Vickana Norton Burlington Cedar Creek Circleville Clear Brook Craigsville Elk Branch Gerrardstown Harriet Kopp Halltown Excused Hedgesville Walter Holliday 51

9 Highland Memorial Immanuel Ivanhoe Kearneysville Keyser Little Falls McCutchen Middletown Mount Carmel Mount Hope Mount Joy Mount Olive Mount Storm Nineveh Olivet Oxford Piedmont Pines Chapel Second Opequon Seneca Rocks Slanesville Springfield Tabler Tomahawk Tuscarora Union Wardensville Westminster Williamsville Zetta Ruth Swisher Jean Burgess Lawrence Massie Annette Whitley Glenn Wilson Pauline Sydnor Larry Simpson Tony Wilson Sandi Ey Don Reid C. Anderson Carole Thompson Charles Ruckman Lannie Harper Excused Jonathan Brown Katrina Crawford Excused VOTING ELDERS: Commissioned Lay Pastors A James Boyette E Michele Elliott A Tom Forbes A Judy Hensley P Isca Mitchell P Jean Steidel A William Moore P Alan Morrison A Linda Reece E Alvin Russell A Bobby Spurgeon E Ron Wilkes Voting Elders of Presbytery Staff or Presbytery Council: A Sue Hotinger, Council P Doug Sensabaugh, Staff Ruling Elder P Sandi Ey, Council (also elected from Nineveh) E Heather Carter, Staff Ruling Elder P Paul Dana, 2012 Moderator E Lisa Hedrick, Staff Ruling Elder P Richard Johnson, Council E Karen Thatcher, Council NON-VOTING VISITORS: Visiting Ministers Helen Locklear, Board of Pensions David McKee, Synod of the Mid-Atlantic Presbyterian Foundation Olanda Carr, Jr., Ministry Relations Officer Presbytery Staff Kim Stroupe Pam Williams 52

10 Visitors Wayne Bailey David Dax Emerson Deitz Virginia Painter Don Roll Isaac Stroupe Travis Wirt Teaching Elders = 62 Voting Ruling Elders = 63 Other 12 = TOTAL = 137 WELCOME AND ANNOUNCEMENTS The Moderator welcomed all visitors and ruling elder commissioners were recognized for this being their first Presbytery meeting. The Rev. David McKee, Synod of Mid-Atlantic Executive, was seated as a corresponding member (Presbytery of Western North Carolina), as well as the Rev. Helen Locklear, Board of Pensions Regional Representative (Presbytery of Coastal Carolina), and Ruling Elder Orlanda Carr, Presbyterian Foundation (Presbytery of Charlotte). The Rev. William Klein welcomed the commissioners to Lexington and gave a brief history of the church. APPOINTMENTS The Moderator appointed the following: Assistant Clerks - Rev. John Haney, Ruling Elder Karin Cron of Bethesda Church and Ruling Elder David Wade of Timber Ridge Church. Parliamentarian Rev. Fred A. Holbrook MINUTES OF FEBRUARY 11 and APRIL 17, 2012 The Body approved the minutes of the stated session held February 11, 2012, as distributed. The Body approved the minutes of the special session held April 17, 2012, as distributed. The docket was adopted as amended. (See page 60) DOCKET COMMUNICATIONS AND REPORT OF STATED CLERK The Rev. Daniel S. Williams, Acting Stated Clerk, presented the following report, which was approved: I. FOR INFORMATION: POLITY CORNER: ELECTRONIC MEETINGS Robert s Rules of Order, Newly Revised, 11 th Edition (RONR) is available in a new edition, published in September According to G , this edition is the parliamentary authority for all meetings of councils within our denomination. This new edition of RONR has guidance on electronic meetings, which was not covered in earlier editions. To hold electronic meetings, RONR stipulates that they must be authorized in the bylaws of the organization. (In our churches, this authorization usually would be expressed in the council s operations manual.) Here is what RONR says on the subject: Among some organizations, there is an increasing preference to transact business at electronic meetings that it, meetings at which, rather than all participating members being physically present in one room or area as in traditional (or face-to-face ) meetings, some or all of them communicate with the others through electronic means such as the Internet or by telephone. A group that holds such alternative meetings does not lose its character as a deliberative assembly (see pp. 1-2) so long as the meetings provide, at a minimum, conditions of opportunity for simultaneous aural communication among all participating members equivalent to those of meetings held in one room or area If electronic meetings are authorized, it is advisable to adopt additional rules pertaining to their conduct. (RONR, p. 97, lines 15-32) The need for simultaneous aural communication is consistent with the Historic Principles of Church Government first stated by our denomination in 1797: Decisions shall be reached in councils by vote, following opportunity for discussion and discernment, and a majority shall govern (F ). 53

11 The authorization for electronic meetings would most properly appear in the manual definition of meetings. For instance, the Manual of Shenandoah Presbytery defines meetings in its procedural rules: Kind of Meetings: Besides stated meetings there are adjourned meetings and special meetings. To allow for electronic meetings, something like the following should be added to this passage: Presbytery and its committees, task forces, and entities may hold electronic meetings so long as the opportunity for simultaneous aural communication is maintained. As to additional rules governing electronic meetings, RONR suggests the following: Notice for the meeting should give adequate instructions as to how to access the meeting electronically, especially the Internet address or telephone number to use. The type of equipment or computer software required for participation in meetings, who is responsible for providing it, and contingencies for technical difficulties or malfunctions. Methods for determining the presence of a quorum, and the conditions under which a member may raise a point of order doubting the presence of a quorum. Methods for seeking recognition and obtaining the floor, means for submitting motions, and taking and verifying votes. RONR, p. 98f., lines 30ff. Once again, the key to all of this is that electronic meetings must provide for simultaneous aural communication equivalent to that which exists when all participants are physically in the same room. Examples include conference calls, Go-to-Meeting.com, Skype calls, Face Time calls on iphones, and video conferencing. Certain electronic means do not meet the standards established by RONR, such as handling business by , regular mail, fax, chat rooms, or by text message. According to RONR, such technologies do not constitute a deliberative assembly, and is not recommended. Any such effort may achieve a consultative character, but it is foreign to the deliberative process as understood under parliamentary law. (RONR, p. 98, lines 17-19). What if a session finds itself needing to make a decision quickly and the only options seem to be polling the members by telephone or ? While this is not recommended, neither should our procedural rules be interpreted to be a straitjacket restricting the council from acting in an expeditious manner. Should a vote be taken by in one of these non-recommended ways, the action should be revisited and affirmed at the next stated meeting. Doug Sensabaugh (Communications Coordinator) and the Communications Committee can advise interested parties on the availability and use of the various types of communication technologies that afford simultaneous aural communication. II. RECOMMENDATION: Separation Guidelines. While applying the amendments to the Separation Guidelines approved at the April 17 special meeting, a couple of issues surfaced in section VI. When the amended first sentence of section VII was moved to become the first sentence of Section VI, it created a redundancy with the original first sentence that became the second sentence. The lined-out text, below, was editorially removed to correct this problem, as this action did nothing to change the meaning of the policy at this point. VI In the event that the vote for dismissal is two-thirds or more of active members present and voting, the session and the Administrative Commission shall proceed with a plan of separation. Negotiation Topics. If the outcome of the preceding process indicates dismissal should be pursued, The administrative commission and the session shall discuss the following points. After the meeting, it was suggested that part of the text that was removed at original lines be reinserted at this location. It was determined that this should be done by amendment, and not as an editorial insertion. Proposed Amendment: In Section VI, first sentence, after the word proceed, to strike out with a and insert to develop a reasonable and orderly. The new sentence would then read, In the event that the vote for dismissal is two-thirds or more of active members present and voting, the session and the Administrative Commission shall proceed with a to develop a reasonable and orderly plan of separation. 54

12 With advance notice, the action to amend something previously adopted requires only a simple majority, and not two-thirds of those present and voting. From the Stated Clerk: OMNIBUS MOTION A. Excuse from attendance of all or part of this stated meeting those ministers who submit such a request. B. Receive the annual reports of ministers, candidates, inquirers, DCE s and churches for the year December 31, 2011, as printed on pages C. Receive the statistical reports summary for the year ending December 31, 2011, as printed on pages D. Receive the financial summary for the year ending December 31, 2011, as printed on pages E. Receive the Committee on Representation, report as printed on page 61 BOARD OF PENSIONS UPDATE The Rev. Helen Locklear spoke about several actions of the Board of Pensions in modifying the Benefits Plan, particularly the changes made due to the health care reform law. An explanation was also given for why there was no experience apportionment given for 2011: the plan assets must be 128% of what is necessary to fulfill plan obligations, and that level has not been met for the past several years. See pages for written report. PRESBYTERIAN FOUNDATION Ruling Elder, Orlanda Carr, Jr., Ministry Relations Officer, spoke about the ministry of the Presbyterian Foundation. Mr. Carr highlighted the planned giving opportunities of the Foundation, particularly the gift annuities program. COMMITTEE ON MINISTRY The Rev. Richard Reifsnyder, chair, presented the following report, which was approved: I. FOR INFORMATION: A. It was suggested that an be sent to all clerks of sessions of pastorless churches informing them where to find the most up-to-date contract forms on the web site. B. The Virginia General Assembly has approved a bill to add the word commissioned to those allowed to officiate marriages in the Commonwealth of Virginia. The law will be effective July 1, This will affect the commissioned ruling elders serving churches in Virginia. The law reads: Order authorizing ministers to perform ceremony. When a minister of any religious denomination shall produce before the circuit court of any county or city in this Commonwealth, or before the judge of such court or before the clerk of such court at any time, proof of his ordination and of his being in regular communion with the religious society of which he is a reputed member, or proof that he is a commissioned lay pastor [commissioned to pastoral ministry] or holds a local minister's license and is serving as a regularly appointed pastor in his denomination, such court, or the judge thereof, or the clerk of such court at any time, may make an order authorizing such minister to celebrate the rites of matrimony in this Commonwealth. Any order made under this section may be rescinded at any time by the court or by the judge thereof. 55

13 II. ACTIONS TAKEN: A. Approved renewing the commissioned ruling elder contract between the Union Session and Judy Hensley, for a period of one year beginning March 7, B. Approved renewing the supply contract between the Bunker Hill Session and the Rev. William Everhart through March 31, C. Approved the interim contract between the Bethel Session and the Rev. Philip Sommer from April 15, 2012-April 14, D. Approved the church information form from the Parish of the Valleys. E. Approved renewing the temporary supply contract between Mt. Carmel Session and the Rev. Jack Heintzleman through December 31, F. Approved renewing the interim contract between Olivet Session and the Rev. Harry Johns from April 11, 2012 April 10, G. Approved the supply contract between Nineveh Session and the Rev. Randy Webb through December 31, H. Approved the request from the Williamsville Session granting permission to Candidate Helen Punker Robertson to celebrate the Sacrament of the Lord s Supper at Williamsville Church and Westminster Chapel. III. RECOMMENDATIONS: A. Concerning the Rev. Sarah L. Hill: 1. That Presbytery approve the following terms of call between Lexington Church and Sarah L. Hill effective May 1, 2012, to be the installed associate pastor. (Sarah is already a member of Shenandoah Presbytery) Annual Cash Salary $45, (Of the above, $20,000 is designated as housing and utility allowance) SECA 3, Board of Pensions 14, Continuing Education, books & materials, and auto reimbursement at IRS rate 4, Three month Sabbatical after six years of service Sabbatical escrow including pulpit supply Moving expenses to the field Four weeks annual paid vacation, including four Sundays Two weeks annual paid study leave, including two Sundays Disability clause included 2. That Presbytery approve the following Commission to Install the Rev. Sarah L. Hill as associate pastor of the Lexington Church on June 17, 2012, 3:00 p.m.: Teaching Elders William M. Klein Anne M. Ross Ann R. Held Deborah H. Klein Ruling Elders Cynthia R. Hintze, Lexington Houston Lynch, Broadway Paul Dana, Tinkling Spring Emerson Willard, Hebron Convener: William Klein Preside & Propound Questions to Pastor: William Klein Ruling Elder to Propound Questions to Congregation: Cynthia Hintze Preach Sermon: Deborah Klein Charge Congregation: Paul Dana Charge Pastor: Ann Held 56

14 B. Recommend the status of honorably retired be granted to the Rev. Howard A. Newman, effective June 4, C. Recommend the status of honorably retired be granted to the Rev. Patricia Hunt, effective May 8, D. That Presbytery accept the 2012 changes in terms of call for ministers as printed on pages HONORING THE REVEREND HOWARD A. NEWMAN The Rev. Howard A. Newman was recognized upon his retirement on June 4, Ruling Elders Doug Sensabaugh and Peggy Wonderley voiced their appreciation of Howard and his years of service to the Presbytery. COMMUNICATIONS COMMITTEE The Rev. Tom Holden, chair, and Ruling Elder Doug Sensabaugh, presented a PowerPoint presentation on the Key Church Communicator program of the Presbytery. PROFESSIONAL DEVELOPMENT The Rev. Rachel Crumley presented the report of the Professional Development Committee, and highlighted several seminars to be presented throughout the year in cooperation with the Board of Pensions. The Committee presented the following written report: FOR INFORMATION: COMMITTEE ON PREPARATION FOR MINISTRY Candidate Walter Canter (Cooks Creek) was examined and certified ready to receive a call at the March 20 th meeting. Walter will graduate from Louisville Seminary in May. Enrolled Gwen Carr, from Tinkling Spring Church, as an inquirer SYNOD of the MID-ATLANTIC The Rev. David McKee, Synod Executive, gave greetings to the Presbytery. Mention was made of the recommendation pending before the 220 th General Assembly that would eliminate synods. Mr. McKee called for the church to make a comprehensive evaluation of its self-identity and governance. MOFFETT FOR MISSION The Rev. Don Allen led the report of the Moffett for Mission Committee. John Dull, Associate for Youth and Director of Music of First Presbyterian Church, Staunton, spoke about how the Moffett Fund underwrote their youth mission trip on June to volunteer with Kids Club, a day camp program on the eastern shore of Maryland. NOMINATIONS COMMITTEE Ruling Elder Richard Johnson, chair, presented the following report, which was approved as follows: That Presbytery approve the following to serve as additional members of the General Presbyter Search Committee: Ruling Elder Emerson Deitz from the Tinkling Spring Church, Ruling Elder Pat Williams from the Moorefield Church, and Teaching Elder Jonathan Bunker serving the Berryville Church There were no nominations from the floor. 57

15 RECESS The Body adjourned at 12:00 to the fellowship hall to enjoy a wonderful meal prepared by members of Lexington Church. The Body reconvened at 1:15 INTERCESSORY PRAYERS Rev. John McDonald led the body in prayer remembering the many persons and causes that members of Shenandoah Presbytery had called to our attention in written concerns during the morning. ACTING GENERAL PRESBYTER The Rev. Randy Webb proposed three initiatives for the Presbytery to consider: Train and equip a presbytery resource team, skilled in listening and facilitating the conversations that may take place over the issue of potential separation of congregations from the PC(USA). Invite our Ethiopian partners to share their experience and train us in evangelism. Design and implement a multi-faceted, presbytery-wide emphasis on biblical Christian stewardship based on the acronym MOSAIC: Making Our Stewardship Alive In Christ. PRESBYTREY COUNCIL The Rev. Patrick Pettit, vice-chair, presented the report for the Council, which was approved as follows: I. FOR INFORMATION: A. There is an urgent need for additional mission study consultants, especially in the northern portions of the Presbytery. For more information, please contact Joe Higgs at joehiggs37@yahoo.com. B. The Council Welcomed new Treasurer Pam Williams, who reported that the Presbytery Corporation has received a $25,000 bequest from the estate of Dawn Bulle. C. There is a need for a Presbytery Representative to the Theological Education Fund. For more information, please contact Acting Stated Clerk Dan Williams at pastor@sec-stn.org. II. ACTIONS TAKEN: A. Agreed to the titling and insuring of a shower trailer in the name of Shenandoah Presbytery for use by the Presbytery and Presbyterian Disaster Assistance. Mountain Valley Mission Community will undertake the purchase, construction, management, and maintenance of this resource. B. Accepted, with regret, the resignation of John Bethard from the General Presbyter Search Committee, with gratitude for his service. C. Approved a contract with Heather Carter, Office Coordinator, for the weekly cleaning of the Presbytery office, at the budgeted amount of $140 per week. D. Approved changes to the Strong Ministers Fund Application. E. Reviewed recommended changes to the Strong Ministers Fund policy; since this policy is a part of the Presbytery Manual, proposed changes will need to be acted upon by the Presbytery. III. RECOMMENDATION: That Presbytery approve increasing the membership of the Search Committee by three members. 58

16 CHANGE OF MODERATOR The Rev. Olivia Haney, Vice-Moderator, convened the remainder of the meeting. CHURCH DEVELOPMENT The Rev. Kerry Foster reported for the Committee. An update on the Percept system was given, which is used to provide data for mission studies and to identify new persons moving into a community. David Witt announced the upcoming five conferences What Are You Waiting For, at Tradewinds Resort, St. Petersburg Beach, FL, July 30 August 2. Church Development will pay for the registration cost ($285) for the first five people who apply, through July 10. WORLD WIDE MINISTRIES The Rev. Carl Howard reported for the Committee, encouraging churches to participate in the mission fair at the Big Event on September 15. A prize will be given for the best display, in appearance and content. Mission grants have been given from the Ramsey Fund, to Winchester First and HAMC for mission trips. The committee will meet June 15 to disperse the remaining available Ramsey mission funds. ACTING STATED CLERK The Rev. Daniel S. Williams, acting Stated Clerk, reported several items to the Presbytery, including one opinion piece: The relationship of the current and old Forms of Government (FOG): the old FOG can only be used to guide procedural matters that are no longer covered in the current FOG. For any matter that involves constitutional standards or implications, the current FOG must be used. The Acting Clerk reported that the publication of SHENANDOAH PRESBYTERY: A Heritage of Service has been delayed until the end of May due to the opportunity for the History Committee to add more information to the book, primarily appendices, for the price that was quoted. The Clerk also noted that Kim Stroupe had recently completed her 26 th year of service to Shenandoah Presbytery. ADJOURNMENT The meeting adjourned at 1:47 p.m. with prayer led by the Vice-Moderator Olivia Haney. Presbytery will meet in stated session Saturday, August 25, 2012, at the Mt. Carmel Church in Raphine, Virginia beginning at 9:30 a.m. Paul R. Dana, Moderator Daniel S. Williams, Acting Stated Clerk Kimberly T. Stroupe, Recording Clerk 59

17 DOCKET (Members of Presbytery are urged to be registered and seated by 9:30 a.m. If not yet registered, please do so right after worship) 8:30 a.m. REGISTRATION BEGINS 9:30 a.m. Call to Order with prayer Worship the Maury River Mission Community/Sacrament of the Lord s Supper 10:30 a.m. Determining a Quorum Welcome and Introduction of Guests First time commissioners Seating corresponding members Appointments by the Moderator Correction and Approval of Minutes New Business Adoption of the Docket Communications and Report of the Acting Stated Clerk Omnibus Motion Presbytery Staff Reports Representative of host church 11:00 a.m. ORDER OF THE DAY Helen Locklear Board of Pensions Regional Representative 11:10 a.m. ORDER OF THE DAY Olanda Carr, Jr. Presbyterian Foundation Ministry Relations Officer 11:15 a.m. Committee on Ministry Rich Reifsnyder 12:00 p.m. Communications Committee Tom Holden 12:08 p.m. Professional Development Rachel Crumley 12:10 p.m. Synod of the Mid-Atlantic David McKee 12:15 p.m. Moffett for Mission 12:25 p.m. Nominations Committee Dick Johnson 12:30 p.m. Lunch 1:30 p.m. Intercessory Prayer 1:35 p.m. Acting General Presbyter Randy Webb 1:50 p.m. Presbytery Council Patrick Pettit 2:00 p.m. Church Development Kerry Foster 2:10 p.m. World Wide Ministries Carl Howard 2:15 p.m. Acting Stated Clerk Dan Williams 2:25 p.m. Anticipated Adjournment 60

18 PRESBYTERY OF SHENANDOAH COMMITTEE ON REPRESENTATION AS REPORTED TO THE SYNOD OF THE MID-ATLANTIC MAY 2012 Shenandoah Presbytery Committee on Representation Membership Male clergy 2 Male laity 1 Female laity 2 Female clergy 1 Caucasian 6 Adults (36-64) 3 Senior adults (65+) 3 Shenandoah Presbytery Officers Male clergy 1 Male laity 0 Female laity 1 Female clergy 0 Caucasian 2 Adults (36-64) 2 Senior adults (65+) 0 Shenandoah Presbytery Council Male clergy 8 Male laity 3 Female laity 3 Female clergy 4 Caucasian 18 Young adults (26-35) - 1 Adults (36-64) 8 Senior adults (65+) 9 Shenandoah Presbytery Nomination Committee Male clergy 2 Male laity 2 Female laity 3 Female clergy 1 Caucasian 8 Adults (36-64) 4 Senior adults (65+) 4 Shenandoah Presbytery Permanent Judicial Commission Male clergy 3 Male laity 3 Female laity 1 Female clergy 1 Caucasian 8 Adults (36-64) 3 Senior adults (65+) 5 Shenandoah Presbytery Commissioners to GA in 2010 Male clergy 2 Male laity 1 Female laity 2 Female clergy 1 Caucasian 6 Adults (36-64) 4 Senior adults (65+) 2 61

19 ANNUAL REPORT PRESBYTERY OF SHENANDOAH The Presbytery of Shenandoah respectfully reports to the Synod of the Mid-Atlantic for the year ending December 31, 2011, that it consists of 176 ministers, 109 churches, 12 chapels, 16,062 communicants and has under its care 4 Candidates for the Ministry of the Word and 2 Inquirers for the Ministry of the Word. MINISTERS Received Date Harry E. Johns May 10 Tully J. Hunter August 27 Karen J. Long November 8 Restored to Roll Gary Coppedge August 27 Dismissed Richard Dole March 10 Jonathan Lovelady August 15 J. Douglass Sterrett July 15 Dismissed to Other Denominations None Pastoral Relationships Established Patrick Lanaghan and Burnt Church June 1 Tully J. Hunter and Tinkling Spring August 22 Pastoral Relationships Dissolved Ernie Poland and Keyser June 30 Jonathan Bromhead and Harrisonburg First July 31 Clark DeSarro-Raynal and Tuscarora August 7 Jonathan Lovelady and Westminster August 15 Randy Webband Nineveh August 31 Honorably Retired Date Jan G. Owen October 1 Philip L. Sieck November 8 Deceased Date Curry Davis December 30 Removed from Roll None Date CANDIDATES For Ordination Presbytery Ordination Date Patrick B. Lanaghan May 10 June 5 Joan M Wilson August 27 September 18 Received None Enrolled Presbytery Walter Canter May 10 Removed from Roll None 62

20 INQUIRERS Enrolled Presbytery Emily Peterson May 10 John Craft May 10 Removed from Roll None Enrolled None Established None Received None DIRECTORS OF CISTIAN EDUCATION CHURCHES Dissolved Presbytery Round Hill November 8 63

21 Membership Prior Active Members 16,579 SHENANDOAH PRESBYTERY CHURCH RECORD 2012 Gains Losses Profession 17 & Under -155 Certificate 142 Profession 18 & Over 242 Death 320 Certificate 163 Other 714 Other 99 Total Losses 1,176 Total Gains 659 Ending Active Membership 16,062 (-517) See pages Female Members 9048 Baptized Members 1818 Total Adherents Average Church Attendance 8111 Affiliate Members 92 Baptisms Officers Children -144 Male Elders -492 Female Elders 504 Adults 37 Male Deacons 94 Female Deacons 110 Age Distribution 25 & Under = = = 2500 Over 65 = 4562 People with Disabilities Hearing -714 Mobility -565 Sight -298 Other 381 Christian Education Birth Grade Grade Young Adults 322 Age Grade Grade Over Kindergarten -175 Grade Grade Teacher/Officer 918 Grade Grade Grade Grade Grade Grade TOTAL 6473 Racial Ethnic Breakdown Membership Elders Deacons Asian 25 1 Black 14 1 African American 17 1 African 9 1 Middle Eastern 4 Native American 16 1 Hispanic 25 1 White Potential Giving Units 9432 Budgeted Income -14,738,886 Budgeted Expense 16,779,236 Receipts Regular Contribution 14,704,827 Capital Building Fund 1,352,757 Investment Income 2,052,595 Bequests 1,313,513 Other Income 956,355 Subsidy or Aid 101,709 Expenditures Local Program 13,032,347 Local Mission 945,751 Capital Expenditure 3,566,941 Investment Expense 521,652 Per Capita Aprt 445,666 Validated Mission 601,028 Theological Fund 10,005 Other Mission 351,482 64

22 MEM MEM CHURCH BERS BERS Augusta Stone Berkeley Springs Berryville Bethany Bethel Bethesda Beulah Bloomery Bridgewater Broadway Buckton Buena Vista Buffalo Gap Bunker Hill Burlington Burnt Charles Town Circleville Collierstown Cooks Creek Covenant Craigsville Elk Branch Elkton Fairfield Falling Waters Finley Memorial Franklin Front Royal Gerrardstown Glen Kirk Halltown Harrisonburg First 1,063 1,010 Hebron Hedgesville Hermitage Highland Memorial Hot Springs Kearneysville

23 MEM MEM CHURCH BERS BERS Keyser Lexington Little Falls Loch Willow Martinsburg First Massanutten McCutchen McDowell Monterey Moorefield Mossy Creek Mt. Carmel Mt. Horeb Mt. Olive Mt. Storm New Monmouth New Providence Nineveh Olivet Opequon Oxford Parish of Pastures Goshen Millboro Rocky Spring 9 9 Parish of Shenandoah Ben Salem Immanuel Mt. Joy Parish of Valleys Cedar Creek Clear Brook Ivanhoe Middletown Mt. Hope Round Hill 13 0 Second Opequon Wardensville

24 MEM MEM CHURCH BERS BERS Petersburg Piedmont Pines Chapel Pisgah Romney Ruddle Seneca Rocks Shepherdstown Sherando Slanesville Smyrna Spring Hill Springfield Staunton First Staunton Second Staunton Third Strasburg Sunnyside Tabler Timber Ridge Tinkling Spring Tomahawk Trinity Tuscarora Union Upper Tract Warm Springs Warrenton Waynesboro First Waynesboro Second Westminster Williamsville Winchester First 1, Windy Cove Woodstock Zetta TOTALS 16,579 16,062 67

25 Presbytery of Shenandoah Revenue and Expenses Year to Date vs Annual Budget Actual Twelve Months Ending December 31, Twelve Month Budget Remaining Budgeted Funds Resources Provided by: Undesignated Mission & Ministry from Congregations 703, ,000 96,757 Undesignated (Prior Year Payment) 21,082 (21,082) Interest Income 12,885 12,800 (85) Grants from GA & Synod 3,600 3,000 (600) Corporation Income from Blue Funds 5,000 5,000 - Other Income 4,051 (4,051) Total 749, ,800 70,939 Resources Used for: Payments to Governing Bodies GA Per Capita 110, ,785 (2,543) Synod Per Capita 12,306 12,306 - GA Shared Mission Support 60,000 60,000 - Synod Shared Mission Support 5,000 5,000 - Total 187, ,091 (2,543) Administration Occupancy 41,163 50,855 9,692 Office Expense (Including Postage, Telephone, Supplies, Equipment, Audit) 45,740 48,950 3,210 Personnel Expenses Salaries, Benefits, Travel & Cont Ed 342, ,429 16,384 Pres. Meeting Expense 2,004 2, Vehicle Replacement Escrow - Total 430, ,334 29,382 Committee Expense: Committee on Ministry 8,311 17,445 9,134 Prep for Ministry 1,976 5,970 3,994 Nominations (720) Permanent Judicial Representation Presbytery Council 8,536 8,495 (41) Moffett Grant Fund Funds Administration Church Development 46,395 73,525 27,130 Communications 4,240 5,650 1,410 WW Ministries Partnership 18,650 18,650 - Total 90, ,485 41,431 68

26 Actual Twelve Months Ending December 31, Twelve Month Budget Remaining Budgeted Funds Mission Communities: Eastern Panhandle 5,078 5, Mountain Valley 3,868 3, Central Valley 2,200 4,700 2,500 Highland-Augusta 3,968 3,968 - Maury River 1,250 4,000 2,750 Total 16,364 22,211 5,847 Support Payments: Presbyterian Campus Ministry 15,000 15,000 - Massanetta Springs 4,000 4,000 - Montreat Chaplains Service of Virginia 3,000 3,000 - Total 22,500 22,500 - Other Payments: Camp Paddy Run 13,824 13, Presbyterian Women 49 5,000 4,951 Resource Center 2,921 4,500 1,579 Youth Council 6,000 6,000 - Montreat/Triennium Conference 6,000 6,000 - Big Event 1,670 3,000 1,330 Total 30,464 38,341 7,877 TOTAL PAYMENTS 777, ,962 81,995 DIFFERENCE - (28,106) (39,162) (11,056) TO OR (FROM) RESERVES 69

27 Board of Pensions PC (USA) 2012 Updates Rev. Helen Locklear, Regional Representative Synods of Mid Atlantic and Living Waters (Kentucky & Tennessee) Office ext Board of Pensions Web Site: Healthcare Reform Regulations for Churches and Employing Organizations The Patient Protection & Affordable Care Act (PPACA) of 2010 consists of numerous consumer protections and other reforms intended to transform America s healthcare system. The Medical Plan of the Board of Pensions is subject to most of the provisions of federal healthcare reform. The most significant changes, which begin in 2014, could affect members healthcare coverage choices in the future. To provide guidance, the Board has created a new website, to help Church Treasurers, Business Administrators, as well as Plan members understand what PPACA requires of employers and consumers, and how the law affects coverage under the Medical Plan. The new website provides description of major provisions of PPACA, listed by year of implementation. Provisions that require Church Treasurers and Business Administrators to take action are highlighted. By keeping track of and responding to these actions ensure your church or employing organization is complying with the law and maximizing on potential benefits from the legislation. The Board will update the website as the healthcare provisions and its implications unfold. For more information, please visit the Board of Pensions website at or contact the Board of Pensions at CHURCH WIDE MEDIEN SALARIES (Used in Determine Minimum Pension Credits Accrued) Ordained $53,500 $52,900 Exempt Lay 39,900 39,300 Non Exempt Lay 29,100 28,900 REMINDER! TIMELY Reporting of Member Salaries Ensures Prompt Benefits (pensions benefits, death benefits and accurate monthly invoicing) GOOD EXPERIENCE APPORTIONMENTS: 2000: 9% 2001: 3% 2002: 0% 2003: 0% 2004: 2% 2005: 3% 2006: 3.6% 2007: 3.7% 2008: 3.8% 2009: 0% 2010: 0% 2011: 0% 2012: 0% Result??? A 28.1% PERMENANT INCREASE in Pension Checks and Pension Credits from !! The Board of Pensions Defined Benefits Plan is quite unique in this Apportionment feature. What tests are covered during the annual physical exam? Each year, Highmark Blue Cross and Blue Shield and the Medical Plan produce a schedule of covered screenings and immunizations based on age and gender. Cost for the services listed is fully covered 100% by the Plan; additional test are subject to the usual plan deductible and copayment provisions. You ll also find the Preventive Health Schedule in Appendix B of Guide to Your Healthcare Benefits To get a hardcopy of this year s schedule, call the Board of Pensions at Be sure to share the Preventive Health Schedule with your doctor. 70

28 Medical Plan finances reported during the Board of Directors meeting During the March Board of Directors meeting, it was reported that the Medical Plan paid out approximately $5.1 million more in claims in 2011 than in Payments of medical claims i.e. healthcare benefits outpaced dues contributions by $12 million last year. This is way the Board instituted dues increases from 19.5% of effective salary in 2011 to 20.25% and 21 % in In addition, there are cost sharing increases for member in 2012 and These dues actions and cost sharing increases should enable the Plan to maintain adequate reserves until 2014, said Pat Haines, senior vice president of benefits. significant change, the plan is headed toward greater deficits and inadequate reserves in 2014 and beyond. For more information, please visit the Board of Pensions at Thinking about Retiring?? You may want to consider the following suggested retirement timetable 2 Years before retirement, you may want to: Contact the Board of Pensions for your Retirement Application Package; or request it in Benefits Connect. The packet will contain your pension projection, information about working after retirement, supplemental medical coverage, etc. 1 Year before retirement or age 64, you may want to: Visit the Social Security office for information about retirement & survivor benefits, Medicare, etc. Become familiar with Medicare Part A & B 4 6 Months before retirement, you may want to: Contact your Executive/General Presbyter, or COM Chair regarding implementation of your retirement process Decide on the exact date of your retirement Obtain a retirement packet from the Board of Pensions Complete a retirement application with Social Security 3 Months before retirement, you may want to: Consult with your EP, and COM Chair about your retirement date, vacation benefits, and presbytery meetings to request approval for retirement. Your session will need time to plan recognition for your retirement and related arrangements Mail retirement papers to the Board of Pension DON T FORGET!!! PRE CERTIFICATION 7 10 days BEFORE scheduled medical testing or treatment IS REQUIRED FOR MRI, MRA, CAT, PET or SPECT scans as well as all NON emergency hospitalization for medical or surgical treatment, including maternity. In emergency situations, seek nearest help immediately!! We request notification be made to ActiveHealth ( ) within 48 hours of emergency scans, tests, or hospitalizations. *** Pre certification is also required for Mental Health/Substance Abuse in patient treatment or hospitalization; call CIGNA Behavioral Health at to pre certify Serious effort has been made to ensure the facts presented here are accurate and up-to-date. In an event of a conflict with the official Plan or Benefits Plan provisions, however, current official Plan documents, rates and rules will apply. 71

29 INSTALLED PASTOR SALARIES Full Cash Nontax Housing Taxed Taxed Medical/ Cont Church Pastor Year Time salary Housing Manse Utilities SECA Bonus Equity Med SECA Pension Dental Other Auto Ed Books Other Augusta Stone B. McCrary 2011 Yes Augusta Stone B. McCrary 2012 Yes Berkeley Spgs R. Osborne 2011 Yes Berkeley Spgs R. Osborne 2012 Yes Berryville J. Bunker 2011 Yes Berryville J. Bunker 2012 Yes Bethesda Tutterow 2011 Yes Bethesda Tutterow 2012 Yes Bridgewater K. Foster 2011 Yes Bridgewater K. Foster 2012 Yes Buena Vista Chapman 2011 Yes Buena Vista Chapman 2012 Yes Burnt P.Lanaghan 2011 Yes Burnt P.Lanaghan 2012 Yes Charles Town J. Bethard 2011 Yes Charles Town J. Bethard 2012 Yes Collierstown J. Hastings 2011 Yes Collierstown J. Hastings 2012 Yes Cooks Creek G. Evans 2011 Yes Cooks Creek G. Evans 2012 Yes Covenant J. Peterson 2011 Yes Covenant J. Peterson 2012 Yes Covenant Fetterman 2011 Yes Covenant Fetterman 2012 Yes Elkton A. Ross 2011 Yes Elkton A. Ross 2012 Yes

30 Full Cash Nontax Housing Taxed Taxed Medical/ Cont Church Pastor Year Time salary Housing Manse Utilities SECA Bonus Equity Med SECA Pension Dental Other Auto Ed Books Other Fairfield/TRidge C Moore 2011 Yes Fairfield/TRidge C Moore 2012 Yes Falling Waters J. Cushwa 2011 Yes Falling Waters J. Cushwa 2012 Yes Finley Memorial D. LaRue 2011 Yes Finley Memorial D. LaRue 2012 Yes Frank/Rudd/U Tract K. Hand 2011 Yes Frank/Rudd/U Tract K. Hand 2012 Yes Yes Front Royal T. Rhyne 2011 Yes Front Royal T. Rhyne 2012 Yes Front Royal R. Crumley 2011 Yes Front Royal R. Crumley 2012 Yes Glen Kirk S. Conrad 2011 Yes Glen Kirk S. Conrad 2012 Yes Harrisonburg 1 J. Sloop 2011 Yes Harrisonburg 1 J. Sloop 2012 Yes Harrisonburg 1 K. Key 2011 Yes Harrisonburg 1 K. Key 2012 Yes Hebron F. Wyche 2011 Yes Hebron F. Wyche 2012 Yes Hermitage Sherman 2011 Yes Hermitage Sherman 2012 Yes Hot Springs G. Coleman 2011 Yes Yes Hot Springs G. Coleman 2012 NO REPORT Lexington W. Klein 2011 Yes Lexington W. Klein 2012 Yes Yes Loch Willow R. Hopkins 2011 Yes Yes Loch Willow R. Hopkins 2012 Yes Yes