Regular Monthly Meeting for Town of Kimball Thursday, January 4,2001

Transcription

1 Regular Monthly Meeting for Town of Kimball Thursday, January 4,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked for roll call. Those present were Mayor Davis, Vice-Mayor Jackson, Alderman Case, Alderman Taylor, Aldernlan Witcher and Attorney Featherston. Alderman Case made a motion to approve the minutes as written. Vice-Mayor Jackson seconds the Alderman Carl Taylor stepped down from his position due to his term ending. Judge William Gouger, Jr. swore in Mayor Jere N. Davis, Alderman Jerry Don Case and Alderman Rance Castle. Roger Coffelt, Financial Advisor with Tennessee Department of Environment and Conservation Division of Community Assistance and Bill Young, Utility Finance Consultant with The University of Tennessee Municipal Technical Advisory Service were at the meeting to explain the situation concerning the Town's Sewer System Finance situation. Their recommendation for the town's sewer fund is to raise the rates over a three-year period, which consist of the following Effective July 1,2001: $60 per month up to 3,000 gallons (minimum bill). $4 per 1,000 gallons over 3,001 gallons. Effective July 1, 2002 $65 per month up to 3,000 gallons (minimum bill). $4.50 per gallons over 3,001 gallons. Effective July I, 2003 $70 per month up to 3,000 gallons (minimum bill). $5.00 per 1,000 gallons over 3,001 gallons. On March 1,200 1, this plan will be explain to the Board of Wastewater Finance in Nashville. The enterprise fund must stand on its own without any transfers from any other funds. The State will come to the town and adjust the rates accordingly if the town does not take action to fix the problem. Mayor Davis made a motion to approve Ordinance #I38 on first reading concerning the sewer rates. Alderman Case seconds the Discussio~i was made concerning the hiring of a Building Inspector for the town. Alderman Case made a motion to table the issue at this time. Alderman Witcher seconds the Vice-Mayor Jackson made a motion to copy all the minutes and send them to Data Archives Inc. to have the minutes scanned and converted to a CD and to create an additional CD for a master copy. Alderman Witcher seconds the The Recorder explained about the State of Tennessee Local Government Insurance Plan. The State Insurance will save the town money, as well as, the employees money. Also the copay are cheaper for those who choose to go with the HMO or POS Plan. Mayor Davis made a motion to enroll in

2 the State of Tennessee Local Government Insurance Plan effective March 1,2001. Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion for Alderman Castle to be the liaison for the Street Department. Alderman Case seconds the Vice-Mayor Jackson made a motion to place Alderman Castle on the Planning Con~mission. Alderman Case seconds the Vice-Mayor Jackson gave a fire hall update as follows: The fire hall is at about 5% of the completion. The recorder had called everyone on December 1 1,2000 concerning this change order. Vice- Mayor Jackson made a motion to ratify the change order on the dirt work for approximately $1 6,000. Alderman Witcher seconds the Alderman Case gave the Police Report as Follows: l~itiaation Tax I $8.751 act Costs $0.001 l~essions Court 1 $ l~icense fee I $ I Vice-Mayor Jackson gave the fire report as follows: there were four calls, one mutual aid and three rescue calls. The department responded to 61 calls for the year 2000 and had no one injured in the department. The calls are as follows 6 structure fires, 7 vehicle fires, 22 rescues, 20 mutual aid calls, 3 brush fires and 2 calls to help with traffic and 1 fuel spill. There was an average of 6 personnel on each call. The annual firemen's dinner will be on Saturday, January 6,2000 at the fire hall at 6:00 p.m. New Business: NONE Alderman Case made a motion to adjourn. Alderman Witcher seconds the Ma bal A &?A r of Kiniball 7-P /> Town Recorder

3 Regular Monthly Meeting for Town of Kimball Thursday, February 8,2001 Alderman Witcher opened the meeting with prayer. Vice-Mayor Jackson called the Public Hearing to order at 6:00 p.m. concerning Ordinance #I38 on Sewer Rates. Vice Mayor Jackson asked Recorder Moss to read the new rates and the effective dates, which are as follows: Effective July 1, 2001 : $60 per month up to 3,000 gallons (minimum bill). $4 per 1,000 gallons over 3,001 gallons. Effective July 1,2002 $65 per month up to 3,000 gallons (minimum bill). $4.50 per 1,000 gallons over 3,00 1 gallons. Effective July 1, 2003 $70 per month up to 3,000 gallons (minimum bill). $5.00 per 1,000 gallons over 3,001 gallons. Vice-Mayor Jackson explains the reason for the changes and asked for any discussion. Alderman Witcher made a motion to close the public hearing. Alderman Case seconds the motion. All voted aye. Vice- Mayor Jackson called the regular monthly board meeting to order after the public hearing. Vice-Mayor Jackson asked for roll call. Those present were Vice-Mayor Jackson, Alderman Case, Alderman Castle, Alderman Witcher and Attorney Featherston. Mayor Davis was absent due to having the flu. Alderman Case made a motion to approve the minutes as written. Alderman Witcher seconds the Alderman Case made a motion to approve Ordinance #I38 on second and final reading concerning the sewer rates. Alderman Witcher seconds the The Historical Society had asked to be on the agenda; however, no one showed up to represent the group. Discussion was made concerning the hiring of a Building Inspector for the town. Alderman Castle suggested talking with the building inspector of South Pittsburg. The board decided to have a meeting with Mr. Jarvis Wooten, South Pittsburg's Building Inspector, on Monday at 5:OO. Alderman Witcher made a motion to authorize Attorney Featherston to draw up a proposal to Marion County for use of the County's Building inspector for $400 a month. Alderman Castle seconds the Alderman Case made a motion to grant the beer permit to Sandra Ellis for Oscar's B-B-Q for offpremises sales. Vice-Mayor Jackson seconds the Discussion of the town obtaining a credit card. Attorney Featherston will present the town with a proposal at the next meeting.

4 There were lots of discussion concerning delinquent business licenses and those businesses operating without a license. Alderman Witcher made a motion for the recorder to go see those who have a delinquent business license and those without a business license. Alderman Castle seconds the Recorder Moss gave an update on the water tank. The Fish and Wildlife Service has records that the federally endangered Indiana bat (Myotis sodalis) is know to occur in the vicinity of the project; therefore, the project has until March 3 1 to remove any trees greater than six inches in diameter at breast height. Vice-Mayor Jackson gave a fire hall update as follows: The work order change from last month for approximately $16,000 for extra dirt work only cost $1 2,354. Aldern~an Case gave the Police Report as Follows: l~itiaation Tax I $ \court Costs 1 $ l~e~ort Fee I $ Compact Costs Sessions Court $25.50 $ License fee $ Total $ Vice-Mayor Jackson gave the fire report as follows: there were three calls, two mutual aid calls and one rescue call. New Business: Alderman Case discussed getting the BZA board set up correctly by the board of Mayor and Aldermen in terms. Vice-Mayor Jackson made a motion for the board to set up the Board of Zoning and Appeals Committee at the next board meeting. Alderman Case seconds the Alderman Witcher made a motion to approve Resolution Number concerning the obtaining of Certificate of Deposits and cash in of Certificate of Deposits who is authorized and how many signatures are required. Alderman Case seconds the Alderman Witcher stated the citizens on Apache Trail requested a stop sign at Apache Trail and Virgil Thomas Drive. Alderman Witcher made a motion under advisement from Attorney Featherston to advertise for a public meeting to add a stop sign at Apache Trail and Virgil Thomas Drive. Alderman Case seconds the Mr. William McCullie made a statement concerning the Planning Commission.

5 Alderman Witcher thanked Mr. McCullie and Mrs. Holland for serving on the Planning Commission. Mr. Carl Taylor requested the Recorder read a statement the Planning Commission passed in a previous meeting concerning rezoning commercial property, which is as follows: The Kimball Municipal Planning Commission, during its regularly scheduled monthly meeting on January 28, 1999, resolved to make a policy change in regard to future rezoning recommendations. Hereinafter, it shall be the policy of the Kimball Planning Commission to discourage the rezoning of residential property to commercial if such property does not lie within 4,000 feet of the Interstate 24lHighway 72 intersection. The reason for the policy change is twofold: to encourage consistency in regard to rezoning recommendations and provide for residential stability. Mr. Roger Frizzell stated the case against him has been dismissed and he would like to have his job back. Attorney Featherston address Mr. Frizzell's concerns. No action was taken at this time. Alderman Witcher made a motion to adjourn. Alderman Case seconds the &@ own Recorder,v7-

6 Regular Monthly Meeting for Town of Kimball Thursday, April 5,2001 March 8,2001 meeting cancelled due to lack of quorum. Mayor Davis called the regular monthly board meeting to order. Mayor Davis asked for roll call. Those present were Mayor Davis, Vice-Mayor Jackson, Alderman Case, Alderman Castle, and Attorney Featherston. Alderman Witcher was absent at the beginning of the meeting. Alderman Castle made a motion to approve the minutes as written. Alderman Case seconds the Tina Dyer, Secretary of the South Cumberland Cultural Society, was at the meeting to inform the board of the non profit organization that is in need of funding for historical, musical, theatrical and literary events. The organization would like to be remembered during budgeting times for the workshop. Discussion was made concerning the hiring of a Building Inspector for the town. Alderman Jackson made a motion to hire Ronnine Blevins as the town building inspector for $400 a month for a 6-month trial basis. Alderman Case seconds the Discussion of the town obtaining a credit card. Attorney Featherston suggested taking bids from the local banks. Vice-Mayor Jackson made a motion to take bids fiom the local banks for a credit card to make room reservations for town business with as long as all supporting paper work is documented. Aldern~an Case seconds the Vice-Mayor Jackson made a motion to approve the Amendments for the Money Purchase Plan. Mayor Davis seconds the Vice-Mayor Jackson made a motion to ratify the signing of the Sequatchie Valley Mutual Aid Agreement. Alderman Case seconds the Alderman Case made a motion to ratify the signing of the Mutual Aid Agreement for Law Enforcement. Alderman Castle seconds the Vice-Mayor Jackson made a motion to ratify the town turning the 1999 unpaid property taxes over to the Attorney to tile with the Clerk and Master Office effective 4/1/2001. Mayor Davis seconds the Vice-Mayor Jackson explained about the problem with the split face block. Vice-Mayor Jackson made a motion to ratify the work change order for the split face block and reverse safety edges in the amount $8,271. Alderman Case seconds the Alderman Case made a motion that the town will not do anymore burning in the pit on Hwy 2. Vice- Mayor Jackson seconds the Vice-Mayor Jackson made a motion to accept sealed bids for a John Deere inch cut Lawn Mower for the Maintenance Department to be opened at the next meeting. Alderman Case seconds the

7 Mayor Davis made a motion for Attorney Feathersion to develop a Resolution for a Savings account at First Volunteer with Mayor Davis, Vice-Mayor Jackson and Alderman Case on the signature card with a requirement of two signature to withdraw any money from the account. Alderman Case seconds the Mayor Davis made a motion that Roger Frizzell's employment with the Town of Kimball and benefits are terminated immediately. Alderman Castle seconds the Alderman Case gave the Police Report as Follows: Alderman Witcher entered the meeting at this time. February 2001 March 2001 Litigation Tax $ Litigation Tax Court Costs $ Court Costs Fines $ Fines Report Fee $48.00 Report Fee Compact Costs $48.00 Compact Costs Sessions Court $ Sessions Court License fee $0.00 License fee Total $ Total $82.50 $ $ $80.00 $34.00 $ $10.00 $ Vice-Mayor Jackson gave the fire report for February and March 2001 as follows: there were nine calls, six mutual aid calls, one car fire, one brush fire and one rescue call. Christmas Light Committee Meeting decided on 5 different lights the decision was made to have samples sent to the town or have a representative bring the light to the town hall. New Business: Alderman Case made a motion concerning the use of the Garbage Truck for the Cornbread Festival and Sparkle Day the town will supply the truck and driver and the sponsor of the event requesting the use of the truck will pay for the landfill tipping fee. Alderman Witcher seconds the Vice-Mayor Jackson made a motion to donate $1000 to Jasper Park. Alderman Witcher seconds the Attorney Featherston stated he went to Nashville concerning the Sewer System Hearing. The town is now in compliance since we made money last year; however, the Wastewater Finance Board will continue to monitor the fund. Roger Frizzell made a statement about his termination. ii /9 Vice-Mayor Jackson made a motion to adjourn. Alderman Case econds the motio All voted aye.

8 Regular Monthly Meeting for Town of Kimball Thursday, May 3,2001 Mayor Davis called the regular monthly board meeting to order. Mayor Davis asked for roll call. Those present were Mayor Davis, Vice-Mayor Jackson, Alderman Case, Alderman Castle, and Attorney Featherston. Alderman Witcher was absent. Alderman Case made a motion to approve the minutes as written. Vice-Mayor Jackson seconds the Members of the Historical Preservation Commission were present at the meeting to request a donation to their organization. Mayor Davis made a motion to approve $ for the South Pittsburg Princess Theatre Historical Preservation Society for fiscal year budget Aldernian Case seconds the Vice-Mayor Jackson made a motion to approve on first reading ordinance number 139 concerning Budget Amendments for Fiscal Year Mayor Davis seconds the motion. All voted aye. Alderman Case made a motion to approve on first reading ordinance number 140 concerning corrections to the Kimball Municipal Code Book. Vice-Mayor Jackson seconds the motion. All voted aye. Mayor Davis asked Recorder Moss to open the bids for the 345 John Deere Lawn Mower which are as follows: Cole's Equipment $ Heddcn Tractor Co. $ Baker Equipment Co. $ Homestead Lawn & Tractor $ General Equipment Co. $ Vice-Mayor Jackson made a motion to accept the lowest bid from Homestead Lawn - & Tractor for $5587. Alderman Castle seconds the Vice-Mayor Jilclison made a motion to ratify the work order change for additional fencing upstairs in the amount of $200. Mayor Davis seconds the Mayor Davis made a motion to ratify the contract for the Building Inspector for the Town of Kirnball. Alderman Castle seconds the

9 Alderman Case + gave the Police Revort as Follows: Litigation Tax $ Court Costs $ l~e~ort Fee I $ ICom~act Costs I $8.501 ~es~ions court $ License fee $20.00 Vice-Mayor Jackson gave the fire report for April 2001 as follows: there were six calls, four mutual aid calls and two rescue calls. Also Assistance Chief Butch Brown had breathing problems after the fire in Jasper on May 2. Christmas Light Committee: The Maintenance crew put two lights up. There were several comments fiom the public that stated they liked the two lights. The committee will meet again and have a recommendation at the next meeting. New Business: Alderman Case made a motion to add to the approved type of driveway tile high density polyethylene double walled corrugated pipe the following sizes: AASHTO M " Type S 15" Type S 18" Type S 24" Type S. Vice-Mayor Jackson seconds the Aldermail Case made a motion to adjourn. Vice-Mayor Jackson seconds the motion. All voted aye. Town Recorder

10 Public Hearing June 7,2001 Mayor Davis opened the Public Hearing at 6:00 p.m. The hearing concerns Ordinance 139 on Budget Amendments for Fiscal Year and Ordinance 140 on amending Ordinance 130 correction to the Kimball Municipal Code Book. Mayor Davis calls for discussion. There was no discussion fiom the public or board; therefore, Mayor Davis asks for a motion to adjourn. Alderman Case made a motion to adjourn. Alderman Witcher seconds the motion. All voted aye.

11 Regular Monthly Meeting for Town of Kimball Thursday, June 7,2001 Mayor Davis called the regular monthly board meeting to order after the public hearing. Mayor Davis asked for roll call. Those present were Mayor Davis, Vice-Mayor Jackson, Alderman Case, Alderman Castle, Alderman Witcher and Attorney Featherston. Alderman Case made a motion to approve the minutes as written. Vice-Mayor Jackson seconds the Teresa and Phil Easterly 4 View Street contacted the town about turning a security light that they are currently paying for around to make a street light. Mayor Davis made a motion that the town turns this light around to face the street then the town would take on the billing. Alderman Witcher seconds the Vice-Mayor Jackson made a motion to approve on second and final reading ordinance number 139 concerning Budget Amendments for Fiscal Year Alderman Witcher seconds the motion. All voted aye. Alderman Case made a motion to approve on second and final reading ordinance number 140 concerning corrections to the Kimball Municipal CodeBook. Alderman Witcher seconds the motion. A11 voted aye. Vice-Mayor Jackson made a motion to approve on first reading ordinance number 14 1 concerning Budget for Fiscal Year Alderman Witcher seconds the Alderman Case made a motion to give all employees a 5% increase effective July 1,2001. Alderman Castle seconds the Vice-Mayor Jackson made a motion to approve on first reading ordinance number 142 concerning amendments to ordinance 135 to increase salaries of police chief, recorder, clerk and maintenance supervisor. Mayor Davis seconds the Alderman Case made a motion to accept the contract with Johnson, Murphey and Wright, P. C. for the July 1,2000 until June 30,2001 audit for $8,485. Alderman Witcher seconds the Vice-Mayor Jackson made a motion for the Recorder to send a letter to all businesses that have a business license concerning a workshop about signs. Alderman Witcher seconds the Alderman Case made a motion to add an additional week for 20 years of service that will be a total of 4 weeks for 20 years of service. Alderman Castle seconds the Alderman Witcher made a motion for annual leave to be effective on each employees hire date anniversary for the new weeks such as 1 week, 2 weeks, 3 weeks and 4 weeks to be used before the calendar end. Alderman Case seconds the Alderman Witcher made a motion to make the annual leave new weeks to start on anniversary date effective July 1, Alderman Case seconds the Bereavement Leave Policy the days taken off for bereavement must be taken in consecutive days. Recorder Moss should type a memo approved by board and issue to all employees.

12 Alderman Case made a motion that each board member chooses a person to go on the Board of Zoning and Appeals '1 year, 2 years, 3 years, 4 years, and 5 years put the names in a hat then draw out the names first name drawn will be 1 year term, second name drawn will be 2 year term, third name drawn will be 3 year term, fourth name drawn will be 4 year term, and fifth name drawn will be 5 year term and at end of the terms the Board will replace the person. Alderman Witcher seconds the Alderman Witcher made a motion to advertise for sealed bids the Christmas Decorations based on the committees recommendation to be turned in by the next meeting. Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion to advertise for sealed bids for park equipment for 6' slide, swings, benches, and diggers to be turned in by the next meeting. Alderman Case seconds the motion. All voted aye. The air conditioner is leaking Freon and causing problems according to E.H. Marsh the coil needs to be replaced and it would cost approximately $2,430 for new coil and furnace. After some discussion the board decided to take bids because the unit is about 11 year's old. Alderman Witcher made a motion to advertise for sealed bids for a split unit 5-ton heating and air unit to be turned in by the next meeting. Alderman Case seconds the Alderman Witcher made a motion to accept Resolution accepting a Contract with the State on the Sidewalk from Holiday Inn to Junction. Alderman Castle seconds the Vice-Mayor Jackson made a motion to accept Resolution authorizing the Savings Account with First Volunteer Bank. Alderman Castle seconds the Vice-Mayor Jackson made a motion to accept bids to sell the chipper. Alderman Witcher seconds the Alderman Witcher made a motion to accept bids to sell the packerlroller. Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion to allow 4 days for keeping a dog in the dog pound. Alderman Witcher seconds the Alderman Witcher made a motion to ratify the purchase of 6 tires for the dump truck in the amount of $1, Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion to renew the Hardware and Software Contract with Local Government in the amount of $8, Alderman Castle seconds the Vice-Mayor Jackson made a motion to approve the work change orders for Credit $3 12 for wall heating and air, $578 painting the concrete mason walls in bathrooms and meeting room, $1 692 Painting floors with epoxy paint, non-skid slide paint, Curbing on the parking lot $171 9, Lights moved and adding some lights $566. Alderman Witcher seconds the Vice-Mayor Jackson made a motion to accept sealed bids for a fence on the east and north side of the firehall property about 6' high chain link fence to be opened at next meeting. Alderman Witcher seconds the

13 . l~eoort Fee I $ I I~essions Court License fee Total $I $ $ Vice-Mayor Jackson gave the fire report for May 2001 as follows there were three or four calls for the month. Mayor Davis gave the Water Tank Update there needs to be a better drawing of the water tank site on Mr. Beene's property and the easement across Dr. Hudson's property. Vice-Mayor Jackson made a motion for Recorder Moss or Mayor Davis to contact Travis Shields with Southern Surveying to allow them until Tuesday at 9:00 a.m. to turn in the survey on the water tank site and easement if it is not done then the town will hire Clemmon's Surveying to do the job. Alderman Case seconds the motion. All voted aye expect Alderman Witcher abstained. Alderman Witcher did not vote due to possible conflict. Mayor Davis stated he would contact Travis Shields tomorrow. New Business: Vice-Mayor Jackson asked the Board about spending $3, which has been donated to the fire department plus $6,000 that is in next year's budget for furnishing for the new fire hall. Mayor Davis made a motion to allow Vice-Mayor Jackson to spend $9, for furnishing the new firehall. Alderman Castle seconds the Mayor Davis made a motion to allow the town to get voice mail. Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion to adjourn. Mayor Davis seconds the Town Recorder ( -

14 Public Hearing June 29,2001 Vice-Mayor Jackson opened the Public Hearing at 9:05 a.m. Those present were Aldern~an Witcher, Alderman Case, Vice-Mayor Jackson and Recorder Moss. The hearing concerns Ordinance 14 1 on the Budget for Fiscal Year and Ordinance 142 on amending Ordinance 135 to Increase the Salary of the Town Recorder, Police Chief, Town Clerk and the Supervisor of the Street, Garbage and Maintenance Department. Vice-Mayor Jackson calls for discussion. There were no member of the public at the hearing and no discussion. Aldem~an Witcher made a motion to adjourn. Alderman Case seconds the

15 Special Called Meeting June 29,2001 Vice-Mayor Jackson called the special called meeting to order after the public hearing. The purpose of the special called meeting is to approve on 2" and final reading Ordinance 14 1 on the Budget for Fiscal Year and Ordinance 142 on amending Ordinance 135 to Increase the Salary of the Town Recorder, Police Chief, Town Clerk and the Supervisor of the Street, Garbage and Maintenance Department. Vice-Mayor Jackson asks for a roll call those present were Alderman Witcher, Alderinan Case and Vice-Mayor Jackson. Those absent from the meeting were Mayor Davis, Alderman Castle and Attorney Featherston. Alderman Witcher made a motion to approve on 2nd and final reading Ordinance 14 1 concerning the Budget for Fiscal Year Alderman Case seconds the Alderman Case made a motion to approve on 2"d and final reading Ordinance 142 concerning Amendment to Ordinance 135 to Increase the Salary of the Town Recorder, Police Chief, Town Clerk and the Supervisor of the Street, Garbage and Maintenance Department. Alderman Witcher seconds the Alderman Witcher made a motion to adjourn. Alderman Case seconds the motion. All voted aye.,. '%ua v$m RECORDER

16 Regular Monthly Meeting for Town of Kimball Thursday, July 5,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked for roll call. Those present were Mayor Davis, Alderman Case, Alderman Castle, Alderman Witcher and Attorney Featherston. Vice-Mayor Jackson was absent. Alderman Case made a motion to approve the minutes as written. Alderman Witcher seconds the Alderman Witcher made a motion to authorize Attorney Featherston to draw up a Resolution for a Credit Card with First Volunteer Bank for the Recorder to use to make reservations. Alderman Case seconds the Development of Board of Zoning and Appeals Board Alderman Witcher appoints Scott Hawkins Alderman Castle appoints Roger Ford Alderman Case appoints Martha Holland Mayor Davis appoints Mike Cagle Vice-Mayor Jackson by written request appoints Jack Keef Alderman Case made a motion to approve the above appoints to the Board of Zoning and Appeals Committee. Alderman Witcher seconds the Terms for each member will be set up at the first meeting along with the appointment among the members for the Chairman and Secretary. Bids for the Christmas lights for 9-Zig Zag Trees, 8-Stockings, 8-Double Halo Candles, 8-Double Poinsettias and 8-Snowflakes for the 2001 Holiday Season are as follows: 1 Com~anv Name 1 Total Price Display Sales $12, Liberty Flag $1 1, Christmas Designers $10, Wayne Manufacturing $1 1, Universal Concepts $10, Alderman Case made a motion to allow the Committee to review the bids and make a recommendation to the board at the August 2,2001 meeting. Alderman Witcher seconds the motion. All voted aye. Bids for the Park Equipment for 2-Diggers, 1-Accessible Diggers, 2-Swinging Park Benches, 2- Coated Perforated steel Benches, 1 -~&ble Slide, 1-Triple slide are as focows: ( Company 1 Diggers 1 Accessible I Swinging I Coated Steel / Double 1 Triple Outdoor Recreation Hunter Knepshield Co. Miracle each each Diggers each each each Park Benches each each Benches each each each Slide each each Recreation I each I each Slide Alderman Witcher made a motion to table the park bid equipment until the board can review the equipment and make a decision at the next meeting. ~ld&&m Case seconds the motion. All voted aye.

17 Rids for the 5 ton s~lit heating and air condition unit are as follows: Company Total Bid R&R Heating and Air $5, Tri-State Heating and Air $4, E.H. Marsh Service Co. Not valid bid wrong ton Alderman Witcher made a motion to award the heating and air bid to Tri-State Heating and Air for $4, Alderman Castle seconds the motion. ~llvoted aye. Alderman Witcher made a motion to donate the old heating and air unit to Chattanooga State Technical Community College provided they are a 501c organization if they want the unit. Mayor Davis seconds the Bids for the fence on the East and North side of the Fire Hall Property there was only one bid from Fuller Fencing in the amount of $4, Alderman Castle made a motion to award the fencing bid to Fuller Fencing for $4, Alderman Case seconds the Alderman Witcher made a motion to table the issue on the 4 Column Poles in Front of Town Hall until get an approximate price to see if the project needs to be bid. Alderman Case seconds the Brush pick up will continue the way it is working now. Alderman Castle made a motion to approve the new dental rates with Delta Dental which will be effective September 1,2001 single rate $ and family rate $ Alderman Witcher seconds the Alderman Case save the Police Report as Follows: Litigation Tax $82.50 Court Costs $ Fines $ Report Fee $67.00 ICompact Costs I $51.OOl JLicense fee I Recorder Moss gave the fire report for June 2001 as follows there were four calls for the month which consisted of one gas leak, 2 mutual aid calls and one smoke scare at Holiday Inn Express. Mayor Davis gave the Water Tank update James Garrett approved of the Survey that Clemons Surveying had done. The next step is to get the deeds to Hale Booths office. The town will not be purchasing the land from Mr. Beene. The town will be paying Mr. Beene for damage to the timbers on his property.

18 New Business: Alderman Case questioned the letter to the state about the Right hand turn lane at Sweetens Cove Road and fixing the middle. Alderman Case wants the letter sent to the State on this issue. Alderman Castle questioned the lighting for the interstate. Alderman Case made a motion to approve the annual dues to the Marion County Partnership. Alderman Witcher seconds the Alderman Castle wants to put a blind fence around the back of the maintenance building. Alderman Castle will check on the measurements and then get an estimated price. Alderman Witcher made a motion to adjourn. Alderman Case seconds the

19 Regular Monthly Meeting for Town of Kimball Thursday, August 2,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked for roll call. Those present were Mayor Davis, Vice-Mayor Jackson, Alderman Case, Alderman Castle, Alderman Witcher and Attorney Featherston. Alderman Case made a motion to approve the minutes as written. Alderman Witcher seconds the Alderman Witcher made a motion to approve Resolution with First Volunteer Bank for a credit card for the Mayor, Recorder and Vice-Mayor to use for purchases. Vice-Mayor Jackson seconds the Mayor Davis requests that Recorder Moss open bids to sell the Perkins Chipper Terry Cooper $3, Rheal's Tree Service $6, Rufus King $5, Bobby Ambrester $3, Alderman Witcher made a motion to sell the Perkins Chipper to Rheal's Tree Service for $6,500. Alderman Case seconds the There were no bids on the packerlroller. Mayor Davis made a motion to accept the state's recommended rate of 0.10 per 100 of 25% of the assessed value for the 2001 property tax rate. Alderman Case seconds the Alderman Witcher made a motion to accept the recommendation from the Christmas Light Committee on the Christmas Lights, which was from Christmas Designers for a total amount of $10,803 SO. Vice-Mayor Jackson seconds the Alderman Case made a motion to accept the bid from Miracle Recreation Equipment for one Freestanding Flippo Slidelclimber, one Easy Digger, and one Park Swing for $5, plus freight with the maintenance installing the equipment. Alderman Castle seconds the Jay Rogers with Tri-State was at the meeting to clarify the bid for heating and air unit. Attorney Featherston would draft a contract to be signed before work would begin. Alderman Case gave the Police Report as Follows: I~itiaation Tax I $ kourt Costs 1 $ IReport Fee I $ Compact Costs $25.50 Sessions Court I $ I~icense fee $

20 Vice-Mayor Jackson gave the fire report for July 2001 as follows there were three calls for the month, which consisted of one natural gas leak, one mutual aid call and one rescue call. Open House for the new fire hall will be August 10,2001 at 7:00 p.m. Vice-Mayor Jackson gave an update on the firehall fence. Buddy Fuller of Fuller Fencing came by town hall to get an advancement of $400 to rent some equipment to change the slope of the land. Since the advancement, Buddy Fuller has not been seen since. Attorney Featherston will write a letter to Buddy Fuller of Fuller Fence concerning the money and then let the letter be served by a Kimball police officer. Attorney Featherston stated the easement agreement on the water tank project has been sent to Dr. Hudson. The deed on the water tank site has also been prepared for Mr. Beene. New Business: Alderman Castle has got a price from Collins Building Supply for $ for material and $400 for labor for Hill Contracting to put up the fence behind the maintenance building. Vice-Mayor Jackson made a motion to allow Hill Contracting to install the fence. Alderman Case seconds the Mayor Davis requested to get information concerning using inmates and probationers from Marion County Jail for public service work projects. Alderman Witcher made a motion to adjourn. Alderman Case seconds the

21 Regular Monthly Meeting for Town of Kimball Thursday, September 6,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked for roll call. Those present were Mayor Jere Davis, Vice-Mayor David Jackson. Alderman Jerry Don Case, Alderman Rance Castle, Alderman John "Butch" Witcher and Attorney Kevin Featherston. Alderman Case made a motion to approve the minutes as written. Alderman Witcher seconds the Vice-Mayor Jackson made a motion approve on first reading Ordinance 143 concerning the property tax rate of 0.10 per 100 of 25% of the assessed value. Alderman Witcher seconds the motion. All voted aye. Tate's Wrecker Service has completed all steps required to be added to the Town's wrecker list. Mayor Davis made a motion to add Tate's Wrecker Service to the Town's wrecker list. Alderman Castle seconds the At this time, they will only be able to haul the small vehicles. Discussion was made concerning the trailer on Kimball Lane at the Stephen's property. The Board decided the Building Inspector should give Mr. Stephen 30 more days to remove the trailer. Discussion was made as to whom could call the Town Attorney. The Board decided all Aldermen. Mayor, Recorder, Chief, Building Inspector, and Clerk. There was some discussion about overtime for feeding and watering the dogs on the wcckcnds. Vicc- Mayor Jackson made a motion to purchase automatic watering and feeders to be filled the day before the weekend starts and for the maintenance department to check on the dogs the first morning back to work. Alderman Witcher seconds the Also all dogs should be logged in as to when checked in and when checked out. Recorder Moss had provided answers to the TML Loss Survey for the Board of Mayor and Aldermen to approve. Alderman Witcher made a motion to approve the answers for the TML Loss Survey. Alderman Castle seconds the Attorney Featherston is to issue a warrant for Buddy Fuller concerning the $400 advancelnent paid on the first bid for the fire hall fence which he is not going to complete. Discussion was made concerning the fence bid at the fire hall. Vice-Mayor Jackson made a motion to re-bid the fence at 925 Main Street for the fire hall. Alderman Castle seconds the Alderman Case gave the Police Report as Follows: I~itiaation Tax 1 $ /Court Costs I $ Fines $ Report Fee $30.00 ICom~act Costs I $ /Sessions Court I $517.77) License fee $ Total $

22 Vice-Mayor Jackson gave the fire report for August 2001 as follows there were four calls for the month, which consisted of one structural fire, one smoke removal, one brush call and one rescue call. Attorney Featherston stated the easement agreement on the water tank has been sent to Dr. Hudson. The deed on the water tank site has also been given to Brad Carter; however, Mr. Beene has been sick. New Business: Alderman Case stated the fence looks good behind the maintenance building; however, it needs to have the same kind of material on the gates. Vice-Mayor Jackson made a motion to hire HLP Contracting to put up the playground equipment at the park up to $2000. Alderman Witcher seconds the Mayor Davis made a motion to continue the Optical Source benefit for the employees who want the eye care insurance for $5 per year per family. Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion to accept bids to sell the old side mount bush hog and packerh-oller together. Alderman Case seconds the Discussion was made about hiring a Maintenance Worker. Marion Toney was instructed to go through the applications and pull 4-5 applicants by Monday to interview on Thursday. September 13,2001 beginning at 4:00 p.m. Alderman Case made a motion to adjourn. Alderman Witcher seconds the ayor of Kjmball LJCQLI 6 n o, Town Recorder

23 Special Called Meeting September 24,2001 Mayor Davis called the special called meeting to order at 4:00 p.m. concerning hiring a maintenance worker and police officer. Mayor Davis requested Recorder Moss to call roll. Those present were Mayor Jere Davis, Vice-Mayor David Jackson, Alderman Jerry Don Case, Alderman Rance Castle, and Alderman John "Butch" Witcher. Discussion was made concerning the hiring of a maintenance worker. There was a gentleman, Patrick Ritchie, present at the meeting that turned his application in after the interviews had taken place. The Board stated interviews had already taken place but his application would be kept. Alderman Witcher made a motion to hire Michael Nelson for the maintenance department. Alderman Case seconds the Mayor Davis asked Chief Ray Durham about his recommendation for the Police Department. Chief Durham recommends Donnie Basharn for the Police Department. Mayor Davis made a motion to accept Chief Durham's recommendation Donnie Basham for the position of Police Officer. Vice-Mayor Jackson seconds the Vice-Mayor Jackson made a motion to adjourn. Alderman Case seconds the motion. All voted aye.

24 Regular Monthly Meeting for Town of Kimball Thursday, October 4,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked Alderman Witcher to say a prayer. Mayor Davis asked for roll call. Those present were Mayor Jere Davis, Vice-Mayor David Jackson, Alderman Jerry Don Case, Alderman Rance Castle, Alderman John "Butch" Witcher and Attorney Kevin Featherston. Vice-Mayor Jackson made a motion to approve the minutes as written. Alderman Case seconds the Mayor Davis swore in the new police officer Donny Basharn. Vice-Mayor Jackson made a motion to approve on second and final reading Ordinance 143 concerning the property tax rate of $0.10 per 100 of 25% of the assessed value. Alderman Witcher seconds the Alderman Witcher made a motion to accept sealed bids for the sidewalk from the existing sidewalk down to the Holiday Inn Express to be opened at the next monthly board meeting. Alderman Case seconds the Mayor Davis made a motion to change the Police Policy and Procedure Manual Age Requirement to 21 years old. Vice-Mayor Jackson seconds the Attorney Featlwston will make the amendment for the book. Mayor Davis request that Clerk Thomas opens the bids for the chain link fence to be located at the new fire hall property 925 Main Street. There were two bids, which were as follows: Brown Chain Link Fence Construction Co. $ Quality Fence Company $4361.OO Alderman Witcher made a motion to accept the bid from Quality Fence Company for the amount of $4361.OO based on the bid meeting the requirements. Vice-Mayor Jackson seconds the motion. All voted aye. Alderman Case gave the Police Report as Follows: l~iti~ation Tax I $0.001 ICourt Costs I $ Fines $ Re~ort Fee $60.00 kom~act Costs I $0.001 l~essions Court I $ License fee $0.00 Total $ Vice-Mayor Jackson gave the fire report for September 2001 as follows there were three calls for the month, which consisted of one car fire and two rescue calls. Attorney Featherston has not heard anything on the water tank property signing of the land agreement by Mr. Beene.

25 New Business: Christmas Dinner it was decided to survey all employees to see where they would like to have the dinner at a restaurant, if so which one or have it catered at the fire hall. Mayor Davis advised the members of the Homeland Security discussion concerning a way to help secure Tennessee. Marshell Porter will be hosting a Candlelight Memorial service at the Kimball City Park on at 6:30 p.m. Alderman Case discussed the flag on the poles. It was agreed that the flags stay down at this time. Alderman Case requested that the town donate an old Motorolla GM 300 Radio to the Richard City Fire Department to help them get started. Alderman Case stated all signs that are not permitted should be taken down. Also Chief Durham is to cite any new sign not permitted to court. Litigation is pending on the Frizzell matter the hearing will be at the end of the month. Mr. James Stephens is working on clearing the trailer off of his property. Alderman Witcher made a motion to adjourn. Alderman Castle seconds the

26 Regular Monthly Meeting for Town of Kimball Thursday, November 1,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked Vice-Mayor Jackson to say a prayer. Mayor Davis asked Nicole Lacey to sing God Bless America. Mayor Davis asked for roll call. Those present were Mayor Jere Davis, Vice-Mayor David Jackson, Alderman Jerry Don Case, Alderman Rance Castle, Alderman John "Butch" Witcher and Attorney Kevin Featherston. Vice-Mayor Jackson made a motion to approve the minutes as written. Alderman Witcher seconds the Mayor Davis asked Recorder Moss to open the bids on the Sidewalk from the existing sidewalk to Holiday Inn Express on Battle Creek Road Name Amount Additional Cost Curbers Inc. $24, Catch Basin and Pipe additional Puryear Construction Co. $19, Asphalt and Rock blasting additional Danny Hibbs $26, H.L.P. Construction $20, Alderman Witcher made a motion to follow the Attorney's advice to refer this inforrnalion over to TDOT the project manager Alderman Witcher withdrew this motion. Alderman Witcher made a motion to accept H.L.P. Construction bid amount of $20,250 based on the approval of the State of Tennessee. Vice-Mayor Jackson seconds the There were no bids on the Side mount Bushhog and PackerIRoller. There was lots of discussion as to whom to send to be certified as Wastewater Operator. Attorney Featherston advised that it needs to be a Town employee. State of Tennessee Health Insurance had a 30% increase; therefore, the insurance deduction held out of each person with family coverage will increase as well. Vice-Mayor Jackson made a motion for a Christmas bon~~s of $350 per employee for those eligible. Alderman Witcher seconds the Vice-Mayor Jackson made a motion to poll the employees to see whether they want a ham or turkey also provide one for the planning members, judge, attorney and building inspector just as the town did last year. Alderman Case seconds the Alderman Witcher made a motion to ratify the purchase of 100 flags for $16.80 each from Marion Flag Company for a total of $ Alderman Case seconds the l~eeot-t Fee I $ komeact Costs I $ l~essions Court I $ / l~icense fee I $

27 Vice-Mayor Jackson gave the fire report for October 2001 as follows there were four calls for the month, which consisted of one heating and air condition unit, one hay fire at Treasures Galore and two rescue calls. Mayor Davis stated that Sam Clemons had a survey for the water tank on TimberRidge property. Dr. Calvin Hudson will review the survey and let us know about whether to proceed with a deed to the 100' by 100' property and the 25' easement. Mayor Davis is to contact Dr. Calvin Hudson to see if he will approve the survey drawn up. New Business: Alderman Case would like to know about the new roads in Kimball City Limits that have never been dedicated to the Town. The Recorder is to go back through the minutes to find out which roads have been dedicated to the Town to fornl an official Kimball Street book. Alderman Witcher would like the board to consider running a new water line up North Kingsbesry to help these citizens with water pressure. Mayor Davis is to contact Jody Rollins to get an estimate on the cost. Mayor Davis discussed the possibility of hiring Don Wanlp as an architect for the design of a Community Center to be developed out of the old fire hall. It was decided to get through the holidays before start thinking about a design for the Community Center. Vice-Mayor Jackson would like for the keys to be taken out of the garbage truck when it is parked for safety reasons. Alderman Case made a motion to adjourn. Vice-Mayor Jackson seconds the Jmi qd Town Recorde

28 Regular Monthly Meeting for Town of Kimball Thursday, December 6,2001 Mayor Davis called the regular monthly board meeting to order at 6:00 p.m. Mayor Davis asked Alderman Witcher to say a prayer. Mayor Davis asked for roll call. Those present were Mayor Sere Davis, Vice-Mayor David Jackson, Alderman Jerry Don Case, Alderman Rance Castle, Alderman John "Butch" Witcher and Attorney Kevin Featherston. Alderman Case made a motion to approve the minutes as written. Vice-Mayor Jackson seconds the Mayor Davis made a motion to approve the Promissory Note. Alderman Case seconds the motion. All voted aye. Paul Johnson with Johnson. Murphey and Wright P. C. gave the audit for the fiscal year!uly! until June 30,2001. The town is in a good financial standing. Attorney Featherston discussed the issues with the water tank. The Marion County Planning Comniission will have a problem approving the division of the lot due to lot size. easement and the front part will not pass the health department approval for a septic system. The best solution appears to be to purchase the whole lot; however, there are a couple of things that come up with the purchase. The first thing is the covenants on the subdivision; therefore, the town needs to get a waiver from the owners that own lots now. The next issue will be the price for the lot and is it agreeable to the board members. Mayor Davis said Dr. Hudson will sale the lot for $1 3,000 to the l'oun of Kimball. Alderman Witcher wanted everyone to know that he is representing Dr. Hudson. Alderman Witcher also stated he has not tried to influence anyone to buy the property and that he will not be voting 011 this issue. Mayor Davis made a motion to buy lot 9 from Dr. Hudson contingent upon obtaining waivers of the restricted covenants recorded in volume 120 deed book 139 page 122 in ROMCT and contingent upon the approval of the water tank project design. -4lderman Castle seconds the motion. All voted aye except Alderman Witcher which abstained from voting. Mayor Davis made a motion that Kai Jin Huang be approved for a beer permit for the China Alderman Case seconds the Mayor Davis has been talking with Pete Hiett, State Engineer, concerning the tower lighting near the interstate. The cost to the town would be $75,000 to $100,000 to put up 6 of the steel tower lighting, 100 to 120 feet tall and 6 to 8 lights per pole. The town would have to match what the state spends on the lighting. Also the state will need to do a study on the area which will take approximately 9 to 10 months. Vice-Mayor Jackson made a motion to allow the Mayor to proceed with this project. Alderman Castle seconds the Mayor Davis discussed hiring Lester Roberts for the Wastewater Collection Inspector. Ixster Roberts stated he would only want to be paid for his time put into the job on an hourly basis the - same rate as a pa tilfte maiptenyce worker. Vice-M or Jackson made a motion to hire Lester LA c ~ ~ ~ % f4fxi1( \ F~o.Ulcr:N*\ I~oberts part time ana for his schoolmg ahd t e exp&ses associated with the schooling and to pay him for his time spent on the job at the part time employee rate. Alderman Witcher seconds the

29 Vice-Mayor Jackson stated he had several calls on the cars located at Evans Gun Shop. It was the understanding by that our current ordinance only prohibits five or more junk cars on a piece of property. The clerk was asked to talk with Attorney Featherston to see if there is anything to he done about the cars. Mayor Davis stated that Donald Blansett ran a pressure test on the line and the line had good pressure. Donald Blansett states a 6-inch water line would cost about $20,000 to $21,000. Vice- Mayor Jackson made a motion to approve James Garrett to do the engineering on a 6-inch water line up North Kingsberry Road. Alderman Castle seconds the Vicc-Mayor David Jackson made a motion to approve the Mutual Aid Agreement with the Forestry. Alderman Davis seconds the Alderman Case gave the Police Report as Follows: I~itiaation Tax $ Y I lcourt Costs $ I~e~ort Fee / $ l~ompact Costs I $8.501 Sessions Court $678.77,License fee $0.00 Vice-Mayor Jackson gave the fire report for November 2001 as follows there were eight calls for the month, which consisted of four mutual aid calls for brush fires, one possible electric lire, one car fire, one wreck on interstate and one dumpster fire. Also the fire department has purchased a pumper valve for big tanker. New Business: Bedford Allison approached the board about donating $500 to the South Pittsburg Lions Club. Alderman Castle discussed about the maintenance department getting a new truck. Mayor Davis suggested calling Nashville to the State Surplus sale. Vice-Mayor Jackson stated that if the truck is more than $2,000 then have the Clerk or Recorder to call and ask each board member before purchasing then ratify at the next board meeting. Alderman Witcher stated that he has had a lot of complements on the Christmas lights, There is one suggestion that an additional street lighting and Christmas lights between Kimball Bar and Grill and Robert Wayne's house. Alderman Witcher made a motion to award a 1" - $250, 2"d - $1 50 and 3rd - $ I00 on the best decorated houses in Kimball completed by December 20"' with the Christmas light Committee judging. Vice-Mayor Jackson seconds the