11(-.Y C?-7~ Mario A. Coppock

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1 District No. 1 - Ronald Williams District No. 2 - Rusty DePratter District No. 3 - Bucky Nash District No. 4 - Stephen E. Bailey District No. 5 - Scarlet P. Frisina October 9, 2013 Dear Sports Advisory Committee Member: A meeting of the Sports and Recreation Advisory Council has been scheduled on Tuesday, October 15, 2013 commencing at 6:00p.m. in the Coach's Building located at the Southside Recreation Complex, 1114 SW Kuhn Road, Lake City, Florida Attached is an agenda relative to the above stated meeting for your review. By copy of this letter, the Lake City Reporter will be notified of the scheduled meeting. Sincerely, 11(-.Y C?-7~ Mario A. Coppock XC: Dale Williams, County Manager Board of County Commissioners Marlin Feagle, County Attorney Patrick Weaver, Web Designer Todd Manning, Network Specialist Penny Stanley, Administrative Secretary Lake City Reporter Sports and Recreation Advisory Council File Outgoing Correspondence BOARD MEETS FIRST THURSDAY AT 7:00 P.M. AND THIRD THURSDAY AT 7:00P.M. P. 0. BOX 1529 LAKE CITY, FLORIDA PHONE (386)

2 SPORTS AND RECREATION ADVISORY COUNCIL SOUTHSIDE RECREATION COMPLEX COACH'S BUILDING 1114 SW KUHN ROAD LAKE CITY, FLORIDA AGENDA October 15, :00P.M. INVOCATION PLEDGE TO U.S. FLAG DALE WILLIAMS, CHAIRPERSON (in place of Commissioner Frisina): DISCUSSION AND ACTION ITEMS: (1.) APPROVAL OF MINUTES FROM TUESDAY, SEPTEMBER 17, 2013 SPORTS ADVISORY COUNCIL MEETING. (2.) ENTRY SIGN UPDATE- MARIO COPPOCK (3.) SOCCER UPDATE FROM CYSA- JOY SKINNER (4.) SECURITY SYSTEM UPDATE- LAWRENCE WILSON (5.) UPDATE ON SOUTHSIDE SPORTS COMPLEX UPGRADES FROM CLINT PITTMAN. NEW BUSINESS: (1.) DISCUSSION OF EXTRA SECURITY LIGHTING AT SPRINGVILLE COMMUNITY CENTER. PUBLIC COMMENTS - REMINDER- SPORTS ADVISORY COUNCIL MEETS ON THE 3RD TUESDAY OF EACH MONTH. NEXT MEETING TUESDAY NOVEMBER 19, SIGN-UP FOR MEETING INFORMATION ADJOURNMENT

3 Columbia County Sports and Recreation Advisory Council Minutes of September 17, A meeting of the Sports and Recreation Advisory Council was held at the Southside Recreation Complex Coaches Building. The meeting was called to order at 6:05p.m. The invocation and pledge was led by Chairperson, Commissioner Scarlett Frisina. Committee members present: Scarlett Frisina, Chairperson Tad Cervantes, President Lake City Columbia County Youth Baseball Gloria Mcintosh, Springville Community Center Chad Padgett, President, Columbia County Girls Softball Joy Skinner, President, Columbia Youth Soccer Association Mr. Harry Dicks, Mason City Community Center Pastor Alvin J. Baker, Richardson Community Center/Annie Mattox North Advisory Council, Inc. Staff Present: Clint Pittman, Landscape and Parks Director Lawrence Wilson, 911 Communications Dale Williams, County Manager Mario Coppock, Director, Columbia County Recreation Department Agenda Items: I. Motion to approve minutes, from Monday August 12, 2103 meeting was made by Tad Cervantes. Seconded by Chad Padgett, motioned carried. II. The new entrance sign into the Southside Recreation Complex is on the September 19th BOCC agenda to be approved. Ill. CYSA bylaws update: Joy Skinner reported that their revised bylaws had not been officially approved. A quorum was not present. That requirement was changed from 2 board members to 5. Tad Cervantes suggested that the quorum should be the majority (50) plus 1. Dale Williams asked if there were any changes relative to the issues pertaining to open meetings and the election of officers. Mrs. Skinner stated that all meetings are open to the public. Tad Cervantes questioned the election process. He stated it is currently not an open election for the public to vote. Dale Williams stated the BOCC is currently working on a standard set of bylaws so that the election of officers will be handled in a uniform manner. In his opinion, the BOCC thinks the election of officers is very important and may not be willing to compromise on that issue. We are working on a set of bylaws for every board to adopt. Mario (Coppock) is hearing from Commissioners just as I am. Tad Cervantes: "Why didn't you adopt to what everyone else is doing?" Joy Skinner, "The members that are there are there all the time, it's not a power thing. People are allowed to run for any office." Chad Padgett: "That is an open election?"the public can nominate themselves but the board votes on the officers!?"

4 Mrs. Frisina asked if there was a paid membership fee. Dale Williams said "Let's respect them. They have a right to be as they wish to be. The BOCC recognizes they need to have autonomy." Gloria Mcintosh: "I believe the BOCC's new bylaws might wipe that out". Dale Williams: "Let's be fair to Joy; allow her the time and effort to improve things. Mrs. Mcintosh agreed, "Let's give her time before the 2014 elections to work things out. Allow her the chance to put in new bylaws by April." No action was taken on this item. IV. Lawrence Wilson gave his recommendations on the burglar alarm and surveillance system. He said that most burglar alarms were pretty standard across the board and all charge monitoring fees. Video monitoring systems were outdated and used old technology. He proposed a NDVR system with the capability of 128 cameras, which would allow monitoring for the entire complex. It's pretty pricey. This device could be used at this facility and other county properties. The "brain box" would cost approximately six thousand dollars. Dale Williams asked Lawrence to provide a total cost for the Southside Recreation Complex to include streaming and Wi-Fi. Tad Cervantes asked, "Where would the main box be located"? Chad Padgett made an initial motion to get pricing for the entire facility. Jack Muenchen asked if the motion could include pricing for streaming and Wi-Fi. Chad Padgett amended his original motion to include pricing for streaming and Wi-Fi. The motion was seconded by Tad Cervantes. Motion carried. V. An update on the construction upgrades at the Southside Recreation Complex was given by Clint Pittman. Clint reported phase I was wrapping up and the concession stands were 99 percent complete. The concession stands won't be used until we get the certificate of occupancy. Utilities are done; sewer and water are done and hooked up. The waste has been flushed out. Dale Williams commented the buildings look real good; they are a big asset to the park. New Business: I. Pastor Alvin Baker represented the Richardson Community Center/Annie Mattox Park North, Inc. He was filling in for Mrs. Brenda Pryce Johnson, president. Mr. Baker spoke regarding two lingering concerns: 1. the condition of the bleachers at the Richardson Community Center gymnasium raises some safety concerns, and how can we go about pursuing dollars to get them replaced? Dale Williams said we may be able to address it with year end close out excess funds. If funds are available, they can be applied towards the expense of new bleachers. We won't know the amount until the end of October. There is no guess because other projects have been in the hopper for a while. Deep Creek is in line for improvements. The cost estimate will be added to the Capital Projects list. Mr. Baker was concerned about legal issues and when does it become a liability. Dale Williams will contact Bliss McKnight, Risk Manager for the Florida Association of Counties, and ask their field people to come by and take a look at the bleachers. JeffTyre raised the question, ifthey are deemed unsafe, what do you do? Dale Williams stated, "If the Risk Manager deems them unsafe, and nothing can be done, a cease and desist order will be issued until replaced. Mrs. Frisina commented,

5 she observed the condition of the bleachers first hand. The physical movement when opening and closing the bleachers was not consistent and the cushioning was unsteady walking up and down them. Tad Cervantes asked Mr. Baker if the RCC/AMN had any matching funds to help with the purchase. Mr. Baker replied, "The board doesn't have that kind of money, Pop Warner and USSSA basketball are cost driven and we are constantly looking for ways to generate funding for these programs". Tad Cervantes asked if the bleachers were the collapsible type. No action was taken regarding this issue. II. Mr. Baker's second concern involved a permanent practice facility for the Pop Warner Football teams. They are currently using LCMS as a practice site. Clint Pittman said right now two fields on Lake Jeffrey are irrigated and have been earmarked for Pop Warner. JeffTyre said he noticed the city teams practicing out there and it doesn't appear to be enough parking spaces. Dale Williams stated there is insufficient number of practice fields and Pop Warner teams aren't the only ones experiencing that problem. There is also a shortage of game and tournament fields. We want to have practice facilities for our grandchildren. We could end up like Jacksonville and be limited on how much we can grow. Pastor Baker commented on the growth of Pop Warner. Since its inception 5 years ago, the program has grown from two football teams to four football teams and three cheerleading squads. The number of parents and children at the annual banquet is inspiring. Dale Williams suggested they try working with the schools. Mrs Frisina suggested we develop a bigger area for soccer that can also be used for football. No action was taken on this issue. Public Comment: I. Clint Pittman introduced Shane Williams of Adams Sporting Goods. Mr. Williams talked about what his catalogs had to offer. He explained that Adams USA was a manufacturer of sporting goods for the entire state of Florida. If any organization needed anything, he lives in Jacksonville and is an hour and a half away. If anyone was interested in taking a look at items he would stay after the meeting. A motion to adjourn the meeting was made by Jeff Tyre. The motion was seconded by Mrs. Gloria Mcintosh, Motion carried. The meeting was adjourned at 7:21p.m. Mrs. Frisina reminded everyone meetings are on the third Tuesday of each month. The next meeting is scheduled for Tuesday, October 15, 2013.