Present (Y/N) Melanie Tromotola Yes Adam Kall Renee Lofquist Yes

Transcription

1 Student Finance Committee Budget Meeting Date: 10/26/ University Center, Northern Michigan University Chairperson: Sarah Schollmeyer Advisor: Haley Rhoades Scribe: Taylor Ayers Members Present: Name Present (Y/N) Melanie Tromotola Yes Adam Kall Yes Renee Lofquist Yes Ally Vacha Unexcused Sarah Klinger Yes Holly Anderson Yes Cody Mayer Yes Madeline Wiles Yes I. Call to Order: II. Public Comment III. IV. Approval of Agenda Name Description Sarah Sarah: Please review it if you see anything that s wrong or you have any questions please let me know. I m going to open the floor to any motions. Motion to approve: Renee Seconded by: Holly Sarah Approved unanimously Approval of Minutes Name Description Sarah Sarah: Look over the minutes and make sure that everything is alright. Sarah: Ew I had it in my hand I had to let it go, I had to let it go. Holly: I m not going to approve the minutes next week if that s not in there Sarah: can you put like a bracket that says referring to flies Taylor: Nope Adam: Most of your job is just deciding what can be omitted from the minutes Taylor: That is very true Sarah: Okay I m going to entertain any motions to approve the minutes Motioned by: Cody Second by: Adam Sarah: If you haven t had time then you don t have to vote. Okay the motion passes but Mel: Its just that I didn t read through them all and I wasn t here so I m not comfortable with approving the minutes Sarah: Okay I can recant that statement and we can wait until you re done. Mel: I m not going to sit here and read all the minutes so it s fine

2 Sarah Sarah: Okay Approved unanimously V. Chair Report Sarah: Budget update it s the same as last week so $34, Student Law forum is here I forgot to strike this and I didn t want to strike it strike it, to remind you I ll talk about it I guess they are going to be having an event over at the ore dock and Matt is here right now and he will explain it. SFC Conference meeting Cody brought up the wonderful idea just to extend this meeting a little bit. After this meeting I have already come up with a list of things that we are going to start working on that I will delegate to different members who want to take on those responsibilities. Other thing I put it in my computer ASNMUJ is having a party in the Dean of Students Office on Tuesday on Halloween at 6pm it s a potluck if you would like to go RSVP to Kayleigh and I could give you her after this I m going costume party. This is the big one EFG so I have finalized the EFG letter this is kind of important this something that everyone has to go to it is mandatory the meeting is going to be Tuesday December 12 th at 7:30pm. Its going to be here like upstairs here in the University Center. Renee: Is that earlier than when we started last time? Sarah: I believe that last time we started at 8pm. Renee: I was just going to suggest starting a little earlier just because the meeting ran for so long, because I know personally by the end of the night I was exhausted. Sarah: I m going to informally I m not going to push it to hard but give them a presentation time. So their final reports are due on December 1 st, December 7 th is a Thursday that we are going to be having the meeting like us going over the final report. Then the 12 th is the actual meeting where we are going to be having it with them, and they will be giving their presentation and we will make a decision. The only reason we started late was because of exams I don t know your exam schedules that s why I made it that time. If you guys wouldn t mind can you check your exam schedule and if anything conflicts let me know or if you finish by 5 let me know and then we could move it up. Adam: Are we doing the thing when they give us the information before hand and then we can submit our questions to them so that they can make sure that they address it in their presentation Sarah: Yep, they will be ready for you to pic it up in the manilas, that covers EFG I know it was a lot but I will make sure to you. Time for the executive report. VI. Advisor Report Hayley: Don t do drugs, that s on of the things. Sarah: Okay Hayley: We talked about that earlier the other thing is I m going to be submitting SRA report that Sarah worked on and I m going to tweak some things and add some things to a certain section. I think that is it. VII. New Business Budgets Description Sarah: We have the budget from Student Law Forum if you want to review it. Did anyone else take their binder home and needs one? And also a stint for new business that I forgot to mention in my chair report Jake resigned. Didn t give much background, I think his job at the hospital is taking up a lot

3 Student Law Forum of time he said work and school so I think that caught up to him I don t think I m going to require anything else. Cody: I have an inquiry so if we have that open seat and we had a 3 rd applicant how would you feel about meeting with that applicant to see if they to fill that position? Sarah: If it doesn t seem to inappropriate I wouldn t be opposed to remeeting with her and discussing an opportunity Adam: Because we were the two there right? Cody: Yes Adam: I would vouch for her Cody: Me too, I d vouch for her as well. Sarah: That s not off the table we can talk about it a bit more in good of the order. Has everyone had ample time to review this budget Adam: Yes Sarah: Okay I m going to grab Matt; Okay everyone this is Matt for Student Law Forum. Matt: Hello Group: Hello Matt: I understand that this Committee does not really fund Off-Campus Events; however, student law forum strongly believes that our event Sud, Buds, and Barristers is one that this committee should make an exception for us. We put this event on for the sole purpose of providing legal and educational information to the student body. We believe that the best place to do this is at the Ore Dock, it provides a laid-back environment of a non-classroom like setting. In the past, we have had events providing legal advice on campus and we have had little to no student turn out. The previous two events that we have had held at the ore Dock the attendance rate was around 100 people with over 70% being students which is only about $2 per student. Fir this event our topic is landlord tenant over majority of the student body live off campus which this event currently applies to. This event also applies to the students that do live on campus because there is a good chance at some point they will be living in a residence where they will be renting. Our presenter is Jeremy Pickens he is a NMU long and also an adjunct here he teaches in the paralegal program, at the end of his presentation he will have a question and answer period where students can get their specific issues and questions addressed. Student Law Forum feels that this topic is important for the student body. In regards to our budget proposal for this event we are only asking for $145 that s the building rental for the Ore Dock we got the non-profit rate which is their cheapest rate that they have. We are not asking for any money for advertising because we feel that it was best for us to go with the smaller 8x11 posters that we could get free through the department. So that we could advertise in advance, that way the students will know about the event instead of waiting for nicer poster and then only having a couple days of advertising. Thank you and I hope that I can answer your questions Sarah: I open the floor Adam: Are you saying that there are existing posters before the budget has been approved by the committee

4 Matt: Yes, we have posters in all the academic buildings and also in town such as the laundry mat places that are heavily frequented by off campus students. The came in a informed debate for the 109 happened on Tuesday we had a plug there and then we also had a plug in hasta lawyers and there should have also been press release sent out too. Mel: students under 21 could still attend this event? Matt: Yes Adam: Is that advertised? Matt: Yes, it open to everyone with that rental fee they do staff the bar but with every bar they are going to be carding, but they do serve non-alcoholic beverages Adam: We are not paying for any of the beverages correct? Matt: Nope you are not Cody: Traditionally we are supposed to have SFC on your posters as far as the advertising if we approve for part of the funding seeing as how you already took care of all of the advertising I thin we could get around that by at the starting of the event saying that brought to you by student law forum and also saying that it was brought to them by Student Finance Committee Matt: I understand with that with our next budget proposal, because we do have another one if everything goes well with this one we will submit it with advertising so that we can have nicer posters. Cody: And I understand that you had some issues with funding Matt: Risk Management does not fund well because they will tell us one thing and then the center for student enrichment will tell us something else. Basically after this event we are going to talk to him because we got approved but he said that it s a onetime approval but that s also what he said last semester. Maddie: Do you have the preview of the poster with you? Matt: I believe that it s in my backpack I can go and get it if you would like Sarah: Can you explain the difference between on tap and suds Matt: Their rational is that on tap means on deck and Risk Management said that suds is a reference to alcohol I would argue that on tap is too. Our rational is when you look up the definition of on tap it s beer and when you look up the definitions of suds its soap. My personal opinion is that that is put on by professors versus student is why they are being so difficult but that s my personal opinion. Adam: I would also recommend that it doesn t say under 21s are allowed in because if I was 21 and I looked at that I would see that is was at the Ore dock and I would think I cant go Mel: That would be my first thought as well Cody: I would question it too. Adam: So just for future reference you should put that underage students can attend Matt: Okay Sarah: What is your alternative forms of funding if this isn t approved Matt: Right now we do have enough in our funds to cover it and we also submitted to the department

5 VIII. Old Business Name Sarah: Political Science Department. Any more questions or comments? Okay Matt can you pop a squat out in front and I ll call you back after deliberation. Okay let s get some conversation going how do you guys feel about that? Cody: I feel overall good Adam: I agree Mel: I agree Holy: I want to see how it goes Adam: Yeah I ll be there Sarah: the layout is very open a stage to the left a bar behind you it very unique there is two floors to the Ore Dock also Cody: I have class with their advisor and I ll tell him that maybe he should make an announcement saying that he should let the students know that you don t have to be 21 to attend the event Sarah: You re speaking like this event has already been approved Cody: I m saying for problem solving Motion to approve: Cody Seconded by: Adam Approved Unanimously Case Auditor: Adam Sarah: Is there any stipulations, well it would be a comment because we can t do stipulations because the budget has already been approved. Cody: Just that SFC should be announced before the even begins. Description IX. Good of the Order Sarah Meeting Adjourned 8:35