MINUTES OF A MEETING OF THE NEWCASTLE PUBLIC WORKS AUTHORITY (Opening Prayer & Flag Salute)

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1 MINUTES OF A MEETING OF THE NEWCASTLE PUBLIC WORKS AUTHORITY (Opening Prayer & Flag Salute) DATE: February 13, 2012 TIME: PLACE: ITEM 1: 6:00 P.M. NEWCASTLE MULTI-PURPOSE CENTER 705 NW 10 TH STREET CALL TO ORDER/ROLL CALL Chairman Karl Nail called the meeting to order at 6:00 p.m. PRESENT: ABSENT: Chairman Karl Nail Vice Chair Linda Molsbee Trustee Cindy Frizzell Trustee Wayne McDoulett Trustee Chris Turner None OTHERS PRESENT: Nick Nazar, General Manager; Kevin Self, Assistant General Manager; Ted Haxel, City Attorney; Camille Dowers, NPWA Secretary; Sharon Ferguson, City Treasurer; Ian Crittenden, City Planner; Dinah Alizadeh, Administrative Assistant; Gordon Harness, Planning Commission Chairman; and Kenny Sullivan, P.E., Glenn Sullivan & Associates, Inc., City Engineer ITEM 2: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA Motion was made by Linda Molsbee and seconded by Cindy Frizzell to approve the agenda. Board polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, ITEM 3: CITIZENS COMMENTS None ITEM 4: CONSENT AGENDA A. Minutes: January 9, 2012 January 27, 2012 B. Claims C. Transfer of funds D. Appropriation of funds E. Budget Amendments F. OKC Connection claims G. Approval of claims in excess of $25,000.00

2 Motion was made by Chris Turner and seconded by Linda Molsbee for approval of the consent agenda. Board polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, ITEM 5: DISCUSSION AND POSSIBLE ACTION ON ACCEPTANCE OF DELIVERY OF GENERATORS, APPROVAL OF INVOICE AND AUTHORIZATION OF FINAL PAYMENT TO W. BROWN ENTERPRISES IN THE AMOUNT OF $97, Motion was made by Linda Molsbee and seconded by Chris Turner to approve Item 5, conditional upon final ARRA documentation meeting DEQ requirements being submitted by the manufacturer. Board polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, ITEM 6: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF INVOICE AND PAYMENT TO WEE CONSTRUCTION IN THE AMOUNT OF $225, FOR OKC CONNECTION, PHASE I Motion was made by Cindy Frizzell and seconded by Linda Molsbee for approval of Pay Request No. 2 to Wee Construction in the amount of $255, under Item 6. Board polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Karl Nail, ITEM 7: DISCUSSION AND POSSIBLE ACTION FOR AUTHORIZATION TO ENTER INTO FINANCING IN THE AMOUNT OF $43, FOR 48 MONTHS TO BE SECURED BY 2012 CHEVROLET TAHOE Motion was made by Chris Turner and seconded by Cindy Frizzell to approve financing proposal of Chickasha Bank & Trust Co. under Item 7 in the amount of $43, for 48 months at 3.01% interest. Board polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, ITEM 8: DISCUSSION AND POSSIBLE ACTION FOR AUTHORIZATION TO ENTER INTO FINANCING IN THE AMOUNT OF $88, FOR 48 MONTHS TO BE SECURED BY NEW HOLLAND T5060 TRACTOR WITH ALAMO 20 FT. VERSA BOOM AND ACCESSORIES Motion was made by Linda Molsbee and seconded by Wayne McDoulett to approve financing proposal of Chickasha Bank & Trust Co. under Item 8 in the amount of $88, for 48 months at 3.01% interest. Board polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, ITEM 9: GENERAL MANAGER S COMMENTS Public works projects are being completed, including the two water tie-ins for the school and cemetery tie-ins. Maintenance issues are being address on both the water and sewer systems. ITEM 10: TRUSTEES COMMENTS Cindy Frizzell inquired about activity of crews in The Oaks and the booster station rehabilitation projects.

3 ITEM 11: ADJOURNMENT Motion was made by Cindy Frizzell and seconded by Linda Molsbee to adjourn. The motion unanimously passed and the meeting was adjourned at 6:10 p.m. Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and legal advice by the City Attorney. Chairman Vice Chair Trustee Trustee Trustee

4 DATE: February 13, 2012 MINUTES OF A MEETING OF THE NEWCASTLE CITY COUNCIL TIME: PLACE: 6:00 P.M. NEWCASTLE MULTI-PURPOSE CENTER 705 NW 10 TH STREET Mayor Karl Nail called the meeting to order at 6:11 p.m. ITEM 1: PRESENT: ABSENT: CALL TO ORDER/ROLL CALL Mayor Karl Nail Vice Mayor Linda Molsbee Council Member Cindy Frizzell Council Member Wayne McDoulett Council Member Chris Turner None OTHERS PRESENT: Nick Nazar, City Manager; Kevin Self, Assistant City Manager; Ted Haxel, City Attorney; Camille Dowers, City Clerk; Sharon Ferguson, City Treasurer; Ian Crittenden, City Planner; Dinah Alizadeh, Administrative Assistant; Gordon Harness, Planning Commission Chairman; and Kenny Sullivan, P.E., Glenn Sullivan & Associates, Inc., City Engineer ITEM 2: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF THE AGENDA Motion was made by Linda Molsbee and seconded by Chris Turner to approve the agenda. Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, ITEM 3: CITIZENS COMMENTS President of the Senior Citizens, Roy Wilson, 1945 N. Main, appeared and thanked the council for their support and help in improving the Senior Citizens Center. He also expressed appreciation for the lunch program and food bank donations from Wal-Mart. It was noted the trash in the field behind Wal-Mart needed to be addressed. ITEM 4: CONSENT AGENDA A. Minutes: January 9, 2012 January 27, 2012 B. Claims C. Transfer of Funds D. Appropriation of Funds E. Budget Amendments F. OKC Connection Claims G. Approval of claims in excess of $25,000.00

5 H. Approval of surplus property: One (1) upholstered couch, one (1) upholstered loveseat, three (3) upholstered chairs, two (2) occasional tables, two (2) artificial trees; two (2) table lamps; and six (6) mauve armchairs one (1) mauve task chair with wheels; two (2) orange vinyl dining chairs; four (4) tan cubicle panels Motion was made by Cindy Frizzell and seconded by Linda Molsbee to approve the consent agenda. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, ITEM 5: REPORT BY SUSAN COLDWATER, DIRECTOR, DELTA PUBLIC TRANSIT Susan Coldwater appeared and presented her 6 month report regarding operation of the Delta Public Transit program. There were 9542 total revenue miles and 7996 total passenger miles. The public needs to know the service is not restricted to senior citizens. Every third Thursday of the month there will be a route to Sooner Fashion Mall. Also, Harvest Home residents will be brought to the nutrition center. ITEM 6: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OR DENIAL OF TORT CLAIMS RECEIVED: A. Claim received on January 11, 2012 from Nick Young for $ Motion was made by Cindy Frizzell and seconded by Linda Molsbee to approve Item 6(A) for payment of $ to Nick Young. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, B. Claim received on January 30, 2012 from Meagan Lyman for $ plus medical expenses Appearance was made by Meagan Lyman. Motion was made by Cindy Frizzell and seconded by Chris Turner to deny Item 6(B). Council polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Karl Nail, C. Claim received on January 31, 2012 from Hannah Grace Dunning by and through Mr. & Mrs. Jeremy Dunning for $125, or such greater amount as allowed by law, attorney s fees and costs Motion was made by Linda Molsbee and seconded by Wayne McDoulett to deny Item 6(C). Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, ITEM 7: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF REQUEST BY FAY MOORE FOR USE OF COMMUNITY BUILDING FOR LINE DANCING LESSONS AT $25 PER USE Motion was made by Cindy Frizzell and seconded by Linda Molsbee to approve Item 7. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, yes. Motion carried.

6 ITEM 8: DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATION OF CEMETERY BOARD Cemetery Board Agenda Item 7 (January 23, 2012 Meeting): DISCUSSION AND POSSIBLE ACTION ON FRONT ENTRANCE-- continued A. The Cemetery Board recommends approval of bid from Superior Masonry for $11,950 for brick columns along the Highway 62 frontage of the cemetery City Planner Ian Crittenden presented the recommendation of the Cemetery Board and reported the bid received was for 13 columns. Motion was made by Cindy Frizzell and seconded by Linda Molsbee to approve Item 8(A). Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, ITEM 9: DISCUSSION AND POSSIBLE ACTION ON RECOMMENDATIONS OF THE PLANNING AND ZONING COMMISSION Planning Commission Agenda Item 8 (January 30, 2012 Meeting): A PUBLIC HEARING TO CONSIDER AN APPLICATION FOR REZONING FROM PUD (PLANNED UNIT DEVELOPMENT REVISED JANUARY 8, 2008) TO PUD (PLANNED UNIT DEVELOPMENT) FOR REMINGTON DEVELOPMENT, LLC, LOCATED IN A PART OF THE NW/4 OF SECTION 2, TOWNSHIP 9 NORTH, RANGE 4 WEST I.M., McCLAIN COUNTY, OKLAHOMA. PROPERTY ADDRESS: 249 THROUGH 327 AND 250 THROUGH 328 NE 31ST STREET (Case #R ) A. The Planning and Zoning Commission recommends denial of the amended PUD Application from Remington Development, LLC. Planning Commission Chair Gordon Harness presented the recommendation of the Planning Commission to deny the request of Remington Development, LLC, under Item 9(A). Appearance was made by David Todd, of Todd Engineering on behalf of Remington Development, LLC. Daniel Remington also appeared requesting approval of the rezoning request and stated the intended use was for residential apartment units. Jim Gurley appeared and objected to the rezoning request on the basis that it was spot zoning. Comments were received from council members. Karl Nail stated he would love for the project to be built in Newcastle but not in the middle of an industrially zoned area. Kim Brown inquired about the city s Comprehensive Plan. Fred Armstrong, owner of Riverside Boat and RV Storage appeared and objected, also representing objecting property owners in the area. Butch Griffith appeared and objected. Bob Huddleston, owner of Rock Hollow appeared and objected. Daniel Remington made additional comments for approval of the rezoning request. Motion was made by Karl Nail and seconded by Cindy Frizzell to deny the rezoning request under Item 9(A) in Case #R , approving the recommendation of the Planning and Zoning Commission. Council polled: Chris Turner, yes; Linda Molsbee, no; Cindy Frizzell, yes; Wayne McDoulett, no; Karl Nail, No action was taken. B. Discussion and possible action on Ordinance No. 672 approving rezoning of PUD (Planned Unit Development revised January 8, 2008) to PUD (Planned Unit Development) for Remington Development, LLC (Case #R ).

7 No action was taken. C. Discussion and possible action on Emergency Clause for Ordinance No Planning Commission Agenda Item 9 (January 30, 2012 Meeting): DISCUSSION AND POSSIBLE ACTION ON FINAL PLAT OF NEWCASTLE VILLAGE D. The Planning and Zoning Commission recommends approval of the Final Plat of Newcastle Village. Planning Commission Chair Gordon Harness presented the recommendation of the Planning Commission to approve the Final Plat of New Castle Village. Motion was made by Karl Nail and seconded by Linda Molsbee to approve the Final Plat under Item 9(D), subject to approval of development and street names by McClain County 911. Council polled: Linda Molsbee, no; Cindy Frizzell, yes; Wayne McDoulett, no; Chris Turner, yes; Karl Nail, ITEM 10: DISCUSSION AND POSSIBLE ACTION ON ACCEPTANCE OF DELIVERY OF GENERATORS, APPROVAL OF INVOICE AND AUTHORIZATION OF FINAL PAYMENT TO W. BROWN ENTERPRISES IN THE AMOUNT OF $97, Motion was made by Wayne McDoulett and seconded by Linda Molsbee to approve Item 10, conditional upon final ARRA documentation meeting DEQ requirements being submitted by the manufacturer. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, ITEM 11: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF INVOICE AND PAYMENT TO WEE CONSTRUCTION IN THE AMOUNT OF $225, FOR OKC CONNECTION, PHASE I Motion was made by Cindy Frizzell and seconded by Linda Molsbee for approval of Pay Request No. 2 to Wee Construction in the amount of $255, under Item 11. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, ITEM 12: DISCUSSION AND POSSIBLE ACTION ON SCHEDULING JUNE 30 TH AS THE DATE FOR CITY-WIDE INDEPENDENCE DAY CELEBRATION AND AUTHORIZATION TO ENTER INTO CONTRACT FOR FIREWORKS DISPLAY Motion was made by Wayne McDoulett and seconded by Cindy Frizzell to approve Item 12. Council polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Karl Nail, ITEM 13: DISCUSSION AND POSSIBLE ACTION ON LAW ENFORCEMENT MUTUAL ASSISTANCE AGREEMENT BETWEEN THE CITY OF NEWCASTLE AND THE CITY OF PURCELL Motion was made by Cindy Frizzell and seconded by Linda Molsbee to approve Item 13. Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, yes. Motion carried.

8 ITEM 14: DISCUSSION AND POSSIBLE ACTION ON LAW ENFORCEMENT MUTUAL ASSISTANCE AGREEMENT BETWEEN THE CITY OF NEWCASTLE AND THE CITY OF BLANCHARD Motion was made by Linda Molsbee and seconded by Wayne McDoulett to approve Item 14. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, ITEM 15: DISCUSSION AND POSSIBLE ACTION FOR AUTHORIZATION TO ENTER INTO FINANCING IN THE AMOUNT OF $43, FOR 48 MONTHS TO BE SECURED BY 2012 CHEVROLET TAHOE Motion was made by Cindy Frizzell and seconded by Wayne McDoulett to authorize financing with Chickasha Bank in Blanchard at 3.01% under Item 15. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, ITEM 16: DISCUSSION AND POSSIBLE ACTION FOR AUTHORIZATION TO ENTER INTO FINANCING IN THE AMOUNT OF $88, FOR 48 MONTHS TO BE SECURED BY NEW HOLLAND T5060 TRACTOR WITH ALAMO 20FT VERSA BOOM AND ACCESSORIES Motion was made by Linda Molsbee and seconded by Wayne McDoulett to authorize financing with Chickasha Bank & Trust Co. at 3.01% under Item 16. Council polled: Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Karl Nail, ITEM 17: DISCUSSION AND POSSIBLE ACTION REGARDING ADOPTION OF ORDINANCE NO. 673 ADOPTING THE 2011 S-3 SUPPLEMENT TO THE CITY OF NEWCASTLE, OKLAHOMA, CODE OF ORDINANCES AND APPROVAL OF RECODIFICATION Motion was made by Wayne McDoulett and seconded by Linda Molsbee to approve Item 17 for adoption of Ordinance No Council polled: Linda Molsbee, yes; Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Karl Nail, ITEM 18: DISCUSSION AND POSSIBLE ACTION ON EMERGENCY CLAUSE FOR ORDINANCE NO. 673 Motion was made by Wayne McDoulett and seconded by Linda Molsbee to approve adoption of Emergency Clause of Ordinance No. 673 under Item 18. Council polled: Cindy Frizzell, yes; Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Karl Nail, ITEM 19: DISCUSSION AND POSSIBLE ACTION ON APPROVAL OF CONTRACT WITH OKLAHOMA NATURAL GAS COMPANY FOR RELOCATION OF 4-IN. NATURAL GAS PIPELINES AT NE 16TH ST. AND HWY. 62, FOR TOTAL ESTIMATED COST OF RELOCATION IN THE AMOUNT OF $64,018.00, WITH CITY TO REIMBURSE AND PAY PROPORTIONATE AMOUNT OF 69.62% ($44,569.00) AND ONG TO SHARE 30.38% ($19,449.00) OF COSTS FOR 16TH ST. BRIDGE PROJECT

9 Motion was made by Linda Molsbee and seconded by Cindy Frizzell to approve Item 19. Council polled: Wayne McDoulett, yes; Chris Turner, yes; Linda Molsbee, yes; Cindy Frizzell, yes; Karl Nail, ITEM 20: CITY MANAGER S COMMENTS City Manager Nick Nazar reported that sales tax receipts had increased again. Weather has slowed down city crews but they are working on new project proposals. ITEM 21: COUNCIL MEMBERS COMMENTS Mayor Karl Nail commented on the new city seal on the wall behind the council table, and the new large clock placed on the opposite wall. Appreciation was expressed to Sharon Ferguson for selecting the curio cabinet which was placed in the lobby of the Community Center. ITEM 22: ADJOURNMENT Motion was made by Linda Molsbee and seconded by Chris Turner to adjourn. The motion unanimously passed and the meeting was adjourned at 8:20 p.m. Except for motions, the minutes only constitute an outline of discussion made by the Council/NPWA and legal advice by the City Attorney. Mayor Vice Mayor Council Member Council Member Council Member

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