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1 OXFORD DIOCESAN ADVISORY COMMITTEE FOR THE CARE OF CHURCHES MINUTES of the meeting of the Committee held via due to adverse weather conditions forcing the cancellation of the December th 208 meeting of the DAC.. Minutes of the meeting held on 3 November 207 were approved. 2. Declarations of interest NONE 3. Correspondence and other matters for consideration 208 DAC dates Agenda close Meeting date Room 5PM 8 December 8 January Mckenna 9 February 2 March Mckenna 3 April 4 May Mckenna 8 June 9 July Freind 3pm start 0 August 0 September Dodgson 2 October 2 November Mckenna 7 December 4 January 209 Mckenna The dates for DAC Committee meetings in 208 were noted. CDM Regulations 205 Having discussed with the Archdeacons, DAC Chairman, Chancellor and Deputy Diocesan Registrar the Senior Church Building Officer proposes inclusion of a proviso on the NOA of all projects including construction works intended to draw the attention of PCCs to their responsibilities under the Construction Design Management Regulations 205. The PCC should be aware that it may have responsibilities for health and safety during these works under the Construction Design Management Regulations 205. Further information and guidance can be found here: Page of

2 The DAC resolved to support this proposal. Bishop s directions for memorials inside the church Highmoor Cross St Paul This church is closed and prior to completion of the sale the DAC is consulted regarding the proposed disposal method of memorials within the church. It is suggested that the war memorial is relocated to the Highmoor Memorial Hall in the village, and the two other memorials (one to a previous churchwarden and the other to a previous vicar) are to remain in situ and to be included in the sale (following due attempts to contact the heirs at law) so as to minimise damage to the fabric. There is currently no mechanism for the DAC to be consulted regarding the disposal of the contents of the church although the SCBO proposes this becomes local working practice in the future. The disposal of contents is subject to Listed Building Consent and the amenity societies are consulted during the publication of the draft pastoral scheme for disposal. The DAC resolved to support the proposals set out within the Bishops Directions. Procedure for use of subcommittees Returning Casework Oxford: St Margaret (62722) Oxford II Rule 9.9: and Works: Accessibility improvements to entrances, new handrails to the vestries and landscaping south of church. Main entrance. Installation of anti-slip sandstone paving at main entrance to replace compacted gravel. Creation of level threshold into south aisle. 2. Rebuilding of the main entrance steps with additional step added. 3. Renewal of soakaway Rear Entrance 4. Replace brick paving at rear entrance between the choir vestry and outside toilet with beige coloured antislip tarmac. Installation of ACO channel. Internal 5. Put in place walnut handrails with metal balusters beside the steps between the choir vestry and vicar s vestry. Replace double doors at the top of these steps with new oak panel doors with obscured glazing. Door frame to be altered to create seal for soundproofing. 6. Put in place a walnut handrail beside steps between Vicar s vestry and chancel and replace vestry steps. PLEASE NOTE since submitted online the north aisle aspects of this proposal, the disposal of the organ, and the introduction of new entrance doors has been removed from this application and will be contained within the main development proposals. Drawings PCC minute NA Christian Randall 2 Page 2 of

3 Statement of Significance Statement of Need Minutes from previous DAC meeting: Site visit in April 207 attended by Jeff West, Derek Witchell, David Clark and Archdeacon Martin to discuss larger redevelopment proposals, of which this application forms the first phase of works. Principle of all these proposals agreed at this time. The Committee resolved to recommend the scheme for faculty application, the NOA to be issued by DAC officers upon receipt of the below, as approved by Derek Witchell. Detailed sections through new steps. Details on the new soakaway. Significance (and clear photos) of the doors to the vestry which are to be disposed of. Specification of new main entrance paving. Design of new choir vestry doors and details of soundproofing seal. The DAC commented that the main development scheme should ensure wheelchair access is provided to the church via the main entrance, not just the south aisle as is currently shown Leckhampstead: St James (627425) Berkshire II* Rule 9.9: CF Works: Internal Reordering including West end gallery, WC and Crèche Room, re-roofing. Statement of Significance Statement of Need Drawings Outline schedule of roofing works Historic England Victorian Society Church Buildings Council LPA (planning and Sch 2) Christian Randall 3 This case was deferred, to be discussed at January 208 meeting. 5. Site Visits a) To Note Pre-application advice () Olney SS Peter & Paul: overhaul of CCTV; replacement of carpet Stoke Goldington St Peter: Installation of standalone WC and servery; replacement heating and flooring Wootton (by Woodstock) St Mary: creation of new inner glazed doors Bloxham School Chapel: Installation of AV system Pre-application advice () NONE Pre-application advice () NONE Page 3 of

4 Pre-application advice (CF) Culham St Paul: re-ordering to create community space Oxford St Thomas: renewal of licence for Romanian Orthodox use Crowmarsh Gifford St Mary: installation of WC b) To Discuss offline Hurst St Nicholas Berkshire I Rule 9.9: Churchyard Works: Rebuilding of extension to former school room/boiler house in churchyard Drawings, statements, tree report LPA, Historic England, SPAB, CBC Phil Ogley of Oxley Conservation Site Visit Date & Time: 23//207 Attendees: Rev S Pullen, Mrs L Kitch, Rev D Witchell, Mrs S Hammond The Committee resolved to ratify the site visit report Dunton: St Martin (627684) Buckingham II* Rule 9.9: Repair and conservation CF Works: Renovation of Chancel walls and other miscellaneous works Repair specification Structural report and proposals Historic England Georgian Group SPAB Acanthus Clews The Committee resolved to ratify the site visit report and noted that all options to resolve ongoing structural issues are to be considered; from repair to potential demolition of the chancel and installation of facilities. c) To Attend Page 4 of

5 05772 Knowl Hill: St Peter (627380) Berkshire NL Rule 9.9: CF Works: Installation of two toilets and kitchen servery Drawing - proposed option Statements of Significance and Need The Victorian Society LPA Create Architects Site Visit Date & Time: tba Attendees: The Committee heard that the visit had been postponed until further detail had been submitted from the parish regarding the proposals, and the statements of significant and need. 6. New cases a) To Discuss Marsworth: All Saints (627739) Buckingham II* Rule 9.9: M&E Works: installation of retractable draught screen to ringing chamber behind tower arch Statement of need, photo of similar screen CBC, Historic England N/A Offline Stoke Goldington St Peter (627773) Buckingham I Rule 9.9: X Works: Revised design for standalone WC LPA (planning permission) 2 The Committee resolved to recommend the principle of the works and delegated to scheme to the ACBO and a DAC architect member for issue of an NOA upon receipt of construction drawings/specification. The NOA to include standard archaeological conditions. Page 5 of

6 0456 Cookham Dean: St John the Baptist (627375) Berkshire II Rule 9.9: Works: Replacement of freestanding cupboards in vestry with new purpose-built cabinets Quotation 3D visual Statement of need Statement of significance NA NA The Committee resolved to agree the principle of the proposal and delegated the scheme to the ACBO for issue of an NOA upon receipt of requested details Newport Pagnell: St Luke (627768) Buckingham NL Rule 9.9: Dev Works: Replacement of free standing chairs with 00 upholstered Alpha stacking chairs Photo of old and proposed chair, Statement of need N/A N/A The Committee resolved not to object to the introduction of the these chairs as the building is not listed, but that they are unlikely to provide best value for money due to concerns about longevity, and ease of use. Offline Oakley St Mary (62769) Buckingham II* Rule 9.9: Dev Works: Creation of WC and servery in tower; installation of screen and lowering of first floor Drawings, schedule or work and specification (statements of need and significance previously submitted) Historic England, CBC, Local authority for WC extract, Diocesan Archaeologist. Alan Frost The Committee resolved to support the proposal for faculty application with the following provisos: ) extract vent details being agreed with ACBO and DAC architect, 2) an archaeological condition 3) those joists from the old first floor which are salvageable being reused. 3 Page 6 of

7 b) Deemed items offline Swerford St Mary (627094) Dorchester II* Rule 9.9: Repair and conservation Investigative works to the roof structure and below ground. Description of works None Camilla Finlay offline New Windsor St John the Baptist (62739) Dorchester II* Rule 9.9: Repair and conservation Repair to the north east buttress Description of works None Charles McClimont Chesham St Mary (627577) Buckingham I Rule 9.9: M&E Removal of the existing boiler and flue and replacement. Quotation from Aldens LPA planning permission Page 7 of

8 07038 Bix St James (62763) Dorchester II Rule 9.9: churchyard Repair of churchyard wall following collision with vehicle. Quotation from contractor LPA planning permission offline Reading St Mary (627462) Berkshire I Rule 9.9: Heritage crime Introduction of new donations box following vandalism of the existing one. Design of donation box Forest Hill: St Nicolas (627) Dorchester II* Rule 9.9: Churchyard Works: Re-erect church notice board in new location in the churchyard. Statement from South Oxfordshire District Council Statement of need and significance NA NA The Committee resolved to recommend the scheme for faculty application with the proviso that If any articulated burials are found during excavation to stop works and contact DAC. Advise recommend. Page 8 of

9 06499 Winkfield: St Mary the Virgin (627338) Berkshire II* Rule 9.9: Organs, Bells and Clocks Works: Organ restoration Organ report Quotation History of organ statement Statement of needs NA Beenham Valence: St Mary (627343) Berkshire II* Rule 9.9: M&E Works: Replacement of nave lighting with LED downlights, uplights and spotlights Statement of need Schedule of works Quotation correspondence NA NA The Committee resolved to recommend the scheme for faculty application, the NOA to be issued upon receipt of a content response from the DAC lighting advisor, to be subject to usual wiring proviso Sonning: St Andrew (627489) Berkshire II* Rule 9.9: Churchyard CF Works: Existing loose aggregate churchyard paths to be re-surfaced in resin bound gravel and new tarmac surface laid to the car park area. Drawings - as existing & proposed Statement of Need LPA re: planning permission N/A Ardington: Holy Trinity ( Dorchester II* Rule 9.9: Repair and conservation Repair of damaged stained-glass window Description of works Page 9 of

10 06884 Sandhurst St Michael and All Angels (627330) Berkshire II* Rule 9.9: M & E Installation of under pew electric heaters. Description of works offline Longworth St Mary (62752) Dorchester I Rule 9.9: X X churchyard Works: Parish council applying for permission to repair memorials which were damaged during recent topple testing. Plan of churchyard The Committee resolved to support the principle of the scheme. The NOA to be issued when an appropriate description of works has been submitted. offline Seer Green: Holy Trinity (627592) Buckingham II Rule 9.9: CF Works: Removal of 4 pews and retrospective introduction of chairs brought in without faculty consent None Petition Annotated illustrations Statement of Significance (awaited) N/A Tilehurst St Catherine of Siena (627470) Berkshire NL Rule 9.9: Repair of seal around high-level windows. Description of works Page 0 of

11 06968 Harpsden St Margaret (62768) Dorchester II Rule 9.9: Repair and conservation Resetting of brass monument which has become detached from its surround. The location of the brass within the chancel meant that the empty setting stone left a trip hazard and the edges of the setting were vulnerable to damage. Description of works Skillington Lack 7. Private petitions for memorials outside of the Churchyard Regulations NONE Page of